HomeMy WebLinkAboutCRIPPS, KARYN (GYMTYME) 1-2001
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~ CONSULTANT AGREEMENT l /-'!'*,rJ{ !?{ 5
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THIS AGREEMENT, made and entered into this -L day of ~ ,2001 by
and between Karen Cribb, (hereinafter "Consultant"), and the City ofSa;;ta\JAna,~ilarter city
~
an municipal corporation organized and existing under the Constitution and laws of the State of
~i~::::ereinafter "City").
.
A. The City desires to retain a consultant having special skill and knowledge in the field of
gymnastic instruction.
B. Consultant represents that Consultant is able and willing to provide such services to the
City.
C. In undertaking the performance of this Agreement, Consultant represents that it is
knowledgeable in its field and that any services performed by Consultant under this
Agreement will be performed in compliance with such standards as may reasonably be
expected from a professional consulting firm in the field.
NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the
terms and conditions hereinafter set forth, the parties agree as follows:
1. SCOPE OF SERVICES
Consultant shall perform those services as set forth in Exhibit A to this Agreement.
2. COMPENSATION
a. City agrees to pay, and Consultant agrees to accept as total payment for its services,
the rates and charges identified in Exhibit A. The total sum to be expended under this
Agreement, shall not exceed $ 10,000.00 during the term of this Agreement.
b. Payment by City shall be made within thirty (30) days following receipt of proper
invoice evidencing work performed, subject to City accounting procedures. Payment need not
be made for work which fails to meet the standards of performance set forth in the Recitals
which may reasonably be expected by City.
3. TERM
This Agreement shall commence on the date first written above and terminate on June 30,
2002, unless terminated earlier in accordance with Section 12, below. The term of this
Agreement may be extended upon a writing executed by the Executive Director of Parks,
Recreation and Community Service and the City Attorney.
4. INDEPENDENT CONTRACTOR
Consultant shall, during the entire term of this Agreement, be construed to be an
independent contractor and not an employee of the City. This Agreement is not intended nor
shaH it be construed to create an employer-employee relationship, a joint venture relationship, or
to aHow the City to exercise discretion or control over the professional manner in which
Consultant performs the services which are the subject matter of this Agreement; however, the
services to be provided by Consultant shaH be provided in a manner consistent with aH
applicable standards and regulations governing such services. Consultant shaH pay aH salaries and
wages, employer's social security taxes, unemployment insurance and similar taxes relating to
employees and shaH be responsible for aH applicable withholding taxes.
5. INSURANCE
Prior to undertaking performance of work under this Agreement, Consultant shaH
maintain and shall require its subcontractors, if any, to obtain and maintain insurance as
described below:
a. Commercial General Liability Insurance. Consultant shaH maintain commercial
general liability insurance naming the City, its officers, employees, agents, volunteers and
representatives as additional insured( s) and shaH include, but not be limited to protection against
claims arising from bodily and personal injury, inclUding death resulting therefrom and damage
to property, resulting from any act or occurrence arising out of Consultant's operations in the
performance ofthis Agreement, including, without limitation, acts involving vehicles. The
amounts of insurance shaH be not less than the foHowing: single limit coverage applying to
bodily and personal injury, including death resulting therefrom, and property damage, in the total
amount of $1,000,000 per occurrence. Consultant shaH supply City with a fuHy executed
additional insured endorsement in substantiaHy the form attached hereto as Exhibit B upon
execution ofthis Agreement and shall be approved in form by the City Attorney.
b. Business automobile liability insurance, or equivalent form, with a combined single
limit of not less than $1,000,000 per occurrence. Such insurance shall include coverage for
owned, hired and non-owned automobiles.
c. Worker's Compensation Insurance. In accordance with the provisions of Section 3300
ofthe Labor Code, Consultant, if Consultant has any employees, is required to be insured against
liability for worker's compensation or to undertake self-insurance. Prior to commencing the
performance of the work under this Agreement, Consultant agrees to obtain and maintain any
employer's liability insurance with limits not less than $1,000,000 per accident.
d. If Consultant is or employs a licensed professional such as an architect or engineer:
Professional liability (errors and omissions) insurance, with a combined single limit of not less
than $1,000,000 per claim.
