HomeMy WebLinkAboutLIEBERT CASSIDY WHITMORE 1 -2001
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CONSULTANT AGREEMENT:
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THIS-AGREEMENT, made and entered into this 'fa vi day ofi .
and between Leibert-Cassidy- Whitmore, a Professional Law Corporation (hereinafter
"Consultant"), and the City of Santa Ana, a charter city and municipal corporation organized and
existing under the Constitution and laws of the State ofCa]ifomia (hereinafter "City").
,200] by
RECITALS
A The City desires to retain a consultant having special skill and knowledge in the field of
public employment legal training.
B. Consultant represents that Consultant is able and willing to provide such services to the
City.
C. In undertaking the performance of this Agreement, Consultant represents that it is
knowledgeable in its field and that any services performed by Consultant under this
Agreement will be performed in compliance with such standards as may reasonably be
expected from a professional consulting firm in the field.
NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the
terms and conditions hereinafter set forth, the parties agree as follows:
1. SCOPE OF SERVICES
Consultant shall provide 4 days of training, divided into half and full days (seven classes)
annually in various aspects of public employment law, processes and procedures to City
employees as set forth in Exhibit A to this Agreement.
2. COMPENSATION
a. City agrees to pay, and Consultant agrees to accept as total payment for its services,
$1,745.00, annual consortium membership fee. The total sum to be expended under this
Agreement, shall not exceed $10,000.00 during the term of this Agreement.
b. Payment by City shall be made within thirty (30) days following receipt of proper
invoice evidencing work performed, subject to City accounting procedures. Payment need not
be made for work which fails to meet the standards of performance set forth in the Recitals
which may reasonably be expected by City.
3. TERM
This Agreement shall commence on the date first written above and terminate on June 30,
2001 unless terminated earlier in accordance with Section 12, below. The term of this
Agreement may be extended upon a writing executed by the Executive Director of Personnel
Services Agency and the City Attorney.
4. INDEPENDENT CONTRACTOR
Consultant shall, during the entire term of this Agreement, be construed to be an
independent contractor and not an employee ofthe City. This Agreement is not intended nor
shall it be construed to create an employer-employee relationship, a joint venture relationship, or
to allow the City to exercise discretion or control over the professional manner in which
Consultant performs the services which are the subject matter of this Agreement; however, the
services to be provided by Consultant shall be provided in a manner consistent with all
applicable standards and regulations governing such services. Consultant shall pay all salaries and
wages, employer's social security taxes, unemployment insurance and similar taxes relating to
employees and shall be responsible for all applicable withholding taxes.
5. INSURANCE
Prior to undertaking performance of work under this Agreement, Consultant shall
maintain and shall require its subcontractors, if any, to obtain and maintain insurance as
described below:
a. Commercial General Liability Insurance. Consultant shall maintain commercial
general liability insurance naming the City, its officers, employees, agents, volunteers and
representatives as additional insured(s) and shall include, but not be limited to protection against
claims arising from bodily and personal injury, including death resulting therefrom and damage
to property, resulting from any act or occurrence arising out of Consultant's operations in the
performance ofthis Agreement, including, without limitation, acts involving vehicles. The
amounts of insurance shall be not less than the following: single limit coverage applying to
bodily and personal injury, including death resulting therefrom, and property damage, in the total
amount of $1 ,000,000 per occurrence. Consultant shall supply City with a fully executed
additional insured endorsement in substantially the form attached hereto as Exhibit B upon
execution of this Agreement and shall be approved in form by the City Attorney.
b. Business automobile liability insurance, or equivalent form, with a combined single
limit of not less than $1,000,000 per occurrence. Such insurance shall include coverage for
owned, hired and non-owned automobiles.
c. Worker's Compensation Insurance. In accordance with the provisions of Section 3300
of the Labor Code, Consultant, if Consultant has any employees, is required to be insured against
liability for worker's compensation or to undertake self-insurance. Prior to commencing the
performance of the work under this Agreement, Consultant agrees to obtain and maintain any
employer's liability insurance with limits not less than $1,000,000 per accident.
d. If Consultant is or employs a licensed professional such as an architect or engineer:
Professional liability (errors and omissions) insurance, with a combined single limit of not less
than $1,000,000 per claim.
