HomeMy WebLinkAboutKFORCE.COM - 2002
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CONSULTANT AGREEMENT
N-2002-014
03
THIS AGREEMENT, made and entered into this 'J. S i!l day of February, 2002 by and
between kforce.com, a Florida corporation (hereinafter "Consultant"), and the City of Santa Ana,
a charter city and municipal corporation organized and existing under the Constitution and laws
of the State of California (hereinafter "City").
RECITALS
A. The City desires to retain a consultant having special skill and knowledge in the field of
providing temporary accounting services staff.
B. Consultant represents that Consultant is able and willing to provide such services to the
City.
C. In undertaking the performance of this Agreement, Consultant represents that it is
knowledgeable in its field and that any services performed by Consultant under this
Agreement will be performed in compliance with such standards as may reasonably be
expected from a professional consulting firm in the field.
NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the
terms and conditions hereinafter set forth, the parties agree as follows:
1. SCOPE OF SERVICES
Consultant shall perform those services as set forth in Exhibit A to this Agreement.
2. COMPENSATION
a. City agrees to pay, and Consultant agrees to accept as total payment for its services,
the rates and charges identified in Exhibit A. The total sum to be expended under this
Agreement, shall not exceed $10,000.00 during the term of this Agreement.
b. Payment by City shall be made within thirty (30) days following receipt of proper
invoice evidencing work performed, subject to City accounting procedures. Payment need not
be made for work which fails to meet the standards of performance set forth in the Recitals
which may reasonably be expected by City.
3. TERM
This Agreement shall commence on the date first written above and terminate on January
31,2003 unless terminated earlier in accordance with Section 12, below. The parties
acknowledge that Consultant has provided services since January 7, 2002 which services will be
considered part ofthis Agreement. The term ofthis Agreement may be extended upon a writing
executed by the Executive Director of the Public Works Agency and the City Attorney.
,
4. INDEPENDENT CONTRACTOR
Consultant shall, during the entire term of this Agreement, be construed to be an
independent contractor and not an employee of the City. This Agreement is not intended nor
shall it be construed to create an employer-employee relationship, a joint venture relationship, or
to allow the City to exercise discretion or control over the professional manner in which
Consultant performs the services which are the subject matter of this Agreement; however, the
services to be provided by Consultant shall be provided in a marmer consistent with all
applicable standards and regulations governing such services. Consultant shall pay all salaries and
wages, employer's social security taxes, unemployment insurance and similar taxes relating to
employees and shall be responsible for all applicable withholding taxes.
5. INSURANCE
Prior to undertaking performance of work under this Agreement, Consultant shall
maintain and shall require its subcontractors, if any, to obtain and maintain insurance as
described below:
a. Commercial General Liability Insurance. Consultant shall maintain commercial
general liability insurance naming the City, its officers, agents, volunteers, and employees as
additional insured(s) and shall include, but not be limited to protection against claims arising
from bodily and personal injury, including death resulting therefrom and damage to property,
resulting from any act or occurrence arising out of Consultant's operations in the performance of
this Agreement, including, without limitation, acts involving vehicles. The amounts of insurance
shall be not less than the following: single limit coverage applying to bodily and personal injury,
including death resulting therefrom, and property damage, in the total amount of$l,OOO,OOO per
occurrence. Consultant shall supply City with a fully executed additional insured endorsement in
substantially the form attached hereto as Exhibit B upon execution of this Agreement and shall
be approved in form by the City Attorney.
b. Reserved.
c. Worker's Compensation Insurance. In accordance with the provisions of Section 3300
of the Labor Code, Consultant, if Consultant has any employees, is required to be insured against
liability for worker's compensation or to undertake self-insurance. Prior to commencing the
performance of the work under this Agreement, Consultant agrees to obtain and maintain any
employer's liability insurance with limits not less than $1,000,000 per accident.
d. If Consultant is or employs a licensed professional such as an architect or engineer:
Professional liability (errors and omissions) insurance, with a combined single limit of not less
than $1,000,000 per claim.
2
e. The following requirements apply to the insurance to be provided by Consultant
pursuant to this section:
(i) Consultant shall maintain all insurance required above in full force and
effect for the entire period covered by this Agreement.
(ii) Certificates of insurance shall be furnished to the City upon execution of
this Agreement and shall be approved in form by the City Attorney.
