HomeMy WebLinkAbout22E - FOUR DOOR UTILITY VEHICLE
REQUEST FOR
COUNCIL ACTION
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CITY COUNCIL MEETING DATE:
CLERK OF COUNCIL USE ONLY:
MARCH 6, 2006
TITLE:
CONTRACT AWARD FOR
FOUR-DOOR UTILITY VEHICLE
(SPEC. NO.06-024)
APPROVED
o As Recommended
o As Amended
o Ordinance on 151 Reading
o Ordinance on 2nd Reading
o Implementing Resolution
o Set Public Hearing For
12A7a~
CITY MANAGER
CONTINUED TO
FILE NUMBER
RECOMMENDED ACTION
Award a contract to Quality Chevrolet for the purchase of one four-door
utility vehicle in the amount of $40,817.98.
DISCUSSION
The Fleet Maintenance Division's annual Equipment Replacement Program is
included in the City's annual budget and identifies vehicles scheduled for
replacement. Funding is monitored through a depreciation schedule
established with each department. Additionally, the Fleet Division reviews
the acquisition in accordance with the City's Hybrid and Alternative Fuel
Vehicle Acquisition Policy. Currently, hybrid vehicles are not
manufactured in the full-size utility vehicle category.
The Fire Department is responsible for providing emergency medical and fire
fighting operations on a 24/7 schedule. Utility vehicles equipped with
computers, maps, radios, and battery chargers are provided for the
Battalion Chiefs to direct fire operations. Due to a collision rendering
it inoperable, a 1994 Chevrolet Suburban utility vehicle has been approved
for replacement in the current fiscal year.
The notice inviting bids was advertised on February 3 and 6, 2006, and bids
were solicited. A summary of the bid invitations and bids received is as
follows:
11 Invitations For Bid mailed
3 Bids received
Bids were received, opened on February 15, 2006, and evaluated (Exhibit 1).
The bid received from Quality Chevrolet lS responsive to the specifications
and meets the City's requirements.
22E-1
Contract Award for Four-Door
Utility Vehicle
(Spec. No. 06-024)
February 6, 2006
Page 2
FISCAL IMPACT
Funds are available in the Equipment Replacement Machinery & Equipment
account (account no. 76-145-6641)
4<<.~~/ .//I'td"4< ~
~Francisco Gutierrez
( Executive Director
Finance and Management Services Agency
FG/KM/06-024.2:uc
22E-2
ABSTRACT OF BIDS
CONTRACT AWARD
FOUR-DOOR UTILITY VEHICLE
(SPEC. 06-024)
VENDOR
QUALITY
CHEVROLET
WEST COVINA
MOTORS
LAKE
CHEVROLET
LOCATION
ESCONDIDO
WEST COVINA
LAKE ELSINORE
TERMS NET 30 NET 30 NET 30
VEHICLE $ 37,874.00 $ 39,800.00 $ 40,000.00
SALES TAX $ 2,935,23 $ 3,084.50 $ 3,100.00
TIRE FEE $ 8.75 INCL $ 8.75
TOTAL $ 40,817.98 $ 42,884.50 $ 43,108.75
DELIVERY
VEHICLE
230 DAYS
CHEVY
CC25906
2007
NO QTE
CHEVY
SUBURBAN
2007
150-210 DAYS
CHEVY
CC25906
2007
SUMMARY OF BID AWARD
TOTAL AWARD IN THE AMOUTN OF:
QUALITY CHEVROLET
$40,817.98
Exhibit 1,
22E-3
22E-4