HomeMy WebLinkAbout22B - STREET SWEEPERS
REQUEST FOR
COUNCIL ACTION
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CiTY COUNCIL MEETING DATE:
CLERK OF COUNCIL USE ONLY:
MARCH 20, 2006
TITLE:
CONTRACT AWARD FOR
STREET SWEEPERS
(SPEC. NO. 06-008)
APPROVED
o As Recommended
o As Amended
o Ordinance on 1 st Reading
o Ordinance on 2nd Reading
o Implementing Resolution
o Set Public Hearing For
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CONTINUED TO
FILE NUMBER
CITY MANAGER
RECOMMENDED ACTION
Award a contract to Haaker Equipment Company for the purchase of two
street sweepers In the amount of $508,099.43; and increase the
aggregate limit for large equipment parts and service for a two-year
period in an annual amount not to exceed $60,000.
DISCUSSION
The Fleet Maintenance Division's annual Equipment Replacement Program
is included in the City's annual budget and identifies vehicles
scheduled for replacement. Funding is monitored through a depreciation
schedule established with each department.
The Public Works Agency uses 11 street sweepers to cover over 400 miles
of residential streets, 100 miles of primary streets, 50 miles of
industrial areas, and 25 miles of alleys. The program also includes
sweeping over 81,000 curb miles and the removal of 11,000 cubic yards
of gutter litter each year. Due to age, engine hours, and worn
condition, two 1999 Athey sweepers have been approved for replacement
in the current fiscal year. To comply with Air Quality Management
District standards, the new street sweepers will be compressed natural
gas units. Specifications for the new sweepers also call for a high
right side dump hopper system to accommodate proper disposal directly
to the Waste Management trash dumpsters.
The notice inviting bids was advertised on January 18 and 20,
bids were solicited. A summary of the bid invitations
received is as follows:
2006, and
and bids
5 Invitations For Bid mailed
2 Bids received
228-1
CS 383
Contract Award for Street Sweepers
(SPEC. NO. 06-008)
March 20, 2006
Page 2
Bids were received, opened on February 1, 2006, and evaluated. Bid
results are as follows:
Vendor:
Location:
Amount:
Haaker Equipment Company La Verne
Kelly Equipment Rancho Cucamonga
$508,099.43
$538,731.40
The bid received from Haaker Equipment Company lS responsive to the
specifications and meets the City's requirements.
On October 17, 2005, the City Council awarded a contract to Haaker
Equipment Company for large equipment parts and service. However, the
purchase of two additional street sweepers, when added to the current
two sewer trucks and four Elgin street sweepers purchased from Haaker
Equipment Company, exceeds the anticipated volume of service and parts.
In order for Fleet Maintenance to continue using the Haaker Equipment
Company for parts and service, staff recommends Council approval of an
increased blanket order contract.
FISCAL IMPACT
Funds are available in the Equipment Replacement Machinery
and the Fleet Service Equipment Maintenance Operating
Supplies account (account nos. 76-145-6641 and 75-111-6391) .
& Equipment
Material &
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Francisco Gutierrez
Executive Director
Finance and Management Services Agency
FG/KM/06-008.2:uc
228-2