(iii) Certificates and policies shall state that the policies shall not be canceled
or reduced in coverage or changed in any other material aspect without
thirty (30) days prior written notice to the City.
f. If Consultant fails or refuses to produce or maintain the insurance required by this
section or fails or refuses to furnish the City with required proof that insurance has been procured
and is in force and paid for, the City shall have the right, at the City's election, to forthwith
terminate this Agreement. Such termination shall not effect Consultant's right to be paid for its
time and materials expended prior to notification oftermination. Consultant waives the right to
receive compensation and agrees to indemnify the City for any work performed prior to approval
of insurance by the City.
6. INDEMNIFICATION
Consultant agrees to and shall indemnify and hold harmless the City, its officers, agents,
employees, consultants, special counsel, and representatives from liability: (1) for personal
injury, damages, just compensation, restitution, judicial or equitable relief arising out of claims
for personal injury, including health, and claims for property damage, which may arise from the
direct or indirect operations of the Consultant or its contractors, subcontractors, agents,
employees, or other persons acting on their behalf which relates to the services described in
section 1 of this Agreement; and (2) from any claim that personal injury, damages, just
compensation, restitution, judicial or equitable relief is due by reason of the terms of or effects
arising from this Agreement. This indemnity and hold harmless agreement applies to all claims
for damages, just compensation, restitution, judicial or equitable relief suffered, or alleged to
have been suffered, by reason ofthe events referred to in this Section or by reason of the terms
of, or effects, arising from this Agreement. The Consultant further agrees to indemnify, hold
harmless, and pay all costs for the defense of the City, including fees and costs for special
counsel to be selected by the City, regarding any action by a third party challenging the validity
of this Agreement, or asserting that personal injury, damages, just compensation, restitution,
judicial or equitable relief due to personal or property rights arises by reason of the terms of, or
effects arising from this Agreement. City may make all reasonable decisions with respect to its
representation in any legal proceeding.
7. CONFIDENTIALITY
If Consultant receives from the City information which due to the nature of such
information is reasonably understood to be confidential and/or proprietary, Consultant agrees
that it shall not use or disclose such information except in the performance ofthis Agreement,
and further agrees to exercise the same degree of care it uses to protect its own information of
3
like importance, but in no event less than reasonable care. "Confidential Information" shall
include all nonpublic information. Confidential information includes not only written
information, but also information transferred orally, visually, electronically, or by other means.
Confidential information disclosed to either party by any subsidiary and/or agent ofthe other
party is covered by this Agreement. The foregoing obligations of non-use and nondisclosure
shall not apply to any information that (a) has been disclosed in publicly available sources; (b) is,
through no fault of the Consultant disclosed in a publicly available source; (c) is in rightful
possession of the Consultant without an obligation of confidentiality; (d) is required to be
disclosed by operation oflaw; or (e) is independently developed by the Consultant without
reference to information disclosed by the City.
8. CONFLICT OF INTEREST CLAUSE
Consultant covenants that it presently has no interests and shall not have interests, direct
or indirect, which would conflict in any manner with performance of services specified under
this Agreement.
9. NOTICE
Any notice, tender, demand, delivery, or other communication pursuant to this
Agreement shall be in writing and shall be deemed to be properly given if delivered in person or
mailed by first class or certified mail, postage prepaid, or sent by telefacsimile or other
telegraphic communication in the manner provided in this Section, to the following persons:
To City:
Clerk ofthe City Council
City of Santa Ana
20 Civic Center Plaza (M-30)
P.O. Box 1988
Santa Ana, CA 92702-1988
telefacsimile (714) 647-6956
With courtesy copies to:
Executive Director ofthe Public Works Agency
City of Santa Ana
20 Civic Center Plaza (M-21)
P.O. Box 1988
Santa Ana, California 92702
telefacsimile (714) 667-5622
and,
4
:
City Attorney
City of Santa Ana
20 Civic Center Plaza (M-29)
P.O. Box 1988
Santa Ana, California 92702
telefacsirnile (714) 647-6515
To Consultant:
Kforce.com
2603 Main Street, Suite 1100
Irvine, California 92614
Telefacsimile (949) 660-1458
Attn: A vi Khilnani
A party may change its address by giving notice in writing to the other party. Thereafter,
any notice, tender, demand, delivery, or other communication shall be addressed and transmitted
to the new address. If sentby mail, any notice, tender, demand, delivery, or other
communication shall be effective or deemed to have been given three (3) days after it has been
deposited in the United States mail, duly registered or certified, with postage prepaid, and
addressed as set forth above. If sent by telefacsimile, any notice, tender, demand, delivery, or
other communication shall be effective or deemed to have been given twenty-four (24) hours
after the time set forth on the transmission report issued by the transmitting facsimile machine,
addressed as set forth above. For purposes of calculating these time frames, weekends, federal,
state, County or City holidays shall be excluded.