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e. The following requirements apply to the insurance to be provided by Consultant
pursuant to this section:
(i) Consultant shall maintain all insurance required above in full force and
effect for the entire period covered by this Agreement.
(ii) Certificates of insurance shall be furnished to the City upon execution of
this Agreement and shall be approved in form by the City Attorney.
(iii) Certificates and policies shall state that the policies shall not be canceled
or reduced in coverage or changed in any other material aspect without
thirty (30) days prior written notice to the City.
f. If Consultant fails or refuses to produce or maintain the insurance required by this
section or fails or refuses to furnish the City with required proof that insurance has been procured
and is in force and paid for, the City shall have the right, at the City's election, to forthwith
terminate this Agreement. Such termination shall not effect Consultant's right to be paid for its
time and materials expended prior to notification oftermination. Consultant waives the right to
receive compensation and agrees to indemnify the City for any work performed prior to approval
of insurance by the City.
6. INDEMNIFICATION
Consultant agrees to and shall indemnify and hold harmless the City, its officers, agents,
employees, consultants, special counsel, and representatives from liability: (1) for personal
injury, damages, just compensation, restitution, judicial or equitable relief arising out of claims
for personal injury, including health, and claims for property damage, which may arise from the
direct or indirect operations of the Consultant or its contractors, subcontractors, agents,
employees, or other persons acting on their behalf which relates to the services described in
section 1 of this Agreement; and (2) from any claim that personal injury, damages, just
compensation, restitution, judicial or equitable relief is due by reason of the terms of or effects
arising from this Agreement. This indemnity and hold harmless agreement applies to all claims
for damages, just compensation, restitution, judicial or equitable relief suffered, or alleged to
have been suffered, by reason of the events referred to in this Section or by reason of the terms
of, or effects, arising from this Agreement.
7. CONFIDENTIALITY
If Consultant receives from the City information which due to the nature of such
information is reasonably understood to be confidential and/or proprietary, Consultant agrees
that it shall not use or disclose such information except in the performance of this Agreement,
and further agrees to exercise the same degree of care it uses to protect its own information of
like importance, but in no event less than reasonable care. "Confidential Information" shall
include all nonpublic information. Confidential information includes not only written
information, but also information transferred orally, visually, electronically, or by other means.
Confidential information disclosed to either party by any subsidiary and/or agent of the other
party is covered by this Agreement. The foregoing obligations of non-use and nondisclosure
shall not apply to any information that (a) has been disclosed in publicly available sources; (b) is,
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through no fault of the Consultant disclosed in a publicly available source; (c) is in rightful
possession of the Consultant without an obligation of confidentiality; (d) is required to be
disclosed by (}peration oflaw; or (e) is independently developed by the Consultant without
reference to information disclosed by the City.
8. CONFLICT OF INTEREST CLAUSE
Consultant covenants that it presently has no interests and shaIl not have interests, direct
or indirect, which would conflict in any manner with performance of services specified under
this Agreement.
