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University of CA - Irvine 2
�j v' AGREEMENT TERMINATION Please complete this form when the attached agreement is no longiM ect? AEI 9= 49 Return form to the Sr. Deputy Clerk of the Council (M -30). Call 6W5238 if you ha AY questions. The agreement with L� , e . I V /OV / U . , No. was completed on ���j�% j 2 , and final payment has been made. Department: Signature: Date: City of Santa Ana Revised 8 -7 -03 Clerk of the Council 1 It 2 3 4 5 6 7 8 9 10 11 1 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 -NOT RCQV,i�ED YVf`r!'iK P41Y ?ROf�EEO A- 2005 - 310 -01 CLERK Of COUI4CIL GATE -5- AGREEMENT FOR TRANSFER OR PURCHASE OF EQUIPMENT /SERVICES OR FOR REIMBURSEMENT OF TRAINING COSTS FOR FY05 URBAN AREAS SECURITY INITIATIVE (USAI) THIS AGREEMENT is entered into this !`';ef day of , 2006, whict date is enumerated for purposes of reference only, by and between the CITY OF SANTA ANA, a municipality of the State of California, hereinafter referred to as "CITY ", and x "a t hereinafter referred to as " SUBGRANTEE." WHEREAS, CITY, acting through the Santa Ana Police Department in its capacity as the Core City for the Santa Ana Urban Area under the FY05 Urban Areas Security Initiative, has applied for, received and accepted a grant entitled "FY05 Urban Areas Security Initiative" from the federal Department of Homeland Security, Office of Domestic Preparedness, through the State of California, Office of Homeland Security, to enhance countywide emergency preparedness, hereinafter referred to as "the grant," as set forth in the grant guidelines and assurances that are attached hereto as Attachment A and incorporated herein by reference. WHEREAS, the terms of the grant require that CITY use certain grant funds to purchase equipment, technology or services that will be transferred to SUBGRANTEE to be used for grant purposes or train members of SUBGRANTEE in a manner consistent with the Grant. NOW, THEREFORE, IT IS MUTUALLY AGREED AS FOLLOWS: 1. City may a) transfer to SUBGRANTEE, equipment or services purchased with grant funds; or b) reimburse SUBGRANTEE for the purchase of authorized equipment, services or training upon receiving prior written approval from CITY or its designee and in accordance with grant guidelines and in full compliance with all of the SUBGRANTEE'S purchasing and bidding procedures. SUBGRANTEE shall specify the equipment, services or training to be purchased using the authorization form attached hereto as Attachment B. 2. SUBGRANTEE agrees to appropriately inventory and use all services and equipment purchased with grant funds and transferred to SUBGRANTEE, for the purpose and in the manner set forth in Attachment A, attached hereto and incorporated by this reference I' Q 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 3. Throughout its useful life, SUBGRANTEE shall use any equipment acquired with grant funds only for grant purposes, and shall make it available for mutual aid response. 4. SUBGRANTEE shall exercise due care to preserve and safeguard equipment acquired with grant funds from damage or destruction and shall provide regular maintenance and such repairs for said equipment as necessary, in order to keep said equipment continually in good working order. Such maintenance and servicing shall be the sole responsibility of SUBGRANTEE, who shall assume full responsibility for maintenance and repair of the equipment throughout the life of said equipment. 5. If equipment acquired with grant funds becomes obsolete, SUBGRANTEE shall dispose of it only in accordance with the instructions of CITY or the agency from which CITY received the grant funds. 6. SUBGRANTEE may receive or request funds from CITY to be used for training purposes pursuant to the provisions of this Agreement, Attachment A and Attachment C for which SUBGRANTEE may seek reimbursement from CITY in accordance with the terms and conditions of this Agreement. Any training expenditure that exceeds the amount allocated to SUBGRANTEE shall be the sole responsibility of the SUBGRANTEE. 7. If additional Grant funds become available for training purposes or if training funds are reduced, CITY shall notify SUBGRANTEE, in writing, of the revised training budget. SUBGRANTEE shall be responsible for limiting training for which it seeks reimbursement so as not to exceed its revised I allotment. 8. SUBGRANTEE shall complete the State of California, "Request for Training Form" and shall submit a copy of same, with the tracking and feedback number, to CITY. The "Request for Training Form" is found at http: / /www.calguard. ca.gov /cajs- hs /nonslgcpForm.htm 9. SUBGRANTEE acknowledges that only Office of Domestic Preparedness (ODP) I approved courses qualify for reimbursement. 10. SUBGRANTEE agrees to comply with Attachment A and C in seeking reimbursement Ifor training, including, but not limited to the overtime and backfill requirements as outlined in I Attachment A. 2 1' 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 11. Upon receipt of an invoice for a purchase of any authorized equipment, services or training approved for purchase by CITY, SUBGRANTEE shall submit the invoice to the CITY as soon as practical, but in no event later than 30 days after receiving it. 12. SUBGRANTEE understands that the CITY shall have 60 days to reimburse SUBGRANTEE upon receipt of the invoice, or longer if the Office of Homeland Security takes longer to issue payment to the CITY. 13. By executing this Agreement, SUBGRANTEE agrees to comply with and be fully bound by all applicable provisions of the Attachments hereto and shall be fully responsible for payment equipment, services or training purchased that do not adhere to grant guidelines. 14. In the event of an audit of purchases made or training undertaken with Grant funds by any authorized agency, SUBGRANTEE agrees to cooperate with such audit. If such audit disallows payment to CITY in whole or part for any item procured for or used by SUBGRANTEE or for any training costs incurred by SUBGRANTEE and requires CITY to reimburse the Grantor, SUBGRANTEE shall, within thirty (30) days of notification by CITY of such audit determination, pay to CITY any amount for which reimbursement to CITY as disallowed. 15. SUBGRANTEE agrees to indemnify, defend and save harmless CITY, its officers and employees and the agency from which CITY received grant funds, and their officers, agents and employees from any and all claims and losses accruing or resulting to any and all contractors, subcontractors, laborers, and any other person, firm or corporation furnishing or supplying work services, materials or supplies in connection with SUBGRANTEE's performance of this Agreement, including the Attachments hereto, and from any and all claims and losses accruing or resulting to any person, firm, or corporation who may be injured or damaged by SUBGRANTEE in the performance of this Agreement, including the Attachments hereto. 16. No alteration or variation of the terms of this Agreement shall be valid unless made in writing and signed by duly authorized representatives of the parties hereto, and no oral understanding or agreement not incorporated herein shall be binding on any of the parties hereto. IT SUBGRANTEE may not assign this Agreement in whole or in part without the express written consent of CITY. 3 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 18. For a period of three years after final delivery hereunder or until all claims related to this Agreement are finally settled, whichever is later, SUBGRANTEE shall preserve and maintain all documents, papers and records relevant to the services provided, equipment acquired or training received in accordance with this Agreement, including the Attachments hereto. With respect to training, such documents, papers and records shall include those relevant to the training costs, overtime, backfill, travel costs and per diem expenses. For the same time period, SUBGRANTEE shall make said documents, papers and records available to CITY and the agency from which CITY received grant funds or their duly authorized representative(s), for examination, copying, or mechanical reproduction on or off the premises of SUBGRANTEE, upon request during usual working hours. 19. SUBGRANTEE shall provide to CITY all records and information requested by CITY for inclusion in quarterly reports and such other reports or records as CITY may be required to provide to the agency from which CITY received grant funds or other persons or agencies. 20. CITY may terminate this Agreement and be relieved of the delivery of any consideration to SUBGRANTEE if a) SUBGRANTEE fails to perform any of the covenants contained in this Agreement, including the Attachments hereto, at the time and in the manner herein provided, or b) CITY loses funding under the grant. 21. SUBGRANTEE and its agents and employees shall act in an independent capacity in the performance of this Agreement, including the Attachments hereto, and shall not be considered officers, agents or employees of CITY or of the agency from which CITY received grant funds. 22. SUBGRANTEE and its officers, agents, employees shall abide by all applicable federal, State and local laws, including all applicable statutes, regulations, executive orders and ordinances. 23. Confidential Information - Any reports, information, data, etc., given to or prepared or assembled by the SUBGRANTEE under this agreement which the CITY requests to be kept confidential shall not be made available to any individual or organization by the SUBGRANTEE without the prior written approval of the CITY. 24. Discrimination - The SUBGRANTEE will not discriminate against any employee or applicant for employment because of race, color, religion, age, sex, national origin or handicap. The SUBGRANTEE shall take affirmative action to ensure that applicants for employment, and the 4 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 employees are treated during employment, without regard to their race, color, religion, age, sex, nationa: origin, or handicap. 25. Utilization of Minority Businesses - SUBGRANTEE is encouraged to utilize qualified minority firms where cost and performance of major contract work will not conflict with funding or time schedules. In the event the SUBGRANTEE uses an approved subcontractor, who is a certified small and/or minority owned business with the State of California, the SUBGRANTEE will report to the CITY the business name and dollar amount of the awarded contract. 26. Conflict of Interest - Personnel and other officials connected with this agreement shall adhere to the requirements given below. (1) Advice: No official or employee of a state or unit of local government or of non - government contractors /subcontractors shall participate personally through decision, approval, disapproval, recommendation, the rendering of advice, investigation or otherwise in a proceeding, application, request for a ruling or other determination, contract, grant cooperative agreement, claim, controversy, or other particular matter in which these funds are used, where to his knowledge he or his immediate family, partners, organization, other than a public agency in which he is serving as officer, director, trustee, partner, or employee or any person or organization with whom he is negotiating or has any arrangement concerning prospective employment, has a financial interest. (2) Appearance: In the use of these agreement funds, officials or employees of the state or local units of government and non - governmental contractors /subcontractors shall avoid any action which might result in, or create the appearance of a) Using his/her official position for private gain; b) Giving preferential treatment to any person; c) Losing complete independence or impartiality; d) Making an official decision outside official channels; or e) Affecting adversely the confidence of the public in the integrity of the government or the program. 27. Compliance with Federal Requirements - State or federal requirements that are more restrictive shall be followed. F: 1` 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 28. Section 504 of the Rehabilitation Act of 1973 (Handicapped) - All recipients of federal funds must comply with Section 504 of the Rehabilitation Act of 1973 (The Act). Therefore, the federal funds recipient pursuant to the requirements of The Act hereby gives assurance that no otherwise qualified handicapped person shall, solely by reason of handicap be excluded from the participation in, be denied the benefits of or be subject to discrimination, including discrimination in employment, in any program or activity that receives or benefits from federal financial assistance. The SUBGRANTEE agrees it will ensure that requirements of The Act shall be included in the agreements with and be binding on all of its subgrantees, contractors, subcontractors, assignees or successors. 29. Americans with Disabilities Act of 1990 - (ADA) The SUBGRANTEE must comply with all requirements of the Americans with Disabilities Act of 1990 (ADA), as applicable. 30. Political Activity - None of the funds, materials, property, or services provided directly or indirectly under this agreement shall be used for any partisan political activity, or to further the election or defeat of any candidate for public office, or otherwise in violation of the provisions of the "Hatch Act". 31. Civil Rights Compliance and Notification of Findings - SUBGRANTEE will comply, and all its contractors (or subrecipients) will comply, with the nondiscrimination requirements of the Omnibus Crime Control and Safe Streets Act of 1968, as amended, 42 USC 3789 (d), or Victims of Crime Act (as appropriate); Title VI of the Civil Rights At of 1964, as amended; Section 504 of the Rehabilitation Act of 1964, as amended; Subtitle A, Title II of the Americans with Disabilities Act (ADA) (1990); Title IX of the Education Amendments of 1972; the Age Discrimination Act of 1975; Department of Justice Non - Discrimination Regulations, 28 CFR Part 42, Subparts C, D, E, and G; and Department of Justice regulations on disability discrimination, 28 CFR Part 35 and 39. In the event a Federal or State court, Federal or State administrative agency, or the SUBGRANTEE makes a finding of discrimination after a due process hearing on the grounds of race, color, religion, national origin, sex, or disability against a recipient of funds, the SUBGRANTEE will forward a copy of the findings to the CITY who will, in turn, submit the findings to the Office of Civil Rights, Office of Justice Programs, U.S. Department of Justice. 6 r 2 3 4 5 6 7 8 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 32. Special Terms and Conditions - The SUBGRANTEE agrees to abide by all other Term: and Conditions as specified in the basic grant under which this agreement is funded. IN WITNESS WHEREOF, the parties have executed this Agreement in the City of Santa Ana County of Orange, State of California. ATTEST: Patricia E. Healy Clerk of the Council RECOMMENDED FOR APPROVAL: By (L Paul M. Walters Chief of Police APPROVED AS/T�O/FORM: Paula Coleman Assistant City Attorney 7 CITY OF SANTA ANA, a municipal Corporation of the State of California ----- David K. Ream City Manager SUBGRANTEE By: Printed Name p,9uL f/c ✓rs cY Title chi,-`F of 15 -',lam APPROVED AS TO FORM: By:_ —<e- Printed Name Sc /� //�o>✓s�yy �� Title ScE7,' Grant Program- Program Guidelines and Application Kit 0 U.S. DEPARTNIENT OF HOMELAND SECURITI' <.+ Mob p 1 q. t U, S D EPA RTMEN,T OF H OMELA ND S ECURITY tr' Office of State and Local Government Coordination and Preparedness Office for Domestic Preparedness Fiscal Year 2005 Homeland Security Grant Program- Program Guidelines and Application Kit 0 U.S. DEPARTNIENT OF HOMELAND SECURITI' Attachment A Disclaimer The views and opinions of authors of reference materials expressed herein do not necessarily reflect those of the United States Government. Reference within this document to any specific commercial products, processes, or services by trade name, trademark, manufacturer, or otherwise does not necessarily constitute or imply its endorsement, recommendation, or favoring by the United States Government. The information and statements contained within this document shall not be used for the purposes of advertising, nor to imply the endorsement or recommendation of the United States Government. With respect to any other information contained within non -DHS documents or reference materials referred to within this guidance, neither the United States Government nor any of its employees make any warranty, express or implied, including but not limited to the warranties of merchantability and fitness for a particular purpose. Further, neither the United States Government nor any of its employees assume any legal liability or responsibility for the accuracy, completeness, or usefulness of any information, apparatus, product or process disclosed; nor do they represent that its use would not infringe privately owned rtghts. Attachment A FOREWORD On October 18, 2004, the President signed the Department of Homeland Security (DHS) Appropriations Act of 2005, thereby providing vital funding needed to ensure the safety and security of our homeland. Through the DHS Office of State and Local Government Coordination and Preparedness's (SLGCP) Office for Domestic Preparedness (ODP), state and local emergency prevention, preparedness, and response personnel will receive approximately $3 billion in funding to enhance our nation's homeland security. The 2005 appropriation by Congress is a firm commitment to continue to protect and defend the security of the United States of America against the threat posed by terrorism. In an effort to streamline and better coordinate funding to the states and territories, DHS established SLGCP, which is tasked with preparing the nation for acts of terrorism. SLGCP is developing and implementing a national program to enhance the capacity of state and local agencies to respond to incidents of terrorism, particularly those involving chemical, biological, radiological, nuclear and explosive incidents, as well as natural disasters, through coordinated training, exercises, equipment acquisition, and technical assistance. SLGCP, through ODP, has consolidated application requests and the administration of six programs, including the State Homeland Security Program, the Urban Areas Security Initiative, the Law Enforcement Terrorism Prevention Program, the Citizen Corps Program, the Emergency Management Performance Grants, and the Metropolitan Medical Response System Program Grants. All six programs have been integrated into the FY05 Homeland Security Grant Program (HSGP) to better facilitate the coordination and management of preparedness funding, and will be guided by the State and Urban Area Homeland Security Strategies. This funding and consolidation of programs reflects the intent of Congress and the Administration to enhance security and overall preparedness to prevent, respond to, and recover from acts of terrorism. The FY05 HSGP will continue to provide funding for planning, equipment, training, exercises, and program management and administration for emergency prevention, preparedness, and response personnel in all 50 states, the District of Columbia, the Commonwealth of Puerto Rico, and U.S. territories, while expanding the scope and reach of the program. States and territories will now have the opportunity to utilize their recently completed homeland security strategies to more effectively address the gaps between needs and existing capabilities. Changes and additions to the allowable uses of funds reflect input received by DHS from state and local officials and a continued commitment to better serve our nation's emergency prevention, preparedness, and response agencies. The Department of Homeland Security is committed to working with the nation's response community in the national effort to combat terrorism and secure our homeland. Tom Ridge Secretary Department of Homeland Security ii Attachment A CONTENTS I. Eligible Applicants and Funding Availability ............................ 1 ILApplication Kit ............................................ ............................... 10 III. Program Guidance ...................................... ............................... 18 IV. National Initiatives ...................................... ............................... 46 V. Award and Reporting Requirements ......... ............................... 57 VI. State Homeland Security Program ............ ............................... 62 VII. Urban Areas Security Initiative .................. ............................... 67 VIII. Law Enforcement Terrorism Prevention Program .................. 74 IX. Citizen Corps Program ............................... ............................... 79 X. Emergency Management Performance Grants ....................... 85 XI. Metropolitan Medical Response System .. ............................... 91 Appendix A Authorized Program Expenditures Appendix B Sample Award Package Appendix C Template for Memorandum of Understanding Appendix D Guidance for Initial Strategy Implementation Plan and Biannual Strategy Implementation Report Appendix E Overview of Approval Process for Non -ODP Developed Courses Appendix F Federal Training Course List Appendix G Homeland Security Preparedness Technical Assistance Program Appendix H Guidance for Development of Interoperable Communications Plans Appendix I Geospatial Guidance Appendix J List of Terms Index iii Attachment A I. ELIGIBLE APPLICANTS AND FUNDING AVAILABILITY Attachment A FY05 HOMELAND SECURITY GRANT PROGRAM I. ELIGIBLE APPLICANTS AND FUNDING AVAILABILITY The Fiscal Year (FY) 2005 Homeland Security Grant Program (HSGP) integrates the State Homeland Security Program (SHSP), the Urban Areas Security Initiative (UASI), the Law Enforcement Terrorism Prevention Program (LETPP), the Citizen Corps Program (CCP), the Emergency Management Performance Grants (EMPG), and the Metropolitan Medical Response System (MMRS) Program Grants into a single application kit. Funding from this combined program will significantly enhance the ability of states, territories, urban areas, and local agencies to prevent, deter, respond to, and recover from threats and incidents of terrorism. The Governor of each State' has designated a State Administrative Agency (SAA) to apply for and administer the funds under HSGP. The SAA is the only agency eligible to apply for HSGP funds and is responsible for obligating HSGP funds to local units of governmene and other designated recipients. In accordance with the FY05 Department of Homeland Security Appropriations Act, FY05 allocations in Table 1 below for SHSP, LETPP, and CCP were determined by a formula using a base amount of 0.75% of the total allocation for each state (including the District of Columbia and the Commonwealth of Puerto Rico), and 0.25% of the total allocation for each U.S. Territory with the balance of funds being distributed on a population -share basis 3. FY05 UASI funding allocations were determined by a formula based on credible threat, presence of critical infrastructure, vulnerability, population, population density, law enforcement investigative and enforcement activity, and the existence of formal mutual aid agreements. Table 2 lists FY05 UASI funding, including homeland security assistance for nonprofit organizations that will be provided through the states to the urban areas. Per Congressional direction, FY05 EMPG funds were allocated consistent with FY04 EMPG. Pursuant to the Compact of Free Association, $50,000 each may be available for the Federated States of Micronesia and the Republic of the Marshall Islands. The FY05 MMRS allocation is $227,592 for each of the 124 MMRS jurisdictions as listed in Table 3. I As defined in the Homeland Security Act of 2002, the term "State' means "any State of the United States, the District of Columbia, the Commonwealth of Puerto Rico, the Virgin Islands, Guam, American Samoa, the Commonwealth of the Northern Mariana Islands, and any possession of the United States" As defined in the Conference Report accompanying the Department of Homeland Security Appropriations Act of 2005, the term "Imal unit of government" means "any county, city, village, town, district, borough, port authority , transit authority, intercity rail provider, commuter rail system, freight mil provider, water district, regional planning commission, council of government, Indian tribe with jurisdiction over Indian country, authorized tribal organization, Alaska Native village, independent authority, special district, or other political subdivision of any state." 3 Population figures were determined using 2000 U.S. Bureau of the Census data. DEPARTMENT OF HOMELAND SECURITY I OFFICE FOR DOMESTIC PREPAREDNESS Attachment A ' FY05 HOMELAND SECURITY GRANT PROGRAM Table 1. Allocations ' "`V "',' $: _ .17.688,798 $ '?4° 6 v "• ` 68'' 6,432.299 " 22,,,_ S: ' 2,698.818 $ `ti: 910.388 $ }, .46.152.831 4;345.323 $'., 465:1,64 $ 9368,591 $ S 3,406760 S 118,934 $ 1,529911 $ 455,184 $ 14,879,381 " 9,984939 $ 20.021.731 $ P `'9,996,463'$; , 7.280,630; 4 264,170 S .3,241.450 S ;'910,366 $ ;.: 41,704,818 " as $ 13,854,701 $ - $ 5,038,073 $ 175,885 $ 2,264,789 $ 227,592 $ 21,561,040 $ , its $ 64.613,815 $ 148,278,663 $ 30,768,660 $ 1,074,172 $ 13,790,111 $ 4,096,656 $ 282,622,077 $ 4800,000 to $ 17,796,656 $ 8,718,395 $ 6,471,512 $ 225,929 $ 2,903,630 $ 682,776 $ 36,798,900 .16,805,270 102,592,707 8icut - $ °15,491,248 $ `." -.. $ 5,633,181 $ 196,661 $ 2,531,746 $ 227,592 $ 24,060,426 271,035 re $ 9,732.926 $ - $ 3,539,246 $ 123.559 $ 1,588,053 $ - $ 14,983,764 14326,334 of Columbia : $ :9184053 $a.'it 82.000,000 $ . 3.339.656 $ : 116;592 $ - 1.503.841 $: . ... 96.144.140. $ 22290,764 $ 44,728,450 $ 30.885.716 $ 15,264,891 $ 567,828 $ 7,244,714 $ 1,593,144 $ 101,284,742 'Pursuant to the Compact of Free Association, $50,000 each may be available for the Federated States of Micronesia and the Republic of the Marshall Islands under EMPG. DEPARTMENT OF HOMELAND SECURITY I OFFICE FOR DOMESTIC PREPAREDNESS 2 c.13.333,557. '$ . -xn 9,718.613 $ 339;289 ,tc3� 4;345.323 $'., 465:1,64 $ .: 54,918,163 Hawes $ 10683,582 $ 6.454,763 $ 9,984939 $ 135,628 E 1,743,745 S 227,592 $ 23.130,249 " Idaho $ `. 10,918,426 :1 - $ 3,970,337 $ 138,609 $ , .. 1,777,897 $ ;$.. Illinois $ 35298,886 $ 4800,000 $ 12,835,959 $ 448,119 $ 5,782,151 $ 227,592 $ .16,805,270 102,592,707 Indiana z: $ - %21,348,773 $, 6,684,822 '$ ' 7,763,554 S 271,035 11 s'?`9,491,346 $ 455,184. `$ 36,995,714 Iowa $ 14326,334 $ $ 5.209,576 $ 181,873 $ 2,345389 $ 227,592 $ 22290,764 Kai . , . , . x , ,4 ; ,,68,809 $ 455,184 $ '.. 21,784.091 Y Kentucky $ 16,861,675 S 5000000 $ 6131,518 $ 214,059 $ 2,756,510 $ 455,184 $ 31,418.947 F 4114`71t(angd 'a, r. 91fr p" -- $ ;1787,253 $ k?%4r534,876'. ',S 6,428,648 S 41438 $ "{895.235 $ 910,368 $..' 42.889.788 J Malre b 10,787,521 $ , , 136,948 $ 1,761,346 $ - $ 16,608,549 m Maryland $ "19,866423 $ -. 11,437.517 $ 7,224,164 $ 252,204 $ 3,242,045 $ 227,592 $ 42,249,934 Q Massachusetts $ 21,863377 $ 28,075,000 $ 7,950,319 $ 277,556 $ 3,587,028 $ 682,776 $ 62,436,056 J Michigan $ "29,739,980 $ <. 17,584,608 $ 10,814,538 $ 377,549 $ 4,875,422 $ 682,776 $ 64,074,873 Q Minnesota $ 18,895,426 $ 5,763411 $ 6,871,064 $ 239,877 $ 3,086.137 $ 455,184 $ 35,311,099 , > Mississippi $ :14,190727 $ - $ 5,160,264 $. 180,151 $ 2,322,271 $ 227,592 $ 22,081,006 Missouri $ $ 15253,865 $ 7,3]7.769 $ 257,567 $ 3,318,388 $ 455,184 $ 46,951,640 MonlaneJ ,� S ,20,288,866 ,x,9949207 $' ?tti , - ", $ 3,617,694. $}± 126,305 $ 1.624,358 $ - $ 15,317,765. (� Nebraska $ 11]24020 $ 5148,300 $ 4,263,280 $ 148,636 $ 1,915921 $ 455184 $ 23655,542 Z ` w_. - J $ $ �� 6 �$ 4657- 72 $ - 162,598 S 2,073,887 $ 227,592 'E 28,386,326 p NewH Hampshire "107648,5 ,565 $ 136,453 $ 1,754,428 $ 227,592 E 16,775,590 Z $ 28626137 Sx; 19,953,478 $ 4";682,232 $' { 336,019 $ 4,356,164 $ 455,184 $ 60,811,154 New Mexico $ 12016319 $ $ 4,369,571 $ 152,547 $ 1,960687 $ $ 18,499,124 U. NWOIk, {` $ 48417827 $ a '!227082,907 '.$ 77.47f1,15$' $ 623;$60 E 8;114,323 $ 1,137,960 $ "298,350,633 North Carolina $ 26126 856 $ 5,479,243 $ 9,500 675 $ 331,660 $ 4,260,009 $ 910.368 $ 46,608,831 NOfUI UaKafa $ '8;336 , 3,3,99 , 1.626,4,51 $ - $ - 14,376,200 Z Ohio $ 32,668.546 $ 26131,917 $ 11,879,471 $ 414,727 $ 5,363,019 $ 1,365,552 $ 77,823,233 Q Oklahpr0a $ „15,552,074 .$' :S: 5,570,187, ¢3 u: ;, 5,655,300; $ ' 197.434 $ ..2,543,443 $ 455,184 $ 29,973,615 1q Oregon $ 15.655,892 $ 10491,037 $ 5,693052 $ 198,752 $ 2,553324 $ 227,592 $ 34,819,649 F 99.878,672 E ' %,:33;8,1,880 `E- ;" 1809,677 E - `440219 .6,687,940 $ .455,784. $ ' 87,871,312 Z - Rhorlelsland $ 10291,661 $ - $ 3,742,422 $ 130,653 $ 1,681,441 $ 227,592 $ 16,073,769 Q a, g' °,; ':46,928,M8. ? -t $ ".` �j75 igiz+ 7 $ L214,883 $ ;, 2,7Q1,710 $ 227,592 $ :. 28,283,735 �± South Dakota $ 9,618,052 $ $ ,497,474 $ 122,101 $ 1,571,539 $ $ 14 809 166 J $ o- °:20585367 5 $'{,564' .3 $SJ 1 281;83 $'° 3.882.884 $ 970.388 E.. 32,604325' 6 Texas $ 55743.279 $ 49,842,990 $ 20270,283 $ 707,661 $ 9,046,712 $ 2,958,696 $ 138,569,621 ` 13,87325 E ` S 4.74,8 ° x 3 $ 2,124,715 $ 227.592 $ 20,308,373 �Y ermont $ 9.304.415 $ $ 3,303.424 $ 118,120 $ 1,520.181 $ $ 14,326139 W $ ;.23,927 Q6 $; '.', r $w" $& 8698,�87,i $ 308,685 S 1 ",'3.694.8$0 $ .1.365.552 $ 38,184,581 J Washington $ 21211105 $ 11994012 $ 7,713129 $ 269,275 $ 3,459,280 $ 682,776 $ 45,329,577 m P-0rp3lnlar 4319,09,? ?.. $ 15Qi786 $ 1',041.687 $_ `E :::.. .18:289.086 Wisconsin $ 19,787,345 $ 6,325,872 $ 7,195,398 $ 251,200 $ 3,236,049 $ 455,184 $ 37,251,048 WyumIn $ '5901982$ - "§;?� Tly .:' , ,'i` 3`,290846' S' 1188 E 1A78,311 $. ' :5 13,933,869 J Puerto Rico $ 16344,796 $ - $ 5943,562 E 207,497 $ 2,673,229 $ $ 25,169,085 W g»isIBh81., &., $ .2,890,218< 3`z'.. s+ ,'` -;. '. -$` :1.Q51,024'! $ 3 @.8$9 $ .'833.753 S '.. _.. $. 4,811.785 merlcen Samoa $ 2779.462 $ - $ 1010,713 $ 35,285 $ 454,033 $ - $ 4,279,493 GJd1t E `2.990 093 f ? =S 1087 So , 37.$59 $ : .. 596,228 $ - $ .. 4,705.587 - Northern MananaIslands $ 2,805,231 - $ $ 1020084 $ 35,612 $ 472,042 $ $ 4,332,970 RepublicGY1Rb "A4ershaN Islands $ 'f„'• $ 5� "', $ $ ti $ ' .50.075 $ - $ 50,075 Federeted Slates of Micronesia $ - $ - $ $ $ 50,075 $ $ 50.075 'Pursuant to the Compact of Free Association, $50,000 each may be available for the Federated States of Micronesia and the Republic of the Marshall Islands under EMPG. 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Y a) -O E m al m aci Q y E 0 E N Q E a a) p L O L O O C C V1 CD 0 Q o p C o �2 C O E J H� C O c. c U Q C ,F. p N .N m C al C Co O oU c a7 ��� O y'V V �= 0E- aj rnilC m� O O O LL aa) m 3 L U U a) L O y C w C ? 