HomeMy WebLinkAbout22B - REPROGRAPHIC PAPERS/ENVELOPES
REQUEST FOR
COUNCIL ACTION
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CITY COUNCIL MEETING DATE:
CLERK OF COUNCIL USE ONLY:
MARCH 6, 2006
TITLE:
APPROVED
o As Recommended
o As Amended
o Ordinance on 151 Reading
o Ordinance on 2nd Reading
o Implementing Resolution
o Set Public Hearing For
CONTRACT AWARD FOR
REPROGRAPHIC PAPERS
AND ENVELOPES
(SPECQOS-130l
~t2-
ITY MANAGER
CONTINUED TO
.J
FILE NUMBER
RECOMMENDED ACTION
Award a contract to Unisource Worldwide Inc. for reprographic papers and
envelopes for a one-year period, with provision for two one-year renewals,
in the annual amount not to exceed $88,000.
DISCUSSION
The Finance and Management Services Agency's Central Services section
requires copier, laser and color bond paper to provide copy paper and
in-house duplicating services for departments throughout the City. In
addition, the Police Department's Central Distribution Center stocks
copy paper for various divisions and the Holding Facility.
The notice inviting bids was advertised on December 9 and 12, 2005, and
bids were solicited. A summary of the bid invitations and bids received is
as follows:
8 Invitations For Bid mailed
1 Invitation For Bid mailed to a Santa Ana vendor
4 Bids received
Bids were received, opened on February 14, 2006, and evaluated (Exhibit 1).
The bid received from Unisource Worldwide Inc. is responsive to the
specification. To allow for unanticipated paper usage, an additional
contingency amount has been included.
228-1
Contract Award for Reprographic Papers
And Envelopes
(Spec. No. 05-130)
March 6, 2006
Page 2
FISCAL IMPACT
Funds are available In the Finance & Management Central Services and the
Police Property & Facilities Operating Materials & Supplies accounts
(account nos. 71-176-6391 and 11-343-6391).
APPROVED AS TO FUNDS AND ACCOUNTS:
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Paul M. Walters
Chief of Police
!&A~V d &:t~ &I
~ranci~co G~tierrez
Executlve Dlrector
Finance & Mgmt. Services Agency
PMW/KM/05-130.27:uc
228-2
ABSTRACT OF BIDS
CONTRACT AWARD
REPROGRAPHIC PAPERS AND ENVELOPES
(SPEC. 05-130)
VENDOR
UNISOURCE
WORLDWIDE
OFFICE
DEPOT
XPEDX
OFFICEMAX
LOCATION LA PALMA SIGNAL HILL CITY OF GARDEN GROVE
INDUSTRY
TERMS NET 30 NET 30 2% 30 DAYS NET 30
EST. ANNUAL AM'T $ 72,681.08 $ 74,868.03 $ 76,529.64 $ 80,906.32
SALES TAX 7.75% $ 5,632.78 $ 5,802.27 $ 5,931.05 $ 6,270.24
SUB-TOTAL $ 78,313.86 $ 80,670.30 $ 82,460.69 $ 87,176.56
TERM DISCOUNT $ $ $ 1,649.21 $
TOTAL $ 78,313.86 $ 80,670.30 $ 80,811.48 $ 87,176.56
10% CONTINGENCY $ 9,686.14
GRANT TOTAL $ 88,000.00
SUMMARY OF BID AWARD
TOTAL AWARD IN THE AMOUNT OF
UNISOURCE WORLDWIDE INC.
$ 88,000
Exhibit 1.
228-3
228-4