9. NOTICE
Any notice, tender, demand, delivery, or other communication pursuant to this
Agreement shall be in writing and shall be deemed to be properly given if delivered in person or
mailed by first class or certified mail, postage prepaid, or sent by telefacsimile or other
telegraphic communication in the manner provided in this Section, to the foIlowing persons:
To City:
Clerk of the City Council
City of Santa Ana
20 Civic Center Plaza (M-30)
P.O. Box 1988
Santa Ana, CA 92702-1988
telefacsimile (714) 647-6956
With courtesy copies to:
Executive Director of Personnel Services Agency
City of Santa Ana
20 Civic Center Plaza (M-45)
P.O. Box 1988
Santa Ana, California 92702
and,
City Attorney
City of Santa Ana
20 Civic Center Plaza (M-29)
P.O. Box 1988
Santa Ana, California 92702
telefacsimile (714) 647-6515
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To Consultant:
Leibert-Cassidy- Whitmore
6033 West Century Blvd
Suite 601
Los Angeles, CA 90045
A party may change its address by giving notice in writing to the other party. Thereafter,
any notice, tender, demand, delivery, or other communication shall be addressed and transmitted
to the new address. If sent by mail, any notice, tender, demand, delivery, or other
communication shall be effective or deemed to have been given three (3) days after it has been
deposited in the United States mail, duly registered or certified, with postage prepaid, and
addressed as set forth above. If sent by telefacsimile, any notice, tender, demand, delivery, or
other communication shall be effective or deemed to have been given twenty-four (24) hours
after the time set forth on the transmission report issued by the transmitting facsimile machine,
addressed as set forth above. For purposes of calculating these time frames, weekends, federal,
state, County or City holidays shall be excluded.
10. EXCLUSIVITY AND AMENDMENT
This Agreement represents the complete and exclusive statement between the City and
Consultant, and supersedes any and all other agreements, oral or written, between the parties. In
the event of a conflict between the terms of this Agreement and any attachments hereto, the
terms of this Agreement shall prevail. This Agreement may not be modified except by written
instrument signed by the City and by an authorized representative of Consultant. The parties
agree that any terms or conditions of any purchase order or other instrument that are inconsistent
with, or in addition to, the terms and conditions hereof, shall not bind or obligate Consultant nor
the City. Each party to this Agreement acknowledges that no representations, inducements,
promises or agreements, orally or otherwise, have been made by any party, or anyone acting on
behalf of any party, which are not embodied herein.
11. ASSIGNMENT
Inasmuch as this Agreement is intended to secure the specialized services of Consultant,
Consultant may not assign, transfer, delegate, or subcontract any interest herein without the prior
written consent of the City and any such assignment, transfer, delegation or subcontract without
the City's prior written consent shall be considered null and void. Nothing in this Agreement
shall be construed to limit the City's ability to have any ofthe services which are the subject to
this Agreement performed by City personnel or by other consultants retained by City.
12. TERMINATION
This Agreement may be terminated by the City upon thirty (30) days written notice of
termination. In such event, Consultant shall be entitled to receive and the City shall pay Consultant
compensation for all services performed by Consultant prior to receipt of such notice of termination,
subject to the following conditions:
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a. As a condition of such payment, the Executive Director may require Consultant to deliver
to the City all work product completed as of such date, and in such case such work product shall be
the property of the City unless prohibited by law, and Consultant consents to the City's use thereof
for such purposes as the City deems appropriate.
b. Payment need not be made for work which fails to meet the standard of performance
specified in the Recitals of this Agreement.
13. DISCRIMINATION
Consultant shall not discriminate because of race, color, creed, religion, sex, marital
status, sexual orientation, age, national origin, ancestry, or disability, as defined and prohibited
by applicable law, in the recruitment, selection, training, utilization, promotion, termination or
other employment related activities. Consultant affirms that it is an equal opportunity employer
and shall comply with all applicable federal, state and local laws and regulations.
14. JURISDICTION - VENUE
This Agreement and all questions relating to its validity, interpretation, performance, and
enforcement shall be government and construed in accordance with the laws of the State of
California. This Agreement has been executed and delivered in the State of California and the
validity, interpretation, performance, and enforcement of any of the clauses of this Agreement
shall be determined and governed by the laws of the State of California. Both parties further
agree that Orange County, California, shall be the venue for any action or proceeding that may
be brought or arise out of, in connection with or by reason of this Agreement.