0 o p w a) O d- Co m f 0<C (D E E0 E> 62 'o n�o(ID CD o8� _ � Yo O p O Vl (7'0 U A O C O a, V E w p W N N a) n Co d a1 C� y 0 U C N 4) C C C f E a D C my a) = o a Y o a 0 0 0@ U m m L U o w 6 0 U ' UU L =LL C O N C— U! .C� °pUYCJ O Q1 C 'pc Co y3 °'f0m c,DZO. o� Co VM�L JC'CO yC =m ¢U�mC Ccm3p �m o ;ca m U10o2 — fl.2 o M Q) CL E LL �o.0 � -Do ]5: 2 r'c�UtA� � O 0— 0 y a) al O N L O O p LW 0 2mZt?5o Zoa� Dm�LdZm Co C)0 L) L) CE U) 5 �0Z 5Co< L) L) C m oa O y L p p o O O d Y r a Q m coo O LL m z = Q 0 o = C U) 3 a a LL C o o� LL Q NL o0 p G y:n d C � G d y GEa� y G 0, w 0-0 0 V y G V R m Mcc0 w > y @Q N of y 3.0 0 C V G a Co G CL w Q.a � y ayi O G w t M D 0. G 0 0 O V G '2 C w N V 0 n A G C 0) y t/1 c0 0 � N 0)� 3CX U w H � 3 W- y :3 h tii U � veoa G'C G G 2 0 o )0 G CX ~ W 0) °e s a d = W d W V 0) :M t0 0 LM 0 �+ e e o o d day o rn m � e 41' y Y 2 cost 3 Attachment A FY05 HOMELAND SECURITY GRANT PROGRAM Table 3. FY05 MMRS Jurisdictions by State State Alabama MMRS Jurisdictions Birmingham, Huntsville, Mobile, and Montgomery Alaska and Southeast Alaska —Anchorage Arizona Glendale, Mesa, Phoenix, and Tucson Arkansas Little Rock California Los Angeles, San Francisco, San Diego, San Jose, Long Beach, Oakland, Sacramento, Fresno, Santa Ana, Anaheim, Riverside, Glendale, Huntington Beach, Stockton, Bakersfield, Fremont, Modesto, and San Bernardino Colorado Aurora, Colorado Springs, and Denver Connecticut Hartford Florida Miami, Jacksonville, Tampa, St. Petersburg, Hialeah, Ft. Lauderdale, and Orlando Georgia Atlanta and Columbus Hawaii Honolulu Illinois Chicago Indiana Ft. Wayne and Indianapolis Iowa Des Moines Kansas Kansas City and Wichita Kentucky Lexington/Fayette and Louisville Louisiana Baton Rouge, Jefferson Parish, New Orleans, and Shreveport Maryland Baltimore Massachusetts Boston, Springfield, Worcester Michigan Detroit, Grand Rapids, and Warren Minnesota Minneapolis and St. Paul Mississippi Jackson Missouri Kansas City and St. Louis Nebraska Lincoln and Omaha Nevada Las Vegas New Hampshire Northern New England MMRS also serves Maine and Vermont New Jersey Jersey City and Newark New York Buffalo, New York City, Rochester, Syracuse, and Yonkers North Carolina Charlotte, Columbia, Greensboro, and Raleigh Ohio Akron, Cincinnati, Cleveland, Columbus, Dayton, and Toledo Oklahoma Oklahoma City and Tulsa Oregon Portland Pennsylvania Alle2heny County and Philadelphia Rhode Island Providence m 5 a Q t7 Qt, ; Z 0 L6 a Z a a -° a a. W '1 A W Attachment A II. APPLICATION KIT Atiacbmcnt A FY05 HOMELAND SECURITY GRANT PROGRAM II. APPLICATION KIT SAAs must apply for FY05 HSGP funding through the online Grants Management System (GMS) at https: / /-qrants.oip.usdoi -gov /. Applications are available as of December 2, 2004 and must be received by ODP no later than January 16, 2005. ODP will respond within 15 days of receipt of a complete application. These grants are through DHS's ODP. The program title listed in the Catalog of Federal Domestic Assistance (CFDA) at http : / /12.46.245.173 /cfda /cfda.html is "Office for Domestic Preparedness Fiscal Year 2005 Homeland Security Grant Program." The CFDA number for FY05 HSGP is 97.067. When completing the online application, applicants should identify their submissions as new, non - construction applications. The project period will be for a period not to exceed 30 months. To expedite the application and award process, no budget information, except for the EMPG budget narrative, is required to apply for this grant. Table 4 outlines the required application elements. Table 4. Application Checklist • SF-424 Grant Application with Certifications (through GMS) • Non - Supplanting Certification • EPMG Match Requirement (if applicable) • Assurances • Certifications Regarding Lobbying; Debarment, Suspension, and Other Responsibility Matters; and Drug -Free Workplace Requirement • DUNS Number • Program Narrative, including: • PART I: Management Capabilities • PART II: Resource Allocation ❑ PART III: Challenges and Impediments ❑ PART IV: Recommendations • EMPG Program Narrative and Budget • Program Narrative • PART I: Management Capabilities • PART II: Challenges and Impediments • PART III: Recommendations • PART IV: Major Initiatives • Budget and Budget Narrative • For newly identified urban areas (if applicable): • State, Core City(ies), and Core County(ies) POCs • Urban Area Definition • Establish UAWG, including structure and membership • Review of Application by the State Single Point of Contact (SPOC) DEPARTMENT OF HOMELAND SECURITY I OFFICE FOR DOMESTIC PREPAREDNESS 10 Attachment A FY05 HOMELAND SECURITY GRANT PROGRAM Required Application Submissions 1. SF-424 Grant Application with certifications (through GMS) Non - Supplanting Certification: This certification from the SAA, which is a required component of the online GMS application, affirms that federal funds will only be used to supplement existing funds and will not replace (supplant) funds that have been appropriated for the same purpose. Potential supplanting will be addressed in the application review as well as in the pre -award review, post - award monitoring, and the audit. Applicants or grantees may be required to supply documentation certifying that a reduction in non - federal resources occurred for reasons other than the receipt or expected receipt of federal funds. Match Requirement: The EMPG program has a 50% federal and 50% state cost -share cash or in -kind match requirement. Unless otherwise authorized by law, federal funds can not be matched with other federal funds. In accordance with federal guidelines and DHS Office of General Counsel (OGC) rulings, match requirements are waived for the U.S. Territories of American Samoa, Guam, the Virgin Islands, and the Commonwealth of the Northern Mariana Islands. For further information on allowable sources and types of funds, timing of match contributions, and records for match, please consult the OJP Financial Guide, Chapter 3 at htti): / /www.o'p.usdo'.gov /FinGuide /. Assurances: The online GMS application includes a list of assurances that the applicant must comply with in order to receive federal funds under this program. It is the responsibility of the recipient of the federal funds to fully understand and comply with these requirements. Failure to comply may result in the withholding of funds, termination of the award, or other sanctions. The applicant will be agreeing to these assurances upon the submission of the application. Certifications Regarding Lobbying; Debarment, Suspension, and Other Responsibility Matters; and Drug -Free Workplace Requirement: This certification, which is a required component of the online application, commits the applicant to compliance with the certification requirements under 28 Code of Federal Regulations (CFR) part 67, Government -wide Debarment and Suspension (Non - procurement); 28 CFR part 69, New Restrictions on Lobbying; and 28 CFR part 83 Government -wide Requirements for Drug -Free Workplace (Grants). All of these can be referenced at http://www.access.qr)o.gov/nara/cfr/waisidx 04/28cfrv2 04.html. The certification will be treated as a material representation of the fact upon which reliance will be placed by DHS in awarding grants. Suspension or Termination of Funding: DHS, by written notice, may terminate this grant, in whole or in part, when it is in the Government's interest. DEPARTMENT OF HOMELAND SECURITY I OFFICE FOR DOMESTIC PREPAREDNESS 11 Attachment A FY05 HOMELAND SECURITY GRANT PROGRAM 2. DUNS Number. The SAA must provide a Dun and Bradstreet (D &B) Data Universal Numbering System (DUNS) number with the FY05 HSGP application. An application will not be considered complete until a valid DUNS number is provided by the applicant, This number may be provided in one of the attachment fields within the online GMS application. Organizations should verify having a DUNS number or take the steps necessary to obtain one as soon as possible. Applicants can receive a DUNS number at no cost by calling the dedicated toll -free DUNS Number request line at 1- 800 - 333 -0505. 3. Program Narrative. Grantees must build and maintain the capabilities necessary to effectively establish and sustain the many programs critical to achieving states' homeland security strategies. To help assess these capabilities, the FY05 HSGP requires that all award recipients submit a narrative as a part of the HSGP application. This narrative must provide a general overview of support systems and processes planned or in place within the states to administer homeland security programs. To frame the narrative, please use the following structure: PART I: Management Capabilities. Please provide a description of current resource management capabilities to develop, implement, and manage the programmatic requirements associated with HSGP funding and other federally funded programs supporting the State Homeland Security Strategy. When describing current management capabilities, consider including such information as the following: • Identify the major organizations, committees, and other structures accountable for implementing the homeland security strategy and programs • Provide an overview of the governance process and operating guidelines to administer and ensure alignment of major federally funded programs • Indicate the staffing /resource levels within those core organizations responsible for program administration and oversight • Identify mechanisms used for statewide coordination among HSGP funds and other programs • Provide an overview of the process(es) used to determine funds allocation • Identify systems /processes used to facilitate fund disbursement • Describe the state's funds monitoring and tracking system(s) for major programs. In addition, the description must make specific reference to the following: • Current efforts to achieve National Incident Management System (NIMS) implementation and institutionalization across the entire state /territory response system during FY05 • The existence of or current efforts to establish a senior advisory committee (see Senior Advisory Committee on page 22 for additional guidance) during FY05 to coordinate HSGP funding as well as with the U.S. Department of Health and Human Services' (HHS) Centers for Disease Control and DEPARTMENT OF HOMELAND SECURITY i OFFICE FOR DOMESTIC PREPAREDNESS 12 Attachment A FY05 HOMELAND SECURITY GRANT PROGRAM Prevention (CDC) Bioterrorism Cooperative Agreement and the Health Resources and Services Administration (HRSA) National Bioterrorism Hospital Preparedness Program. For further information on these two HHS programs, please refer to httr)://www.bt.cdc.gov/planning/continuationquidance/index.asr) and http://www.hrsa.gov/bioterrodsm/. • Current efforts to institutionalize statewide training and exercise programs in support of the state homeland security strategy. • Current and planned efforts to educate the public and to encourage citizen participation in prevention, preparedness, and response activities through Citizen Corps. PART II: Resource Allocation. Please provide an estimate of HSGP funds and state resources to be allocated for HSGP program management over the 30- month HSGP performance period following the format below. Other funding sources should also be described. This template refers to staff and /or contractors that have been or plan to be hired under the training, planning, exercise, and management and administrative (M &A) allowable cost categories. This table should be submitted with the description of current resource management capabilities narrative. HSGP Funds Funds Staff Contractors • Planning • Training • Exercises • M &A State Funds Other Funding Sources described below PART III: Challenges and Impediments. Please provide an explanation of challenges and impediments that complicate the administration and management of programs supporting state homeland security. PART IV: Recommendations. Please provide recommendations for beneficial services, tools, and /or resources that would assist the state /territory in better implementing the State Homeland Security Strategy. 4. EMPG Program Narrative and Budget. Grantees must maintain and expand any necessary capabilities to sustain an effective emergency management program. These capabilities must be able to address all- hazards emergencies. To help assess these capabilities, the FY05 HSGP requires that all EMPG award recipients submit a narrative as a part of the HSGP application. To frame the program narrative, please use the following four -part structure (please note that if the SAA and the emergency management agency (EMA) are the same agency, only DEPARTMENT OF HOMELAND SECURITY 1 OFFICE FOR DOMESTIC PREPAREDNESS 13 Attachment A FY05 HOMELAND SECURITY GRANT PROGRAM Parts III and IV below, as well as the budget narrative, need to be completed for the EMPG): EMPG Program Narrative PART I: Management Capabilities. Please provide a description of current resource management capabilities to develop, implement, and manage the programmatic requirements associated with EMPG funding and other federally funded programs supporting the state emergency management program and the State Homeland Security Strategy. When describing current management capabilities, consider including such information as the following: • Identify the major organizations, committees, and other structures accountable for implementing the emergency management program initiatives • Provide an overview of the core emergency management organization, and the structures used to support emergency management across the state. • Indicate the staffing /resource levels within those core organization responsible for program administration and oversight • Provide an overview of the process(es) used to determine funds allocation to any subgrantee of the emergency management authority. In addition, the description must make specific reference to the following: Current efforts to achieve NIMS implementation and institutionalization across the entire state /territory response system during FY05 Current efforts to address deficiencies identified as a result of the Federal Emergency Management Agency (FEMA) baseline capability assessment or the Emergency Management Accreditation Program (EMAP) process Current efforts to institutionalize all- hazards preparedness into the existing state homeland security strategy. PART II: Challenges and Impediments. Please provide an explanation of challenges and impediments that complicate the administration and management of programs supporting the statewide emergency management program. PART III: Recommendations. Please provide recommendations for beneficial services, tools, and /or resources that would assist the state /territory in better implementing the statewide emergency management program and integrating the program into the existing State Homeland Security Strategy. t Attachment A FY05 HOMELAND SECURITY GRANT PROGRAM For example, a state's program objective for exercises may include those conducted by counties or municipalities as well as those conducted by the state. EMPG Budget and Budget Narrative Additionally, all EMPG award recipients are required to submit a budget and budget narrative addressing EMPG related costs and expenses, as a part of the HSGP application. This budget narrative should be brief and should serve to: (1) explain how the costs were estimated, (2) justify the need for the costs, and (3) outline how the match requirement of the grant program will be met. For clarification purposes, the narrative should include tables describing cost and expense elements (e.g. equipment list with unit costs /quantity). ODP Preparedness Officers can provide additional on the development of this narrative. 5. For newly identified UASI urban areas: Identify Points of Contact. The SAA must designate a specific point(s) of contact (POC) to work with ODP and the designated urban area(s) on the implementation of the FY05 UASI. The SAA POC(s) is then responsible for working through the Mayor /Chief Executive Officer (CEO) of each urban area's core city and associated core county /counties to identify a POC for those jurisdictions. This information must be provided to ODP along with the grant application. Define the Urban Area. In coordination with the urban area core city POC and the core county /counties POC(s), the SAA POC must fully define the urban area, as it will apply to FY05 UASI. Specifically, the geographical borders of what constitutes the urban area — including any possible contiguous jurisdictions and mutual aid partners —must be drawn, and all participating jurisdictions within the border identified. In defining the urban area, the SAA POC is required to coordinate and receive input from the core city and core county /counties. The definition of the urban area is limited to jurisdictions contiguous to the core city and county /counties, or with which the core city or county /counties have established formal mutual aid agreements; a core county is defined as the county within which the core city is geographically located. States may request a waiver for this limitation for regions previously established by Executive Order, law or compact. For the purposes of the FY05 UASI, the Washington, D.C. urban area will consist of the National Capital Region as set forth in Title 10 USC, Sec. 2674(f)(2). Establish the Urban Area Working Group (UAWG). The SAA POC must work through the Mayor /CEOs from all other local jurisdictions within the defined urban area to identify POCs from these jurisdictions to serve on the UAWG. The UAWG will be responsible for coordinating development and implementation of all initiative elements, including the urban area strategy development, the methodology for the allocation of funds (in coordination with the SAA), and any DEPARTMENT OF HOMELAND SECURITY I OFFICE FOR DOMESTIC PREPAREDNESS 1s attachment A FY05 HOMELAND SECURITY GRANT PROGRAM direct services that are delivered by ODP. ODP strongly encourages that, wherever possible, previously established local working groups are leveraged for this purpose. An overview of the UAWG structure and a list of members and their associated jurisdictions must be provided to ODP along with the grant application. 6. Single Point of Contact (SPOC) Review: Executive Order 12372, located at http: / /www.archives.gov /federal register /codification /executive order /12372.html, requires applicants from state and local units of government or other organizations providing services within a state to submit a copy of the application to the state SPOC, if one exists and if this program has been selected for review by the state. Applicants must contact their state SPOC to determine if the program has been selected for state review. The date that the application was sent to the SPOC or the reason such submission is not required should be provided. Applicants must familiarize themselves with the requirements and restrictions of the Program Guidance for FY05 HSGP, available in Sections III through XI of the Fiscal Year 2005 Homeland Security Grant Program: Program Guidelines and Application Kit. The Program Guidance contains critical information regarding this grant program, and all grant recipients are assumed to have read, understood, and accepted the Guidance as binding. DEPARTMENT OF HOMELAND SECURITY I OFFICE FOR DOMESTIC PREPAREDNESS 16 Attachment A III, PROGRAM GUIDANCE Attachment A 21111n,1 111. PROGRAM GUIDANCE A. Overview of the Programs In March 2004, Secretary Ridge formed the Task Force on State and Local Homeland Security Funding, which was comprised of Governors, Mayors, county officials, tribal leaders, and other elected and appointed officials from throughout the nation, to examine the distribution of homeland security funds and to develop specific independent, objective recommendations to expedite the process. The Funding Task Force utilized the first -hand experience of these leaders and reinforced the shared federal, state, and local commitment to continually improve the homeland security funding processes. The Funding Task Force focused on three core areas: examining the funding process to understand why there have been delays; examining and cataloging best practices; and providing specific recommendations to eliminate choke points that impede the timely distribution of funds. The Funding Task Force made several recommendations in its June 2004 report submitted through the Homeland Security Advisory Council. The Funding Task Force report can be found at http: / /www.dhs.gov /dhspublic /displav ?content =3723. The FY05 HSGP incorporates many of these recommendations into the program's guidance. Table 5. Funding Task Force Recommendations and FY05 HSGP Recommendation Funding Task Force I Allow states and local governments to draw down Grantees and subgrantees are allowed to drawdown grant funds from the U.S. Treasury up to 120 grant funds 120 days prior to expenditure. days in advance of expenditure, as opposed to the 3 -5 days currently allowed. Congress should expand the approved uses of UASI jurisdictions may use FY05 UASI funds to State Homeland Security Grant Program funds support operational overtime costs incurred at Code so as to allow state, county, municipal and tribal Yellow, in addition to Code Orange alert that are entities to better address short term security associated with increased security measures at issues attributed to terrorist threats. critical infrastructure sites. Enhance training and technical assistance DHS will provide grants management capabilities available to state and local officials involved in technical assistance to state and local officials, as the management and distribution of homeland requested, to support the management and security rants. distribution of HSGP funds. Establish an Office of the Comptroller within DHS DHS /SLGCP will establish the Office of Grant to assume complete financial responsibility over Operations to provide administrative and financial rant programs. grants management support. In response to the Funding Task Force recommendations and to improve the homeland security funding process, the grant application process has been streamlined by consolidating six grant programs within FY05 HSGP. This consolidation will enhance each program's visibility across homeland security disciplines and help ensure that available funding is leveraged for maximum impact. The integration of these programs will also strengthen the coordination across the various programs and encourages DEPARTMENT OF HOMELAND SECURITY I OFFICE FOR DOMESTIC PREPAREDNESS 18 Ir ;. Attachment A FY05 HOMELAND SECURITY GRANT PROGRAM regional preparedness efforts .7 State and Urban Area Homeland Security Strategies will continue to serve as an overarching guide to homeland security efforts. States are strongly encouraged to employ regional approaches to planning and preparedness and to adopt regional response structures whenever appropriate to meet the needs identified through the assessments and in the state's homeland security strategy. Furthermore, DHS intends to guide state and local security and preparedness efforts toward a project- oriented process to address common measurable objectives. Security and preparedness officials at all levels should seek opportunities to leverage funding from multiple sources whenever possible and not restrict their activities to federal funding alone. Tnhla_ R FYOS HSGP Proorams FY05 HSGP Program Overview Program SHSP provides financial assistance directly to each of the states and territories to prevent, respond to, and recover from acts of terrorism. SHSP supports the State Homeland implementation of the State Homeland Security Strategy (SHSS) to address the Security Program identified planning, equipment, training, and exercise needs. In addition, SHSP (SHSP) supports the implementation of the NIMS, Homeland Security Presidential Directive (HSPD) 8: National Preparedness, and the National Response Plan (NRP). SHSP is further detailed in Section VI of this solicitation. UASI provides financial assistance to address the unique planning, equipment, training, and exercise needs of high risk urban areas, and to assist them in building an enhanced and sustainable capacity to prevent, respond to, and Urban Areas recover from threats or acts of terrorism. Allowable costs for the urban areas Security Initiative comport with the FY05 SHSP, and funding is expended based on the Urban Area (UASI) Homeland Security Strategies. This funding will be provided to identified urban areas through the SAAB. Funds under FY05 UASI are also available to protect nonprofit organizations located within the urban areas. UASI is further detailed in Section VII of this solicitation. LETPP will provide law enforcement communities with funds to support the following prevention activities: information sharing to preempt terrorist attacks; target hardening to reduce vulnerability of selected high value targets; recognition Law Enforcement and mapping of potential or developing threats; counterterrorism and security Terrorism planning; interoperable communications; and, interdiction of terrorists before they Prevention can execute a threat or intervention activities that prevent terrorists from executing Program (LETPP) a threat. These funds may be used for planning, organization, training, exercises, and equipment, and will be administered by the respective SAA. LETPP is further detailed in Section VIII of this solicitation. 7 As used in this solicitation, the tern "regional" refers to multi-state or sub -state geographic areas that function as regions (e.g., the National Capital Region) and is not a reference to any federal regions. DEPARTMENT OF HOMELAND SECURITY I OFFICE FOR DOMESTIC PREPAREDNESS 19 r ��a a l Attachment A FY05 HOMELAND SECURITY GRANT PROGRAM FY05 HSGP Program Overview Program Citizen Corps is the Department's grass -roots initiative to actively involve all citizens in hometown security through personal preparedness, training, and volunteer service. CCP funds will be used to support Citizen Corps Councils with Citizen Corps efforts to engage citizens in preventing, preparing for, and responding to all - Program (CCP) hazards, including planning and evaluation, public education and communication, training, participation in exercises, providing proper equipment to citizens with a role in response and management of Citizen Corps volunteer programs and activities. This funding program will be administered by the respective SAA in coordination with the state Citizen Corps point of contact. CCP is further detailed in Section IX of this solicitation. EMPG funds will be used to support comprehensive emergency management at the state and local levels and to encourage the improvement of mitigation, Emergency preparedness, response, and recovery capabilities for all hazards. DHS is Management responsible for leading and supporting the nation in a comprehensive, risk - based, Performance all- hazards emergency management program. A primary means of ensuring the Grants (EMPG) development and maintenance of such a program is funding to states through EMPG. Funds provided under EMPG may also be used to support activities that contribute to the capability to manage consequences of acts of terrorism. This funding program will be administered by the respective SAA. EMPG is further detailed in Section X of this solicitation. MMRS funds will support MMRS jurisdictions in further enhancement and sustainment of their integrated, systematic mass casualty incident preparedness to respond to mass casualty events during the first hours of a response, the time Metropolitan crucial to lifesaving and population protection, until significant external assistance Medical Response can arrive. MMRS provides the planning, organizing, training, and equipping System (MMRS) concepts, principles, and techniques, which enhances local jurisdictions' Program preparedness to respond to the range of mass casualty incidents — from chemical, biological, radiological, nuclear, and explosive (CBRNE) events to epidemic outbreaks, natural disasters and large -scale hazardous materials incidents. This funding program will be administered by the respective SAA. MMRS is further detailed in Section A of this solicitation. Transfer of funds between HSGP programs (SHSP, UASI, LETPP, CCP, EMPG, and MMRS) is strictly prohibited. B. Program Guidance Period of Performance The period of performance for all programs within HSGP is 30 months, from October 1 2004 through March 31, 2007. DEPARTMENT OF HOMELAND SECURITY I OFFICE FOR DOMESTIC PREPAREDNESS 20 Attachment A FY05 HOMELAND SECURITY GRANT PROGRAM Pass - Through Requirements SHSP, UASI, LETPP, and MMRS: Each state shall obligate not less than 80% of the total grant program amount to local units of government, identified urban area jurisdictions, or MMRS subgrantees8 within 60 days of the grant award date. • UASI: Any funds retained by the state must be used to directly support the urban area. The state must also obligate funds allocated for nonprofit organizations within 60 days of the award date. Funds not obligated at the expiration of 60 days shall revert back to the state for reassessment for award to alternate nonprofit locations. MMRS: In states with MMRS jurisdictions, SAAB are encouraged to pass 100% of the MMRS program funding allocation directly to their MMRS jurisdiction(s). For MMRS jurisdictions representing multiple states9, each SAA involved is also encouraged to pass 100% of the funding to the designated fiduciary/coordinating entity. However, states may retain up to 20% of the MMRS program funding allocation to facilitate strategy assessment and capability integration between the state and MMRS jurisdictions. Any funds retained by the state must be documented in a written agreement between the SAA and Chair of the MMRS Steering Committee(s). CCP: There are no minimum pass- through requirements for CCP. However, states are expected to work with county, local, and /or tribal Citizen Corps Councils and to expend funds that support local efforts to educate, train, and involve citizens. If the state chooses to subgrant funds to a local unit of government, the recipient must have an existing Citizen Corps Council or establish a Citizen Corps Council as a condition of receiving the assistance. EMPG: Each state shall obligate 100% of the total grant program amount to the designated state -level EMA. If the SAA is also the EMA, this requirement is automatically met. If the SAA is separate, or has separate budget processes, then these funds must be obligated to the EMA within 15 days of the grant award date. State EMAs are encouraged to pass EMPG funds through to local EMAs, as appropriate. Memorandum of Understanding (MOU) Requirements: For any HSGP programs involving pass- through of funds, the state may retain some or all of the local unit of government or urban area's allocation of grant funds for expenditures made by the state on behalf of the local unit of government or urban area only if requested in s MMRS subgrantees may be identified, or considered, as entities, departments, or elements of local units of government, such as hospital authorities, coordinating councils, medical centers, educational facilities, etc. 9 The Northern New England MMRS jurisdiction is the only jurisdiction represented by multiple states, and Includes New Hampshire, Vermont, and Maine. DEPARTMENT OF HOMELAND SECURITY I OFFICE FOR DOMESTIC PREPAREDNESS 21 Attachment A FY05 HOMELAND SECURITY GRANT PROGRAM writing by that local unit of government or urban area. States holding grant funds on behalf of local units of government or urban areas must enter into a formal MOU with the local unit of government or urban area specifying the amount of funds to be retained by the state and the intended use of funds. This MOU request must be initiated by the local unit of government or urban area. States are encouraged, but not required, to submit these MOUs to their ODP Preparedness Officer for review by the DHS Office of General Counsel (OGC) to ensure compliance. A final, executable copy of the MOU must be kept on file with the SAA and must be made available to DHS upon request. A model MOU is available for reference in Appendix C: Template for MOU. Drawdown of Funds Grantees are permitted to drawdown funds up to 120 days prior to expenditure, which echoes the recommendation of the Funding Task Force. These funds may be placed in either an interest- bearing or non - interest bearing account. Interest earned on funds placed in an interest - bearing account must be treated as program income and reinvested into allowable activities within the respective program area in which it was earned. Grantees and subgrantees must retain detailed documentation showing which funding stream(s) interest/program income was earned and how it was reinvested. Grantees must also report all interest earned at the state and local level on the quarterly Financial Status Reports. This information must be made available to DHS upon request for programmatic and /or audit purposes. State and Urban Area Homeland Security Strategies State and Urban Area Homeland Security Strategies must serve as the guiding direction for all grant programs in HSGP, and security and preparedness officials at all levels should leverage all available funding and resources from multiple sources wherever possible. Grantees and subgrantees should not restrict their activities to federal funding alone to achieve the goals outlined within their strategies. Rather, special attention should be given to leveraging relevant funding sources and resources that support implementation of these strategies. This includes, but