2
e. The following requirements apply to the insurance to be provided by Consultant
pursuant to this section:
(i) Consultant shall maintain all insurance required above in full force and
effect for the entire period covered by this Agreement.
(ii) Certificates of insurance shall be furnished to the City upon execution of
this Agreement and shall be approved in form by the City Attorney.
(iii) Certificates and policies shall state that the policies shall not be canceled
or reduced in coverage or changed in any other material aspect without
thirty (30) days prior written notice to the City.
f. If Consultant fails or refuses to produce or maintain the insurance required by this
section or fails or refuses to furnish the City with required proof that insurance has been procured
and is in force and paid for, the City shall have the right, at the City's election, to forthwith
terminate this Agreement. Such termination shall not effect Consultant's right to be paid for its
time and materials expended prior to notification of termination. Consultant waives the right to
receive compensation and agrees to indemnify the City for any work performed prior to approval
of insurance by the City.
6. INDEMNIFICATION
Consultant agrees to and shall indemnify and hold harmless the City, its officers, agents,
employees, consultants, special counsel, and representatives from liability: (I) for personal
injury, damages, just compensation, restitution, judicial or equitable relief arising out of claims
for personal injury, including health, and claims for property damage, which may arise from the
direct or indirect operations of the Consultant or its contractors, subcontractors, agents,
employees, or other persons acting on their behalf which relates to the services described in
section I of this Agreement; and (2) from any claim that personal injury, damages, just
compensation, restitution, judicial or equitable relief is due by reason of the terms of or effects
arising from this Agreement. This indemnity and hold harmless agreement applies to all claims
for damages, just compensation, restitution, judicial or equitable relief suffered, or alleged to
have been suffered, by reason ofthe events referred to in this Section or by reason of the terms
of, or effects, arising from this Agreement. The Consultant further agrees to indemnify, hold
harmless, and pay all costs for the defense of the City, including fees and costs for special
counsel to be selected by the City, regarding any action by a third party challenging the validity
of this Agreement, or asserting that personal injury, damages, just compensation, restitution,
judicial or equitable relief due to personal or property rights arises by reason of the terms of, or
effects arising from this Agreement. City may make all reasonable decisions with respect to its
representation in any legal proceeding.
7. CONFIDENTIALITY
If Consultant receives from the City information which due to the nature of such
information is reasonably understood to be confidential and/or proprietary, Consultant agrees
that it shall not use or disclose such information except in the performance of this Agreement,
3
and further agrees to exercise the same degree of care it uses tD protect its Dwn informatiDn Df
like importance, but in no event less than reasonable care. "Confidential Information" shall
include all nonpublic information. Confidential information includes not only written
information, but also information transferred orally, visually, electronically, or by other means.
Confidential information disclosed to either party by any subsidiary and/or agent of the other
party is covered by this Agreement. The foregoing obligations of non-use and nondisclosure
shall not apply to any information that (a) has been disclosed in publicly available sources; (b) is,
through no fault of the Consultant disclosed in a publicly available source; (c) is in rightful
possession ofthe Consultant without an obligation of confidentiality; (d) is required to be
disclosed by operation oflaw; or (e) is independently developed by the Consultant without
reference to information disclosed by the City.
8. CONFLICT OF INTEREST CLAUSE
Consultant covenants that it presently has no interests and shall not have interests, direct
or indirect, which would conflict in any manner with performance of services specified under
this Agreement.
