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HomeMy WebLinkAbout09-25-03 CITY OF SANTA ANA CITY COUNCIL COMMITTEE ON TECHNOLOGY Minutes of Regular Meeting September 25, 2003 CALL TO ORDER The meeting convened at 5:42 p.m. in the First Floor Conference Room, Ross Annex, 20 Civic Center Plaza, Santa Ana, California ATTENDANCE City Council Committee members present: Claudia Alvarez and Lisa Bist Staff members present: Tom Gergen, Information Systems Manager; Pat Healy, Clerk of the Council; Gerardo Mouet, Assistant Director, Parks, Recreation and Community Services Agency; Mike Lewellen, Manager, Computer Services, Santa Ana Police Department; Sergeant Kevin Brown, SAPD; Bruce Fruchter, Information Systems; Rob Richard, Library Director; Ben Kaufman, Chief Assistant City Attorney; and, Alma Flores, Senior Management Assistant, City Manager's Office AGENDA ITEMS Approval of Minutes for Meeting of July 17, 2003 (Alvarez, Bist) Document Imaging Project Update Pat Healy and Bruce Fruchter presented an update and a demonstration of the Clerk document imaging project. Highlights of this presentation are as follows: . Document imaging steering committee formed in 2002 to provide direction to the City's evolving implementation of document imaging technology . City Clerk designated the lead on the steering committee . Committee selected small pilot project in the Office of the Clerk . Council approved funding in December, 2002 . LaserFiche Imaging Software was selected . The following documents were scanned into the LaserFiche system from 1886 to Present: Minutes, Resolutions, and Ordinances . The following documents were scanned and indexed from January, 2003 to the present: Agendas, Agenda Packets, and Contracts . System provides backup of vital City records . Provides more expedient document retrieval . Allow multiple access to documents . Remaining tasks include the rollout and training of additional users, and preparation of the DVD Archive . The next steps in reviewing City imaging projects include: pursuit of finance business functions for the next project; definition of requirements and scope, amendment of vendor agreement, and implementation Red Light Cameras Update Sergeant Kevin Brown presented an update on the status of red light camera installation in the City. He noted that from June, 2003 to the present, photos have been taken of 4,000 violators. Of these only 10 violations have been "lost" due to delays. From the period 8/21/03 to 9/25/03, 214 cases have gone to court: Of these cases: 35% of the violators did not appear in court, 31% appeared in court and received a fine, 15% pled guilty, and 10% sent in check in lieu of appearing in court. Sergeant Brown further reported that the cameras are currently at four intersections (five approaches). The Court is working very closely with the Police Department and to date the City has been very successful. Review of the violations has revealed that the vast majority of offenders do not live in Santa Ana. In the near future cameras will be installed at two more intersections: Fairview/Edinger and 1st and Grand. There are five more intersections under consideration. Wireless Citation Devices Update Sergeant Brown also gave a brief update on the wireless citation devices purchased through a grant that expires in December. He noted that to date there have been 4, 400 electronic citations issued. He reported that there were a few software problems encountered, but the devices have been successful. The Department is looking at permit parking to develop a better tracking system for guest passes. Seniors Teaching Seniors Update Gerardo Mouet, Assistant Director, Parks, Recreation and Community Services Agency reported that the City makes available 24 computers for use by Seniors at Southwest and Santa Ana Senior Centers. Following is a description of the classes that are currently offered at the two centers. Southwest Senior Center (Computer Center is located at Corbin) . There are 14 computers; five of these are relatively new . Most of the computers are the property of Santa Ana College . Computers are connected to the Internet . Classes take place from 9:00 a.m. to Noon, Mondays through Thursdays . Each class has 20 students; courses offered include Introduction to Computers, Beginner, Intermediate, and Advanced Santa Ana Senior Center . There are 10 computers at the Center; computers are old and not connected to the Internet . Computers are property of Santa Ana College . Classes take place from 9:00 a.m. to Noon, Mondays through Thursdays with 15 students per class . Dr. Sergio Sotello, Santa Ana College Dean of Adult Education has committed to install 18 new computers this fall. New computers will be ready to connect to the Internet . The three levels of classes offered include: Orientation to Computers, Beginner Introduction to Computers, and Intermediate Upcoming Technology Related Council Items (Software agreements, equipment contracts, etc. Tom Gergen and Mike Lewellen briefed the Committee relative to pending technology items that will be brought to the City Council for approval in October and November, 2003 Public Comments - None Council Comments - None Adjourned - 6:45 p.m. ~\~-~~ t:f' Debra Kurita Assistant City Manager