HomeMy WebLinkAbout22D - EXTENDED CAB UTILITY TRUCK
REQUEST FOR
COUNCIL ACTION
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CITY COUNCIL MEETING DATE:
CLERK OF COUNCIL USE ONLY:
MARCH 6, 2006
TITLE:
CONTRACT AWARD FOR
EXTENDED CAB UTILITY TRUCK
(SPEC. NO.06-020)
APPROVED
o As Recommended
o As Amended
o Ordinance on 151 Reading
o Ordinance on 2nd Reading
o Implementing Resolution
o Set Public Hearing For
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CITY MANAGER
CONTINUED TO
-
FILE NUMBER
RECOMMENDED ACTION
1. Reject the bids from West Covina Motors, Inc. and Quality Chevrolet as
nonresponsive.
2. Award a contract to Maurice J. Sopp & Son for the purchase of one
extended cab utility truck in the amount of $36,257.88.
DISCUSSION
The Fleet Maintenance Division's annual Equipment Replacement Program is
included in the City's annual budget and identifies vehicles scheduled for
replacement. Funding is monitored through a depreciation schedule
established with each department. Additionally, the Fleet Division reviews
the acquisition in accordance with the City's Hybrid and Alternative Fuel
Vehicle Acquisition Policy. Currently, hybrid trucks are not manufactured
in the one-ton category.
The Public Works Agency's Water Resources Division maintains 15 chlorine
generation units for water purification at various sites throughout the
City. The water production crew delivers 50-pound bags of salt to each salt
reservoir daily. Due to age, condition and mileage, a 1994 GMC one-ton
truck has been approved for replacement in the current fiscal year.
The notice inviting bids was advertised on February 3 and 6, 2006, and bids
were solicited. A summary of the bid invitations and bids received is as
follows:
11 Invitations For Bid mailed
1 Invitation For Bid mailed to a Santa Ana vendor
6 Bids received
220-1
Contract Award for Extended Cab
Utility Truck
(Spec No. 06-020)
March 6, 2006
Page 2
Bids were received, opened on February 14, 2006, and evaluated (Exhibit 1).
West Covina Motors, Inc. withdrew their bid due to a cost miscalculation
and Quality Chevrolet did not meet specifications and requirements, and is
therefore nonresponsive. The bid received from Maurice J. Sopp & Son is
responsive to the specification and meets the City's requirements.
FISCAL IMPACT
Funds are available in the Equipment Replacement Machinery & Equipment
account (account no. 76-145-6641)
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,jb t.Franci~co G~tierrez
/ Executlve Dlrector
Finance and Management Services Agency
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FGjKMj06-020.2:uc
220-2
ABSTRACT OF BIDS
CONTRACT AWARD
EXTENDED CAB UTILITY TRUCK
(SPEC. 06-020)
VENDOR MAURICE J. SELMAN BOB STALL GEORGE
SOPP & SON CHEVROLET CHEVROLET CHEVROLET
LOCATION HUNTINGTON ORANGE LA MESA BELLFLOWER
PARK
TERMS NET 30 NET 30 NET 30 NET 30
TRUCK $ 33/650.00 $ 33,797.23 $ 34,061.00 $ 34,279.80
SALES TAX $ 2,607.88 $ 2,619.29 $ 2,639.72 $ 2,656.68
TIRE FEE INCL $ 12,25 $ 12,25 $ 8.75
TOTAL $ 36/257.88 $ 36,428.77 $ 36,712.97 $ 36,945.23
DELIVERY
TRUCK
120 DAYS
CHEVROLET
CC36053
2006
120 DAYS
CHEVROLET
CC36053
2006
120-150 DAYS
CHEVROLET
C-36053
2006
60-120 DAYS%
CHEVROLET
SILVERADO
2006
SUMMARY OF BID AWARD
TOTAL AWARD IN THE AMOUTN OF:
MAURICE J. SOPP & SON
$ 36/257.88
Bids from West Covina Motors, Inc, and Quality Chevrolet are considered nonresponsive.
Exhibit 1,
220-3
220-4