10. EXCLUSIVITY AND AMENDMENT
This Agreement represents the complete and exclusive statement between the City and
Consultant, and supersedes any and all other agreements, oral or written, between the parties. In
the event of a conflict between the terms of this Agreement and any attachments hereto, the
terms of this Agreement shall prevail. This Agreement may not be modified except by written
instrument signed by the City and by an authorized representative of Consultant. The parties
agree that any terms or conditions of any purchase order or other instrument that are inconsistent
with, or in addition to, the terms and conditions hereof, shall not bind or obligate Consultant nor
the City. Each party to this Agreement acknowledges that no representations, inducements,
promises or agreements, orally or otherwise, have been made by any party, or anyone acting on
behalf of any party, which are not embodied herein.
11. ASSIGNMENT
Inasmuch as this Agreement is intended to secure the specialized services of Consultant,
Consultant may not assign, transfer, delegate, or subcontract any interest herein without the prior
written consent ofthe City and any such assignment, transfer, delegation or subcontract without
the City's prior written consent shall be considered null and void. Nothing in this Agreement
5
shall be construed to limit the City's ability to have any of the services which are the subject to
this Agreement performed by City personnel or by other consultants retained by City.
12. TERMINATION
This Agreement may be terminated by the City upon thirty (30) days written notice of
termination. In such event, Consultant shall be entitled to receive and the City shall pay Consultant
compensation for all services performed by Consultant prior to receipt of such notice of termination,
subject to the following conditions:
a. As a condition of such payment, the Executive Director may require Consultant to deliver
to the City all work product completed as of such date, and in such case such work product shall be
the property of the City unless prohibited by law, and Consultant consents to the City's use thereof
for such purposes as the City deems appropriate.
b. Payment need not be made for work which fails to meet the standard of performance
specified in the Recitals ofthis Agreement.
13. DISCRIMINATION
Consultant shall not discriminate because of race, color, creed, religion, sex, marital
status, sexual orientation, age, national origin, ancestry, or disability, as defined and prohibited
by applicable law, in the recruitment, selection, training, utilization, promotion, termination or
other employment related activities. Consultant affirms that it is an equal opportunity employer
and shall comply with all applicable federal, state and local laws and regulations.
14. JURISDICTION - VENUE
This Agreement and all questions relating to its validity, interpretation, performance, and
enforcement shall be governed and construed in accordance with the laws of the State of
California. This Agreement has been executed and delivered in the State of California and the
validity, interpretation, performance, and enforcement of any ofthe clauses ofthis Agreement
shall be determined and governed by the laws of the State of California. Both parties further
agree that Orange County, California, shall be the venue for any action or proceeding that may
be brought or arise out of, in connection with or by reason of this Agreement.
15. PROFESSIONAL LICENSES
Consultant shall, throughout the term ofthis Agreement, maintain all necessary licenses,
permits, approvals, waivers, and exemptions necessary for the provision of the services
hereunder and required by the laws and regulations of the United States, the State of California,
the City of Santa Ana and all other governmental agencies. Consultant shall notify the City
immediately and in writing of his inability to obtain or maintain such permits, licenses,
approvals, waivers, and exemptions. Said inability shall be cause for termination of this
Agreement.
6
16. MISCELLANEOUS PROVISIONS
a. Each undersigned represents and warrants that its signature hereinbelow has the power,
authority and right to bind their respective parties to each of the terms of this Agreement, and shall
indemnify City fully, including reasonable costs and attorney's fees, for any injuries or damages to
City in the event that such authority or power is not, in fact, held by the signatory or is withdrawn.
b. All Exhibits referenced herein and attached hereto shall be incorporated as if fully set
forth in the body of this Agreement.
7
IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year
first above written.
ATTEST:
CITY OF SANTA ANA
- ~
~.
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PATRICIA E. HEALY
Clerk of the Council
~~
City Manager
APPROVED AS TO FORM:
JOSEPH W. FLETCHER
City Attorney
BY:~
Laura Sheedy
Assistant City Attorney
kforce.com
M rJ(
Ji oss
E ecutive Director of the
ublic Works Agency
A vi Khilnani
Business Unit Director
Employer ill # 59-3264661
8
FINANCE & ACCOUNTING
Search' Contract. Flexible
2603 Main Street, Suite 1100, Irvine, CA 92614
(949) 660-1666, (949) 660-1458-Fax
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CLIPiT:
ATTE(\;T!ON:
City of Santo AM
JOB ORDER #:
ST ART/END DATES:
EMPLOYEE:
POSITION: Sr. Accounting Assistant (Temporary)
HOURLY BILL RATE: $23.19
20 Civic Center Plaza
Santa Ana, CA 92701
Thank you for selecting kforce.com to fill your temporary accounting and tinancial staffing requirements. The following continns our discussion
and understanding and sets forth the terms under which our employee is assigned [0 your company. The temlS of this agreement as detined beh)\',:
shall JutomaticJlly apply to any subsequent 3ssignmcnt(s) of temporary staft" through kforce.com.
