HomeMy WebLinkAbout25G - JOB APPLICANT TRACKING
REQUEST FOR
COUNCIL ACTION
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CITY COUNCIL MEETING DATE:
CLERK OF COUNCIL USE ONLY:
FEBRUARY 21, 2006
TITLE:
APPROVED
o As Recommended
o As Amended
o Ordinance on 151 Reading
o Ordinance on 2nd Reading
o Implementing Resolution
o Set Public Hearing For
AGREEMENT FOR JOB APPLICANT
TRACKING SYSTEM
(2J1J 12<
CITY MANAGER
CONTINUED TO
FILE NUMBER
RECOMMENDED ACTION
Direct the City Attorney to prepare and authorize the City Manager and the
Clerk of the Council to execute an agreement with Sigma Data Systems for
the purchase and installation of a new Applicant Management Tracking
System in the Personnel Services Department in an amount not to exceed
$25,000.
DISCUSSION
The Personnel Services Department has been using a DOS-based job applicant
tracking system since 1986 to support routine applicant tracking,
processing, and notification operations involved in recruiting, screening,
examining, statistical analysis and certification of applicants for City
employment. The system has been instrumental in allowing the Personnel
Services Department to efficiently conduct over 300 examinations and carry
out more than 100 recruitments per year. Over the years, however, the
application has not been able to utilize many of the applicant tracking
enhancements developed by the software vendor, Sigma Data Systems, because
the enhancements are Windows-based; in fact the vendor will no longer
support the DOS-based version after June 30, 2006. Additionally, and for
the same reason, the current application cannot interact with or integrate
information from other systems, resulting in duplication of effort and
increased likelihood of errors in applicant tracking and information
processing.
As a result, the Personnel Services Department proposes to upgrade its
current DOS-based system with a new Windows-based applicant tracking
system. Sigma Data Systems is the sole source for this product and
support services: it is the industry leader in providing public sector
software that/enables valid, reliable, and defensible personnel selection
practices. The Personnel Services Departments has been well served by the
25G-1
Agreement for Job Applicant
Tracking System
February 21, 2006
Page 2
earlier version for the last two decades and anticipates significantly
enhanced system performance with the upgrade.
FISCAL IMPACT
Funds are appropriated in the Personnel Services Account (account no. 011-
141-6291) .
APPROVED AS TO FUNDS AND ACCOUNTS:
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-Enrique; J. A.l"\ra:
Executive D~~sior
Personnel Services
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Francisco Gutierrez
Executive Director
Finance & Management
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Services Agency
25G-2