9. NOTICE
Any notice, tender, demand, delivery, or other communication pursuant to this
Agreement shall be in writing and shall be deemed to be properly given if delivered in person or
mailed by first class or certified mail, postage prepaid, or sent by telefacsimile or other
telegraphic communication in the manner provided in this Section, to the following persons:
To City:
Clerk of the City Council
City of Santa Ana
20 Civic Center Plaza (M-30)
P.O. Box 1988
Santa Ana, CA 92702-1988
telefacsimile (714) 647-6956
With COurtesy copies to:
Executive Director of Parks, Recreation and Community Service
City of Santa Ana
20 Civic Center Plaza (M-23)
P.O. Box 1988
Santa Ana, California 92702
telefacsimile (714) 571-4200
and,
City Attorney
4
City of Santa Ana
20 Civic Center Plaza (M-29)
P.O. Box 1988
Santa Ana, California 92702
telefacsimile (714) 647-6515
To Consultant:
Karen Cribb
2341 Riverside Drive
Santa Ana CA 92706
A party may change its address by giving notice in writing to the other party. Thereafter,
any notice, tender, demand, delivery, or other communication shall be addressed and transmitted
to the new address. If sent by mail, any notice, tender, demand, delivery, or other
communication shall be effective or deemed to have been given three (3) days after it has been
deposited in the United States mail, duly registered or certified, with postage prepaid, and
addressed as set forth above. If sent by telefacsimile, any notice, tender, demand, delivery, or
other communication shall be effective or deemed to have been given twenty-four (24) hours
after the time set forth on the transmission report issued by the transmitting facsimile machine,
addressed as set forth above. For purposes of calculating these time frames, weekends, federal,
state, County or City holidays shall be excluded.
10. EXCLUSIVITY AND AMENDMENT
This Agreement represents the complete and exclusive statement between the City and
Consultant, and supersedes any and all other agreements, oral or written, between the parties. In
the event of a conflict between the terms of this Agreement and any attachments hereto, the
terms of this Agreement shall prevail. This Agreement may not be modified except by written
instrument signed by the City and by an authorized representative of Consultant. The parties
agree that any terms or conditions of any purchase order or other instrument that are inconsistent
with, or in addition to, the terms and conditions hereof, shall not bind or obligate Consultant nor
the City. Each party to this Agreement acknowledges that no representations, inducements,
promises or agreements, orally or otherwise, have been made by any party, or anyone acting on
behalf of any party, which are not embodied herein.
II. ASSIGNMENT
Inasmuch as this Agreement is intended to secure the specialized services of Consultant,
Consultant may not assign, transfer, delegate, or subcontract any interest herein without the prior
written consent of the City and any such assignment, transfer, delegation or subcontract without
the City's prior written consent shall be considered null and void. Nothing in this Agreement
shall be construed to limit the City's ability to have any of the services which are the subject to
this Agreement performed by City personnel or by other consultants retained by City.
5
12. TERMINATION
This Agreement may be terminated by the City upon thirty (30) days written notice of
termination. In such event, Consultant shan be entitled to receive and the City shall pay Consultant
compensation for all services performed by Consultant prior to receipt of such notice of termination,
subject to the following conditions:
a. As a condition of such payment, the Executive Director may require Consultant to deliver
to the City an work product completed as of such date, and in such case such work product shall be
the property of the City unless prohibited by law, and Consultant consents to the City's use thereof
for such purposes as the City deems appropriate.
b. Payment need not be made for work which fails to meet the standard of performance
specified in the Recitals of this Agreement.
13. DISCRIMINATION
Consultant shall not discriminate because of race, color, creed, religion, sex, marital
status, sexual orientation, age, national origin, ancestry, or disability, as defined and prohibited
by applicable law, in the recruitment, selection, training, utilization, promotion, termination or
other employment related activities. Consultant affirms that it is an equal opportunity employer
and shall comply with all applicable federal, state and local laws and regulations.
14. JURISDICTION - VENUE
This Agreement and all questions relating to its validity, interpretation, performance, and
enforcement shall be goverrunent and construed in accordance with the laws of the State of
California. This Agreement has been executed and delivered in the State of California and the
valiclity, interpretation, performance, and enforcement of any of the clauses of this Agreement
shall be determined and governed by the laws of the State of California. Both parties further
agree that Orange County, California, shall be the venue for any action or proceeding that may
be brought or arise out of, in connection with or by reason of this Agreement.