15. PROFESSIONAL LICENSES
Consultant shall, throughout the term of this Agreement, maintain all necessary licenses,
permits, approvals, waivers, and exemptions necessary for the provision of the services
hereunder and required by the laws and regulations of the United States, the State of California,
the City of Santa Ana and all other governmental agencies. Consultant shall notify the City
immediately and in writing of her inability to obtain or maintain such permits, licenses,
approvals, waivers, and exemptions. Said inability shall be cause for termination of this
Agreement.
16. MISCELLANEOUS PROVISIONS
a. Each undersigned represents and warrants that its signature hereinbelow has the power,
authority and right to bind their respective parties to each ofthe terms of this Agreement, and shall
indemnify City fully, including reasonable costs and attorney's fees, for any injuries or damages to
City in the event that such authority or power is not, in fact, held by the signatory or is withdrawn.
b. All Exhibits referenced herein and attached hereto shall be incorporated as if fully set
forth in the body of this Agreement.
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IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year
first above written.
ATTEST:
CITY OF SANTA ANA
z. -fllt'/'i)
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PATRICIA E. HEALY
Clerk of the Council
APPROVED AS TO FORM:
JOSEPH W. FLETCHER
City Attorney .
RECOMMENDED FOR APPROVAL:
CONSULTANT
Employer ID # or Individual SS #
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LIEBERT CASSIDY WHITMORE 2001 Workshop Schedule
A PROFESSIONAL LAW CORPORATION
Oran~e County ERC
February 22, 2001- "Fitness for Duty and Confidentiality of Medical Records"
date: Thursday, February 22, 2001
time: 9:00 a.m. to 12;00 p.m.
location: Costa Mesa
audience: Human Resources, Risk Managers and Command levels of Police and Fire
March 29, 2001 - "Advanced Disability Discrimination, Family and Medical Care
Leave, Workers' Compensation and Disability Retirement"
date: Thursday, March 29, 2001
time: 9:00 a.m. to 4:00 p.m.
location: Costa Mesa
audience: Upper Management, Personnel/Employment Relations Staff, Agency Counsel
April 11, 2001 - "FLSA: Audit"
date: Wednesday, April 11, 2001
time: 9:00 a.m. to 12:00 p.m.
location: Costa Mesa
audience: Personnel, Human Resources, Finance, Risk Management and Department Heads
in this area
May 3,2001. - "58402 & 58 739 "
date: Thursday, May 3, 2001
time: 9:00 a.m. -4:00 p.m.
location: Costa Mesa
audience: Supervisors and Managers
EXHIBIT" 4.
Liebert Cassidy Whitmore
6033 W. Century Blvd., Sle. 601 Los Angeles, CA 90045 (310J 643-6492 . 2570 W. EI Camino Real, Suite 600, Mountain View, CA 94040 (65OJ 94 T .933)
- 2001 Workshop Schedule I Pg.2
September 27, 2001 - "Creative Compensation"
date:- Thursday, September 27, 2001
time: 9:00 a.m. to 12:00 p.m.
location: Costa Mesa
audience: Human Resources, Personnel/Employment Relations Staff
October 25, 2001 - "Recommended Leadership Techniques for the First Line
Supervisor/Manager"
date: Thursday, October 25, 2001
time: 9:00 a.m. to 4:00 p.m.
location: Costa Mesa
audience: Supervisors and Managers
November 15, 2001- "New Legal Issues You Need to Know"
date: Thursday, November is, 2001
time: 9:00 a.m. to 12:00 p.m.
location: Costa Mesa
audience: Executive Managers, Personnel/Employment Relations Staff, Agency Counsel
Liebert Cassidy Whitmore
603) W. Century Blvd.. Ste. 601 Los Angeles. CA 90045 ()IO} 645-6492 . 2$70 W. El Camino Real. Suite 600, Mountain View, CA 94040 1650l 941.9333
EXHIBIT B
ADDITIONAL INSURED ENDORSEMENT
FOR COMMERCIAL GENERAL LIABILITY POLICY
Insurance Company
This endorsement modifies such insurance as is afforded by the provisions of Policy
# relating to the following:
I. The City of Santa Ana, 20 Civic Center Plaza, Santa Ana, California 92701; its
officers, employees, agents, volunteers and representatives are named as additional insureds
("additional insureds") with regard to liability and defense of suits arising from the operations
and uses performed by or on behalf of the named insured.
