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Home My WebLink AboutSAN JOAQUIN CHEMICALS 2 - 2003 , ~RR-23-1900 17:56 N-2003-001 P.02 SANT~ ANA PfRfORMING ARTS & fVfNT (fNTfR 101 H. Sycamor1 Stmt - Santa Ana, CA 9Zl01 71UjO,0040 714.110,1719 fax r;?> CITY PLANNING DEPARTMENT TUESDAY; FEBRUARY 18,2003 8:00AM - 4:00PM aASED ON 66 GUESTS COST BREAKDOWN CONTINENTAL BREAKFAST ($6.50).........._............."..,...____._.................,,_.___................__.-----............"........----.................----$429.00 COFFEE, WAT8l, ICED TEA & SODA ST ATION ($4.00)........_........................._...................._........"..."........___....................264.00 ASSORTED COOKlES & B(<OWNJES SNACK ($2.50)......_._.....................___........................._.....................___......_...............165.00 SUBTOTAL...._............_.~......_..._............._.........._.........____........................_."'......._..........__....................__.............. $858_00 t 8% SERVICE CHARGE ....;...-..................-----------..................._......___................________.......""........-------...................-----..............154_44 SUBTOT AL..............._......;............._._..............................._.........................._.........................._................................... 51,012.44 PASTA BUFFET ($t5.50) .......-......-............---................................._.........._....._........._.......__...................----.....1,023.00 .SUBTOT AL.._..........................................................._........................._____..............._............................._______...................__ $2,035.44 SALES TAX@ 7.75% .......-.......--..............."........---.........................~........................_.........................-.---....................---157.74 TOTAL......__...."'........_..._....._................___.....................____........................-----.............--..--...............-----......$2, 193.18 DINNER THEATER ROOM RENTAL "'.................-..-----....................__..___..................._____......................____..._..............___.._...... 300.00 Weekday Dlgcnun! PARKING ............--.--"..........--....................-_....................__....................___.............___..... Clientarranged GRAND TOT AL..................._..............._................................................................................., '''....................................._.... $2,493.18 Please make check. pllyable to SAPAEC A deposit of $1,200.00 is required to hold your date and begin planning your function, Your event has not been confirmed until this depos~ has been received_ Pay in full 7 days prior to the event with cash, money order, or cashiers ch ck. Date IJ-jO.OL Please make checks payable to SAPAEC Client Authorized Signature SAPAEC Date MAR-19-1900 15:34 P.02 .j, ~- A " , -. ., " .' " '" .<~ " .. , " -".' , ; . , - .' ~ ., .: ". ~ ,> i" 505 N.:SY(ijmore StrHt . Santa Ana, CA 9lIOI 714.550,0040 EVENT CONTRACT & POLICY INFORMATION Event Name: CITY OF SANTA ANA PLANNING DEPARTMENT ~vent date: TOES; 02.18.03 Beginning time: 8: OOA.'! Ending time: 4:00PM Guest Count: 40 Client Name: CITY PLANNING DEPT. Contact: HALLY CAPPIELLO Address: 20 CIVIC CENTER PLAZA, PO BOX 1988, SANTA ANA, CA 92702 -Tel: 714.647 .5842 Fax: 714.973.1461 Cell: The catering specialists at Santa Ana Performing Arts and Event Center will assist yo~,in making your special occasion a memorable one. Our facility will accommodate Corporate Meetings and Events, Association Meetings, Wed~gs, Company Parties, Wedding Anniversaries, Reunions, Bar and Bat Mitivahs, Baptisms and Confirmations, Hobday Parties, Proms, Fund-raising and other Special Events. AVAILABILITY: The Santa Ana J:ierforming Arts and Event Center (SAPAEC) is available to community organizations, businesses, groups or individuals. SAPF~C reserves the right to decline the request cO use the facility for any purpose that may conflict with the interests of SAPAEC and/or its owner Is) . SAPAEC is generally available seven days a week. A.lI private events are contingentbn SAPAEC scheduled events ilnd activiti.es. Request for information on.~ate availability is give:l as of the date and time of the request. No guarar.te~ can be made for a date or time to remain available without il signed contract and a deposit or full payment. SAPAEC will reserve space within the building as contracted. Reservations of.' space do not. guarantee t.hat the entire building is for your event c)nly~. Reservat~ons for entire bui2.ding may be available, if desired. Initial: MAR-19-1900 15:35 P.B3 FEES AND DEPOSITS: Fees for room r:ental, services, equipment rental and staffing are as outlined in the. attached Scheduled Cost Breakdown. A 25% deposit is required upon contract signing. An additi.onal 25% denosit is recuired wi thin 90 days Of the scheduled ever"t. All fees must be paid in full 3 days before th~.scheduled event with a cashier's check. Personal checks will not. be accepted for the 2nd 50% of the contracted amount. If the fees are' not paid in full within 3 days of the event SAPAEC reserves the right to cancel the event. Deposits are aue according to the attached schedule. All deposits are non-refundable. If the client cancels the event