HomeMy WebLinkAbout22I - THREE QUARTER TON TRUCKS
REQUEST FOR
COUNCIL ACTION
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CITY COUNCIL MEETING DATE:
CLERK OF COUNCIL USE ONLY:
FEBRUARY 21, 2006
TITLE:
CONTRACT AWARD FOR
THREE-QUARTER TON TRUCKS
(SPEC. NO. 06-007)
APPROVED
o As Recommended
o As Amended
o Ordinance on 1 st Reading
o Ordinance on 2nd Reading
o Implementing Resolution
o Set Public Hearing For____
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CONTINUED TO
FILE NUMBER
CITY MANAGER
RECOMMENDED ACTION
Award a contract to Selman Chevrolet Company for the purchase of two
three-quarter ton trucks in the amount of $47,308.85.
DISCUSSION
The Fleet Maintenance Division's annual Equipment Replacement Program
is included in the City's annual budget and identifies vehicles
scheduled for replacement. Funding is monitored through a depreciation
schedule established with each department. Additionally, the Fleet
Division reviews the acquisition in accordance with the City's Hybrid
and Al ternati ve Fuel Vehicle Acquisition Policy. Currently, hybrid
trucks are not manufactured in the three-quarter ton category.
Various City departments utilize large trucks to perform routine
business. The Community Preservation Division of the Planning and
Building Agency uses small pickup trucks for inspectors to perform
enforcement duties including removing illegal street vending carts by
hand loading the carts into the truck beds. To follow safety
guidelines, a three-quarter ton truck with a lift gate has been
approved. The Public works Agency's Water Services Division assigns
supervisors and crews to City vehicles to transport staff and equipment
to job sites. The contract will provide a new larger tonnage truck to
transport heavy volumes of emergency equipment such as sand bags,
barricades and tools.
221-1
(,5 ~j83
Contract Award for Three-Quarter Ton Trucks
(Spec. No. 06-007)
February 21, 2006
Page 2
The notice inviting bids was advertised on January 18 and 20, 2006, and
bids were solicited. A summary of the bid invitations and bids
received is as follows:
11 Invitations For Bid mailed
1 Invitation For Bid mailed to Santa Ana vendors
5 Bids received
Bids were received, opened on January 31, 2006, and evaluated (Exhibit
1). The bid received from Selman Chevrolet Company is responsive to the
specifications and meets the City's requirements.
FISCAL IMPACT
Funds are available in the Equipment Replacement and the Water Utility
Water System Maintenance Machinery & Equipment accounts (account nos.
76-145-6641 and 64-575-6641) .
APPROVED AS TO FUNDS AND ACCOUNTS:
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~ Francisco Gutierrez
Executive Director
Finance & Mgmt. Services
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J mes G. Ross
xecutive Director
Public Work Agency
Agency Y
JGRjKMj06-007.9:uc
221-2
ABSTRACT OF BIDS
CONTRACT AWARD
3/4-TON TRUCKS
(SPEC. 06-007)
DRAFT #1
VENDOR SELMAN MAURICE J. LAKE QUALITY GEORGE
CHEVROLET SOPP & SON CHEVROLET CHEVROLET CHEVROLET
LOCATION ORANGE HUNTINGTON PARK LAKE ELSINORE ESCONDIDO BELLFLOWER
TERMS NET 30 NET 30 2%/30 DAYS NET 30 NET 30
3/4-TON TRUCK
WITH LIFT GATE $ 21,462.85 $ 22,100.00 $ 23,302.00 $ 22,625.00 $ 21,023.33
WITH UTILITY BOX $ 22,427.03 $ 24,500.00 $ 24,706.00 $ 24,597.00 $ 29,114.13
$ 43,889.88 $ 46,600.00 $ 48,008.00 $ 47,222.00 $ 50,137.46
SALES TAX $ 3,401.47 $ 3,611.50 $ 3,720.62 $ 3,659.00 $ 3,885.66
TIRE FEE $ 17.50 INCL $ 17.50 $ 17.50 $ 17.50
TOTAL $ 47,308.85 $ 50,211.50 $ 51,746.12 $ 50,899.20 $ 54,040.62
TERM DISC $ $ $ 1,034.92 $ $
GRANT TOTAL $ 47,308.85 $ 50,211. 50 $ 50,711. 20 $ 50,899.20 $ 54,040.62
DELIVERY 120 DAYS 90 TO 120 DAYS 120-150 DAYS 130 DAYS 90-120 DAYS
TRUCK W/LIFT CHEVY CC25903 CHEVY CC25903 CHEVY CC25903 CHEVY CC25903 CHEVY SILVERADO
TRUCK W/UTILITY CHEVY CC25903 CHEVY CC25903 CHEVY CC25903 CHEVY CC25903 CHEVY SILVERADO
2006 2006 2006 2006
SUMMARY OF BID AWARD
TOTAL AWARD IN THE AMOUTN OF:
SELMAN CHEVROLET
$ 47,308.85
Exhibit 1.
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