HomeMy WebLinkAbout25I - LANDSCAPE MAINTENANCE SVCS
REQUEST FOR
COUNCIL ACTION
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CITY COUNCIL MEETING DATE:
CLERK OF COUNCIL USE ONLY:
FEBRUARY 6, 2006
TITLE:
AGREEMENT FOR LANDSCAPE
MAINTENANCE SERVICES AT
VARIOUS CITY FACILITIES
APPROVED
o As Recommended
o As Amended
o Ordinance on 1" Reading
o Ordinance on 2" Reading
o Implementing Resolution
o Set Public Hearing For
CONTINUED TO
FILE NUMBER
RECOMMENDED ACTION
Direct the City Attorney to prepare and authorize the City Manager and
Clerk of the Council to execute an agreement with Bevill Landscape
Maintenance for landscape maintenance services at various public facilities
for a two-year period, with provision for three one-year renewals, in an
annual amount not to exceed $176,836.
DISCUSSION
The Parks, Recreation and Community Services Agency is responsible for
landscape maintenance at various public areas throughout the City. These
include bike trails, parks, McFadden Technology Center, Newhope Library,
and the Regional Transportation Center. For the past five years, the City
has contracted for the maintenance of these properties. The agency does
not have the manpower or equipment necessary to perform this volume of
work, and considerable expense would be incurred to obtain and m,aintain the
required equipment and personnel.
The notice inviting bids was advertised on November 2 and 3, 2005, and bids
were solicited. A summary of the bid invitations and bids received is as
follows:
12
5
2
Invitations For Bid mailed
Invitations For Bid mailed to Santa Ana vendors
Bids received
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Bids were received, opened on January 4, 2006 and evaluated.
are as follows:
Bid results
Bidder:
Bevill Landscape Maintenance
Master Landscape & Maintenance
Location:
San Juan Capistrano
Westminster
Amoun t :
$136,836
$185,280
251-1
Contract Award for Landscape Maintenance
of Public Facilities
February 6, 2006
Page 2
The bid received from Bevill Landscape Maintenance is responsive to the
specification. A $40,000 contingency will be added to the base bid of
$136,836 to pay for unanticipated and emergency work, for a total contract
amount of $176,836.
FISCAL IMPACT
Funds for the first five months of the agreement are available in the
fiscal year 2005-2006 Park Maintenance, Library, and Community Development
contractual accounts (account nos. 11-250-6291, 11-214-6291, and 67-615-
6291) . Funds for the duration of the agreement will be included in the
proposed budget in subsequent fiscal years.
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APPROVED AS TO FUNDS & ACCOUNTS:
Executive Director
Parks, ec. and Comm. Svcs. Agency
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Ric ard
tive Director
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Francisco Gutierrez
Executive Director
Finance and Mgmt. Services Agency~~
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Patricia C. Whitaker
Executive Director
Community Development Agency
251-2