SCOPE OF WORK
Under general supervision, performs responsible derical work processing documents involved in tin:mcial transactions and prepares and mai~tains
financial and accounting records. Gathers, assembles, tabulat~s, compares, vcrifies, and posts tinancial and statistical data. Posts and balances cash
books and ledgers. Computes, c1assifics, and prepares billings. Prepares invoiccs. Sends notice and keep records of payment delinquencics.
Receives money and maintains record of receipts. Maintains files of invoices, and other financial transaction documents. Operates various office
machines including calculators, personal computers, and typewriters.
GUARANTEE
kforce.com guarantees your satisfaction with the assigned professional's services by extending a one-day. 8 hour guarantee as follows: if for any
reason you are dissatistied on the first day of an assignment with the professional's technical abilities, please let us know Immediately and
kforce.com will not charge you for the first 8 hours worked. We will then make a reasonable eftort to replace the individual immediately.
BILLl1\G
Our employee will present a time sheet to hislher immediate supervisor for veritication at the end of each week. Our compensation to this employee
is paid weekly: therefore, your finn or company (hereafter referred to as the client) \I,.'iIl be billed weekly at the agreed upon rate, and payment will b~
due upon receipt of the invoice. Overtime hours will be billed at onc.and-one halftimes the straight time billing rate. In the event that the client fails
to pay the charges of k.force.com when due, the client shall pay interest charges on overdue invoices at the rate of 1.5%/month or at the highest Iegill
rate as weH as all coUection and/or litigation costs, inclusive of reasonable attomey.s tct:s.
CO(\;\'ERSI01\ FEE
A conversion fee will become due in the event [hat you, your associates or aftiliates engage the services of a kforce.com employee or fonner
employee (either as a salaried employee or independent contractor) or engage the employee through an employee leasing company or other
temporary help agency through whom you lease personnel, during a tempor::J.ry assignment or within one (I) year after the last day of any assignment
when the employee hi1s been introduced either directly or indirectly as a result of his or her temporary assignment. Please refer to the schedule of
charges on the reverse of this agreement.
POLICIES
The supervision of the employees of kforce.com on the premises of the client is the responsibility of the client. All rescheduling or extension of
assignments should be done by contacting kforce.com. Any employee assigned by kforce.com is an employee of kforce.com. k.force.com warrants
that its employees are adequately covered by Worker's Compensation Insurance and that it assumes total responsibility to pay the employee's salary.
all related federai, state and local pa)TotI taxes and other applicable charges required by statute.
kforce.com is <J.n equal opportunity employer and refers all qualitied employees regardless of their sex, race, religion, creed, color, national origin,
ancestry, physical disability, medical condition, marital staws, sexual orientation, age or any other basis prohibited by federal, state or applicablc
local law or ordinance. Data submiued by kforce.com on its employees is highly confidential and for the client's confidential personnel use only.
Your sJtisfaction is our primary concern. We hope that you will evaluate the perfonnJnce of our employee on the fonn we provide at the completion
of the project. This feedback is an important part of our on-going effort to ensure the highest standards for our specialized tempor::J.ry servicc:>.
Please contact us immcdintely if you have a question regarding the nbove tenns or any aspect of our services.
Acceptance of our employee confinns your acceptance of the above conditions.
Regards.
Susan Terracciano
kforce.com
SPECIALISTS 11\ STAFFI1\G FINANCE & ACCOlNTl1\G PROFESSIONALS
tXHIBlT A
-
kforce.com
CONVERSION PLACEMENT FEE SCHEDULE
(A) Our conversion placement fee schedule is based upon our nOffilal full permanent placement fee schedule one
percent (I %) for each one thousand dollars of annual compensation to a maximum fee of 30% of the annual
compensation.