15. PROFESSIONAL LICENSES
Consultant shall, throughout the term of this Agreement, maintain all necessary licenses,
permits, approvals, waivers, and exemptions necessary for the provision of the services
hereunder and required by the laws and regulations of the United States, the State of California,
the City of Santa Ana and all other goverrunental agencies. Consultant shall notify the City
irrunediately and in writing of her inability to obtain or maintain such permits, licenses,
approvals, waivers, and exemptions. Said inability shall be cause for termination ofthis
Agreement.
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16. MISCELLANEOUS PROVISIONS
a. Each undersigned represents and warrants that its signature hereinbelow has the power,
authority and right to bind their respective parties to each of the terms ofthis Agreement, and shall
indemnify City fully, including reasonable costs and attorney's fees, for any injuries or damages to
City in the event that such authority or power is not, in fact, held by the signatory or is withdrawn.
b. All Exhibits referenced herein and attached hereto shall be incorporated as if fully set
forth in the body of this Agreement.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year
first above written.
ATTEST:
CITY OF SANTA ANA
PATRICIAE. HEALY
Clerk of the Council
~.t-~
Iv DAVID N. RE
City Manager
APPROVED AS TO FORM:
JOSEPH W. FLETCHER
City Attorney
,1
By:' I
Michael Vigliotta
Deputy City Attorney
MMENDED FOR APPROVAL:
,
CONSULTANT
1( ~j;^ C~'1o/'~ ,
\)---- J - ) b ~ d b 6 ?
eve Williams
Executive Director of the Parks, Recreation
And Community Services Department
Employer ID # or Individual SS #
7
EXHIBIT A
SCOPE OF SERVICES
A. Consultant will conduct gymnastic program classes to children for a period one year,
teaching classes periodically as follows:
Gymnastic program classes will be held at Fisher Log Cabin on:
Wednesday --+ July 25th <-+ August 29th
5:00- 6:00 pm --+ 4 &5 Years Old
6:00 - 7:00 pm --+ 6 - 8 Years Old
7:00 - 8:00 pm --+ 9 -12 Years Old
REGISTRATION [714] 571-4284
B. Consultant will provide and be responsible for equipment, records, personnel and
clean up of the facilities and material necessary to insure the effectiveness of said
instruction.
Class Size Registration
A. The minimum number of participants is 8 per class.
B. No registration shall be accepted after the second week of classes.
C. In the event the minimum number of enrollees is not realized by the second week
of classes, the class shall be canceled and Consultant will be under no obligation
to provide services, and City will be under no obligation to pay Consultant
compensation.
Fees
A. The fee to participants shall be no more that $66.00 six weeks per enrollee. No
refunds shall be made to participants, unless class is canceled by the Parks,
Recreation and Community Services Agency., not to exceed $10,000 in 2001-2.
B. City shall collect said fees from each participant in the class during the period of
registration. Consultant shall not collect fees and refer participants to Center office.
City agrees to pay Consultant seventy percent (70%) of the total fees within fifteen
(15) working days after completion of said class period. City and Consultant agree
that City shall retain thirty percent (30%) ofthe fees collected.
C. Consultant agrees that City representative shall be entitled to audit Consultant's
records to insure compliance with the Agreement.
EXHIBIT B
ADDITIONAL INSURED ENDORSEMENT
FOR COMMERCIAL GENERAL LIABILITY POLICY
Insurance Company
This endorsement modifies such insurance as is afforded by the provisions of Policy
# relating to the following:
1. The City of Santa Ana, 20 Civic Center Plaza, Santa Ana, California 92701; its
officers, employees, agents, volunteers and representatives are named as additional insureds
("additional insureds") with regard to liability and defense of suits arising from the operations
and uses performed by or on behalf of the named insured.
2. With respect to claims arising out ofthe operations and uses performed by or on
behalf of the named insured, such insurance as is afforded by this policy is primary and is not
additional to or contributing with any other insurance carried by or for the benefit of the
additional insureds.
3. This insurance applies separately to each insured against whom claim is made or
suit is brought except with respect to the company's limits ofliability. The inclusion of any
person or organization as an insured shall not affect any right which such person or organization
would have as a claimant if not so included.