2. With respect to claims arising out of the operations and uses performed by or on
behalf of the named insured, such insurance as is afforded by this policy is primary and is not
additional to or contributing with any other insurance carried by or for the benefit of the
additional insureds.
3. This insurance applies separately to each insured against whom claim is made or
suit is brought except with respect to the company's limits of liability. The inclusion of any
person or organization as an insured shall not affect any right which such person or organization
would have as a claimant if not so included.
4. With respect to the additional insureds, this insurance shall not be cancelled, or
materially reduced in coverage or limits except after thirty (30) days written notice has been
given to the City of Santa Ana, 20 Civic Center Plaza, Santa Ana, California 92701.
(Completion of the following, including countersignature, is required to make this endorsement
effective.)
Effective
Policy #
Issued to
, this endorsement form as a part of
Named Insured
Countersigned by
Authorized Representati ve
03-lH 1
A'C:ORIJ...
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FROM-N,rvlr A"oel,t.,
CERTIFICATE OF
LlABIL TY IN~UKAN\,;~r~B~~l I 02126/01
HIS CE:RTlt='ICAiE 15 rssu~o AS A MATTER OF INFORMATION
NlY AND CONFERS NO RIG~TS UPON TH~ CEi'lTlfICATE
OLDER. THIS CERTIFICATE DOES NOT AMEND. EXHND OR
LTER THE COVERAGE AfFORDED BY THE POLICIES BELOW.
INSURERS AFFORDING COVERAGE
616 Z9HOI0
H41
P OOZ/C03 F-,9Z
tOOUCtR
arver A$sociatQs, Inc.
41 W. Las Tunas O~iv~
Q Box 1509
an Gabriel CA 91776
'hone:626-943-2200 Fax;626-299-1010
ISlJl\EO
Lieber~ C~ss~dy Whitmore
~inda Wil~iams-Acco~n~inq
6033 W. eentufY BLvd., Ste.601
Los Angeles C~ 90045
;OVERAGES
IU URf!f{A St P3u..! Fire
IN I'lER 5. tJnde;:;wz"i ters
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& Marine Ins: Co.
at Lloyds
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THE ?OL1CIGS OJ:" ;NSURANCE I,.ISlED !lE~O"J'I HAV~ iJEEN ISSuED T:J iHE INSUREr) NN~EO A!'lO F"OR THE ...olley PEROQ INo"C...~eo. NonVITHSTANP1MJ
,l"N'( RiOI..;I"EMfr-T, TI;RM OR CONOmO''1 OF ANY C/)NTRACT OR CT"HiR DOCUMENT v..JTH RES fer TO WHICH THIS C5RTIFICAn: tM'Y as ISSUEO CR
MAY PERTAIN. THE INSUMNCE AS=FQf;1.JEe' 6YTHl; PCUCIE~ oeSCRI8ED HERE!N [S SU8J!:cr rc ALL TM!: TERM$, EXCl\"S:vNS AND CONDITIONS OF SUCH
PC\.ICIi;:S. AQG~t::>A"e: LIMITS sMe.....V:-: NA.Y HAY!: eeEN Fl.EDltC!:O I:lY PA!D CL.,c"IMS,
~ "NPtCFINSUMNCE I POL.1C::YNUM13e.~
: GENI;:AAL llASlI.rrV i
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i\ iX, COMMER:;1At GENl;RAlllABJlITY BK00749463
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O~T ::~.~MiOO;YYI DATE MM1DOfYY) 1l1,llfTS
.1 EA~H OCCURRENCE I iJ 1,000,000
1 114/00 I 12/14/01 ~DAMAGE[A'1YeMli~~) 1$1,000,000
I ~IiDEXF(A.nYtlnQPl!r$O<'I) !$5,000
I I P',,"RS::'NAL. & ACvlNJURY ($1,000, oog.~
GENi;RAl "GG~EGATE 1$ 2,000, ooe
fi'ROiJUCTS.COMPIOPAM 152,000,000
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(pet!tccia\lI1!J
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B : :La"y"". Prof. :Liab CX3185800 I l 2/10/00 I 12/10/01 I
OESCRfPTlOM O~ cP&:RAnoNSll.OCATIOl><SIVe:H1Cl.E$lUc.-LUSIONS ,o,DOIOO BY c,ND?,q5~.MENTIS ECfAI". F'R.O\ftS10NS
The City of Santa Ana is ~ncluded as Additional InsUr@d under the General
Liabi1ity COVerage only. 10-day notice of ~ancQ lation for non-payment of
prQt:\i.uJ'I1,.