PERi\IANENT PLACEMENT FEE SCHEDULE
COi\'1PENSATION
FEE
o to 522,999.99
523,000 to 523,999.99
524,000 to 524,999.99
525,000 to 525,999.99
526,000 to 526,999.99
527,000 to $27,999.99
528,000 to 528,999.99
$29,000 to $29,999.99
530,000 M'D ABOVE
22% OF ANNUAL COMPEN5A TION
23% OF ANNUAL COMPEN5A TION
24% OF A.I\1NUAL COMPENSATION
25% OF ANNUAL COMPEN5A TION
26% OF ANl'.'UAL COMPENSATION
27% OF ANNUAL COMPENSATION
28% OF ANNUAL COMPENSATION
29% OF ANNUAL COMPENSATION
30% OF AJ"JNUAL COMPENSATION
(B) We are pleased to offer reductions in this fee for conversions based on the number of billable hours worked
by our temporary employee as follows:
Billable Hours Worked
Reduction from Full Fee
0-250
No Reduction
251-400
15% Reduction
401 - 550
25% Reduction
55l + Above
30% Reduction
(C) For part-time employees, the fee will be based on a forty (40) hour work week and then be multiplied by the
percentage of the 40-hour work week that the employee works.
Example:
The fee for a part-time accounting clerk to be engaged by the client at a pay rate of
$IOfhour for 30 hours per week after having completed 300 hours of temporary
employment will be calculated as:
510.00 x 40 hours per week = $400.00 per week;
$400.00 x 52 weeks per year = 520,800.00 annualized.
Full time fee = 520,800 x 22% = 54,576.00
-
Part-time fee + $4,576 x 30/40 = $3,432.QO
Less 10% reduction per (B) above = 53,088.80
TERMS: NET DUE UPON RECEIPT
EXHIBIT B
ADDITIONAL INSURED ENDORSEMENT
FOR COMMERCIAL GENERAL LIABILITY POLICY
Insurance Company
This endorsement modifies such insurance as is afforded by the provisions of Policy
# relating to the following:
1. The City of Santa Ana, 20 Civic Center Plaza, Santa Ana, California 92701; its
officers, employees, agents, volunteers and representatives are named as additional insureds
("additional insureds") with regard to liability and defense of suits arising from the operations
and uses performed by or on behalf of the named insured.
2. With respect to claims arising out of the operations and uses performed by or on
behalf of the named insured, such insurance as is afforded by this policy is primary and is not
additional to or contributing with any other insurance carried by or for the benefit of the
additional insureds.
3. This insurance applies separately to each insured against whom claim is made or
suit is brought except with respect to the company's limits of liability. The inclusion of any
person or organization as an insured shall not affect any right which such person or organization
would have as a claimant if not so included.
4. With respect to the additional insureds, this insurance shall not be cancelled, or
materially reduced in coverage or limits except after thirty (30) days written notice has been
given to the City of Santa Ana, 20 Civic Center Plaza, Santa Ana, California 92701.
(Completion of the following, including countersignature, is required to make this endorsement
effective.)
, this endorsement form as a part of
Effective
Policy #
Issued to
Named Insured
Countersigned by
Authorized Representative
9
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EXHIBIT B
ADDITIONAL INSURED ENDORSEMENT
FOR COMMERCIAL GENERAL LIABILITY POLICY
Insurance Company General Accident Insurance CQ.
This endorsement modifies such insurance as is afforded by the provisions of Policy
# CGL0175199 relating to the following:
I. The City of Santa Ana, 20 Civic Center Plaza, Santa Ana, California
92701; its officers, employees, agents, volunteers and representatives are named as
additional insureds ("additional insureds") with regard to liability and defense of suits
arising from the operations and uses performed by or on behalf ofthe named insured.
2. With respect to claims arising out ofthc operations and uses performed by
or on behalf of the named insured, such insurance as is afforded by this policy is primary
and is not additional to or contributing with any other insurance carried by or for the
benefit of the additional insureds.
3. This insurance applies separately to each insured against whom claim is
made or suit is brought except with respect to the company's limits of liability. The
inclusion of any person or organization as an insured shall not affect any right which such
person or organization would have as a claimant if not so included.
4. With respect to the additional insureds, this insurance shall not be
cancelled, or materially reduced in coverage or limits except after thirty (30) days written
notice has been given to the City of Santa Ana, 20 Civic Center Plaza, Santa Ana,
California 92701.
(Completion of the following, including countersignature, is required to make this
endorsement effective.)
Effective: 01/01/2000, this endorsement form as a pan of
Policy #: CGL0175199
Issued to: Romac International inc. d/b/a kforce.com
Named Insured
Countersigned by ~g~
~
APPROVED AS 0 FORM
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Ie ael Yigliotta
Deputy City Attorney