4. With respect to the additional insureds, this insurance shall not be cancelled, or
materially reduced in coverage or limits except after thirty (30) days written notice has been
given to the City of Santa Ana, 20 Civic Center Plaza, Santa Ana, California 92701.
(Completion ofthe following, including countersignature, is required to make this endorsement
effective.)
Effective
Policy #
Issued to
, this endorsement form as a part of
Named Insured
Countersigned by
Authorized Representative
Mar 12 02 03:30p
S~NT SV' SMA INSURANCt'
santa ana pr-csa
, "....
ACORD.. CERTIFICATE OF LIABILITY INSURANCE I DAnl~)
01/11/1001
~.. (714)')'-1912 FAX (114)'J'-1~" fillS CERrIFICA~ IS I$$UEDAS It &IATTiR OF IH~O~.!'ON
~.8MI lnlurance Agency ONt V AND CONFERS NO nlGNTI UPON lHE CERnFICAU
IIOLOEII. lHlS CEllTIFlCATJ; DOES NOT AMiNO, .l(TJ;NOOR
1',0. _ IDl5 ALTtR THE COV"RAG~ AFFORllED 8Y rH~ POllCrcs IIfLOW.
rustin, CA 927.1 INSURERS AFFORDING COVERAGE
,....<D :- .~ 0v-ff~ IN!iUIU:~": AlIIer-fcan ElIlIity Insur.nce c:DIlpny -
Z'41 R1vtrside Or1ve 1toj8UREA8 c/o I.(.a...,,, a Associates
Slnta _, CA 91706 ~$U.'R c
K(t~\.. IN$URt;F1o'
IN:lUAEAf
714 938 7569;
7145714235
UAR-12-02 11: 15M!;
p.2
PAGE 2
COViRAGes
THE POl..IC"'s OF INSURANCE L.ISTED BELOW HAV! Bl:EN ISSlJED TO TI1! INSURED NAMEU ABOVE FOR THI: PQ1..ICv f:lERlOO rwDICA.TEO. NOTW(T~STANDING
ANY REOIJIAEMENT. TERM OR CONDITION OF "NV CONT~ OR OTHER DOcUMEN.T WIT~ RESPeCT TO WHICH TWrS CEftntfCA,TE MA V B~ ISSUEO OR
MoY PERTAIN_ THE INSVIWICE AFFOROEO B~ THE POLICIES DESCRIU€D HeREIN III SlBJECT TO A4.l THI'TERMS_ EXCLUSIONS AND CONOITIQNS OF SUC~
POLICIES, A.GGREGA'fE ltUll S ~HOWN MAY HAve 8tEN RSOUCEiO BY I"AlO C1.AIMS.
r~.EDF~l I'OUCYHWIIIR YEft!lCTLYt:
GEfIIi.w L~IT'f 144&5
X COMMiRClo\l GENeMl. 1.JA51l17'l
Cl.AWS ~ m OeClJR
UlCH OCCLlRREt<&
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WED EXP "'"1~' J:ielt,tlnj
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GflSUl....o.cmEGot.n::
PRODUCT!.. CtI\lPlOP AG<i
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fe';=~~GLE LIMIT S
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DECUCTIGLE
RElENflON ,
~5C~HlAnDNAND
tlllPl.Ql'ERI" UAllI..1TY
C.J.. D'l9EAM:, EA I:W'LO't'C $
t: L OlSEASE. PlJllCv \.IMI r s
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liISiWOIi4L_R~"lf~8"'fli\fm~'ml'(M=r~'''Ii'~'fc.'fo'?o:
'ROJECT, J4C1( F1SHEIl PlUlI( CABIN, FLllWEIl STREET, SNlTA AHA. CA
CINE LEE SHAW
Deputy City Attorney
CEIlnFICArE HOLDUI
~ONM.INSUQo; fN1URElIllETTER: A
CAHCEUArlON
!tQ,tu) "Ny OF' THE AlOVE QESCfUUo "OUt''" IE tN<<:ELLfO"~ THI
IEXI'IUl:"TlOHDAn,"ERf"~, Tff!"fUU1l\/G COMfANTWfll ~.... AIM.