within 30 days of the function, SAPAEC has the right to retain all deposits as liquidated damages. If the client cancels the event within 14 days of the function, SAPAEC is entitled to payment in full. A Cleaning deposit may be requirgd at the discreti.on of SAPAEC with terms in the SCheduled Cost Breakdown. Initial: BUSINESS POLICIES ~ OFFICE HOURS: Monday-Friday:..9 AM-S PM 'Saturday: Noon~6 PH by appointment Sunday: by appointment only. Function rooms are reserved in 4 hOur time slots. Access to your banauet room (for oecorating purposes) is subject to ' . availability and must be arranged with the management of SAPAF.C. Appointments with SAPAEC management are neceSSary to dlscuss event specifi cs. The rental fee is based on the number of guests attending the fun=tion and covers the Use of the specified rooms~ tables, Chairs, limited color ano sized linens, china, table and gJ.assware for up to 500 guests. Specialty items (but not limited to) such as CD player, VCR, DVD players, corded and cordless microphones, easels, ano chair covers are subject to additional charges. Initial 2 MRR-19-1900 15:35 P.04 C~TERING AND ROOM FEES: Fees are based 9n the size of your group, the room, the date and day you reserve, as'"well as consultation with SAPAEC staff. GOARANTEED GOEST COONT: A minimum attendance guarantee is required $~Ven {7) days in advance of your event. If,you do not contact uS within the speciHed time, your expected attendance will serve as you~ guarantee. Once the guaranteed guest count is provided, nO reduction of guest count or billing will be accepted under any circumstances. Any inc~ease to the guarantee wi:ll be billed and payable the day of the eve~t. If. you~ gues~ count increases withi~ 3 days of the event, a $5/person surcha~ge will apply to each guest ~ove your count. Initial: FACILITY SETUP AND CLEANING FEE: Each event is allowed a 2 hour setup and 1 hour takedown time period. FOr excessive setup and cleaning, an additional charge of $375 will -apply. This covers any additional breakdown of decorations/props one hour after your:scheduled event's ending time. Initial: LrABtLITY: We are not responsible for damage or loss of any items lef~ on the premises Or in the parking lot prior to, during, or following your function. Dama~es caused by you~ guesl and vendors are your responsibili ty. Initial: ALCOHOLIC BEVERAGES/BAR SERVICE: Depending on th~ size and agreement regarding your event, S~_PAEC will provide one full bar service, which includes complete set-up and break- down of bar, bartender, glasses, napkins, ice and garnishes. Should you require add~tional bar service, there is a $175 additional charge for additional bar set-ups. All beverages must be ~upplied by SA",l~C. Any special requests will be purchased by SAPAEC and served by oUr staff. Beverage service is subject to the reg~lations of California and alcoholic beverages will not be served to minors under any circumstance. SAPAEC reserves the right to check Current identification on persons appearing to be under the age of :11.. Should a problem aLise, all alcohol bp-ing served will be rarnovp-d. No alcoholic beverEiges may be brought int_o the faeility by the p;J.tri)~"l.S OI" attendees from outside sources. Ini.tial: ~ 'MRR-19-1900 15:36 P.05 DECOMTrONS: SAPAEC'S natur~l decor may croate the perfect background for your event, precluding the need for additional decorations. All decorations brought in from the olient are subject to advance approval from SAPAEC. SAPAEC does no~ permit the affixing of anything to the walls, floors Or ceilings of the:" facili ties wi th nails, staples, tape or any other ~ubatance, Candles will not be allo..ed llnl ess enclosed in glass, PARKING: Guest parking is available for a charge on either a valet or self-parking ba~is. TASTINGS: One tasting for.. 4 people per event will be avai labIe during Athena restaurant hours by appointment once a contract is signed. SECURITY GUARDS: Security guards may be required for your event. SERVICE AND LABOR CHARGES: All purchases a~e subject to an 18% service charge and appropriate sales tax. Initial: PLEASE MAKE ALL CHECKS PAYABLE TO SAPAEC. Final balance due payable 3 days before event in Cashie=fs Check or Money Order only. Thank you for your cooperation. We apprecia~e your b~siness. This contract 1$ designed to protect both SAPAEC and its' clients. This agreement '~nd the attached cost breakdown sheet contains the entire understanding between the Client and SAPAEC relating to the eubject matter herein and supercedes any and all prior arrangements, COTIlIn',lnications or rep::esentations whether oral or wri tten. This agreement may not be amended, altered, modified Or Changed except by written request. signed by all parties to this agreement. I ,UWE ACKNOWLEDGED THAT IF THE POLICIES OF THIS CONTRACT ARE NOT ~DHERED ~O, ADDITIONAL CHARGES TO MY ACCOUNT WILL BE INCURRED. a tached signature page A't ri~ed Signature Date I). ~~. tJL- Date ~ IN WITNESS WHEREOF, the parties hereto have executed this Agreement this j 1 i!>- day of January, 2003. ATTEST: PATRICIA E. HEALY Clerk of the Council APPROVED AS TO FORM: JOSEPH W. FLETCHER City Attorney j o. BY:0'0 UAC' :; Q ~ ct.". Lama Sheedy ( Assistant City Attorney RECOMMENDED FOR APPROVAL: ~~ ~ C THIA J. ELSON Deputy City Manager for Developmental Services CITY OF SANTA ANA ~::::r?= City Manager PER ORMING ER: