HomeMy WebLinkAbout22A - ASPHALT STREET MAINTENANCE
REQUEST FOR
COUNCIL ACTION
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CITY COUNCIL MEETING DATE:
MARCH 20, 2006
TITLE:
CLERK OF COUNCIL USE ONLY:
CONTRACT AMENDMENTS FOR
ASPHALT STREET MAINTENANCE
AND ASPHALT POTHOLE REPAIR
AND SIDEWALK MAINTENANCE
(SPEC. NOS.04-010 AND 04-046)
APPROVED
o As Recommended
o As Amended
o Ordinance on 1 st Reading
o Ordinance on 2nd Reading
o Implementing Resolution
o Set Public Hearing For
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CONTINUED TO
FILE NUMBER
CITY MANAGER
RECOMMENDED ACTION
1. Amend the contract with Hardy and Harper, Inc. for asphalt street
maintenance by $330,000 for a total not to exceed $656,910.
2. Amend the contract with Hardy and Harper, Inc. for asphalt
pothole repairs and sidewalk maintenance by $200,000 for a total
not to exceed $525,000.
DISCUSSION
The Public Works Agency's Maintenance Services Division is responsible
for maintaining the street and sidewalks of Santa Ana. In order to do
so, contracts for annual asphalt street maintenance, pothole repair and
sidewalk maintenance are required.
Services provided under the asphalt street maintenance contract include
the excavation and cold milling of existing roadways, the installation
of pavement reinforcement fabric, construction of asphalt concrete
pavement, and crack sealing. Services provided under the pothole
repair and sidewalk maintenance contract include the repair of all
potholes a minimum of six inches wide and one inch deep, and the repair
of damaged pavement areas not exceeding 25 sq. ft. in diameter and two
inches in depth with an asphalt overlay. Sidewalk maintenance provided
includes sidewalk ramping and sidewalk offset grinding, which are used
to reduce risks to pedestrian traffic.
In addition, the asphalt street maintenance contract provides for
repair of pavement affected by water system maintenance. This includes
the repair of water and sewer line trenches and the adjustment of
manhole and water valve covers to the new street surface level.
22A-1
CS 383
Contract Amendments for Asphalt Street Maintenance
and Asphalt Pothole Repair and Sidewalk Maintenance
(Spec Nos. 04-010 and 04-046)
March 20, 2006
Page 2
On July 5, 2005, the City Council renewed the contracts with Hardy &
Harper, Inc., a Santa Ana vendor, for a one -year period. Recently,
funds from Proposition 42 have become available for use by the
Maintenance Services Division for street maintenance. The funds will
be added to the Hardy & Harper contracts to allow additional street
maintenance to be performed during the contract terms. Also, Water
Resources funds will be added to the street maintenance contract to
cover the costs associated with water and sewer line trench repairs and
manhole and water valve cover adjustments.
FISCAL IMPACT
Funds are available in the Public Works Traffic Congestion
Improvement Other Than Building and the Water Utility Water
Maintenance Other Contractual Services accounts (account nos.
6 63 1 and 64 - 5 7 5 - 62 91) .
Relief
System
28-552-
APPROVED AS TO FUNDS & ACCOUNTS:
<,tAM c:z
I James G. Ross
( Executi ve Director
, /
~Ublic Works Agency
JGR/WO/04-010A.9 & 04-046-A.9:uc
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'!"&1-Francisco Gutierrez ~
-U Executlve Dlrector
Finance & Mgmt. Services Agency
22A-2