JL IMYSWRITrftfNOTCCI! TO fHECEfUmCIltE H04~HAIiIIO ro TtwUfl,
M~~Ur8Ik~-~"1f--'~lftr!fPOuJIIOfo !iIIo._~
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AUTtIOIiIKw .f"~N~ nvf
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TION 1811
cm OF SANTA AHA
Officers, AIM!. VOluntHrs . ~lo)'ll.s
10 CfYi c Centar
SANTA ANA. CA tuOJ.
R 25-5 {71971 F.u:, (114)571-4ZU
Mar 12 02 03:30p
santa ana prcsa
SENT SY: SMR INSURANCE;
..714 M8 7568;
7145714235
UAR.12-02 11:16AM;
p.3
PAGE 3/5
IMPORTANT
If l~o certlllc~1o holde, i. on ADDITIONAL INSURED, lhe policy(i&3) must be endor.ad, A st.'ement
on this ccrtificate does no' oonlor rig~~ to me ""limn.. holdar In lieu 01 """ri entlOl$em""t(s).
If SU8IlOGA lION 'S WAIVED, subJect 10 the 101m. and condilions Of the policy, certa.. pollel'" may
require an endo,selllf>nl. A .latement on t~is certfficale do., not confer rig~t. to ''''' certificate
hcItler in lieu ol.ucl1 endo'scmenl(s).
DISCLAIMER
The Cedilicale 01 Insurance on "'" "'verse side of lh<s form does nol oon,litute e """Intel belw...."
fhel...Ufng insurertsr. aulhOrized repre_tati", or pmd1Jce,. and the certJ/lcete hoIdor, nor doe. II
affirmotlvoly 0' Regallvely omond, a"'a"" or silo' tho co..ra~ aflo<de<1 by the oolicles listed thereon.
ACORD ~,.. (T T'
'"..
Mar 12 02 03:30p
santa ana prcsa
SENT BY: BMR INSURANCE;
714 Ba8 75SB;
7145714235
MAR 12.02 11 :16AM;
p.4
PAGE 4/5
POLICY NUMBER: ACCl84485
COMMERCIAL GENERAL liABIliTY
U42 (01/2000)
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY,
ADDITIONAL INSURED
This endOl:5emenl mOd"1es Insurance provided under the fo/lowlng:
COMMERCIAL GENERAl UABlllTY COVERAGE PART
Such insurance as is afforded by this policy lor "botllly inJury," "propeny damage" or "PeIlional and iidv9111smg injury" is also
available to each Il'iIerest hereinafter named, but Only as respects to acts or omissions of the Named InSUred, their agents,
servants. and "emPloyees' tor Which the additional Insured may be held liable.
The InClusion 01 addlttonal 'nsurecls provided beiow sh/lll nol operate.to ine<eaoe Iheoompany's limit liability
Addlllonallnsured
CITY OF SANTA ANA, OFFICERS,
AGENT, VOLUNTEERS & EMPLOYEES
2{] CIVIC CENTER
SANTA ANA, CA 92701
Intetesl 01 Addltkmsllnsured: PROJECT: JACK FISHER PARK CABIN, Fl.OWER ST.
SANTA ANA, CA FOR GYMNASTICS SCHOOL
Such insufllnce as is afforded by this policy for the additional insureds shBII apply as prl1llIIry Insurance, Any Dlher insurance
maintained by the addll/onal insureds or lhelr "execll/lve oIfIC8rs' IlIld "employees" sI>aIl be excess only and not contributing
wlIh the in$urance lIIforded by this policy. except In Ihe 8lI!lfl1 of sole or conlrlbutOI)l negligence on the part of the additional
insureds
AP~~S7~ORM
C NE LEE SHAW
Deputy City Attorney
All other Terms and CondltlOO& of the Policy remain unChanged.
" LJ'''' (C'/<OOiJ1