HomeMy WebLinkAbout06-11-03
'-
CITY OF SANTA ANA
CITY COUNCIL COMMITTEE ON
TECHNOLOGY
Minutes of Regular Meeting
June 11, 2003
CALL TO ORDER
The meeting convened at 5:40 p.m. in Room 831, City Hall, 20 Civic Center Plaza,
Santa Ana, California
ATTENDANCE
City Council Committee members present: Claudia Alvarez and Lisa Bist
\.
Staff members present: Debra Kurita, Assistant City Manager; Tom Gergen,
Information Systems Manager; Pat Healy, Clerk of t he Council; Rob Richard, Library
Director; Gerardo Mouet, Assistant Director, Parks, Recreation and Community
Services Agency; Virginia Adame, Sr. Recreation Supervisor, Parks, Recreation and
Community Services Agency; Corporal Robert Faster, Santa A na Police Department;
Sergeant Nick Rubbo, Santa Ana Police Department; and, Alma Flores, Senior
Management Assistant, City Manager's Office
AGENDA ITEMS
Approval of Minutes for Meeting of March 12, 2003 (Bist, Alvarez)
City Telephone System Upgrade Project
Tom Gergen, Information Systems Manager, presented an update on the
telephone system upgrade project. Mr. Gergen stated that this item would be on
the Council Agenda of June 16, 2003. The existing contract with Business
Network Solutions, Inc. will be expanded to upgrade the telephone systems and
maintenance services at several City locations. The enhanced systems will
upgrade the 17-year old main telephone switch for which the manufacturer has
discontinued replacement parts and support. Upgrades will also be made to
nineteen other City telephone sub-systems including Fire Department facilities,
Park and Recreation sites, the City Yard and the Train Depot. These phone
subsystems range in age from 13 to 20 years old. The cost of the expanded
work is estimated at $700,000
\.
Server and Mainframe Computer Maintenance Agreement Report
Tom Gergen, Information Systems Manager, provided the following information
relative to mainframe computer maintenance, maintenance of server-class
computers and "SPAM"
. Item 25B on the Council Agenda for June 16, 2003 extends the agreement
with Symco Group, Inc., through June 30, 2004 in an amount not to
exceed $64,000 for mainframe computer maintenance, equipment and
technical services. Mr. Gergen explained that the City's financial system
relies on the IS Division to input, process, and post daily transactions to
the Lawson Financial system and Business Licensing systems. To
accomplish this task, the IS staff utilizes Unisys mainframe computer
equipment maintained by the Symco Group, Inc.
· Item 25D on the Council Agenda for June 16, 2003 is a recommendation
for a three year agreement with the Hewlett-Packard Company to provide
equipment maintenance of server-class computers and related equipment
in an amount not to exceed $300,000 during the three-year term. Mr.
Gergen explained that key computer-based services such as electronic
mail, Internet access, secure data storage, and computer applications
such as payroll, SAPIN, municipal utility billing, computer aided police
dispatch, jail management, records management, etc., operate on server-
class computers in City Hall and police computer centers. Due to the
importance of these services and applications it is critical to have
equipment maintenance available on a 24-hour basis. A three-year
agreement will secure maintenance service and provide the City with the
lowest possible cost per year for these services.
· Mr. Gergen explained that many City agencies and employees have
experienced a rise in SPAM or unsolicited junk e-mail. He noted that he
had conducted a survey to determine how other cities dealt with email
spam. In a Survey of 16 cities, seven did report that they use a spam
product. In some of the cities polled, spam is not an issue; in Fullerton,
users are asked to delete spam email.Mr. Gergen noted that he will
continue to work with agencies on this issue but that there was not a
recommendation to purchase a spam product at this time. Employees
should be reminded of some of the bad habits that invite junk mail to
reduce the risk of being inundated by spam.
Upcoming Technology Related Council Items
In addition to the items noted above, there is an agenda item for the June 16,
2003 Council meeting for the renewal of contracts for the purchase of network
servers, desktop computers, printers, laptops, and other peripheral computer
equipment for a one-year period in an aggregate amount not to exceed $2.2
million with several vendors.
..",
....,
""'"
'-'
""
'-'
Project Updates
The remaining items on the Technology Committee agenda including the Logan
Computer Center Update, Technology Grant Update (McFadden technology
Learning Center) and Santa Ana Technology Consortium were continued until
the next Committee meeting.
Public Comments - Erik Faraldo, representing Community Action Partnership
addressed the Committee and informed the members and staff that his organization
works with partner groups in finding recycling alternatives for old computer monitors
ADJOURNMENT: 6:20 P.M. - to Wednesday, July 9,2003
~,~
"_<>i~ -
Debra Kurita
Assistant City Manager