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~?~!\AGE LLABllll)'
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! E./.. OrSEASI;.'. POLICY LiMIT , $
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Per Claim
Aaarecate
2,000,000
2,000 000
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The C~ty of Santa Ana
Fax # 714-647-6930
Jim Stike~~ather
20 C1vic Center Plaza
Santa Ana CA 92702
II N I AODltlOl'Mt. m:il)/tEC; INSVREFlI.~"tT't~, ANCELLATION
TfiEC.I; -1 I S110UL-tJ AtiYOF THE ABO'Je tESC!:lIBl":O POllelES 91:. CANCELLED aEFORE TH!; EXPlRAT1Q";;11
I o.ne THcREO~, j"S lSS:JII~c; IN$1,I1:lE1t ~Vll EI\DEAVOA 'to MAll ~ DAYS WR:TTE~
. AJOllCE TO THE e'Ri/fICATE HOi.O.;~ NAMED TO THE l.EF", Bur FAILU~E jO CO $0 SHALL
IfAPOSE NO OBLtl',;A "ION OR LIA61~Jry OF A V" "'IND u/f>O,1J TNE INSURER, ITS A~NTS OR.
~SENTATIVE6 I I' T'
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( <1>ACORDCOFlPOflATION 19M
APPROVED Irs TO l"ORM
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CERTIFICATE HOLDER
ACORD 25.$ (7/g7)
Michael Vigliotta
Deputy City A rtorney
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PolicV Number. BK00749453
State Or Political Subdivisions - Permits
AODITIONAL IIISUREIl
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T-l41 P.C03IC03 F-492
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THIS ENIlORSEMENf OiANIiES THE POLICY. PLEASE READ IT REfULL Y,
This endorser:lent modifies lnSJranCe provided under 1h~ fot/awing'
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lIA8illTY COVERAGE PART
.
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.., State 0' Political Subdivision:
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~ City of Santa Ana
g 20 Civic Center Plaza
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'" Santa ft.na, CA 92702
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Sch dule
SECTiON II . WHO is AN INSURED" amende" to indude as an
insured anv state or pOlitical subdivi,ion shown in the Schedule.
s~bject to the following pro'lisioilS:
1. This insurance spplies orl!Y with respecr to operaticns
pertormed by you or on your hehalf for which the state {lr
political subdivi:;ion has issued a permit.
CVS:=: Z2 eo 03 95
2,. This insurance does not apply 10:
a. 'Bodily in:u"l: "proporty damage: "personal iojur!"or
'ad;ercising inju,," arising out of operalions performed
lor the state or municipality: or
b. "Sadilv iniu",' or "property damag' included within tho
.pn)dlK:(s-completed Qperatiofl,s hazard. ~
APPROVED AS 1'0 fOlZlVJ
Pafii'10f1