is not limited to: • Other federal preparedness programs, including those offered by HHS through CDC, HRSA, and the U.S. Food and Drug Administration (FDA); the U.S. Department of Agriculture (USDA); the U.S. Department of Justice (DOJ); the U.S. Department of Transportation (DOT); FEMA; DHS Science and Technology (S &T); DHS Information Analysis and Infrastructure Protection (IAIP); and other relevant organizations • Other state homeland security and preparedness programs and resources • Local and tribal homeland security and preparedness programs and resources • Private sector homeland security preparedness programs and resources. Senior Advisory Committee and Program Coordination Requirements ODP expects grantees and subgrantees to take a holistic approach to implementing their strategic homeland security goals and objectives by considering all available support and assistance programs, regardless of the source. In FY05, if they have not DEPARTMENT OF HOMELAND SECURITY I OFFICE FOR DOMESTIC PREPAREDNESS 22 Attachment A FY05 HOMELAND SECURITY GRANT PROGRAM already done so, states shall establish a senior advisory committee or similar entity of senior officials overseeing assistance programs from CDP, CDC, HRSA, and other federal agencies providing homeland security assistance. The purpose of this senior advisory committee is to enhance the integration of disciplines involved in homeland security, including public health and medical initiatives. ODP recognizes that many states may have already created this type of coordination body. The purpose of this coordination requirement is not to duplicate efforts already underway in states. Rather, the purpose is to ensure that states and territories are facilitating coordination among the key agencies and disciplines receiving homeland security assistance and responsible for implementing homeland security initiatives. Examples of cooperative efforts include leveraging ODP preparedness efforts and CDC's Cities Readiness Initiative or coordinating MRS pharmaceutical cache efforts with CDC's Strategic National Stockpile. The senior advisory committee or similar entity must be established within 60 days of the HSGP award date and must meet at least quarterly. States will be required to report through established biannual reporting mechanisms whether they have established the senior advisory committee. The membership of the senior advisory committee must, at a minimum, include state officials directly responsible for the administration of CDP grants and CDC and HRSA cooperative agreements. Program representatives from the following entities must be included on the senior advisory committee: the SAA, the state homeland security advisor if this role is not also the SAA, the state emergency management director, the state public health officer, HRSA Program Director /Primary Investigator (listed in Section 10 of HRSA Notice of Grant Award (NGA)), the HRSA Bioterrorism Hospital Coordinator, the CDC Program Director /Primary Investigator, and the state Citizen Corps point -of- contact. States are encouraged to broaden membership of the senior advisory committee, and /or its sub - committees, to include membership from additional disciplines and associations, including law enforcement, fire, public health, behavioral health, public works, agriculture, information technology, and other pertinent disciplines from the prevention and response community. States may wish to use pre - established working groups, such as the State Joint Advisory Committee that are mandated under the CDC and HRSA cooperative agreements. In FY06, as part of the ongoing HSPD -8 implementation, DHS and HHS will look to states to further strengthen the coordination among state agencies responsible for administering federal preparedness grants. States must also coordinate the planning and implementation of all programs working to achieve the goals outlined in the SHSS with all pertinent emergency responder disciplines at the state, local, and tribal level, including public health, transit, and port authorities. Citizen Coordination. SAAs must coordinate state and UASI citizen awareness and participation activities with those state agencies currently responsible for the administration of Citizen Corps activities. A listing of current state Citizen Corps points of contact may be found by going to http• / /www.citizencoros.gov /councils/ and clicking DEPARTMENT OF HOMELAND SECURITY I OFFICE FOR DOMESTIC PREPAREDNESS 23 Attachment A FY05 HOMELAND SECURITY GRANT PROGRAM on "State Citizen Corps POC List." In support of the goals and objectives outlined in the current homeland security strategies and as strategies are revised, states must include an integrated approach to engaging citizens in preparedness, training, exercises, and volunteer support for emergency responders through Citizen Corps Councils. States are encouraged to fully leverage HSGP resources to accomplish this goal. Private Sector Coordination. Grantees are encouraged to collaborate with the private sector to leverage private sector initiatives, resources, and capabilities. Since critical infrastructure is often privately -owned and operated, enhancing public /private partnerships will help identify and advocate opportunities for coordination. Federal Fiscal Support and Oversight The Office of Justice Programs' (OJP) Office of the Comptroller (OC) will continue to provide fiscal support and oversight of the grant programs included in this solicitation. All grant and sub -grant recipients should refer to the OJP Financial Guide, available at http : / /www.oip,usdoi.aov /FinGuide /. DHS will be establishing its own Office of Grant Operations (OGO) within ODP during FY05 and details on the transition of fiscal support and oversight of the grant programs will be forthcoming. Freedom of Information Act (FOIA) ODP recognizes that much of the information submitted in the course of applying for funding under this program, or provided in the course of its grant management activities, may be considered law enforcement sensitive or otherwise important to national security interests. This may include threat, risk, and needs assessment information, and discussions of demographics, transportation, public works, and industrial and public health infrastructures. While this information under federal control is subject to requests made pursuant to the Freedom of Information Act, 5. U.S.C. §552, all determinations concerning the release of information of this nature are made on a case -by -case basis by the DHS FOIA Office, and may likely fall within one or more of the available exemptions under the Act. Applicants are encouraged to consult their own state and local laws and regulations regarding the release of information, which should be considered when reporting sensitive matters in the grant application, needs assessment and strategic planning process. Applicants may also consult the ODP Preparedness Officer regarding concerns or questions about the release of information under state and local laws. Recipients of ODP financial assistance are required to comply with several federal civil rights laws, including Title VI of the Civil Rights Act of 1964, as amended. These laws prohibit discrimination on the basis of race, color, religion, national origin, and sex in the �rl K W 0' Z: a. 0 O Attachment A FY05 HOMELAND SECURITY GRANT PROGRAM programs and activities. Reasonable costs associated with providing meaningful access for LEP individuals are considered allowable program costs. For additional information, please see http: / /www.lep.cov. C. Allowable Costs Guidance HSGP allowable costs are divided into planning, organization, equipment, training, and exercises categories. In addition, M&A costs are allowable and certain operational costs under UASI and LETPP are also allowable. Specific focus for each program's allowable costs is included in the program's respective section of this solicitation. Examples of allowable costs and activities can be found in Appendix A: Authorized Program Expenditures. The following provides general HSGP allowable costs guidance: All programs within HSGP have allowable M &A costs for both the state -level as well as the local unit of government, urban area, or designated subgrantee. SHSP, UASI, LETPP, CCP, MMRS: No more than 3% of the total amount allocated to the state for each program within HSGP may be retained at the state level and used for M &A purposes. These state M&A funds must be included in the total funds retained by the state. In addition, local jurisdiction subgrantees may retain and use up to 2.5% of their subaward from the state for local M &A purposes. Note: M&A costs are not allowed for either the state or designated recipients for UASI allocations to nonprofit organizations. EMPG: The state EMA may use up to 3% of the state's EMPG allocation for M &A purposes. If the SAA is not the EMA, the SAA is not eligible to retain funds for M&A. In addition, local jurisdiction subgrantees may retain and use up to 2.5% of their subaward from the state for local M&A purposes. Operational Costs Guidance Under UASI and LETPP, funds may be used to support select operational activities. LETPP: State and local jurisdictions may use up to 25% of FY05 LETPP funds to support operational overtime costs incurred at Code Orange alert that are associated with increased security measures at critical infrastructure sites.10 UASI: States and local jurisdictions may use up to 25% of FY05 UASI funds to support operational overtime costs associated with increased security measures at critical infrastructure sites in UASI jurisdictions. i0 There are additional operational activities allowed under LETPP that are subject to and part of the same 25% cap. See LETPP Operational Activities on page 75 for additional information. DEPARTMENT OF HOMELAND SECURITY I OFFICE FOR DOMESTIC PREPAREDNESS Attachment FY05 HOMELAND SECURITY GRANT PROGRAM o Of this amount, up to 10% of FY05 UASI funds may be used to support operational overtime costs incurred at Code Yellow or Orange alert that are associated with increased security measures at critical infrastructure sites in UASI jurisdictions. o The remaining 15010 of FY05 UASI funds may be used to support operational overtime costs incurred only at Code Orange alert that are associated with increased security measures at critical infrastructure sites in UASI jurisdictions. This guidance also applies to operational overtime costs incurred at National Special Security Events (NSSEs) in UASI jurisdictions, as designated by the Secretary of Homeland Security. States with UASI jurisdictions can use UASI funds retained at the state level to reimburse eligible operational overtime expenses incurred by the state (up to a maximum of 25% of the state share of the UASI grant). However, those activities must directly support increased security measures enacted in the UASI jurisdictions. States should be judicious in the use of federal grant funds when protecting critical infrastructure and should leverage public /private partnerships. States should also consider the use of private assets in the protection of private facilities. In support of these efforts for enhanced capabilities of detecting, deterring, disrupting, and preventing acts of terrorism, costs eligible for reimbursement under this policy are identical to those deemed allowable under previous Code Orange alerts. Therefore, subject to the conditions stated above, states and local governments may use FY05 UASI and LETPP funds to support: • Select operational expenses associated with increased security measures at critical infrastructure sites. Funds may only be used in the following authorized categories: • Backfill and overtime expenses for staffing state or local EOCs • Hiring of contracted security for critical infrastructure sites • Public safety overtime • National Guard deployments to protect critical infrastructure sites, including all resources that are part of the standard National Guard deployment package 4, Attachment A FY05 HOMELAND SECURITY GRANT PROGRAM Funding may not be used to supplant ongoing, routine public safety activities of state and local law enforcement, and may not be used to hire staff for operational activities or backfill. Critical Infrastructure Protection. States and local governments should generally consider critical infrastructure to include any system or asset that if attacked would result in catastrophic loss of life and /or catastrophic economic loss. In addition, protection for the following specific types of facilities should also be considered: • Protective security enhancements for large public gatherings /areas, such as New Year's Eve celebrations, sporting events and outdoor concerts • Public water systems serving large population centers • Primary data storage and processing facilities, major stock exchanges and major banking centers • Chemical facilities located in close proximity to large population centers • Major power generation facilities that exceed 2000MW and if successfully attacked would disrupt the regional electric grid • Hydroelectric facilities and dams that produce power in excess of 2000MW or could result in catastrophic loss of life if breached • Nuclear Power plants • Electric substations 500KV or larger, and substations 345KV or larger that are part of a critical system supporting populations in excess of one million people • Rail and highway bridges over major waterways that, if destroyed, would cause catastrophic economic loss • Major highway tunnels under waterways that if attacked would cause catastrophic loss of life or catastrophic economic impact • Major natural gas transmission pipelines in excess of 3000 bcf throughput • Natural gas and liquid natural gas (LNG) storage facilities • Major petroleum handling facilities such as pipelines, ports, refineries and terminals • Major mass transit subway systems and the supporting ventilation systems • Telecommunications, internet, and cyber facilities Border Security. Northern and southern border jurisdictions may use FY05 LETPP funding for operational overtime costs (including travel and per diem) associated with providing enhanced law enforcement operations in support of federal agencies for increased border security at Code Orange. UASI jurisdictions at the border may also use such funds at Code Yellow. State, tribal, and local law enforcement personnel may provide increased enforcement presence by generally increasing their patrol presence at the border; by providing additional traffic control support at the border and at border patrol traffic checkpoints; and by enhancing their participation in the Integrated Border Enforcement Teams. Reimbursement for state, tribal, and local law enforcement at northern and southern border jurisdictions is contingent upon approved operational plans developed jointly DEPARTMENT OF HOMELAND SECURITY I OFFICE FOR DOMESTIC PREPAREDNESS 27 Attachnicnt A FY05 HOMELAND SECURITY GRANT PROGRAM between state, tribal and local law enforcement officials and DHS CBP /Border Patrol sectors. No funds may be obligated or drawn down in support of these activities without CBP approval of operational plans and without submission to and approval by ODP of budget detail worksheets. Equipment Costs Guidance Allowable equipment categories for FY05 HSGP are listed on the web -based Authorized Equipment List (AEL) on the Responder Knowledge Base (RKB), which is sponsored by ODP and the Oklahoma City National Memorial Institute for the Prevention of Terrorism (MIPT) at http: / /www.rkb.mipt.org. The website is designed to provide emergency responders, purchasers, and planners with a trusted, integrated, online source of information on products, standards, certifications, grants, and other equipment related information. By integrating this information, which includes the InterAgency Board's (IAB) Standardized Equipment List (SEL) and the AEL from ODP, into one location, responders, vendors, standards organizations, training facilities, and grant making organizations have a trusted first source to answering questions such as: • What equipment is on the market? • Has it been certified? • If so, to what standard? • What training is needed to use it effectively? • Are there experts available for consultation and questions? The FY05 HSGP AEL is housed on the RKB and relies heavily on the SEL developed by the IAB for Equipment Standardization and Interoperability. The 2005 AEL has been modified to facilitate cross - referencing of the SEL in an effort to eliminate redundancy. Both the AEL and SEL are available on the RKB, which also offers an interactive version that provides links to corresponding SEL items and commercial products. In some cases, items on the SEL are not allowable under FY05 HSGP or will not be eligible for purchase unless specific conditions are met. In addition, some items eligible under this grant program are beyond the scope of the SEL and thus will only appear in the AEL. The allowable categories of equipment for purchase using FY05 HSGP funds are listed in Appendix A: Authorized Program Expenditures. If state agencies and /or local governments have questions concerning the eligibility of equipment not specifically addressed in the AEL, they should contact their ODP Preparedness Officer for clarification. Training Costs Guidance States, territories, and urban areas may use HSGP funds to enhance the capabilities of state and local emergency preparedness and response personnel through development of a state homeland security training program. Allowable training - related costs under ODP grant programs include: 1) establishment of CBRNE terrorism and cyber security training programs within existing training academies, universities or junior colleges; and DEPARTMENT OF HOMELAND SECURITY I OFFICE FOR DOMESTIC PREPAREDNESS 28 Attachment A FY05 HOMELAND SECURITY GRANT PROGRAM 2) overtime and backfill costs associated with attendance at ODP- sponsored and ODP- approved CBRNE and cyber security training courses. The target audience for training courses include emergency preparedness, prevention and response personnel, emergency managers and public /elected officials within the following disciplines: firefighters, law enforcement, emergency management, emergency medical services, hazardous materials, public works, public health, health care, public safety communications, governmental administrative, cyber security and private security providers. The homeland security training program should also include training for citizens in awareness, preparedness, prevention, response skills, and volunteer activities and be coordinated through state and local Citizen Corps Councils. States are encouraged to adopt current ODP awareness and performance level courses. In order to deliver these courses, state and local instructors must have been certified to deliver the course by successfully completing ODP train - the - trainer course delivery. Detailed descriptions of ODP courses are included in the ODP CBRNE Training Course Catalog at http://www.o'p.usdo'.qov/odp/docs/coursecatalog.r)df. Programs of instruction for these courses will be made available upon request to assist efforts to institutionalize these training programs at the state and local levels. ODP will conduct periodic reviews of all state and urban area training funded by ODP. These reviews may include requests for all course materials and physical observation of or participation in the funded training. If these reviews determine that courses are outside the scope of this guidance, grantees will be asked to repay grant funds expended in support of those efforts. ODP provides the following definitions of key training terms to facilitate a common understanding of the FY05 HSGP guidance: ODP Courses: those courses developed for and or delivered by institutions and organizations funded by ODP. Federal Courses Related to CBRNE Terrorism: those courses developed for and or delivered by institutions funded by federal entities other than ODP that fall within the ODP mission scope to prepare state and local personnel to prevent, respond to, and recover from acts of terrorism involving CBRNE weapons. Non - Federal Courses: those courses developed for and or delivered by institutions or organizations other than federal entities or ODP. Developing and Institutionalizing Non -ODP Courses. States and urban areas intending to either 1) develop a new course or 2) institutionalize an existing non -ODP course must follow the updated FY05 ODP course approval process. Please see Appendix E: Overview of Approval Process for Non -ODP Developed Courses for more information. This revised course approval process will facilitate the sharing of best practices among states and urban areas and will help reduce duplication regionally and nationally. DEPARTMENT OF HOMELAND SECURITY I OFFICE FOR DOMESTIC PREPAREDNESS 29 iixachment A FY05 HOMELAND SECURITY GRANT PROGRAM States planning to develop a new course must notify ODP of their intent to do so, but do not need to forward any pre- existing course materials for advance review. States and urban areas will be required to submit information via the Training section of the ODP website (http: / /www.omp.usdoi.gov /odp /training.htm) the proposed title, description of the course to be developed, the sponsoring jurisdiction, and the intended audience to ODP. ODP funds can be used to support costs associated with the course development process, provided that the state or urban area abides by ODP procedures. However, if the course is disapproved as part of the course review process, no additional ODP funds can be dedicated to delivering the course until modifications are made and the course is approved. In accordance with the FY05 ODP course approval process, States or urban areas developing new or institutionalizing existing courses shall establish a mechanism to ensure that any non -ODP courses are in compliance with the following: • ODP Emergency Responder Guidelines • ODP Homeland Security Guidelines for Prevention and Deterrence • ODP Strategy for Blended Learning 29 CFR 1910.120, Hazardous Waste Operations and Emergency Response • 29 CFR 1910.134, Respiratory Protection • 40 CFR 311 Worker Protection • National Fire Protection Association (NFPA) 471, Recommended Practice for Responding to Hazardous Materials Incidents • NFPA 472, Professional Competence of Responders to Hazardous Materials Incidents • NFPA 473, Standard for Competencies for Emergency Medical Services (EMS) Personnel Responding to Hazardous Materials Incidents • NFPA 1600, Standard on Disaster /Emergency Management and Business Continuity Programs 2004, specifically Section 5.1.2 In addition, states and urban areas shall follow accepted principles of instructional systems design, employing the Analysis, Design, Development, Implementation, and Evaluation (ADDIE) model or equivalent methodologies. (The ADDIE process is explained in greater depth in the ODP Blended Learning Strategy available on the ODP website at: http: / /www.00p.usdoi.gov /odp /blendedlearning.) States and urban areas shall apply these methodologies to ensure that complete curriculum exists for training funded by ODP grant. Complete curriculum consists of: Level of Training. The state or urban area will identify the level(s) of training of the course(s) and materials submitted. Each submission must be identified as Awareness, Performance — Defense (Occupational Safety and Health Administration (OSHA) Operations), Performance — Offensive (OSHA Technician), or Planning /Management (OSHA Incident Command) levels. More detailed descriptions of the levels can be found at httr): / /www.oip.usdoi.gov /odp /training.htm or http: / /www.osha.gov. OFFICE FOR DOMESTIC PREPAREDNESS Attachment A FY05 HOMELAND SECURITY GRANT PROGRAM Program of Instruction /Syllabus. The program of instruction or syllabus is an outline or matrix of the course content. It addresses the scope of the training, course learning objectives, duration of the training (broken -down by module, session, or lesson), resource requirements, instructor to student ratio and an evaluation strategy. These items are not all- inclusive, but are the minimum categories that should be addressed. Training Support Package. The training support package includes all of the materials associated with the delivery of a training course. The following items should be included: o Instructor Guide /Instructor Outline /Instructor Lesson Plans: The published instructor material that contains course text and special instructor notes that provides the information to deliver the material • Participant Manual /Guide/Workbook: The published student material that contains the supporting information in booklet or handout form that the participant has available for reference • Audio/Visual Support Materials: Any audio /visual components that are part of any learning module, session, lesson, or that supports the overall training being delivered • Special Support Materials: Any descriptions of practical exercises, table- top exercises, hands -on exercises, or other material that supports learning objectives. Module /Session /Lesson Content. Training courses should be designed based on a building block approach. Each sub - component in the course should be titled as a module, session, or lesson. Regardless of the title, each module, session, or lesson, should have a Lesson Administration Page that outlines the following: • Scope Statement: A brief description of the content of the module, session, or lesson • Terminal Learning Objectives: An action verb statement that outlines what the participant is expected to learn or be capable of performing at the conclusion of the module, session, or lesson. There should be only one terminal learning objective per module, session, or lesson • Enabling Learning Objectives: Enabling learning objectives are the incremental learning objectives that support the terminal learning objective. There should be at least one enabling learning objective per module, session, or lesson. Each enabling learning objective must be a measurable performance statement that enables the participant to demonstrate achievement of the terminal learning objective • Resource List: A listing of the resources needed to successfully accomplish the module, session, or lesson • Instructor to Participant Ratio: The instructor to participant requirement for successful presentation of the material (e.g., 1:25) • Reference List: A listing of all reference materials used to develop the module, session, or lesson (This information may also be included as a bibliography). DEPARTMENT OF HOMELAND SECURITY I OFFICE FOR DOMESTIC PREPAREDNESS 31 Attachment A FY05 HOMELAND SECURITY GRANT PROGRAM • Practical Exercise Statement: This describes any exercises associated with the module, session, or lesson • Evaluation Strategy: This defines the strategy used to evaluate the module, session, or lesson (e.g., written and /or performance test). Conditional Approvals of Non -ODP Courses. In contrast to FY04, no conditional approvals in advance of an independent third -party subject matter expert (SME) review will be granted in FY05 for use of ODP funds to develop or institutionalize non -ODP courses. ODP will require states and urban areas to adhere to a streamlined course approval process. Please see Appendix E: Overview of Approval Process for Non -ODP Developed Courses for more information. Courses will either be approved or disapproved following this review process. Attending Other Federal Courses Related to CBRNE Terrorism. States are no longer required to submit requests for personnel to attend certain Federal courses that fall within the ODP mission scope of preparing state and local personnel to prevent, respond to, and recover from acts of terrorism involving CBRNE weapons. In lieu of requesting approval, states and urban areas will be required to submit information on all federal training they are supporting with ODP funds via the Training section of the ODP website ( http:// www. oip .usdoi.gov /odp /training.htm). This information will consist of course title, level of the training, the training provider, the date of the course, the number of individuals to be trained, and the sponsoring jurisdiction. Several broad categories of courses will automatically be included in the list of eligible federal courses: • All NIMS training approved by the NIMS Integration Center (NIC) is eligible for use of ODP funds. • All Incident Command System (ICS) training offered through the National Fire Academy and the Emergency Management Institute is eligible for use of ODP funds. This guidance applies to resident training, train- the - trainer, and field delivery of courses. A list of federal courses that fall within the ODP mission scope is included in Appendix F: Federal Training Course List. These courses must build additional capabilities that 1) meet a specific need identified through the homeland security assessment process, and 2) comport with the State or Urban Area Homeland Security Strategy. Federal funds must be used to supplement —not supplant— existing funds that have been appropriated for the same purpose. Thus, if the state or urban area has already budgeted for personnel to attend courses, ODP funds may only be used to send additional individuals above and beyond those previously budgeted. DEPARTMENT OF HOMELAND SECURITY I OFFICE FOR DOMESTIC PREPAREDNESS 32 Attachment A FY05 HOMELAND SECURITY GRANT PROGRAM Attending Non -ODP Courses Related to CBRNE Terrorism. Effective immediately, states and urban areas are no longer required to request approval for personnel to attend non -ODP courses that fall within the ODP mission scope of preparing state and local personnel to prevent, respond to, and recover from acts of terrorism involving CBRNE weapons. States and urban areas will instead be required to submit information on all non -ODP training which they are supporting with ODP funds via the Training section of the ODP website ( http:// www. o 'p.usdoo.gov /odp /training.htm). This information will consist of course title, level of the training, the training provider, the date of the course, the number of individuals to be trained, and the sponsoring jurisdiction. States or urban areas intending to use ODP funds to support attendance at non -ODP courses must ensure that these courses: • Fall within the ODP mission scope to prepare state and local personnel to prevent, respond to, and recover from acts of terrorism involving CBRNE weapons; • Build additional capabilities that 1) meet a specific need identified through the homeland security assessment process, and 2) comport with the State or Urban Area Homeland Security Strategy; • Address the specific tasks articulated in the ODP Emergency Responder Guidelines and the ODP Homeland Security Guidelines for Prevention and Deterrence; • Address the specific tasks and capabilities articulated in the Universal Task List and Target Capabilities List, as they become available; • Comport with all applicable federal, state, and local certification and regulatory requirements. Federal funds must be used to supplement —not supplant— existing funds that have been appropriated for the same purpose. Thus, if the state or urban area has already budgeted for personnel to attend courses, ODP funds may only be used to send additional individuals above and beyond those previously budgeted. Eligibility of Hazardous Materials Courses. Hazardous materials courses, including basic, operations, and technician level courses, are eligible for support through ODP funds only if the course fully addresses the hazardous materials sections included in the ODP Emergency Responder Guidelines and the ODP Homeland Security Guidelines for Prevention and Deterrence. If the hazardous materials course does not fully address the hazardous materials sections included in the ODP Emergency Responder Guidelines and the ODP Homeland Security Guidelines for Prevention and Deterrence, then the course is not considered an allowable use of ODP funds. The training must not supplant existing resources, but rather must build additional capabilities above and beyond those that currently exist. Any additional capabilities pursued through these training opportunities must meet a specific need identified through the homeland security assessment process and must comport with the State or Urban Area Homeland Security Strategy. DEPARTMENT OF HOMELAND SECURITY I OFFICE FOR DOMESTIC PREPAREDNESS 33 Attachment A FY05 HOMELAND SECURITY GRANT PROGRAM Eligibility of Search and Rescue, Special Weapons and Tactics (SWAT), and Medical Trauma Courses. On September 1, 2004, ODP issued Information Bulletin #132 on the Interagency Security Plan, available at http: / /www.o6p.usdoo.gov /odi)/dots /bulletins.htm. In this bulletin, ODP expanded the allowable use of grant funds to support additional training in the areas of search and rescue, SWAT, and medical trauma provided certain requirements were met. The following sections provide further detail on these initiatives. Eligibility of Search and Rescue Courses: States and urban areas shall conduct search and rescue training in compliance with: • NFPA 1670, Standard on Operations and Training for Technical Rescue and Search Incidents • NFPA 1006, Standard for Rescue Technician Professional Qualifications Only Urban Search and Rescue (USAR) courses approved by FEMA and delivered by FEMA- certified providers are eligible for use of ODP funds. A list of these courses and providers will be maintained by ODP in coordination with FEMA. The training must not supplant existing resources, but rather must build additional capabilities above and beyond those that currently exist. Any additional capabilities pursued through these training opportunities must meet a specific need identified through the homeland security assessment process and must comport with the State or Urban Area Homeland Security Strategy. If the basic, foundational USAR course fully addresses the fire service and or hazardous materials sections included in the ODP Emergency Responder Guidelines and the ODP Homeland Security Guidelines for Prevention and Deterrence, no additional CBRNE- specific training is necessary for eligibility purposes. However, if the foundational USAR course does not fully address these sections included in the ODP Emergency Responder Guidelines and the ODP Homeland Security Guidelines for Prevention and Deterrence, then the student must also complete follow -on CBRNE awareness training within a reasonable timeframe in order for the USAR course to be considered an allowable use of ODP funds. These USAR courses are intended to build a critical capacity at the state and local levels. The execution of this training in the stated capacity - building context is unrelated to designation of national USAR teams. Therefore, states and UASI jurisdictions may not request such designation based on training. Eligibility of SWAT Courses: SWAT courses, including basic, foundational courses, are eligible for support through ODP funds, provided that the training meets the following requirements: OFFICE FOR DOMESTIC PREPAREDNESS Attachment A FY05 HOMELAND SECURITY GRANT PROGRAM o The training must not supplant existing resources, but rather must build additional capabilities above and beyond those that currently exist. Any additional capabilities pursued through these training opportunities must meet a specific need identified through the homeland security assessment process and must comport with the State or Urban Area Homeland Security Strategy. o States and urban areas shall conduct training in compliance with state and local regulations and policies governing the certification of SWAT personnel. o Trainees shall be sworn officers and shall have completed a Basic SWAT school accredited by the appropriate state -level criminal justice organization. o Training shall be conducted by instructors certified by a state or national level criminal justice organization o The State or Urban Area shall develop and implement a safety plan excluding service ammunition and weapons from the training site and shall not employ live chemical agents (to include OC) or impact weapons during the training o If a foundational SWAT course fully addresses the law enforcement sections included in the CDP Emergency Responder Guidelines and the ODP Homeland Security Guidelines for Prevention and Deterrence, no additional CBRNE - specific training is necessary for eligibility purposes. However, if the foundational SWAT course does not fully address the law enforcement sections included in the ODP Emergency Responder Guidelines and the ODP Homeland Security Guidelines for Prevention and Deterrence, then the student must also complete follow -on CBRNE awareness training within a reasonable timeframe in order for the foundational SWAT course to be considered an allowable use of ODP funds. Eligibility of Medical Trauma Courses: Medical trauma courses — including basic, foundational courses —are eligible for support through ODP funds, provided that the training meets the following requirements: o The training must not supplant existing resources, but rather must build additional capabilities above and beyond those that currently exist. Any additional capabilities pursued through these training opportunities must meet a specific need identified through the homeland security assessment process and must comport with the State or Urban Area Homeland Security Strategy. o States and urban areas shall conduct training in compliance with NFPA 473, Standard for Competencies for EMS Personnel Responding to Hazardous Materials Incidents. o States and urban areas shall conduct training in compliance with state and local regulations and policies governing the certification of EMS providers. DEPARTMENT OF HOMELAND SECURITY I OFFICE FOR DOMESTIC PREPAREDNESS 35 W.z: Attachment A FY05 HOMELAND SECURITY GRANT PROGRAM • States or urban areas shall coordinate their efforts with the closest MMRS jurisdiction. • Trainees shall have completed a basic Emergency Medical Technician (EMT) certification per the state or local accreditation requirements. This type of training may not be funded with ODP monies. • If a foundational medical trauma course fully addresses the emergency medical services sections included in the ODP Emergency Responder Guidelines and the ODP Homeland Security Guidelines for Prevention and Deterrence, no additional CBRNE- specific training is necessary for eligibility purposes. However, if the foundational medical trauma course does not fully address the emergency medical services sections included in the ODP Emergency Responder Guidelines and the ODP Homeland Security Guidelines for Prevention and Deterrence, then the student must also complete follow -on CBRNE awareness training within a reasonable timeframe in order for the foundational medical trauma course to be considered an allowable use of ODP funds. Evaluation of ODP Training Courses. The goal of evaluating ODP training courses is to determine how much a participant's knowledge, skills, and abilities change after completion of a course relative to knowledge, skills, and abilities prior to the class. ODP utilizes a self- assessment methodology and collects information via a standardized evaluation form. The form is designed to gather data about the course and participant, including data such as the participant's professional discipline and years of service. Additionally, the evaluation measures the participant's knowledge relative to a set of standardized learning objectives both before and after taking the course. If a state or local jurisdiction uses ODP funds to provide ODP- approved courses, the state or local jurisdiction must use the standard evaluation form to collect data about the course and its participants. An ODP- approved course is defined as one developed by the state or local jurisdiction and approved by ODP for delivery. If the state or local jurisdiction receives training through its ODP course allocation, the training partner delivering the course is responsible for data collection and entry. Similarly, if the state or local jurisdiction enters into a direct contract with one of the ODP training partners, training partner is still responsible for the data collection and entry function. However, if the ODP- sponsored course is delivered by a state or local organization, the course provider is responsible for collecting data on the course and its participants. As part of the course approval process, the course developer establishes a set of course objectives directly tied to the course content. The objectives are incorporated into the standardized course evaluation form. Course participants are required to complete all fields and the course instructor is responsible for ensuring that all forms are complete. Course providers are granted access to and enter data into the ODP Secure Portal. Costs related to developing and administering the self- assessment and collecting information via a standardized evaluation form is allowable. DEPARTMENT OF HOMELAND SECURITY I OFFICE FOR DOMESTIC PREPAREDNESS 36 Attachment A FY05 HOMELAND SECURITY GRANT PROGRAM Exercise Costs Guidance Exercises conducted with ODP support (grant funds or direct support) must be managed and executed in accordance with the Homeland Security Exercise and Evaluation Program ( HSEEP). HSEEP Volumes 1 -III contain guidance and recommendations for designing, developing, conducting, and evaluating exercises. HSEEP Volumes 1 -III can be found at ODP's website at http://www.omp.usdoi.gov/odip/exercises.htm. Volume IV, which contains sample exercise materials and documents, can be found on ODP's Secure Portal at httr)s: / /odp.esportals.com or http: / /www.Ilis.gov. Exercise Planning Workshop. States must conduct an annual Exercise Planning Workshop (EPW) to examine the progress and effectiveness of their current exercise strategy and program. A Multiyear Exercise Plan and schedule must be produced from the EPW and submitted through ODP's Secure Portal Exercise Scheduler located at ; https: / /odi).esi)ortals.com. Refer to HSEEP Volume III, Chapter 2 for further guidance A. on EPWs and the Multiyear Exercise Plan and schedule. n Exercise Scenarios. The scenarios used in SHSP, UASI, and LETPP- funded exercises must be terrorism - related and based on the state's /urban area's homeland security strategy and plans. Acceptable scenarios for exercises include: chemical, biological, radiological, nuclear, explosive, cyber and agricultural. Grantees that need further clarification on scenarios should consult with their ODP Exercise Manager for assistance and /or approval. Fifteen all- hazards National Planning Scenarios, including twelve terrorism scenarios, have been developed, and will be made available for use in national, federal, state, and local homeland security preparedness activities (See HSPD -8: National Preparedness on page 48). Citizen participation in exercises is encouraged to include back filling non - professional tasks for first responders deployed on exercise, administrative and logistical assistance with exercise implementation, and providing simulated victims, press, and members of the public. Citizen participation in exercises should be coordinated with local Citizen Corps Council(s). Grantees that wish to expend funds on models, simulations, or games (MS &G) must consult with "Review of Models, Simulations, and Games for Domestic Preparedness Training and Exercising, Volume III," which provides an overview and analysis of existing models, simulations and games. This report is available at http://www.o'p.usdo'.qov/odp/exercises.htm. Grantees must justify the purchase and use of a given MS &G product/service, by a) documenting the training and /or exercise objective(s), b) documenting how the selected product/service will support those objectives, and c) justification for the chosen product category (potentially referring to Volume III benefits /limitations). The form for this justification can be found at http://www.o'p.usdoa.gov/odp/exercises.htm. If a state or urban area will be hosting an upcoming special event (e.g., Superbowl, G -8 Summit, etc.), or they anticipate that they will apply to be a venue for a future Top Officials (TOPOFF) exercise, they should plan to use SHSP or UASI funding to fund training and exercise activities in preparation for that event. DEPARTMENT OF HOMELAND SECURITY I OFFICE FOR DOMESTIC PREPAREDNESS ^)I � yy 6y jry4 i��"y itlrech,ment .'-,. FY05 HOMELAND SECURITY GRANT PROGRAM All tabletop exercises (TTXs), drills, functional exercises (FES), and full -scale exercises (FSEs) will be evaluated and performance based. An After Action Report (AAR) and Improvement Plan will be prepared and submitted to DHS /ODP following every TTX, drill, FE, and FSE. AAR/IPs must be provided to ODP within 60 days following completion of each exercise (see HSEEP Volume ll, Appendix A). Currently, these AAR/IPs can be submitted through the CDP Secure Portal. However CDP is working with other agencies to develop a national reporting system. A state or local jurisdiction that conducts an exercise using SHSP, UASI, and LETPP funds must follow the HSEEP doctrine and protocol contained in Volume H. States are encouraged to develop a self- sustaining State Homeland Security Exercise and Evaluation Program which is modeled after the national HSEEP. This may include, for example: hiring dedicated exercise program staff, awareness seminars on HSEEP, attending exercise training courses, and maintaining a system to track the completion and submission of AARs and Improvement Plans from exercises (including costs associated with meeting with local units of government to define procedures). Construction and Renovation Guidance Use of HSGP funds for construction is generally prohibited except as outlined below. Such construction and renovation shall be strictly limited and allowable only when it is a necessary component of a security system at critical infrastructure facilities. • The following actions and improvements do not constitute construction or renovation, and are allowable under specific HSGP program guidance: • Improved lighting • Fencing • Communications antennas (not over 200 feet) • Closed- circuit television (CCTV) systems • Motion detection systems • Barriers, doors, gates and related security enhancements. Project construction and renovation not exceeding $1,000,000 is allowable, as deemed necessary by the Director, SLGCP, under SHSP, UASI, and LETPP. These program funds may be used for construction and renovation projects only when those projects specifically address enhanced security at critical infrastructure facilities. The following actions and improvements are considered to constitute construction or renovation, and must follow the approval process outlined below. • Construction and /or renovation to guard facilities • Communications antennas (over 200 feet) • Any other construction or renovation efforts that change or expand the footprint of a facility or structure, including security enhancements to improve perimeter security. • CCP, EMPG, and MMRS funds may not be used for any type of construction or renovation DEPARTMENT OF HOMELAND SECURITY I OFFICE FOR DOMESTIC PREPAREDNESS 38 W- 0 a 0 0 li s; s Attachment A FY05 HOMELAND SECURITY GRANT PROGRAM • Approval process. In order for grantees to drawdown funds for construction and renovation costs: Grantee must provide to ODP: • Description of the asset or facility, asset location, whether the infrastructure is publicly or privately owned, and the construction or renovation project • Certification that a facility vulnerability assessment has been conducted for the facility o How the construction or renovation project will address the identified vulnerability(ies) from the assessment o Consequences of not implementing the construction or renovation project 'A,K *� Written approval must be provided by ODP prior to the use of any HSGP funds for construction or renovation. National Environmental Policy Act (NEPA). NEPA requires ODP to analyze the possible environmental impacts of each construction project. The purpose of a NEPA review is to weigh the impact of major federal actions or actions undertaken using federal funds on adjacent communities, water supplies, historical buildings, endangered species, or culturally sensitive areas prior to construction. Grantees wishing to use ODP funding for construction projects must complete and submit a NEPA Compliance Checklist to their respective ODP Preparedness Officer for review. Additionally, grantees may be required to provide additional detailed information on the activities to be conducted, locations, sites, possible construction activities, possible alternatives, and any environmental concerns that may exist. Results of the NEPA Compliance Review could result in a project not being approved for ODP funding, the need to perform an Environmental Assessment (EA) or draft an Environmental Impact Statement (EIS). Note: Reasonable costs related to the production of an environmental assessment or environmental impact statement are allowable. Hiring Overtime and Backfill Guidance The following are definitions for the terms "hiring", "overtime ", and "backfill" as used in this solicitation and regarding HSGP allowable costs for planning, organizational, training, and exercise activities. Overtime. Expenses incurred by those personnel who, as a result of ODP- approved activities, are performing over and above their normal, scheduled work hours or work week. Backfill (also called Overtime as Backfill). Expenses incurred by those personnel who are working over and above their normal, scheduled work hours, or work week, in order to perform the duties of other personnel who are temporarily assigned to ODP- approved DEPARTMENT OF HOMELAND SECURITY I OFFICE FOR DOMESTIC PREPAREDNESS 39 kitachment A FY05 HOMELAND SECURITY GRANT PROGRAM activities outside their core responsibilities. The OJP Office of the Comptroller does not distinguish between Overtime and Overtime as Backfill — they are both viewed as overtime regardless of whether the individual has performed more hours in their normally assigned place of duty or if the overtime accrued as a result of being re- assigned to a different place of duty. Overtime and backfill do not result in an increase of full -time employees (FTEs). Hiring. Hiring new personnel to undertake allowable ODP program activities. This may also include expenses incurred where new personnel are hired to fulfill functions and duties as a result of other existing personnel being reassigned full -time to perform ODP- approved activities. In either case, this will result in an increase of FTEs, but can not result in an increase in the number of FTE positions performing normal operational duties. Information Technology Guidance Extensible Markup Language (XML) Requirements. XML is a computer programming language designed to transmit both data and the meaning of the data. The XML specification defines a standard way to add markup language to documents, identifying the embedded structures in a consistent way. By applying a consistent identification structure, data can be shared between different systems, up and down the levels of agencies, across the nation, and around the world, with the ease of using the Internet. XML lays the technological foundation that supports interoperability and the exchange of information to support DHS efforts in the prevention, preparedness, and response to threats or acts of terrorism. To support homeland security, public safety, and justice information sharing, ODP requires all grantees to use the Global Justice Data Model specifications and guidelines regarding the use of XML for all HSGP awards. The grantee shall make available without restriction all schemas (extensions, constraint, proxy) generated as a result of this grant, as specified in the guidelines. The Global Justice XML Data Model ( GJXDM) is intended to be a data reference model for the exchange of information within the homeland security, justice, and public safety communities. GJXDM is a product of the Global Justice Information Sharing Initiative's (Global) Infrastructure and Standards Working Group (GISWG). It was developed by the GISWG's XML Structure Task Force (XSTF). The Global Justice Data Model specifications and guidelines include the use of XML to support the exchange of information within the homeland security, public safety, and justice communities. Most major software vendors fully support the general XML standard, and major database vendors and their database applications provide software development "tools" to assist homeland security technical staff to develop and use XML more efficiently and productively within agency applications. The general XML standard is designed to be independent of vendor, operating system, source application, destination application, storage medium (database), and /or transport protocol. Additionally, the use of XML allows homeland security personnel to share vital information which no longer entails purchasing new systems or compromising one's DEPARTMENT OF HOMELAND SECURITY I OFFICE FOR DOMESTIC PREPAREDNESS 40 fi .iY t.i Attachment A FY05 HOMELAND SECURITY GRANT PROGRAM business practices. XML allows systems already in use and those being developed to communicate with each other and paves the way for future expanded collaboration between agencies. Further information about the required use of XML and Global Justice Data Model specifications and guidelines is available at http://www.it.oip.gov/q'xdm. Geospatial Guidance. Geospatial technologies capture, store, analyze, transmit, and /or display location -based information (i.e., information that can be linked to a latitude and longitude). In geospatial systems, this location information is often paired with detailed information about the location such as the following: purpose /use, status, capacity, engineering schematics, operational characteristics, environmental and situational awareness. State and local emergency organizations will increasingly incorporate geospatial technologies and data to prepare, prevent, respond and recover from terrorist activity. In the preparedness phase, emergency planners and responders need current, accurate, and easily accessible information to ensure the readiness of teams to respond. It is also an important component in strategy development, the mapping and analysis of critical infrastructure vulnerabilities, and public health surveillance capabilities. Geospatial information can provide a means to prevent terrorist activity by detecting and analyzing patterns of threats and possible attacks, and sharing that intelligence. During response and recovery, geospatial information is used to provide a dynamic common operating picture, coordinate and track emergency assets, enhance 911 capabilities, understand event impacts, accurately estimate damage, locate safety zones for quarantine or detention, and facilitate recovery. Please see Appendix l: Geospatial Guidance for additional information. Authorized equipment expenditures (hardware, software, and data) for geospatial homeland security purposes are primarily described in Information Technology section of the Authorized Equipment List. D. Unallowable Costs Guidance Several costs are strictly prohibited under FY05 HSGP. Grantees should contact their ODP Preparedness Officer for guidance and clarification. Construction and Renovation Construction and renovation is generally prohibited, except as noted above under Construction and Renovation Guidance on page 38. Such construction and renovation shall be strictly limited and allowable when it is a necessary component of a security system at critical infrastructure facilities. Hiring of Public Safety Personnel Except for EMPG, HSGP is not intended as a hiring program and funds may not be used to support the hiring of sworn public safety officers or to supplant traditional public DEPARTMENT OF HOMELAND SECURITY I OFFICE FOR DOMESTIC PREPAREDNESS 41 Attachment A safety positions and responsibilities. See Appendix A: Authorized Program Expenditures for allowable hiring expenditures. To assist grantees with program activities, ODP has several support mechanisms available to grantees. Role of ODP's Preparedness Officers Throughout the project period, ODP Preparedness Officers will work closely with state and local officials in assigned states and territories to assist agencies in enhancing their homeland security preparedness through planning, training, equipment acquisition, exercises, and technical assistance. Preparedness Officers will be in continuous contact with the SAAs and local officials, and should be considered as the primary point of contact within ODP for addressing questions, concerns, general issues, and accessing specialized expertise. Centralized Scheduling and Information Desk (CSID) Help Line CSID is a non - emergency resource for use by state and local emergency responders across the nation. CSID provides general information on all ODP programs and information on the characteristics and control of CBRNE materials, defensive equipment, mitigation techniques, and available federal assets and resources. CSID also provides information on the following services: CBRNE training, centralized scheduling capability, CBRNE exercises, State Homeland Security Assessment and Strategy Grants, and technical assistance (TA). CSID can be contacted at 1- 800 - 368 -6498 or askcsid(a)dhs.gov. CSID hours of operation are from 8:00 a.m. - 7:00 p.m. (EST), Monday- Friday. Homeland Security Preparedness Technical Assistance Program (HSPTAP) ODP's technical assistance program provides direct assistance to state and local jurisdictions to improve their ability to prevent, respond to, and recover from threats or acts of terrorism involving CBRNE weapons. A primary objective of the program is to enhance the capacity of state and local jurisdictions, as well as special needs jurisdictions such as port authorities and mass transit agencies to develop, plan, and implement effective strategies for CBRNE preparedness. TA may be provided to state and local governments, law enforcement, fire, hazardous materials, and other community agencies that have CBRNE responsibilities, including Citizen Corps Councils. All TA services are available to eligible recipients at no charge. ODP will cover the cost of providing the technical expertise, travel, and related expenses. Examples of TA programs are included in Table 7 below: DEPARTMENT OF HOMELAND SECURITY I OFFICE FOR DOMESTIC PREPAREDNESS 42 Attachment A FY05 HOMELAND SECURITY GRANT PROGRAM Table 7. Examples of ODP Technical Assistance Proarams For additional information, see Appendix G: HSPTAP of this solicitation, CDP's online TA site at htto : / /www.oio.usdo'.gov /odp /ta.htm under the Catalog link, or by contacting CSID. LLIS is a national, online secure network located at htti)s: / /www.LLIS.gov that houses a collection of peer - validated lessons learned, best practices, and AARs from exercises and actual incidents, and other relevant homeland security documents. LLIS is designed to help emergency response providers and homeland security officials prevent, prepare for, respond to, and recover from acts of terrorism. LLIS will improve preparedness nationwide by allowing response professionals to tap into a wealth of validated front -line expertise on effective planning, training, equipping, and operational practices for homeland security. DEPARTMENT OF HOMELAND SECURITY I OFFICE FOR DOMESTIC PREPAREDNESS 43 TA Program Purpose Enhancing Grants This TA service seeks to further improve the ability of SAAs to manage Management Capacities and account for grant funds awarded by ODP. The HSPTAP provider is the National Criminal Justice Association NCJA Homeland Security This program helps States and local jurisdictions with the assessment Assessment and process, the ability to conduct assessments, and the development of a Strategy Technical comprehensive homeland security strategy. Assistance This new initiative facilitates terrorism prevention efforts such as Prevention Technical collaboration, information sharing, risk management, threat Assistance recognition, and intervention. Terrorism Early This project replicates programs that enhance capabilities for Warning (TEW) Group analyzing the strategic and operational information needed to respond Replication to terrorism and protect critical infrastructure. Plans and Planning This program offers planning support for multi - jurisdictional terrorism Synchronization response using innovative software tools. Technical Assistance interoperable Communication ICTAP enhances the interoperability of public safety communications Technical Assistance with regard to CBRNE terrorism threats. Program ICTAP Port and Mass Transit This program assesses the needs of port/mass transit agencies in Planning Technical preparing for and countering post -9/11 terrorist threats. Assistance Domestic Preparedness Equipment Technical DPETAP provides equipment - specific training on CBRNE detection, Assistance Program decontamination, and personal protective equipment (PPE). DPETAP Rapid Assistance Team This project deploys teams on short notice to support targeted projects (RAT) Technical such as identifying equipment needs or equipment procurement plans. Assistance This program provides specialized assistance to enhance state and General Technical local strategies to prevent, respond to, recover from, and manage Assistance issues related to any hazard, inclu ing terrorism. For additional information, see Appendix G: HSPTAP of this solicitation, CDP's online TA site at htto : / /www.oio.usdo'.gov /odp /ta.htm under the Catalog link, or by contacting CSID. LLIS is a national, online secure network located at htti)s: / /www.LLIS.gov that houses a collection of peer - validated lessons learned, best practices, and AARs from exercises and actual incidents, and other relevant homeland security documents. LLIS is designed to help emergency response providers and homeland security officials prevent, prepare for, respond to, and recover from acts of terrorism. LLIS will improve preparedness nationwide by allowing response professionals to tap into a wealth of validated front -line expertise on effective planning, training, equipping, and operational practices for homeland security. DEPARTMENT OF HOMELAND SECURITY I OFFICE FOR DOMESTIC PREPAREDNESS 43 Attachment A FY05 HOMELAND SECURITY GRANT PROGRAM The system also houses a directory of responders and homeland security officials, as well as an updated list of homeland security exercises, events, and conferences. Additionally, LLIS includes online collaboration tools, including secure email and message boards, where users can exchange information. LLIS uses strong encryption and active site monitoring to protect all information housed on the system. ODP Applicant Assistance Services Applicant Assistance Services are designed to provide grantees with assistance in completing and submitting their applications to meet the required deadlines. For more information concerning the suite of Applicant Assistance Services, please contact the ODP Preparedness Officer. Equipment Purchase Assistance Program The Equipment Purchase Assistance Program provides ODP grantees with access to prime vendors through memoranda of agreement with the Defense Logistics Agency (DLA). Benefits of the program include shorter procurement lead time, online ordering, a diverse inventory of commercial products, and seven -day delivery for routine items. When ordering equipment through this program, grantees may only use funds awarded by ODP; state and local funds may not be used. Establishing an account with DLA is a straightforward process which should be initiated by contacting the appropriate program representative. Additional information on the programs and contact information for program representatives is available in a fact sheet posted on the ODP website. For information on the Emergency Responder Equipment Purchase Program run through DLA's Defense Supply Center Philadelphia, see http: / /www.oip.usdoi.gov /odp /docs /fs- padef.htm. Additional information on each of these programs can be found on the ODP website located at: http: /Iwww.oil).usdoi:oov /odp or by contacting the state's assigned ODP Preparedness Officer. DEPARTMENT OF HOMELAND SECURITY I OFFICE FOR DOMESTIC PREPAREDNESS 44 x 5 �k F ' zr Attachment A IV. NATIONAL INITIATIVES Attachment A FY05 HOMELAND SECURITY GRANT PROGRAM IV. NATIONAL INITIATIVES This section provides background information on key national preparedness initiatives and priority focus areas that are new to the FY05 Homeland Security Grant Program. Included in this section are discussions about HSPD -5: Management of Domestic Incidents and HSPD -8: National Preparedness, which address the management of domestic incidents and national preparedness, respectively. Also included are sections on the National Response Plan, a new standardized awareness training initiative, catastrophic incident response planning, and public awareness and citizen participation. These new initiatives result in both additional programmatic requirements for grantees as well as a broader range of allowable costs. Grantees are strongly encouraged to pay close attention to the language in these sections in order to stay abreast of significant initiatives being highlighted by DHS and to comply with associated program requirements. A. National Incident Management System Issued on March 1, 2004, NIMS provides a consistent nationwide approach for federal, state, territorial, tribal, and local governments to work effectively and efficiently together to prepare for, prevent, respond to, and recover from domestic incidents, regardless of cause, size, or complexity. On September 8, 2004, Secretary Ridge issued a letter to governors outlining the requirements for implementing the NIMS in FY05. (The letter is available on the NIC website at http: / /www.fema.gov /nims /.) The NIC is working with federal departments and agencies to ensure that they develop a plan to adopt NIMS and that all FY05 federal preparedness assistance program documents begin the process of addressing state, territorial, tribal, and local NIMS implementation. All HSGP award recipients and their SAAB must coordinate with other state agencies, tribal governments, and local jurisdictions to ensure NIMS implementation. Implementation of and compliance with NIMS is critical to ensuring full and robust preparedness across our nation. HSPD -5 established ambitious deadlines for NIMS adoption and implementation. FY05 is a start up year for NIMS implementation and full compliance with the NIMS is not required for an applicant to receive FY05 grant funds. Since FY05 is a critical year for initial NIMS adoption, awardees should start now by prioritizing FY05 preparedness assistance (in accordance with the eligibility and allowable uses of the grant) to facilitate its implementation. Leveraging HSGP Funding Grantees and subgrantees are encourage to leverage HSGP funding to support planning for and implementation of NIMS. Detailed guidance is provided in each DEPARTMENT OF HOMELAND SECURITY I OFFICE FOR DOMESTIC PREPAREDNESS 46 Attachment A FY05 HOMELAND SECURITY GRANT PROGRAM relevant program section describing allowable costs supporting NIMS planning and implementation. Minimum FY05 NIMS Compliance Requirements State and territory level efforts to implement NIMS must include the following: Incorporating NIMS into existing training programs and exercises • Ensuring that federal preparedness funding (including HSGP funds) support NIMS implementation at the state and local levels (in accordance with the eligibility and allowable uses of the grants) • Incorporating NIMS into Emergency Operations Plans (EOPs) • Promotion of intrastate mutual aid agreements • Coordinating and providing technical assistance to local entities regarding NIMS • Institutionalizing the use of the ICS. At the state, territorial, tribal, and local levels, jurisdictions should support NIMS implementation by: Completing the NIMS Awareness Course: "National Incident Management System, An Introduction" IS 700. This independent study course is available online and will take between forty -five minutes to three hours to complete. The course is available on the Emergency Management Institute web page at: http: // training .fema.gov /EM]Web /IS /is700.asi). • Formally recognizing NIMS and adopting NIMS principles and policies. States, territories, tribes, and local entities should establish legislation, executive orders, resolutions, or ordinances to formally adopt NIMS. The NIC will provide sample language and templates to assist in formally adopting NIMS through legislative and /or executive /administrative means. Establish a NIMS baseline by determining which NIMS requirements are already satisfied. The NIC is developing a web -based self- assessment system, the NIMS Capability Assessment Support Tool (NIMCAST) to evaluate their incident response and management capabilities. The NIC is currently piloting the NIMCAST with a limited number of states. Upon completion of the pilot, the NIC will provide all potential future users with voluntary access to the system. Additional information about the NIMCAST tool will be provided later this year. Establishing a timeframe and developing a strategy for full NIMS implementation. States, territories, tribes, and local entities are encouraged to achieve full NIMS implementation during FY05. To the extent that full implementation is not possible during FY05, federal preparedness assistance must be leveraged to complete NIMS implementation in FY06. By FY07, federal preparedness assistance will be conditioned upon full compliance with NIMS. Again, in order for NIMS to be implemented successfully across the nation, it is critical that states provide support and leadership to tribal and local entities to DEPARTMENT OF HOMELAND SECURITY I OFFICE FOR DOMESTIC PREPAREDNESS 47 Attachment A FY05 HOMELAND SECURITY GRANT PROGRAM ensure full NIMS implementation. States should work with the tribal and local governments to develop a strategy for statewide compliance with NIMS. Institutionalizing the use of the ICS. State, territorial, tribal, and local entities that are not already using ICS, must institutionalize the use of ICS (consistent with the concepts and principles taught by DHS) across the entire response system. All federal, state, territory, tribal, and local jurisdictions will be required to adopt ICS in order to be compliant with NIMS. FY06 and FY07 Requirements In order to receive FY06 preparedness funding, the minimum FY05 compliance requirements described above must be met. Applicants will be required to certify as part of their FY06 grant applications that they have met the FY05 NIMS requirements. Additional information about NIMS compliance and resources for achieving compliance will be forthcoming from the NIC. The NIC web page, http: / /www.fema..ov /nims, will be updated regularly with NIMS information and implementation guidance. States and local jurisdictions experiencing costs associated with meeting FY05 NIMS requirements are encouraged to leverage FY05 HSGP funds to meet those requirements. HSPD -8 establishes policies to strengthen the preparedness of the United States to prevent and respond to threatened or actual domestic terrorist attacks, major disasters, and other emergencies by requiring a National Preparedness Goal, establishing mechanisms for improved delivery of federal preparedness assistance to state and local governments, and outlining actions to strengthen preparedness capabilities of federal, state, and local entities. Statewide all- hazards preparedness strategies should be consistent with the National Preparedness Goal, assess the most effective ways to enhance preparedness, address areas facing higher risk especially to terrorism, and address local government concerns and Citizen Corps efforts. The National Preparedness Goal aims for federal, state, local, and tribal entities to achieve and sustain nationally accepted risk based target levels of capability for prevention, preparedness, response, and recovery for major events, especially terrorism. The target levels of capability are based upon National Planning Scenarios, a UTL, and a Target Capabilities List. These tools are being developed with input from the homeland security community at all levels and will continue to be updated over time. States should take steps in FY05 to review and incorporate these tools in their preparedness efforts in preparation for full implementation of HSPD -8 in FY06. The National Planning Scenarios illustrate the scope and magnitude of major, catastrophic events for which the nation needs to be prepared. They include 12 terrorist attacks (including chemical, biological, radiological, nuclear, explosive, and cyber), two natural disasters, and pandemic influenza. The scenarios provide the detail in terms of DEPARTMENT OF HOMELAND SECURITY I OFFICE FOR DOMESTIC PREPAREDNESS 48 , Attachment A FY05 HOMELAND SECURITY GRANT PROGRAM casualties, property damage, and economic losses needed to project capability requirements for prevention, preparedness, response and recovery. Summaries of the National Planning Scenarios are available on the ODP Secure Portal located at https://odp.esportals.com. The National Planning Scenarios will be made available as soon as they are finalized. The UTL defines the essential tasks that need to be performed from the incident scene to the national level for major events illustrated by the National Planning Scenarios. Federal, state, local, and tribal entities select the appropriate tasks that apply to their assigned missions. The UTL also includes information on operating conditions and standards needed to develop quantifiable performance measures for planning, equipment, training, and exercises. The UTL is available on the CDP Secure Portal located at https: / /odo.esi)ortals.com. The Target Capabilities List identifies the capabilities needed to perform the tasks identified in the UTL for the major events illustrated by the National Planning Scenarios. A capability consists of properly planned, organized, equipped, trained, and exercised personnel needed to perform a task. The Target Capabilities List will include Tiers to account for reasonable differences in capability levels among entities based on population density, critical infrastructure, and other risk factors. Entities are preparedness organizations established by levels of government with participation from the private and nonprofit sector, as described in NIMS. The Target Capabilities List will also include performance metrics. The Target Capabilities List will be available on the ODP Secure Portal located at https: / /odp.esi)ortals.com in January 2005. CDP will develop detailed National Planning Guidance (due by March 31, 2005) in coordination with federal, state, local, and tribal entities that describes the National Preparedness Goal, the target levels of capability, and how to apply them in the development and update of preparedness assessments and strategies. The current variety of assessments, surveys, and data calls will be realigned over time to support the Goal. As necessary, federal regulatory requirements will be modified to support the National Preparedness Goal, to the extent permitted by law. ODP will provide information about changes in preparedness assessments and strategies in upcoming information bulletins and various forums. Improvised explosive devices (IEDs) pose a threat of great concern to states and local jurisdictions across the nation. IEDs have historically been the terrorist weapon of choice because they combine a high degree of effectiveness with minimal cost. In light of the comparatively high probability of terrorist attacks involving IEDs, grantees should leverage FY05 HSGP funding to develop capabilities to prevent, detect, interdict, and respond to )ED terrorist attacks. DEPARTMENT OF HOMELAND SECURITY I OFFICE FOR DOMESTIC PREPAREDNESS 49 Attachment A FY05 HOMELAND SECURITY GRANT PROGRAM To energize the national focus on preventing and responding to IED attacks, ODP is developing an end -to -end prototype planning tool based on the IED National Planning Scenario. The IED scenario includes a detailed 'prevention prologue' chronicling plausible pre- attack adversary tactics, techniques and procedures, as well as depictions of the attack and its effects. This prologue and the attack scenario provide a means to evaluate task proficiency, regional prevention frameworks, and response in exercises and other forms of evaluation. In recognition of the IED threat, and as an initial step in implementation of HSPD- 8, each urban area receiving FY05 UASI funds must develop a multi jurisdictional prevention and response plan based on the IED scenario and test their integrated plan(s) through a cycle of exercise activity (at a minimum, two discussion -based and one full -scale evaluated exercise) that addresses the associated tasks as outlined in the IED scenario. If a state does not have a designated urban area(s), then it must identify a multi jurisdictional metropolitan area or region in which to conduct this IED exercise. If a state had an urban area participating in the UASI program in previous fiscal years, they are strongly encouraged to use those jurisdictions to meet the IED exercise requirement. The IED exercise requirement is intended to support the prioritized development and evaluation of plans, policies, procedures, protocols, and capabilities for the prevention and detection of and response to an incident of national significance as depicted in the IED scenario. The goal of this planning and exercise requirement is to facilitate the integration of regional operational planning and activities across urban areas. In addition, these activities will serve as an initial step toward implementation of HSPD -8. ODP will release specific guidance on complying with this planning and exercise requirement in concert with the release of the National Planning Guidance in March 2005. Following the release of this guidance, grantees will have six months to conduct the planning and synchronization necessary to integrate regional prevention and response efforts either into an existing framework or into a new planning document for the IED scenario. Grantees will then have one year following the submission of the integrated plan(s) to complete the cycle of multi - jurisdictional exercise activities. The regional plan must include NIMS principles and concepts, including use of the ICS, and must be submitted to ODP. D. Achieving Tactical Interoperable Communications Inadequate and unreliable wireless communications have plagued public safety organizations for decades. These challenges were dramatically highlighted during the response to the terrorist attacks of September 11, 2001. Interoperability issues persist and in many cases public safety agencies cannot perform their mission - critical duties as a result. These agencies are unable to share critical voice and /or data information via radio with other jurisdictions in day -to -day operations and emergency response to incidents, including acts of terrorism and natural disasters. DEPARTMENT OF HOMELAND SECURITY I OFFICE FOR DOMESTIC PREPAREDNESS so Attachment A FY05 HOMELAND SECURITY GRANT PROGRAM Issues surrounding interoperable communications were consistent themes in assessment data and homeland security strategies recently submitted to ODP by states and urban areas. In an effort to address these issues, many states have been proactive in developing statewide strategies or plans specific to the challenges of interoperable communications. In addition, ten urban areas recently participated in RapidCom 9/30, a program implemented in FY04 to help ensure that incident commanders in these localities have the ability to adequately communicate with each other and their respective command centers within one hour of an incident. Building on these successes, each urban area receiving FY05 UASI funds must develop a plan to achieve tactical interoperable communications across jurisdictions in the urban area and test the plan through the cycle of exercise activity required for the IED scenario. Each state that does not have a designated urban area(s), it must use the same multi - jurisdictional metropolitan area or region designated to test the prevention and response plans discussed in Section C: HSPD -8 Implementation / Preventing and Preparing for Terrorist Attacks Involving Improvised Explosive Devices on page 49. For the purposes of this requirement, tactical interoperable communications is defined as the rapid provision of on- scene, incident - based mission critical voice communications among all first- responder (EMS, fire and law enforcement) agencies, as appropriate for the incident, and in support of Incident Command and Operations Section personnel as defined in the NIMS model. Tactical interoperable communications may be provided through the use of common equipment (common channels, cached radios or shared systems) or a gateway between dissimilar systems and /or radio frequency bands; it may use fixed and /or mobile /portable solution(s). Tactical interoperable communications must be rapidly deployable at any time (24/7), and should be fully operational within an hour of an incident occurring. The state and /or urban area must become familiar with the features and problems that are inherent with the solution(s) they choose. Finally, no technical solution will work without trained support staff. The state and /or urban area must ensure that sufficient personnel are trained as Communications Unit Leaders, as defined within the NIMS, to support equipment deployment. Similar to the IED requirement, ODP will release specific guidance on the tactical interoperable communications requirement in concert with the SAFECOM Program Office and the release of the National Planning Guidance in March 2005. Grantees will have six months from the release of the guidance to develop the tactical interoperable communications plan based on the template provided by ODP and developed with SAFECOM. In order to make the most effective use of funding, tactical interoperable communications plans should always be in support of long -term interoperability by building upon or accelerating long -term strategies and efforts. The UASI jurisdictions that developed plans as part of their participation in the RapidCom 9/30 initiative will need to submit the plan developed as part of that process and validate that plan through the exercise requirement. These communications plans should take into account the State Homeland Security Strategies and Urban Area Homeland Security Strategies that have been submitted and are currently being implemented. Grantees will have one DEPARTMENT OF HOMELAND SECURITY I OFFICE FOR DOMESTIC PREPAREDNESS 51 ,attachment A FY05 HOMELAND SECURITY GRANT PROGRAM year following the submission of the tactical interoperable communications plan to validate the plan as part of the cycle of multi - jurisdictional exercise activities required for the IED scenario. In support of efforts to enhance interoperable communications, ODP has established the Interoperable Communications Technical Assistance Program ( ICTAP), a technical assistance program designed to enhance interoperable communications between local, state, and federal emergency responders and public safety officials. The goal of ICTAP is to enable local public safety agencies to communicate as they prevent or respond to a CBRNE terrorist attack. ICTAP leverages other federal, state, and local interoperability efforts whenever possible to enhance the overall capacity for agencies and individuals to communicate with one another. Grantees are encouraged to request ICTAP support should they need assistance in meeting the tactical interoperable communications requirement. The National Response Plan (NRP) is an all- discipline, all- hazards plan that establishes a single, comprehensive framework for the management of domestic incidents. It provides the structure and mechanisms for the coordination of federal support to state, local, and tribal incident managers and for exercising direct federal authorities and responsibilities. The NRP assists in the important homeland security mission of preventing terrorist attacks within the United States; reducing the vulnerability to all natural and manmade hazards; and minimizing the damage and assisting in the recovery from any type of incident that occurs. Federal NRP Implementation Compliance with the NRP coordinating structures, protocols and processes is essential for ensuring a national comprehensive approach to domestic incident management. Implementation of the NRP will occur over a one -year period in three phases. Phase I — Transitional Period (0 to 60 days): Departments and agencies and other organizations modify training, designate staffing of NRP organizational elements, and become familiar with NRP structures, processes, and protocols Phase II — Plan Modification (60 to 120 days): Departments and agencies and other organizations modify existing Federal interagency plans to align with the NRP and conduct necessary training Phase III — Initial Implementation and Testing (120 days to 1 year): Four months after its issuance, the NRP is to be fully implemented, and the INRP, FRP, CONPLAN, and FRERP are superseded. Other existing plans remain in effect, modified to align with the NRP. During this timeframe, DHS will conduct systematic assessments of NRP coordinating structures, processes, and protocols implemented for actual Incidents of National Significance DEPARTMENT OF HOMELAND SECURITY I OFFICE FOR DOMESTIC PREPAREDNESS 52 Attachment A FY05 HOMELAND SECURITY GRANT PROGRAM State and local NRP Implementation As part of the NRP implementation, state, territorial, local, and tribal governments and NGOs are requested to: • Utilize established incident reporting protocols to notify local and regional Joint Terrorism Task Forces (JTTFs) and the Homeland Security Operations Center (HSOC), as appropriate • Coordinate with the HSOC regarding procedures for establishing connectivity for domestic incident management purposes. Local government procedures should be coordinated with the respective state government and /or emergency management agency • Modify existing incident management and emergency operations plans within 120 days (or no later than the next major plan maintenance cycle) to ensure proper alignment with NRP coordinating structures, processes, and protocols. In an effort to meet the needs of emergency responders who require awareness -level CBRNE training, ODP has developed a standardized CBRNE awareness training program that supports state and local efforts to institutionalize CBRNE awareness training. The goal of this program is to provide states and urban areas with a mechanism for delivery and sustainment of CBRNE awareness training for all emergency response disciplines included in their strategies, including but not limited to: emergency management, emergency medical service, fire service, government administrative, hazardous materials, health care, law enforcement, public communications, public health, and public works. The standardized awareness curriculum covers basic awareness level training; prevention and deterrence of terrorism; chemical and biological weapons agents; radiological and nuclear materials and explosive devices; and response actions. The program relies on a train - the - trainer approach to maximize the program's reach and facilitate ongoing efforts to incorporate CBRNE Standardized Awareness Authorized Trainer (SAAT) into state and local training programs. Trainers designated by states and urban areas will participate in a 12 -hour National CBRNE SAAT Train - the - Trainer course taught by members of the National Domestic Preparedness Consortium (NDPC). Graduates of that program will then be certified to deliver the 6 -hour National CBRNE Standardized Awareness course to personnel within their state and local jurisdiction. The expectation is that this program will build a core cadre of instructors who will carry out this training on an ongoing basis within their state and local area. Overtime and backfill costs associated with training deliveries will be eligible for reimbursement under the SHSP and the UASI Programs. ODP will support Authorized Trainers with course materials and program updates as necessary. The National CBRNE Standardized Awareness Program has fully met the requirements of the ODP Course Development and Review Process and will be referenced in the DEPARTMENT OF HOMELAND SECURITY I OFFICE FOR DOMESTIC PREPAREDNESS 53 Attachment A FY05 HOMELAND SECURITY GRANT PROGRAM ODP Course Catalog as AWR 160, Direct Delivery and AWR 160 -1, Train- the - Trainer Courses. Implementation of this initiative was announced in ODP Information Bulletin #130, dated August 30, 2004; additional guidance was provided in ODP Information Bulletin #138, dated October 25, 2004. (Information bulletins are available on the ODP website at http: / /www.oir).usdoi.gov /odp /docs /bulletins.htm.) During FY05, ODP will complete delivery of AWR -100 -1 Train - the - Trainer to cadres of authorized trainers in all UASI jurisdiction and all states and territories. The intent of this initiative is for states and urban areas to institutionalize sustainable training systems to maintain this training. Training POCs in states will be expected to lead the overall effort for this program. States and urban areas are also expected to then conduct follow -on training sessions for their emergency responders based on needs identified in their homeland security strategies. More detailed information on the National CBRNE Standardized Awareness Training initiative will be provided through additional communications to state and urban area points of contact. Inquiries on this program specific to a jurisdiction's participation should be directed to an ODP Preparedness Officer. The Catastrophic Incident Response Annex (CIRA) to the NRP establishes a coordinated strategy for accelerating the delivery and application of federal resources and capabilities in support of a jurisdictional response to a catastrophic incident. The NRP defines a catastrophic incident as any natural or manmade incident, including terrorism, which produces extraordinary levels of mass casualties, damage, and disruption severely affecting the population, infrastructure, environment, economy, and government functions. In support of the CIRA, catastrophic incident response planning is now included as an allowable expense under FY05 SHSP and UASI. Allowable costs related to this type of effort include: conducting assessments and exercises of existing catastrophic incident response and recovery plans and capabilities; activities that directly support the identification of specific catastrophic incident priority response and recovery projected needs; activities to develop a surge capacity; and activities that directly support the identification and advance preparation of pre- designated temporary housing sites. State and local jurisdiction catastrophic incident planning activities should be coordinated with both ODP and FEMA to ensure federal, state, and local expectations and plans are synchronized. FEMA's Recovery Division has prepared more detailed guidance on the specific planning requirements and concerns that states and locals should consider when engaging in site identification and selection. Additional information can be obtained through FEMA regional staff. DEPARTMENT OF HOMELAND SECURITY I OFFICE FOR DOMESTIC PREPAREDNESS 54 Attachment A FY05 HOMELAND SECURITY GRANT PROGRAM H. Public Awareness and Citizen Participation Citizens are a critical component of homeland security, and to have a fully prepared community, citizens must be fully aware, trained, and practiced on how to detect, deter, prepare for, and respond to emergency situations. Recent surveys indicate that citizens are concerned about the threats facing the nation and are willing to participate to make their communities safer, yet most Americans have low awareness of federal, state, and local emergency preparedness plans, are not involved in local emergency drills, and are not adequately prepared at home. Informed and engaged citizens are an essential component of homeland security and the mission of Citizen Corps is to have everyone in America participate in making their community safer, stronger, and better prepared. To achieve this, state, county, local, and tribal Citizen Corps Councils have formed nationwide to help educate and train the public, and to develop citizen /volunteer resources to support local emergency a responders, community safety, and disaster relief. In support of this mission, all SHSP and UASI award recipients must work with their state and local Citizen Corps Councils to more fully engage citizens through the following: • Expand plans and task force memberships to address citizen participation. Develop or revise state and local plans, such as ECIPs, to integrate citizen /volunteer resources and participation, and include advocates for increased citizen participation in task forces and advisory councils. • Awareness and outreach to inform and engage the public. Educate the public on personal preparedness measures, alert and warning systems, and state and local emergency plans via a range of community venues and communication channels. • Include citizens in training and exercises. Provide emergency preparedness and response training for citizens, improve training for emergency responders to better address special needs populations, and involve citizens in all aspects of emergency preparedness exercises, including planning, implementation, and after action review. • Develop or expand programs that integrate citizen /volunteer support for the emergency responder disciplines. Develop or expand the Citizens Corps Programs (Volunteers in Police Service (VIPS), Medical Reserve Corps (MRC), Community Emergency Response Teams (CERT), Neighborhood Watch, and Fire Corps), activities of the Citizen Corps affiliates, and ad hoc opportunities for citizens to support emergency responders year -round and during a disaster. DEPARTMENT OF HOMELAND SECURITY I OFFICE FOR DOMESTIC PREPAREDNESS 55 N } a 'z t Attachment A V. AWARD AND REPORTING REQUIREMENTS Attachment A FY05 HOMELAND SECURITY GRANT PROGRAM V. AWARD AND REPORTING REQUIREMENTS Upon approval of the application the grant will be awarded to the respective SAA. This date will be known as the "award date." The state's obligation period must be met within 60 days of the award date. See Appendix B: Sample Award Package for additional information. Required Submissions: Signed award document and special conditions returned to the Office of the Comptroller. While line item budget detail worksheets do not need to be submitted as a requirement of this grant, states must maintain complete and accurate accounting records, and must make those records available to DHS upon request. ODP will track the 60 -day obligation time period and will require each grantee to submit an ISIP no later than 60 days after the grant award date. The ISIP will certify that the grantee has complied with all HSGP pass- through requirements, and will demonstrate how the grantee's spending plan supports the State or Urban Area Homeland Security Strategy's goals and objectives. Completion of this report will require that states work closely with local jurisdictions to ensure that local and state expenditures are synchronized with the goals and objectives identified in the State or Urban Area Homeland Security Strategy (see Appendix D: Guidance for ISIP/BSIR for details). Failure to provide this information within 60 days of receipt of funds may result in ODP withholding grant funds from further obligation and expenditure. Required Submissions: ISIP. C. Drawdown of Funds Following acceptance of the grant award and release of any special conditions withholding funds, the grantee can drawdown funds up to 120 days prior to expenditure through the ASAP, PAPRS or LOCES payment systems. See Drawdown of Funds guidance on page 22. In support of our continuing effort to meet the accelerated financial statement reporting requirements mandated by the U.S. Department of the Treasury and the Office of Management and Budget (OMB), payment processing will be interrupted during the last DEPARTMENT OF HOMELAND SECURITY I OFFICE FOR DOMESTIC PREPAREDNESS 57 ltt"w FY05 HOMELAND SECURITY GRANT PROGRAM five (5) working days each month. SAAs should make payment requests before the last five working days of the month to avoid delays in deposit of payments. For example, for the month of September, the last day to request (drawdown) payments will be September 23, 2004. Payments requested after September 23, 2004 will be processed when the regular schedule resumes on October 1, 2004. A similar schedule will follow at the end of each month thereafter. To avoid denial of payment requests, grantees are encouraged to submit their SF269a Financial Status Reports online at http: / /Qrants.oip.usdoi.00v. Additional information and instructions are available at this website. Questions regarding grant accounts should be addressed to the OJP Office of the Comptroller at 1- 800 - 458 -0786 or e-mail askoc(a oip.usdoi.4ov. Reporting requirements for all programs included in HSGP will be consolidated into a single reporting system. Financial Status Report (FSR) Obligations and expenditures must be reported to ODP on a quarterly basis through the FSR, which are due within 45 days of the end of each calendar quarter (i.e. for the quarter ending March 31, FSR is due on May 15). A report must be submitted for every quarter the award is active, including partial calendar quarters, as well as for periods where no grant activity occurs. OJP OC will provide a copy of this form in the initial award package. Future awards and fund drawdowns will be withheld if these reports are delinquent. Grantees are reminded to review the following documents and ensure that grant activities are conducted in accordance with the applicable guidance: • 28 CFR Part 66, Uniform administrative requirements for grants and cooperative agreements to state and local governments, at http: / /www.access.gpo.gov /nara /cfr /waisidx 04 /28cfrv2 04.html • OMB Circular A -87, Cost Principles for State, Local, and Indian Tribal Governments, at http: / /www.whitehouse.gov /omb /circulars /index.html • 28 CFR Part 70, Uniform administrative requirements for grants and agreements (including subawards) with institutions of higher education, hospitals and other nonprofit organizations, at http: / /www.access.gpo.gov /nara /cfr /waisidx 04/ 28cfrv2 04.html • OMB Circular A -21, Cost Principles for Educational Institutions, at http://www.whitehouse.gov/omb/circulars/index.htmi OMB Circular A -122, Cost Principles for Non - Profit Organizations, at http://www.whitehouse.gov/omb/circulars/index.htmi. DEPARTMENT OF HOMELAND SECURITY I OFFICE FOR DOMESTIC PREPAREDNESS 58 .e "Z W Uj W Cr W' tY in Attachment A FY05 HOMELAND SECURITY GRANT PROGRAM Additionally, grantees should be familiar with the requirements included in the OJP Financial Guide at http : / /www.o'p.usdoi.gov /FinGuide /. Reg ulred Submissions: FSR (quarterly). Biannual Strategy Implementation Reports (BSIR) Following award of the grant, the state and subgrantees will be responsible for providing updated obligation and expenditure information on a regular basis. States will provide consolidated information to ODP in their BSIR, which will serve as the reporting format of the biannual Categorical Assistance Progress Reports (CAPR). The BSIR is due within 30 days after the end of the reporting period (July 31 with a reporting period of January 1 through June 30, and on January 31 with a reporting period of July 1 through December 31). Updated obligation and expenditure information must be provided with BSIRs to show progress made in meeting strategic goals and objectives. ODP will provide a web - enabled application for BSIR submission to grantees. Future awards and fund drawdowns may be withheld if these reports are delinquent. The final BSIR is due 120 days after the end date of the award period. See Appendix D: Guidance for ISIP /BSIR for additional information. Required Submissions: BSIR (biannually). Exercise Evaluation and Improvement Exercises implemented with grant funds should be threat- and performance -based and should evaluate performance of critical prevention and response tasks required to respond to the exercise scenario. Guidance on conducting exercise evaluations and implementing improvement is defined in the HSEEP Volume ll: Exercise Evaluation and Improvement located at hfto:// www. oip. usdo'.gov /odp /docs /HSEEPv2.pdf. The SAA must report on scheduled exercises and ensure that an AAR and Improvement Plan (IP) are prepared for each exercise conducted with ODP support (grant funds or direct support) and submitted to ODP within 60 days following completion of the exercise. The AAR documents the performance of exercise related tasks and makes recommendations for improvements. The IP outlines the actions that the exercising jurisdiction(s) plans to take to address recommendations contained in the AAR. Generally, the IP, with at least initial action steps, should be included in the final AAR. ODP is establishing a national database to facilitate the scheduling of exercises, the submission of the AAR/IPs and the tracking of IP implementation. Guidance on development of AARs and IPs is provided in Volume II of the HSEEP manuals. Financial and Compliance Audit Report Recipients that expend $500,000 or more of federal funds during their fiscal year are required to submit an organization -wide financial and compliance audit report. The audit must be performed in accordance with the U.S. General Accounting Office Government Auditing Standards, located at http: / /www.gao.gov /govaud /vbk01.htm, and OMB Circular A -133, Audits of States, Local Governments, and Non - Profit Organizations , located at http: / /www.whitehouse.gov /omb /circulars /index.html. Audit reports are currently due to the Federal Audit Clearinghouse no later than 9 months after the end of DEPARTMENT OF HOMELAND SECURITY I OFFICE FOR DOMESTIC PREPAREDNESS so Attachment A FY05 HOMELAND SECURITY GRANT PROGRAM the recipient's fiscal year. In addition, the Secretary of Homeland Security and the Comptroller General of the United States shall have access to any books, documents, and records of recipients of FY05 HSGP assistance for audit and examination purposes, provided that, in the opinion of the Secretary of Homeland Security or the Comptroller General, these documents are related to the receipt or use of such assistance. The grantee will also give the sponsoring agency or the Comptroller General, through any authorized representative, access to and the right to examine all records, books, papers or documents related to the grant. The state shall require that sub - recipients comply with the audit requirements set forth in OMB Circular A-133. Recipients are responsible for ensuring that sub - recipient audit reports are received and for resolving any audit findings. Grant recipients will be monitored periodically by ODP Preparedness Officers to ensure that the program goals, objectives, timelines, budgets and other related program criteria are being met. Monitoring will be accomplished through a combination of office -based and on -site monitoring visits. Monitoring will involve the review and analysis of the financial, programmatic, and administrative issues relative to each program, and will identify areas where technical assistance and other support may be needed. As a part of the monitoring program, ODP will provide assistance in the evaluation of strategy goals and objectives that is needed by state and local jurisdictions. The SAA is responsible for monitoring subgrantee activities to provide reasonable assurance that the sub - recipient administers federal awards in compliance with federal and state requirements. Responsibilities include the accounting of receipts and expenditures, cash management, the maintaining of adequate financial records, and the refunding of expenditures disallowed by audits. F. Grant Close -out Process Within 120 days after the end of the grant period, the grantee will submit a final FSR and a final BSIR detailing all accomplishments throughout the project. After both of these reports have been reviewed and approved by the ODP Preparedness Officer, a Grant Adjustment Notice (GAN) will be completed to close -out the grant. The GAN will indicate the project as being closed, list any remaining funds that will be de- obligated, and address the requirement of maintaining the grant records for three years from the date of the final FSR. After the financial information is received and approved by the OJP Office of the Comptroller, the grant will be identified as "Closed by the Office of the Comptroller." Required Submissions: 1) Final SF -269 FSR and 2) Final BSIR. DEPARTMENT OF HOMELAND SECURITY I OFFICE FOR DOMESTIC PREPAREDNESS 60 $g� S, �,4 W 2 W I% Cr W 0: Attachment A VI. STATE HOMELAND SECURITY PROGRAM Attachment A FY05 HOMELAND SECURITY GRANT PROGRAM VI. STATE HOMELAND SECURITY PROGRAM The FY05 SHSP provides funds to enhance the capability of state and local units of government to prevent, deter, respond to, and recover from incidents of terrorism involving the use of CBRNE weapons and cyber attacks. These funds support costs related to: • Homeland security and emergency operations planning activities • Purchase of specialized equipment • Costs related to the design, development, and conduct of statewide CBRNE and cyber security training programs and attendance at ODP- approved courses • Design, development, conduct, and evaluation of CBRNE and cyber security exercises • M &A costs associated with implementing the SHSS and managing the SHSP program. For those states and local units of government that have addressed agricultural and /or food security preparedness as a primary concern in their strategies, the FY05 SHSP also provides funds in the same broad categories of planning, equipment, training, and exercises, as well as agriculture- specific equipment that could be utilized to address specific gaps in prevention, response, and recovery within the agriculture sector. SHSP further provides the opportunity to enhance regional preparedness efforts. States are encouraged to employ regional approaches to planning and preparedness and to adopt regional response structures whenever appropriate to meet the needs identified through the assessments and in the urban area strategy. Furthermore, ODP intends to guide state and urban area security and preparedness efforts toward a project- oriented process to address common, measurable objectives. Finally, homeland security officials at all levels should seek opportunities to leverage funding from multiple sources whenever possible and not restrict their activities to federal funding alone. All use of SHSP funds must be consistent with and supportive of implementation of the SHSS. Linkages between specific projects undertaken with SHSP funds and strategic goals and objectives will be highlighted through regular required reporting mechanisms, including the ISIP and the BSIR. DEPARTMENT OF HOMELAND SECURITY I OFFICE FOR DOMESTIC PREPAREDNESS 62 Attachment A FY05 HOMELAND SECURITY GRANT PROGRAM This section provides guidance on the types of expenditures that are allowable under the SHSP. Please refer to the checklist in Appendix A: Authorized Program Expenditures for additional information on authorized and unauthorized SHSP expenditures. Planning SHSP funds may be used for a range of homeland security planning activities, including the following: Developing and implementing homeland security support programs and adopting DHS national initiatives including but not limited to the following: • Costs associated with the implementation and adoption HSPD -8 initiatives • Costs associated with the implementation and adoption of NIMS • Costs associated with the modifying existing incident management and emergency operations plans to ensure proper alignment with the NRP coordinating structures, processes, and protocols • Establishment or enhancement of mutual aid agreements • Development of communications and interoperability protocols and solutions • Conducting local, regional, and tribal program implementation meetings • Developing or updating resource inventory assets in accordance to typed resource definitions issued by the NIC • Design state and local geospatial data systems • Development of related critical infrastructure terrorism prevention activities including: • Planning for enhancing security during heightened alerts, during terrorist incidents, and /or during mitigation and recovery • Public information /education: printed and electronic materials, public service announcements, seminars /town hall meetings, web postings coordinated through local Citizen Corps Councils • Citizen Corps activities in communities surrounding critical infrastructure sites, including Neighborhood Watch, VIPS, and other opportunities for citizen participation • Evaluating CIP security equipment and /or personnel requirements to protect and secure sites • CIP cost assessments, including resources (financial, personnel, etc.) required for security enhancements /deployments. Develop and enhance plans and protocols, including but not limited to: • Develop or enhance emergency operations plans and operating procedures • Develop terrorism prevention /deterrence plans • Develop plans, procedures, and requirements for the management of infrastructure and resources related to HSGP and implementation of State or Urban Area Homeland Security Strategies DEPARTMENT OF HOMELAND SECURITY i OFFICE FOR DOMESTIC PREPAREDNESS 63 Attachment A FY05 HOMELAND SECURITY GRANT PROGRAM • Develop or enhance border security plans • Develop or enhance cyber security plans • Develop or enhance cyber risk mitigation plans • Develop or enhance agriculture /food security risk mitigation, response, and recovery plans • Develop public /private sector partnership emergency response, assessment, and resource sharing plans • Develop or update local or regional communications plans • Development of plans to support and assist special needs jurisdictions, such as port authorities and rail and mass transit agencies • Development or enhancement of continuity of operations and continuity of government plans • Development or enhancement of existing catastrophic incident response and recovery plans to include and integrate federal assets provided under the NRP. Develop or conduct assessments, including but not limited to: • Conduct point vulnerability assessments at critical infrastructure sites /key assets and develop remediation /security plans • Conduct cyber risk and vulnerability assessments • Conducting assessments and exercises of existing catastrophic incident response and recovery plans and capabilities to identify critical gaps that cannot be met by existing local and state resources • Activities which directly support the identification of specific catastrophic incident priority response and recovery projected needs • Activities which directly support the identification and advance preparation of pre - designated temporary housing sites; for example: • Conducting assessments and studies to identify qualified candidate sites • Obtaining accurate site surveys and existing utility information • Coordinating zoning requirements and necessary permits and /or waivers • Coordinating environmental impact requirements related to a selected site • Coordinating historic preservation requirements related to a selected site. Equipment SHSP funds may be used for equipment acquisition from the 21 equipment categories listed in the FY05 ODP AEL. The FY05 AEL is available in its entirety online through the RKB at http: / /www.rkb.mipt.org and the equipment categories are outlined in Appendix A: Authorized Program Expenditures. Training SHSP funds may be used to enhance the capabilities of state and local emergency preparedness and response personnel through development of a state homeland security training program. Allowable training - related costs include 1) the establishment of CBRNE, CIP, agricultural /food security, cyber- security, and geospatial training programs within existing training academies, universities, or junior colleges; and 2) overtime and backfill costs associated with attendance at ODP- sponsored and approved CBRNE and cyber security training courses. Grantees who wish to use grant DEPARTMENT OF HOMELAND SECURITY I OFFICE FOR DOMESTIC PREPAREDNESS 64 Attachment A FY05 HOMELAND SECURITY GRANT PROGRAM funds to support attendance at and /or development of non -ODP sponsored training, must receive approval from ODP prior to using funds for this purpose. In addition, training for NIMS and NRP implementation is allowable. Exercises SHSP funds may be used to design, develop, conduct, and evaluate exercises that: • Train homeland security preparedness, prevention, and response personnel • Evaluate prevention and response plans, policy, procedures, and protocols, including NIMS and NRP • Assess the readiness of jurisdictions to prevent and respond to terrorist attacks. DEPARTMENT OF HOMELAND SECURITY I OFFICE FOR DOMESTIC PREPAREDNESS BS Attachment A VII. URBAN AREAS SECURITY INITIATIVE Attachment A FY05 HOMELAND SECURITY GRANT PROGRAM VII. URBAN AREAS SECURITY INITIATIVE The FY05 UASI Program provides financial assistance to address the unique planning, equipment, training, and exercise needs of large urban areas, and to assist them in building an enhanced and sustainable capacity to prevent, respond to, and recover from threats or acts of terrorism. The intent of the UASI program is to create a sustainable national model program to enhance security and overall preparedness to prevent, respond to, and recover from acts of terrorism. States must ensure that the identified urban areas take an inclusive regional approach to the development and implementation of the FY05 UASI Program and involve core cities, core counties, contiguous jurisdictions, mutual aid partners, port authorities, rail and transit authorities, state agencies, Citizen Corps Council(s), and MMRS steering committees. The program includes an urban area assessment and strategy development component, which will be used by the urban area to allocate funding and guide delivery of ODP- provided direct services, such as training, exercises, and technical assistance. The development of the Urban Area Homeland Security Strategies must be in accordance with ODP's UASI Administrator Handbook, which can be found at http://www.shsasresources.com. The FY05 UASI Program further provides the opportunity to enhance regional preparedness efforts. Urban areas are encouraged to employ regional approaches to overall preparedness and to adopt regional response structures whenever appropriate to meet the needs identified through the assessments and in the urban area strategy. Furthermore, it is ODP's intent to guide state and urban area security and preparedness efforts toward a project- oriented process to address common, measurable objectives. Security and preparedness officials at all levels should seek opportunities to leverage funding from multiple sources whenever possible and not restrict their activities to federal funding alone. This funding will be provided to identified urban area authorities through the SAAs. In addition, urban areas should include citizens in planning, preparedness, training, exercises, and volunteer activities to support first responders through the local Citizen Corps Council(s). ODP encourages all current and former geographically contiguous UASI urban areas to continue existing coordinated and collaborative planning structures and efforts in developing, integrating, and implementing homeland security activities. This includes, but is not limited to, participation on advisory committees and working groups involved in homeland security planning and preparedness processes and activities. DEPARTMENT OF HOMELAND SECURITY i OFFICE FOR DOMESTIC PREPAREDNESS 67 Attachment A FY05 HOMELAND SECURITY GRANT PROGRAM Homeland Security Assistance for Nonprofit Organizations Under FY 2005 Homeland Security Appropriations, $25,000,000 of UASI funding is available for high threat, high density urban areas for grants to 501(c)(3) nonprofit organizations determined to be at risk of terrorist attack. These funds are allocated to the urban areas, through the SAA, based upon the criteria used to determine UASI funding allocations, which include credible threat, presence of critical infrastructure, vulnerability, population, population density, law enforcement investigative and enforcement activity, and the existence of formal mutual aid agreements. Selection and Award Process. This allocated funding is available for the protection of nonprofit organizations located within the urban areas from terrorist attacks. Each state should follow this general selection and award process: 1. Each state, in coordination with its UAWGs, will determine eligibility and selection criteria for nonprofit organizations in the urban area 2. Eligible nonprofit organizations will submit applications to the state 3. State makes sub -grant awards to selected individual nonprofit organizations in amounts not to exceed $100,000 in order to maximize the number of nonprofit organizations receiving security enhancements. Note: The 60 day pass- through requirement begins on the date that the state identifies the nonprofit recipient. In making selections, states and urban areas must consider the following criteria: • Threats from U.S. Department of State designated international terrorist organizations (http: / /www. state. gov /s /ct /rls /fs/2004/37191.htm) against any group of United States citizens who operate or are the principal beneficiaries or users of the nonprofit organization • Prior attacks, within or outside the United States, by international terrorist organizations against the nonprofit organization or entities associated with or similarly situated as the nonprofit organization • Symbolic value of the site(s) as a highly recognized national cultural or historical institution that renders the site a possible target of international terrorism • The role of the nonprofit organization in responding to international terrorist attacks • Previously conducted threat and /or vulnerability assessments • Increased threats to specific sectors and /or areas. The state agency with overall responsibility for developing the SHSS and administering ODP programs will be responsible for the administration of the FY05 UASI program. In administering the program, the SAA must comply with the following requirements: DEPARTMENT OF HOMELAND SECURITY I OFFICE FOR DOMESTIC PREPAREDNESS 68 Attachment A FY05 HOMELAND SECURITY GRANT PROGRAM Existing UASI Urban Areas For urban areas previously identified in the FY03 or FY04 UASI programs, the SAA must comply with the following requirements: Urban Area Homeland Security Strategy. Urban areas must utilize their existing Urban Area Homeland Security Strategy as the basis for allocating funds to the prioritized needs outlined in their goals and objectives in enhancing and refining their preparedness efforts. There must be a clear correlation between the issues identified in the Urban Area Homeland Security Strategy and FY05 UASI activities. The Urban Area Homeland Security Strategy must also be consistent with and supportive of the SHSS. The state and urban area strategies are not spending plans for the UASI grant funds; rather they should articulate an overall vision for preparedness in the state or urban area, and lay out specific goals and objectives which, if achieved, will enable realization of that vision. Additionally, the state, core city, core county and other urban area jurisdictions should work together to leverage all available funding sources throughout the implementation of their strategy. ISIP and BSIR requirements will document this correlation. 2. Allocation of Funds. At a minimum, the core city and core county /counties, and the SAA must provide written concurrence on the allocation of funds provided through the FY05 UASI. Verification of this concurrence must be submitted to ODP along with the ISIP, which is due 60 days following the release of funding by ODP. 3. Redefining existing urban areas. In coordination with the Urban Area Core City(ies) POC and the Core County(ies) POC, the SAA POC may redefine the geographic boundaries of the Urban Area, as it will apply to the FY05 UASI program. • In redefining the urban area geographic boundaries, the SAA POC is required to coordinate and receive input from the core city(ies) and core county(ies) • The definition of the urban area is still limited to jurisdictions contiguous to the core city(ies) and core county(ies), or with which the core city(ies) or core county(ies) have established formal mutual aid agreements • For the purposes of the FY05 UASI, the state may request a waiver to define Urban Areas using regions previously established by Executive Order, law or compact • If the Urban Area is expanded to include additional jurisdictions, those additional jurisdictions are eligible for, but not entitled to, receipt of funding through the program. All FY05 UASI budget allocations must still support the Urban Area Homeland Security Strategy and will still require concurrence from the core city(ies), core county(ies), and SAA • Inclusion of additional jurisdictions will not lead to increased funding for the Urban Area • Training, planning, organizing and exercising projects can be implemented as regional projects with or without a change to the Urban Area. DEPARTMENT OF HOMELAND SECURITY I OFFICE FOR DOMESTIC PREPAREDNESS 69 Attachment a FY05 HOMELAND SECURITY GRANT PROGRAM 4. Updating POC. Any updates or changes to any state, core city(ies), or core county(ies) POC information should be submitted to the assigned ODP Preparedness Officer. Newly Identified UASI Urban Areas For newly identified UASI urban areas in FY05, the SAA must comply with the following requirements: Requirements for HSGP Application Submission (refer to page 15, application requirements for newly identified UASI urban areas): • Identify SAA, Core City(ies), and Core County(ies) POCs • Define the urban area • Establish the UAWG 2. Conduct an Urban Area Assessment. Newly identified urban areas receiving funding under this initiative may use previously collected assessment data from the 2003 State Homeland Security Assessment and Strategy Program, which in turn will guide development of an Urban Area Homeland Security Strategy. Develop an Urban Area Homeland Security Strategy. Newly identified urban areas receiving funding under this initiative must develop a comprehensive Urban Area Homeland Security Strategy. This strategy must be developed jointly by all units of government in the defined urban area and meet the requirements for a validated Urban Area Homeland Security Strategy as outlined in ODP's Urban Areas Security Initiative Administrator Handbook, which can be found at http• / /www.shsasresources.com. The Urban Area Homeland Security Strategy must be consistent with and supportive of the SHSS. The state and urban area strategies are not spending plans for the UASI grant funds; rather they should articulate an overall vision for preparedness in the state or urban area, and lay out specific goals and objectives which, if achieved, will enable realization of that vision. Additionally, the state, core city, core county and other urban area jurisdictions should work together to leverage all available funding sources in implementation of the strategy and to include citizens in all aspects of the strategy through their local Citizen Corps Council. Note: Receipt of all funds is contingent upon submission of a validated Urban Area Assessment and a validated Urban Area Homeland Security Strategy. All Urban Area Homeland Security Strategies must be completed and submitted to ODP by February 16, 2005. ODP will provide technical assistance to the urban areas throughout the strategy development process. 4. Allocation of Funds. The intent of the grant is to establish a metropolitan area - wide approach to homeland security. Therefore, the use and allocation of all grant funds available through the FY05 UASI must focus on the implementation of the Urban Area Homeland Security Strategy. They must also be consistent with the DEPARTMENT OF HOMELAND SECURITY I OFFICE FOR DOMESTIC PREPAREDNESS 61 Attachment A FY05 HOMELAND SECURITY GRANT PROGRAM validated Urban Area Homeland Security Strategy, the SHSS, and the UASI Program guidelines. Additionally, the SAA POC, in coordination with the UAWG, must develop a methodology for allocating funding available through the UASI. The core city(ies), core county(ies), and SAA must provide written concurrence on the spending plan and allocation of funds. Written concurrence must be provided to the ODP Preparedness Officer prior to the obligation or drawdown of funds. kuthorized Proaram Exnenn Allowable expenditures for FY05 UASI comport with FY05 SHSP (except for the use of funds for operational costs) and funding is expended based on the Urban Area Homeland Security Strategies. Please refer to Appendix A: Authorized Program Expenditures for detailed information on authorized and unauthorized UASI expenditures. Operational Activities In support of FY05 UASI efforts to build an enhanced and sustainable capacity to prevent, respond to, and recover from threats or acts of terrorism, states and urban areas may use FY05 UASI funds to support select operational activities. See Operational Costs Guidance on page 25 for further information. States and local jurisdictions may use up to 25% of FY05 UASI funds to support operational overtime costs associated with increased security measures at critical infrastructure sites in UASI jurisdictions. • Of this amount, up to 10% of FY05 UASI funds may be used to support operational overtime costs incurred at Code Yellow or Orange alert that are associated with increased security measures at critical infrastructure sites in UASI jurisdictions. The remaining 15% of FY05 UASI funds may be used to support operational overtime costs incurred only at Code Orange alert that are associated with increased security measures at critical infrastructure sites in UASI jurisdictions. Grantees and subgrantees may use UASI funds for select operational expenses associated with increased security measures at critical infrastructure sites, incurred during time periods of DHS- declared Orange or Yellow Alen`. Funds may only be used in the following authorized categories: Backfill and overtime expenses for staffing state or local EOCs Hiring of contracted security for critical infrastructure sites Public safety overtime DEPARTMENT OF HOMELAND SECURITY I OFFICE FOR DOMESTIC PREPAREDNESS 71 Attachment A FY05 HOMELAND SECURITY GRANT PROGRAM • National Guard deployments to protect critical infrastructure sites, including all resources that are part of the standard National Guard deployment package • Increased border security activities in coordination with CBP. Consumable costs, such as fuel expenses, are not allowed except as part of the standard National Guard deployment package. Funding may not be used to supplant ongoing, routine public safety activities of state and local emergency responders, and may not be used to hire staff for operational activities or backfill. Homeland Security Assistance for Nonprofit Organizations Funding expenditures to protect nonprofit organizations, located within the urban areas, from terrorist attacks may only be allocated for target hardening, which includes the acquisition and installation of security equipment in real property (including buildings and improvements), owned or leased by a nonprofit organization, specifically in response to a risk of terrorist attack. This equipment is limited to items on the "Allowable Equipment Costs" list set forth in the UASI authorized equipment list, with an emphasis on Physical Security Enhancement Equipment. Allowable equipment does not include enhancements that would otherwise have been reasonably necessary due to non - terrorist threats. In addition, M &A costs are not allowed for allocations to nonprofit organizations. DEPARTMENT OF HOMELAND SECURITY I OFFICE FOR DOMESTIC PREPAREDNESS 72 Attachment A VIII. LAW ENFORCEMENT TERRORISM PREVENTION PROGRAM Attachmcnt A FY05 HOMELAND SECURITY GRANT PROGRAM VIII. LAW ENFORCEMENT TERRORISM PREVENTION PROGRAM A. Program Overview The FY05 LETPP seeks to provide law enforcement communities with enhanced capabilities for detecting, deterring, disrupting, and preventing acts of terrorism. The FY05 LETPP will provide law enforcement communities with funds for the following activities: Information Sharing to Preempt Terrorist Attacks: These funds will allow law enforcement communities to purchase equipment and support efficient and expeditious sharing of information and intelligence that could preempt possible terrorist attacks. Target Hardening to Reduce Vulnerability: Funds provided under this category will allow law enforcement communities to make vulnerable targets more resistant to attack or more difficult to remove or damage. 3. Threat Recognition: Funds provided under this category will allow law enforcement personnel to purchase equipment and conduct additional training that assists in further recognizing the potential or development of a threat. 4. Intervention Activities: Funds provided under this category will allow law enforcement personnel to purchase equipment and conduct activities to further enhance their capabilities to prevent domestic terrorism incidents. 5. Interoperable Communications: Funds provided under this category will allow law enforcement personnel to purchase equipment to ensure interoperable communications between, and among, law enforcement agencies and other emergency service disciplines such as fire and emergency management. The SAA must coordinate the implementation of this program with the state's Lead Law Enforcement Agency (LLEA). When identifying administrative and planning needs, each grantee should assess current staffing levels and determine whether a portion of the FY05 LETPP funds should be used to enhance administrative capabilities within the LLEA. Program B. Authorized This section provides guidance on the types of expenditures that are allowable under the LETPP. Please refer to Appendix A: Authorized Program Expenditures for additional information on authorized and unauthorized LETPP expenditures. DEPARTMENT OF HOMELAND SECURITY i OFFICE FOR DOMESTIC PREPAREDNESS 74 Attachment A FY05 HOMELAND SECURITY GRANT PROGRAM Planning LETPP funds may be used for a range of law enforcement terrorism prevention planning activities, including the following: • Development of and planning for information/ intelligence sharing groups • Conducting point vulnerability analyses and assessments • Soft target security planning (public gatherings) • Develop border security operations plans in coordination with CBP • Developing, implementing and reviewing Area Maritime Security Plans for ports, waterways, and coastal areas • Updating and refining threat matrices • Acquiring systems allowing connectivity to federal data networks, such as National Crime Information Center (NCIC) and Integrated Automated Fingerprint Identification System (IAFIS), as appropriate • Designing and developing state and local geospatial data systems • Costs associated with the implementation and adoption of NIMS • Developing related critical infrastructure terrorism prevention activities including: • Planning for enhancing security during heightened alerts, during terrorist incidents, and /or during mitigation and recovery • Public information /education: printed and electronic materials, public service announcements, seminars /town hall meetings, web postings • Citizen Corps activities in communities surrounding Cl sites, to include Neighborhood Watch, VIPS, and other opportunities for citizen participation • Evaluating CIP security equipment and /or personnel requirements to protect and secure sites Operational Activities In support of FY05 LETPP efforts to provide law enforcement communities with enhanced capabilities for detecting, deterring, disrupting, and preventing acts of terrorism, states and local governments may use FY05 LETPP funds to support select operational activities. No more than 25% of the gross amount of the LETPP award may be used for the operational expenses and overtime costs for the organizational activities noted below, which includes the operational costs in Operational Costs Guidance on page 25. These funds may be used for the following three (3) operational activities: 1. Grantees and subgrantees may use LETPP funds for select operational expenses associated with increased security measures at critical infrastructure sites, incurred during time periods of DHS- declared Orange Alert. Funds may only be used in the following authorized categories: • Backfill and overtime expenses for staffing state or local EOCs • Hiring of contracted security for critical infrastructure sites • Public safety overtime • National Guard deployments to protect critical infrastructure sites, including all resources that are part of the standard National Guard deployment package DEPARTMENT OF HOMELAND SECURITY I OFFICE FOR DOMESTIC PREPAREDNESS 75 Increased border security activities in Consumable costs, such as fuel expenses, are nc the standard National Guard deployment package. Overtime costs are also auc investigative, and intelligence security. This includes activi Maritime Security Committees Act of 2002), and TEW groups. personnel to participate in infc activities specifically related to h as anti - terrorism task forces, JT" ed by the Maritime Transportation 3. Hiring of contractors /consultants for participation in information /intelligence sharing groups or intelligence fusion center. Funding may not be used to supplant ongoing, routine public safety activities of state and local law enforcement, and may not be used to hire staff for operational activities or backfill. Equipment LETPP funds may be used for specialized equipment acquisition from select equipment categories listed in the FY05 ODP AEL. The FY05 AEL is available in its entirety online through the RKB at http: / /www.rkb.mipt.org. For more information on allowable equipment categories, please refer to Appendix A: Authorized Program Expenditures. Training LETPP funds may be used for a range of law enforcement terrorism prevention related training activities to enhance the capabilities of state and local personnel, including the following: Training courses on building information sharing capacities Training that includes methods of target hardening Training for facility security personnel Training for ve CBRNE threats NIMS training Weaponization of CBRNE agents History of terrorism and social environments contributing to threats Surveillance and counter - surveillance techniques Identifying /assessing critical infrastructure assets, vulnerabilities, a Intelligence analysis Cyber security protective measures training Multi- cultural training for undercover operations Language training Joint training with other homeland security entities (U.S. Secr etc.) Training on the use of interoperable communications equipment Attachment A FY05 HOMELAND SECURITY GRANT PROGRAM • CIP training • Training associated with the collection, analysis, mapping, integration, and dissemination of geospatial data and imagery • Geospatial database use, design, development, and management training • Agricultural /food security related training • Training for citizens in terrorism awareness and for volunteer participation to support law enforcement activities Multiple level training should be focused on a regional model. Grantees using these funds to develop their own courses should address the critical training areas and gaps identified in the State's Homeland Security Strategy and must adhere to the CDP Emergency Responder Guidelines and CDP Homeland Security Guidelines on Prevention and Deterrence. These guidelines may be found at http:/ /www.oip.usdoi.gov /odp /whatsnew /whats new.htm. Exercises LETPP funds may be used to design, develop, conduct, and evaluate terrorism prevention related exercises, including the following: • Exercises to evaluate the effectiveness of information sharing plans, policies, procedures and protocols • Exercises to evaluate NIMS implementation • Exercises to evaluate facility and /or vessel security protection • Exercises to evaluate area maritime security protection • Exercises to evaluate threat recognition capabilities • Exercises to evaluate cyber security capabilities • Exercises to evaluate agricultural /food security capabilities • Exercises to evaluate prevention readiness and techniques • "Red Team" (force on force) exercises • Interoperable communications exercise • Critical infrastructure vulnerability, protection, and /or attack exercises DEPARTMENT OF HOMELAND SECURITY I OFFICE FOR DOMESTIC PREPAREDNESS 77 ,utachmcnt A IX. CITIZEN CORPS PROGRAM Attachment A FY05 HOMELAND SECURITY GRANT PROGRAM IX. CITIZEN CORPS PROGRAM A. Program Overview The FY05 CCP funds will be used to support Citizen Corps Councils with all- hazards planning, public education and communication, training, exercises, equipment, management of Citizen Corps programs and activities, and equipping volunteers who have a role in disaster response. The FY05 Citizen Corps funds provide resources for states and local communities to: 1) bring together the appropriate leadership to form and sustain a Citizen Corps Council; 2) develop and implement a plan for the community to engage all citizens in hometown security, community preparedness, and family safety, and incorporate citizen participation in existing plans and activities; 3) conduct public education and outreach in order to inform the public about their role in crime prevention, mitigation, emergency preparedness for all hazards, and public health measures, including bioterrorism, and to encourage personal responsibility and action; 4) develop and implement Citizen Corps programs offering training and volunteer opportunities to support emergency management and emergency responders, disaster relief organizations, and community safety efforts, to include: CERT, Neighborhood Watch, VIPS, MRC, Fire Corps, and Citizen Corps affiliates; and, 5) enable citizens to participate in exercises and receive training and equipment. Expenditures must advance the Citizen Corps mission to have everyone participate in hometown security through preparedness, training, and volunteer service. In addition to HSGP funding, state and local governments are encouraged to consider all sources of funding, to include private sector funding, to leverage existing materials, to pursue economies of scale and economies of scope in pursuing this mission, and to make expenditures that benefit multiple programs. State Responsibilities The SAA must coordinate all citizen education, communication, training, and participation activities funded with any source of HSGP funds with the state agency currently responsible for the administration of Citizen Corps. This includes reviewing and revising the State and Urban Area Homeland Security Strategies, as well as providing input in the HSPD -8 compliance and the UTL, NIMS, national awareness training, catastrophic incident planning, and other initiatives. A listing of current state Citizen Corps points of contact may be found by going to http://www.citizencor,os.pov /councils/ and clicking on "State Citizen Corps POC List' on the left hand side. In turn, the SAA must be included on the state Citizen Corps Council. DEPARTMENT OF HOMELAND SECURITY I OFFICE FOR DOMESTIC PREPAREDNESS 79 ks�.tf 5 � 1 x er S X . .Y Attachment A FY05 HOMELAND SECURITY GRANT PROGRAM States Citizen Corps points of contact must also continue to provide program `'. management via the administrative section of the Citizen Corps website, http: / /www.citizencorps.gov, to include managing the approval process for local Citizen Corps Councils, managing administrative section passwords for local users, and managing subscribers and a -mails to subscribers. Reporting Requirements In addition to the ISIP and BISR reporting requirements for CCP as a component of HSGP, states and communities are also expected to register and update information regarding their Citizen Corps Councils and programs /activities on the Citizen Corps website and on other relevant programmatic websites. • - 1d C. Consistent with SHSP, CCP funding may be used in any of five categories: Authorized MTV 1. Planning (to include evaluation, public education /outreach, and citizen participation in volunteer programs and activities) 2. Equipment 3. Training 4. Exercises 5. M &A costs associated with implementing and managing CCP. Expenditures must advance the Citizen Corps mission to have everyone participate in hometown security through preparedness training, exercise, and volunteer service. Please refer to Appendix A: Authorized Program Expenditures for additional information on authorized and unauthorized expenditures. Planning Establish and /or enhance Citizen Corps Councils, to include planning and evaluation. Costs associated with activities to develop and implement a state, regional, local, or tribal Citizen Corps all- hazards strategic plan to engage all the full community in hometown security. Citizen Corps implementation plans are not required to be submitted to ODP, but rather are essential tools to guide new and existing Citizen Corps Councils in achieving their goals and objectives for the community. Citizen Corps implementation plans should include: • Evaluate the community's existing all- hazards plans, vulnerabilities, needs, and citizen preparedness and participation • Implement Citizen Corps programs at the community level to support local emergency responders, which include CERT, MRC, Neighborhood Watch, VIPS, Fire Corps, and affiliate programs • Conduct public education campaigns, including promoting the Ready.gov preparedness message • Provide training for citizens, trainers, and Council members DEPARTMENT OF HOMELAND SECURITY i OFFICE FOR DOMESTIC PREPAREDNESS 80 Attachment A FY05 HOMELAND SECURITY GRANT PROGRAM • Develop targeted outreach for all ages, ethnic and cultural groups persons with disabilities, and special needs populations • Provide opportunities for volunteers with special skills and interests • Ensure residents are connected to emergency alert systems • The use of citizens /volunteers for surge capacity ,P • Organize special projects and community events • Encourage cooperation and collaboration among community leaders, • Cross - leverage Citizen Corps programs • Leverage existing resources, such as SHSP, UASI, and other DHS programs, Special Volunteer Grants from the Corporation for National and Community Service, or those issued at the community level, to include private sector funding • Capture smart practices, and evaluate and report accomplishments. nJ In addition, efforts to include public communication and citizen participation in jurisdiction plans, such as EOPs, and to have citizen advocates sit on existing advisory councils and task forces is allowable. It is also critical to evaluate the impact of Citizen Corps Councils and Citizen Corps programs have on the community. Expenditures to evaluate Citizen Corps Council programs and activities is allowable, to include assessing the effectiveness in engaging citizens, the impact on the community safety and quality of life, and a cost/benefit analysis. Public Education /Outreach. Citizen Corps Councils may develop or reproduce public education and outreach materials to educate and engage the public; conduct outreach and hold community events; and develop alerts, warning, and communications systems to the public, to include tailored materials and communications to special needs populations. Allowable expenditures include materials to support a public awareness campaign, media coverage, outreach activities, and public events, such as: public safety announcements; printed advertising; billboards; promotional flyers; booth displays; conference backdrops; podium signs; recognition pieces for Citizen Corps participants; informational buttons, pins, key chains, clothing, badges, and magnets; newsletters, posters, buck slips; and other materials that either educate the public, encourage the public to participate, or recognize and support Citizen Corps partners and participants. All materials must include the Citizen Corps logo whenever possible. Citizen Participation/Volunteer Programs. One of the goals for Citizen Corps Councils is to provide volunteer service opportunities across all emergency prevention, preparedness and response disciplines, for community safety efforts, and for disaster relief. Citizen Corps funding may be used to establish or enhance volunteer program and volunteer recruitment efforts for Neighborhood Watch, CERT, VIPS, MRC and Fire Corps; for the Citizen Corps affiliate programs; for other homeland security efforts at the state and local level; for outreach and training activities; and to support the Citizen Corps Council. DEPARTMENT OF HOMELAND SECURITY I OFFICE FOR DOMESTIC PREPAREDNESS 81 Attachment A FY05 HOMELAND SECURITY GRANT PROGRAM To assist local communities with engaging volunteers, Citizen Corps funds may be used for costs including but not limited to: 1) recruiting; 2) screening /assessing; 3) training; 4) retaining /motivating; 5) a system to track activities and participants (in compliance with applicable privacy laws); 6) recognizing; 7) evaluating volunteers, 8) the purchase of or subscription to identification /credentialing systems to support the tracking of volunteers. Equipment Equipment for citizen participants is critical. Allowable equipment costs include: equipment related to specific training or volunteer assignments and outfitting trainees and volunteers with program - related materials and equipment, e.g. issuing CERT kits, credentials /badges, and identifying clothing. Training Training is a central component of the Citizen Corps mission and training funding by these grants can include all- hazards safety such as emergency preparedness; basic first aid; life saving skills; crime prevention and terrorism awareness; public health issues; mitigation /property damage prevention; safety in the home; CERT; search and rescue skills; principles of NIMS /ICS, community relations, volunteer management; any training necessary to participate in volunteer activities; or other training that promotes community safety. Training should be delivered in venues throughout the community, to include schools, neighborhoods, places of worship, private sector, NGO, and government locations with specific consideration to include all ages, ethnic and cultural groups, persons with disabilities, and special needs populations. Jurisdictions are also encouraged to incorporate non - traditional methodologies such as the Internet, distance learning, home study, and to leverage existing training provided via educational /professional facilities. Pilot courses and innovative approaches to training citizens are encouraged. Instruction for trainers and training to support the Citizen Corps Council members in their efforts to manage and coordinate the Citizen Corps mission is also an allowable use of the FY05 Citizen Corps funding. Allowable costs include: 1) instructor preparation and delivery time (to include overtime costs); 2) hiring of full or part-time staff or contractors /consultants to assist with conducting the training and /or managing the administrative aspects of conducting the training; 3) quality assurance and quality control of information; 4) creation and maintenance of a student database; 5) rental of training facilities; 6) printing course materials to include instructor guides, student manuals, brochures, certificates, handouts, newsletters and postage (although preference is for an electronic newsletter with email addresses as part of the database unless the individuals or areas to be served have limited access to electronic communications); 7) course materials specific to the subject matter, such as instructor guides, student manuals, bandages, gloves, fire extinguishers, mannequins; and 8) outfitting trainees and volunteers with program - related materials and equipment, e.g. issuing CERT kits, credentials /badges, identifying clothing. DEPARTMENT OF HOMELAND SECURITY I OFFICE FOR DOMESTIC PREPAREDNESS 82 ri Attachment A FY05 HOMELAND SECURITY GRANT PROGRAM a� Exercises Exercises specifically designed for or to include citizens are allowable activities and may include testing public warning systems, evacuation /shelter in place capabilities, family /business preparedness, and participating in table -top or full scale emergency responder exercises at the local, state, or national level, to include TOPOFF. Examples of appropriate volunteer citizen support for emergency preparedness and response exercises include, but are not limited to, assisting with planning the exercise, implementation, to include CERT participation, back filling non - professional tasks for first responders deployed on exercise, administrative and logistical assistance with exercise implementation, and providing simulated victims, press, and members of the public; and participating in the after - action review. Allowable costs include the costs associated with design, development, and conduct of exercises specifically for citizens or to support the citizen component of emergency responder exercises, to include preparing and debriefing citizens regarding their role in the exercise. DEPARTMENT OF HOMELAND SECURITY I OFFICE FOR DOMESTIC PREPAREDNESS 83 Attachment A K EMERGENCY MANAGEMENT PERFORMANCE GRANTS Attachment A FY05 HOMELAND SECURITY GRANT PROGRAM X. EMERGENCY MANAGEMENT PERFORMANCE GRANTS With funds provided through the FY05 EMPG, states have the opportunity to structure individual emergency management programs based on identified needs and priorities for strengthening their emergency management capabilities, while addressing issues of national concern. States have the flexibility to develop intrastate emergency management systems that encourage the building of partnerships which include government, business, volunteer, and community organizations. It is essential that state and local governments coordinate and establish strong working relationships with neighboring jurisdictions, which may include all levels of government, including tribal governments, in developing emergency management capabilities under this grant for joint operations, effective mutual aid and support locally, regionally, state -to -state and nation -wide. Comprehensive emergency management should include local emergency management programs. Local emergency management organizations should remain informed and have the opportunity to provide input to its states' planning processes. Although DHS expects states to include support for their local jurisdictions in its EMPG programs, each state is responsible for determining the appropriate amount of funding to be passed through to support the development or enhancement of local emergency management capabilities. Developing EMPG Work Plans States should use the EMAP Standards structure and NIMS (as published by DHS on March 1, 2004) as a basis for developing work plans and performance evaluations for EMPG. As a condition for receipt of funds, states must comply with FY05 NIMS implementation requirements (see NIMS page 46 for further information). In addition, states are encouraged to begin to move toward compliance with the EMAP standards. Additional information on the EMAP standards is available at http: / /www.emai)online.oro /index.cfm; additional information on NIMS is available at http: / /www.fema.gov /nims. Results from other assessments can also serve as a reference, and can include specific targeting of the EMPG to those areas identified as needing improvement. EMPG has a 50% federal and 50% state cost -share cash or in -kind match requirement. In accordance with federal guidelines and DHS Office of General Counsel (OGC) rulings, match requirements are waived for the U.S. Territories of American Samoa, Guam, the Virgin Islands, and the Commonwealth of the Northern Mariana Islands. For further information on allowable sources and types of funds, timing of match contributions, and records for match, please consult the OJP Financial Guide, Chapter 3 DEPARTMENT OF HOMELAND SECURITY I OFFICE FOR DOMESTIC PREPAREDNESS 85 Attachment A FY05 HOMELAND SECURITY GRANT PROGRAM available at httip://www.omp.usdoo.gov/FinGuide/. DHS administers cost sharing requirements in accordance with 44 CFR 13.24, which is located at http� //a257 q akamaitech net /7/257/ 2422/ 04nov20031500 /edocket.access.gpo.gov /cfr 2 003 /octgtr /44cfrl 3.24. htm. Program C. ODP does not require a specific number of activities or projects but expects that the statement of work proposed will be proportionate to the level of the state emergency management program and of appropriate emergency management components, as evidenced by the EMAP assessment, other hazards /vulnerability and needs assessments, the mitigation plan, post- disaster reviews, corrective actions programs, and the EMPG funding appointed to those tasks. EMPG is a consolidated grant, which originally included programs that provided formula and project grants. The current program is primarily a formula grant providing support for essential expenses including salaries, benefits, equipment, supplies, maintenance of facilities, and other necessary costs of state and local emergency management departments and agencies. The normal capability - building program activities of the state and local emergency management organizations should be described in the program narrative, categorized by emergency management functions as described above. Special projects are also allowable under EMPG, as they were under several of the original constituent programs. Such projects may be included within the framework of the emergency management functions or presented separately. A state's EMPG should establish the framework for accountability, which should be based on results, not processes. In order to develop a results- oriented program, a state should be able to answer the following questions: • What are we trying to achieve or what is the problem needing a solution? • How will we get there? • How will we know if we are getting there? Once the state selects the issue it would like to address, it can determine the issue - related goal (the desired outcome), the strategies it will pursue to achieve the goal, and how it will recognize progress in achieving the outcome. Grantees must maintain and expand any necessary capabilities to have an effective emergency management program. These capabilities must be able to address all - hazards emergencies. ODP will work with the states as necessary to ensure that proposed goals, objectives, and projections of accomplishments include, or provide for the development of, appropriate baselines, tracking methodology(ies), and reporting mechanisms. DEPARTMENT OF HOMELAND SECURITY I OFFICE FOR DOMESTIC PREPAREDNESS 86 Attachment A FY05 HOMELAND SECURITY GRANT PROGRAM Funds provided through the EMPG program shall be used for emergency management programs to accomplish the following initiatives: a) Emergency Management Organization Program. Programs must continue to fund all necessary aspects of the emergency management program that support day -to -day preparedness, response, and recovery activities, including mitigation efforts. b) Homeland Security Assessment and Strategy Integration. Ensure that EMPG strategic goals, objectives, operational capabilities, and resource requirements are adequately incorporated in and reflective of State Homeland W Security Strategies. Local emergency management agencies implementing EMPG programs should also ensure alignment with Urban Area Homeland Security Strategies, where appropriate. Emergency management agencies 0 and /or departments should coordinate these EMPG program strategic goals and W objectives with state and urban area operational plans and procedures a accordingly. c) NRP and NIMS. Emergency management programs must update and /or modify 0 LL their operational plans, and training and exercise activities, as necessary, to a achieve conformance with the NRP and the NIMS implementation guidelines, coordinating structures, processes, and protocols, as required. Federal m departments and agencies are mandating adoption of NIMS by state and local W organizations as a condition for federal preparedness assistance after October 1, a 2004. For more information on NIMS compliance please consult Z http: / /www.fema.gov /nims. d) EMAP. Emergency management programs should take all necessary steps to z move towards compliance with EMAP standards. Shortfalls identified during the W baseline process should be remediated; if the program has been accredited, any W remaining program shortfalls should be remediated. W All initiatives in the EMPG program should align with the 15 emergency management functions (EMFs). These functions can be addressed through the following categorical activities, which include planning, organization, equipment, training, exercise, and M &A categories. These following categorical activities also include example activities that are allowable under the FY05 EMPG program. All costs under these categories must be eligible under OMB Circular No. A -87, Attachment A, located at http: / /www.whitehouse.gov /omb /circulars /index.html. In summary, this includes: DEPARTMENT OF HOMELAND SECURITY I OFFICE FOR DOMESTIC PREPAREDNESS 87 Attachment A FY05 HOMELAND SECURITY GRANT PROGRAM Table 8. FY05 EMPG Allowable Costs Personal Services This includes salary, overtime, compensating time off and associated fringe benefits. Travel Recipients must follow its own established travel policy. In lieu of that, reci ients must follow the state's travel policy. This is defined as property having a useful life of more than one year and Equipment an acquisition cost of $5,000 or more per unit. This includes all items not defined as equipment such as printing, postage, Operating communications, data rocessin , etc. i Contractors/Consultants This includes funds allocated for contractual agreements. This includes the funds being passed through to cities and /or other political Pass through . entities. Rate is based on what is included in the indirect cost proposals approved by Indirect Costs the co nizant federal agency. The following sections highlight allowable activities under the EMPG program. See Appendix A: Authorized Program Expenditures for additional specific programmatic guidance regarding these activities. Planning EMPG funds may be used for a range of emergency management planning activities, including the following: • Activities and costs related to EMAP accreditation process (state and /or local) • Planning for the implementation of NIMS • Modifying existing incident management and emergency operations plans to ensure proper alignment with the NRP coordinating structures, processes, and protocols • Developing /enhancing comprehensive emergency management plans • Developing /enhancing all- hazards mitigation plans • Developing /enhancing catastrophic incident plans • Developing /enhancing logistics and resource management plans • Developing /enhancing evacuation plans, including sheltering efforts • Developing /enhancing mass casualty and mass fatality plans • Developing /enhancing financial and administrative procedures for use before, during, and after disaster events in support of a comprehensive emergency management program • Public education and awareness • Developing /enhancing a crisis communications plan • Updating the SHSS to address all- hazards • Developing /enhancing other response and recovery plans • Developing /enhancing emergency management plans to integrate citizen / volunteer resources and participation • Conducting a hazard analysis and risk assessment • Other EMPG related planning activities. DEPARTMENT OF HOMELAND SECURITY I OFFICE FOR DOMESTIC PREPAREDNESS 88 Attachment A FY05 HOMELAND SECURITY GRANT PROGRAM Organization EMPG funds may be used to support the following emergency management related organizational activities: Emergency management routine activities, staffing and response and recovery operations Other EMPG related organization activities Equipment EMPG funds may be used for specialized equipment acquisition from select equipment categories listed in the FY05 ODP AEL. The FY05 AEL is available in its entirety online through the RKB at http: / /www.rkb.mipt.org. For more information on allowable equipment categories, please refer to Appendix A: Authorized Program Expenditures. The select allowable equipment categories include the following: Geographic Information Systems (GIS) related equipment Emergency Operations Center equipment Other EMPG related activities. Training EMPG funds may be used for a range of emergency management - related training activities to enhance the capabilities of state and local personnel, including the following: • Developing /enhancing systems to monitor training programs • Conducting all- hazards emergency management training, including NIMS • Attending Emergency Management Institute (EMI) training or delivering EMI train - the - trainer courses in the states as allowed previously under EMPG and not limited to terrorism - related courses • Other EMPG related training activities Exercises EMPG funds may be used to design, develop, conduct, and evaluate emergency management related exercises. Exercises must be consistent with the principles outlined in the HSEEP, as well as applicable existing emergency management standards. Activities include the following: • Developing /enhancing systems to monitor exercise programs • Conduct of all- hazards exercises, based on the likely hazards / scenarios a jurisdiction may encounter • Conducting emergency management exercises, while incorporating NIMS • Other EMPG related exercise activities. DEPARTMENT OF HOMELAND SECURITY I OFFICE FOR DOMESTIC PREPAREDNESS 89 Vtachment A XI. METROPOLITAN MEDICAL RESPONSE SYSTEM Attachment A FY05 HOMELAND SECURITY GRANT PROGRAM XI. METROPOLITAN MEDICAL RESPONSE SYSTEM 4_ Prnnram C The FY05 MMRS program assists designated localities with funding to write plans, develop training, purchase equipment and pharmaceuticals, and conduct exercises related to catastrophic incidents, whether terrorist or natural disaster. The MMRS program enables jurisdictions to achieve an enhanced local capability to respond to mass casualty events during the first hours of a response until significant external assistance can arrive. MMRS jurisdictions are prepared to respond to the range of mass casualty incidents —from weapons of mass destruction, epidemic outbreaks, natural disasters, and large -scale hazardous materials events. MMRS establishes linkages among first responders, medical treatment resources, public health officials, emergency management offices, volunteer organizations and other local elements working together to reduce the mortality and morbidity that would result from a catastrophic incident. The MMRS program also emphasizes enhanced mutual aid with neighboring localities (MMRS 'operational area") and state and federal agencies. Additional information is provided at htto: / /mmrs.fema.gov. The FY05 MMRS program will support the MMRS jurisdictions in • Ensuring that their strategic goals, objectives, operational capabilities, and resource requirements are adequately incorporated in State and UASI Homeland Security Assessment and Strategy documents • Revising their operational plans to reflect State and Urban Area Homeland Security Assessments and Strategies • Achieving preparedness in the eight Capability Focus Areas, which should also be coordinated with HSPD -8 efforts • Ensuring the maintenance of MMRS capabilities established through the completion of baseline deliverables and other previous activities supported by federal funding. Period of Performance. The period of performance for FY05 HSGP, including FY05 MMRS, is 30 months, from October 1, 2004 through March 31, 2007. A portion of this period overlaps with deliverables schedules under the FY03 MMRS jurisdictional contracts and FY04 MMRS grants. Grant recipients, to the greatest extent possible, should correlate the funding from FY05 MMRS with the ongoing activities funded by the DEPARTMENT OF HOMELAND SECURITY I OFFICE FOR DOMESTIC PREPAREDNESS 91 Attachment A FY05 HOMELAND SECURITY GRANT PROGRAM other two vehicles to determine the best allocation of funds between ongoing and new initiatives. Program B. All provisions of the FY05 HSGP Program Guidelines, Sections I through V, and appendices, apply to MMRS unless explicitly stated otherwise herein. The MMRS program was transferred to SLGCP on October 3, 2004. It is essential that, capabilities: training, equipping, and exercising activities and schedules be fully coordinated with the State, and where relevant. Urban Area Homeland Security Assessment and Strategy documents. In addition, MMRS jurisdictions are strongly encouraged to use ODP services regarding: the preparation and implementation of homeland security assessments and strategies; HSPTAP; the National Domestic Preparedness Consortium for training; and HSEEP. ODP Preparedness Officers will serve as the principal points of contact for MRS jurisdictions in accessing these services. Other DHS- provided support relevant to MMRS capabilities enhancement includes the NIMS Integration Center and the Office of Interoperability and Compatibility. Allocation of Funds Recognizing that MMRS is inherently multi - jurisdictional, funds must be expended to support the regional MMRS to establish and sustain enhanced local capabilities. States are encouraged to pass down 100% of grant funds, but may retain 20% to facilitate strategy assessment and capability integration between the state and MRS jurisdictions. States must have written concurrence between the SAA and MRS Steering Committee Chair to use funds to: • Support regional MMRS overall • Advise and assist MMRS jurisdictions in awareness of, and in providing input to, State and Urban Area Homeland Security Assessments and Strategies • Ensure that MMRS - related mutual aid agreements conform with Statewide and State regional resource management requirements and capabilities • Advise and assist MRS jurisdictions with HSPD -8 Preparedness assessments and reporting. Allowable Costs Funds provided through this grant shall be used by MMRS jurisdictions to accomplish the following activities: DEPARTMENT OF HOMELAND SECURITY I OFFICE FOR DOMESTIC PREPAREDNESS 92 Attachment A FY05 HOMELAND SECURITY GRANT PROGRAM a) Homeland Security Assessment and Strategy Integration • Ensure that MMRS strategic goals, objectives, operational capabilities, and resource requirements are adequately incorporated in and reflective of State and UASI Homeland Security Assessments and Strategies • Coordinate with state and urban area operational plans and procedures b) NRP and Planning Scenarios. MMRS jurisdictions should update /modify their operational plans, and training and exercise activities as necessary to achieve conformance with the NRP coordinating structures, processes, and protocols, and the Homeland Security Council Planning Scenarios, which are expected to be available soon. c) Capability Focus Areas. The same eight Capability Focus Areas (CFAs) that were identified for FY04 MMRS are again available for the FY05 MMRS. For FY05 MMRS, all CFAs, except number 6, are considered to be mandatory. All MMRS jurisdictions should endeavor to meet the extent of preparedness described therein. The eight CFAs are: Radiological medical and health effects preparedness to manage exposed and contaminated victims, population protection, and environmental health impacts of a radiological release /nuclear detonation by terrorists. MMRS operational planning must address radiological release /nuclear detonation for the effects of a radiological dispersal device, an improvised nuclear device, or a designed nuclear warhead. Visit the American College of Radiology at http: / /www.acr.org /s acr /index.asp for more information on medical preparedness health impacts of a radiological release /nuclear detonation by terrorists. Coordinate with medical society MMRS Steering Committee member a partnership with the radiology departments in jurisdiction's local area hospitals and medical societies on impact of radiological medical preparedness on routine medical practice (i.e. routine work of hospital radiology department may be dramatically different from essential capabilities required for local medical preparedness). Coordinate with hospital, medical and EMS MMRS Steering Committee members to partner with local medical radiology departments and emergency medical services to identify the radiological medical management and treatment duties delegated to first responders. Coordinate with local health department Steering Committee member all public health educational and message programs, designed for radiological release /nuclear detonation by terrorist. DEPARTMENT OF HOMELAND SECURITY I OFFICE FOR DOMESTIC PREPAREDNESS 93 Attachment A FY05 HOMELAND SECURITY GRANT PROGRAM Coordinate all training needs for radiological medical and health effects preparedness, including Continuing Medical Education (CME) and Continuing Nursing Education (CNE) courses. Identify radiation and nuclear detection equipment that identify nuclear elements released in a radiological release /nuclear detonation. Identify PPE safe for first responders and safe for initial remediation workers, their location and type, and ensure equipment is in accordance with DHS equipment standards, which may be found at http:/ /www.dhs.gov /dhspublic /interapp /editorial /editorial 0420.xm1. Ensure agreements are in place to access equipment if needed, complete with timelines and identified skilled personnel to operate the equipment. Be prepared to provide treatment for victims of a radiological /nuclear incident, such as decontamination, immediate medical treatment, reception centers, mass care shelters, and a plan to address the local mental health services, needed by the worried well. Research lessons learned about potential unknown human health effects of a radiological release /nuclear detonation. Consider 'lessons learned' from documented and alleged human health consequences of the World Trade Center incident, where individuals were potentially exposed to chemical byproducts released by an explosion of mixtures of several unknown chemicals, potentially enhancing their toxicity in exposed individuals. In establishing /enhancing the capabilities described above, the revised MMRS threshold capacity levels for catastrophic incident response planning for a radiological release /nuclear detonation are as follows. Detailed guidance on the implementation of the HSC Planning Scenarios may change these thresholds. o Jurisdictions ranked 1 -21 by population on the UASI grants list: 25,000 immediate deaths; 100,000 contaminated victims (50,000 acutely exposed and 50,000 moderately exposed); and 300,000 displaced persons. o Jurisdictions ranked 22 -50 by population on the UASI grants list: 15,000 immediate deaths; 50,000 contaminated victims (25,000 acutely exposed and 25,000 moderately exposed); and 200,000 displaced persons. o Remaining MMRS jurisdictions: 7,500 immediate deaths; 25,000 contaminated victims (10,000 acutely exposed and 15,000 moderately exposed) and 100,000 displaced persons. DEPARTMENT OF HOMELAND SECURITY I OFFICE FOR DOMESTIC PREPAREDNESS 94 Attachment A FY05 HOMELAND SECURITY GRANT PROGRAM 2. Ensure operational viability of mass care shelters and medical treatment facilities. Mass care shelter planning should be coordinated with the American Red Cross. The public must be made aware of where these shelters are, and procedures for entrance. • Revise or update current plans to include the provision of hazardous /toxic substances portal and point detection and monitoring, decontamination and public safety support to mass care shelters and medical treatment facilities by designated personnel and equipment. • Consider the establishment of reception centers, which consolidate monitoring, triage, decontamination, and registration of affected persons. • Identify agent antidotes by types and dosage volumes and planning for storage, dispersal, and dispensing, and awareness of how agent antidote dosages may impact the health of vulnerable populations (i.e. immune - suppressed individuals, children). • Ensure that alternate medical treatment facilities have immediately available electric power, water and sewer, environmental controls, and other necessary infrastructure support to become operationally viable on short notice. 3. Emeroencv Alerting Svstem /Emeroencv Public Information. Review and revise planning for pre -event emergency public information message content scripting /templates and arrangements for multiple modes of message dissemination. Ensure that the distinctive characteristics of radiological, biological, and chemical agents are reflected in template messages and that self - help contamination avoidance and decontamination actions are also included. 4. NIMS Compliance. Compliance with NIMS is a condition for award of this grant. NIMS is a comprehensive incident response system, developed by DHS as required by HSPD -5. The NIC will oversee all aspects of NIMS, including the development of NIMS - related standards and guidelines and the provision of guidance and support to incident management and responder organizations as they implement the system. The NIC also will validate compliance with NIMS and NRP responsibilities, standards and requirements. Major components of NIMS include incident command and management, preparedness, resource management, communications and information management, supporting technologies, and ongoing management and maintenance. See Section IV: National Initiatives for NIMS guidance. Implementation of NIMS concepts, procedures, and functions in MMRS jurisdictions includes the following activities regarding each MMRS operational area: DEPARTMENT OF HOMELAND SECURITY I OFFICE FOR DOMESTIC PREPAREDNESS 95 Attachment A FY05 HOMELAND SECURITY GRANT PROGRAM • The identification of local units of government, appropriate State departmental regional /area boundaries, a description of how mass casualty incident response planning is coordinated among them, and a listing of relevant mutual aid agreements in effect. • The incident command /unified command /area command system description for the MMRS operational area, to include a copy of the incident command Standard Operating Procedure, organization chart, and roster of pre - designated, qualified incident commanders. • Description of the operational response resource management process and supporting automated system(s), with emphasis on: identifying and typing resources; certifying and credentialing personnel; inventorying resources; identifying resource requirements; ordering and acquiring resources; and tracking and reporting resources. • NIMS implementation training; to document all related training to implement NIMS capability with MRS funding. • Interoperability of command and control and operations communications to include standards /requirements, network diagrams, communications management plan, and first tier frequency, circuit, and device allocations as stated within DHS's S &T Directorate ( http:/ /www.dhs.gov /dhspublic /interapp /editorial /editorial 0095.xml) and their Statement of Requirements (SoR) ( http: / /www.safecomprogram.gov /) for Interoperability. 5. Quarantine and isolation preparedness for a very large number of persons and sizeable geographic area(s). Ensure the adequacy of preparedness for this functional capability area, to include: • Identification of local officials (by office title) with appropriate legal authority to establish quarantine /isolation areas, or to rapidly obtain such action from State officials (identified by position title) with necessary legal authority. • Resource allocation of law enforcement personnel to enforce quarantine /isolation areas. • Work with MRS Steering Committee members from local health department and hospital system to publicize local public health and hospital capabilities to do surveillance on, and identify, infectious agents endemic to the jurisdiction's metropolitan area, such as the animal -form of anthrax, and new infectious diseases, such as SARS. • Coordinate with MMRS public health, medical and hospital Steering Committee members to create awareness of emerging infectious diseases DEPARTMENT OF HOMELAND SECURITY I OFFICE FOR DOMESTIC PREPAREDNESS 96 Attachment A FY05 HOMELAND SECURITY GRANT PROGRAM that may be candidates for future quarantine and isolation actions, such as new infectious diseases that no one knows how people become infected, and /or no one knows how people become cured. • Partner with MMRS public health Steering Committee members on drafting emergency public information messages about the establishment of quarantine /isolation areas. • Explain why quarantine is a public health intervention taken only when other actions have failed. Describe previous actions taken by the local public health actions to control the spread of the infectious disease, and their failure to prevent infectious disease transmission. • Describe the public health /medical emergency requirements of the specific disease outbreak containment practices decided by the health department and included in the quarantine protocol, and actions to be carried out by individuals inside and outside of the quarantine /isolation areas. 6. GIS. Jurisdictions should explore the types of GIS data available through the Federal Geospatial- One -Stop portal, located at http: / /www.geo- one - stop.gov /, and apply any of the available GIS tools deemed appropriate to support MMRS risk assessment, planning, training, exercising, and operations. MMRS funds may be spent on activities, when it is determined that "no cost" options are not available, which combine, blend, populate with jurisdictionally- specific data, and /or make interactive, sets of automated GIS tools; or which achieve interoperability between automated GIS tools with other electronic information in support of MMRS requirements. See Appendix l: Geospatia/ Guidance. 7. Updated MMRS Steering Committee. MMRS Steering Committee establishment and operation requirements, as stipulated among the deliverables under the original MMRS jurisdictional contact, remains in effect. Additional guidance updating its composition and emphasizing readiness is as follows: • Revise MMRS Steering Committee Membership to include the following additional members: • Local homeland security advisor /coordinator representative, if applicable • UASI Urban Area Working Group representative, if applicable • Representatives from entities with which the jurisdiction has a mutual aide agreement • Medical Reserve Corps or Citizen Corps representatives. • Examine the relationship between the MMRS Steering Committee into the jurisdiction's emergency management system and homeland security coordination organizations. Should the totality of recommended membership DEPARTMENT OF HOMELAND SECURITY I OFFICE FOR DOMESTIC PREPAREDNESS 97 Attachment A FY05 HOMELAND SECURITY GRANT PROGRAM for the MMRS Steering Committee be present in another existing organization, i.e., Urban Area Working Group, then that other organization may take on and carry out the functions of the MMRS Steering Committee, or establish a subcommittee to accomplish the same mission and functions. The MMRS Steering Committee, whatever its form, may establish sub- committees, working groups, etc., as it deems best. • The MMRS Steering Committee's authorities and activities shall include, but not be limited to: implementation of federal MMRS program guidance; review and approval or all deliverables and /or activities required of MMRS jurisdictions via this grants guidance, and through all previously federally - issued MMRS contract statements of work, modifications thereto and associated guidance material. • The primary MMRS jurisdiction must inform the federal regional project officer and the MMRS National Program Office of the organizational name, and membership (name, title, organizational affiliation) of the MMRS Steering Committee, or other organization functioning as the MMRS Steering Committee, the jurisdiction's Point of Contact, and any standing sub- committees /working groups. • The MMRS Steering Committee will oversee all activities, accomplishments, and products resulting from approved MMRS special projects, and establish and maintain a jurisdictional master library of MMRS program material, in electronic and paper forms. 8. Pharmaceutical Cache Management and Status Reporting. In support of CDC's Cities Readiness Initiative, all MMRS jurisdictions which are in UASI urban areas must update their Mass Prophylaxis plans to be able to provide for the distribution of pharmaceuticals to their entire population within 48 hours of receiving an allocation from the Strategic National Stockpile. In addition, all MMRS jurisdictions must maintain on file an inventory of the MMRS local pharmaceutical cache, in Excel format, to be provided electronically to DHS upon request. This inventory must include the following data elements: • Pharmaceutical products contained and inventory of jurisdiction's pharmaceutical cache in units of dosage • Names and official titles of individuals authorized to release cache pharmaceuticals • Each product's Lot Number, cost, and expiration date • Pharmaceutical storage management and conditions, including percentage stored in hospitals and other fixed facilities, and percentage forward- deployed on first responder vehicles. DEPARTMENT OF HOMELAND SECURITY I OFFICE FOR DOMESTIC PREPAREDNESS 98 Attachment A FY05 HOMELAND SECURITY GRANT PROGRAM Inasmuch as the MMRS program includes capabilities in addition to the Capability Focus Areas, MMRS jurisdictions should ensure that they maintain, or further enhance, the capabilities established through the completion of baseline deliverables and other previous activities supported by federal funding. 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U = O a Attachment A APPENDIX B SAMPLE AWARD PACKAGE Attachment A SAMPLE AWARD PACKAGE TAB 1: SAMPLE REVIEW OF AWARD Office of Justice Programs Post Award Instructions for ODP Awards 1. Review Award and Special Conditions Document. Carefully read the award and any special conditions or other attachments. There is an original plus one copy of the award page. If you anree with the terms and conditions, the authorized official should sign and date both the original and the copy of the award document page in Block 19. You should maintain a copy and return the original signed documents to: Office of Justice Programs Attn: Control Desk - ODP Award 810 Seventh Street, NW — 5`h Floor Washington, DC 20531 If you do not agree with the terms and conditions, contact the awarding ODP Preparedness Officer as noted in the award package. 2. Read Guidelines. Become familiar with the "OJP Financial Guide" which is available through the internet at the OJP, Office of the Comptroller website: htti): / /www.oip.usdoi.gov /oc /. New award recipients are automatically placed on a mailing list to receive future Guides and their change sets. Up to 5 copies of the Guide may be ordered at no cost through: http: / /puborder.ncirs.org You may also order the Guide by calling 1- 800 - 851 -3420. Select #2 for publications, select #1 to speak with a publications specialist. Attachment A TAB 2: SAMPLE POST AWARD INSTRUCTION U.S. Department of Justice Office of Justice Programs Office of the Comptroller Post Award Instructions The OJP is currently responsible for the financial administration of grants awarded by the ODP. The following is provided as a guide for the administration of awards from ODP. Forms and other documents illustrating each step are attached. Step 1. Review Award and Special Conditions. If you agree with the terms and conditions stated in the award, sign and date the award document and the last page of the Special Conditions, and return to OJP. Notify an ODP Preparedness Officer when Special Conditions have been met (refer to Step 1 attachment); If you do not agree with the terms and conditions as written, contact an ODP Preparedness Officer. Step 2. Read Guidelines. Read and become familiar with the OJP Financial Guide and related material (refer to Step 2 attachment). Step 3. Complete and Return Automated Clearing House (ACH) Form. The ACH Vendor /Miscellaneous Payment Enrollment Form (refer to Step 3 attachment) is used to arrange direct deposit of funds into the designated bank account. Step 4. Access to Payment Systems. OJP uses two payment systems: Phone Activated Paperless System ( PAPRS) and Letter of Credit Electronic Certification System (LOGES) (refer to Step 4 attachment). Current LOCES users will see the addition of new ODP grants on the LOCES grant number listing as soon as the ODP award acceptance has been received. PAPRS grantees will receive a letter with the award package containing their PIN to access the system and Grant ID information. Step 5. Reporting Requirements. Reporting requirements must be met during the life of the grant (refer to the OJP Financial Guide for a full explanation of these requirements, special conditions and any applicable exceptions). The payment systems contain edits which will prevent access to funds if reporting requirements are not met on a timely basis. Refer to Step 5 attachments for forms, due date information, and instructions. WN Attachment A Step 6. Questions about your ODP award? A reference sheet is provided containing frequently asked financial questions and answers. If you have questions concerning this checklist or any financial aspect of your award, contact the Office of the Comptroller's Customer Service Center at 1- 800 -458- 0786 or by email at askoc6a 6p.usdoi.4ov. Customer Service staff are available from 9:00 a.m. to 6:00 p.m. EST, Monday- Friday. M ittachmcnt A APPENDIX C TEMPLATE FOR MEMORANDUM OF UNDERSTANDING Attachment A MEMORANDUM OF UNDERSTANDING /AGREEMENT BETWEEN THE STATE OF (STATE) AND THE (LOCAL GOVT TYPE) OF (LOCAL GOVT) REGARDING STATE USE OF HOMELAND SECURITY GRANT FUNDING ON BEHALF OF (LOCAL GOVT) 1. PARTIES. The parties to this Agreement are the State of (STATE) and the (LOCAL GOVT TYPE) of (LOCAL GOVT). 2. AUTHORITY. This Agreement is authorized under the provisions of [APPROPRIATE STATE LAW — PLEASE ATTACH A COPY]. 3. PURPOSE. The purpose of this Agreement is to set forth terms by which (STATE) shall expend Homeland Security Grant Funding on behalf of (LOCAL GOVT). On (DATE), the United States Department of Homeland Security issued grant number (GRANT NUMBER) to (STATE). Under this grant, the (STATE) must allocate grant funding to (LOCAL GOVT). Under this grant, (LOCAL GOVT) may authorize (STATE) to make purchases on behalf of (LOCAL GOVT), provided that (LOCAL GOVT) and (STATE) enter into an Agreement on the matter. 4. RESPONSIBILITIES: a. (STATE) (1) (STATE) shall assign title in all purchases to (LOCAL GOVT) b. (LOCAL GOVT) (2) 5. POINTS OF CONTACT. [Identify the POCs for the State and local governments; including addresses and phone numbers (fax number, e-mail, or internet addresses can also be included).] 6. OTHER PROVISIONS. Nothing in this Agreement is intended to conflict with current laws or regulations of (STATE) or (LOCAL GOVT). If a term of this agreement is inconsistent with such authority, then that term shall be invalid, but the remaining terms and conditions of this agreement shall remain in full force and effect. 7. EFFECTIVE DATE. The terms of this agreement will become effective on (EFFECTIVE DATE). 8. MODIFICATION. This agreement may be modified upon the mutual written consent of the parties. C -1 Attachment A 9. TERMINATION. The terms of this agreement, as modified with the consent of both parties, will remain in effect until [GRANT END DATE]. Either party upon [NUMBER] days written notice to the other party may terminate this agreement. APPROVED BY: (Date) C -2 (Date) Attachment A APPENDIX D GUIDANCE FOR ISIP AND BSIR Attachment A INITIAL STRATEGY IMPLEMENTATION PLAN (ISIP) AND BIANNUAL STRATEGY IMPLEMENTATION REPORT (BSIR) ODP will provide a new web application for submission of the ISIP and BSIR. This web application will replace the prevision submission method using ISIP Excel Templates. All reports must be completed and submitted to ODP electronically using the web application. All information submitted to ODP through these reports is considered to be dynamic. Each report submitted will be stored as a historical record of that submission. Updates will be made during subsequent submissions. It is therefore critical that each report submitted be comprehensive and includes a thorough update of all information requested. All reports must be transmitted via the web in accordance with ODP- scheduled submission deadlines. The URL to the new web application is https: / /www. reporti ng.od p. d hs. gov /ora nts. A. Initial Strategy Implementation Plan For this grant process, applicants are not required to provide budget detail worksheets with their application. However, grantees will be required to submit an ISIP to ODP via the web application no later than 60 days after the grant award date. The ISIP is a detailed report of the planned activities associated with ODP grant funding. The ISIP will also provide a complete accounting of how the state has complied with the requirement to pass through 80% of all funds to local jurisdictions, and will also demonstrate how the planned expenditure of grant funds at both the local and state levels will support the goals and objectives outlined in the State's Homeland Security Strategy. This will be accomplished through the specific identification of a project or projects to be accomplished by each subgrantee and by the state with funds provided during the grant award period. All funds provided must be linked to one or more projects, which in turn must support specific goals or objectives in the State or Urban Area Homeland Security Strategy. States are reminded to keep a record of subgrantee budget worksheets and must make them available for DHS review upon request. This report must be completed for all funds retained by the state and for each subgrantee, whether it is a local jurisdiction, other state agencies, or federally - recognized tribal nations. Allocation of all financial resources provided through the FY05 HSGP must be used to fund the critical resource gaps identified by the local and state homeland security assessments and to accomplish the goals and objectives laid out in the State or Urban Area Homeland Security Strategy. To that end, it is imperative that the state communicate the goals and objectives laid out in the SHSS to local jurisdictions to ensure an appropriate understanding of how funds must be expended under this grant. Because states' ISIP submissions reflect expected expenditures, states may not update ISIP submission after ODP approval. All changes in expenditures will be subsequently reflected in the BSIR. D -1 Attachment A B. Biannual Strategy Implementation Report Grantees will be required to submit updated strategy implementation information biannually. BSIRs will serve as the reporting format for the CAPR, which are due within 30 days after the end of the reporting periods (June 30 and December 31), for the life of the award. BSIRs will update information on obligations, expenditures, and progress made on activities noted in the ISIP, and will include an update of all information submitted in that report. The report format for the BSIR will be identical to the ISIP. A Final Strategy Implementation Report is due 120 days after the end date of the award period. C. Grant Reporting Timeline Based on a two year period of performance, ODP expects most grants will have a reporting schedule similar to timeline below (see Figure 1). Most grants will have six submissions over the course of the period of performance including one ISIP submission, four BSIR submissions, and one final BSIR submission. Award Date 60 Days July 31st January 31st July 31st January 31st 120 Days ISIP Due BSIR Due BSIR Due BSIR Due BSIR Due I Final BSIR Due Beginning of Period of Performance Figure 1. Grant Reporting Timeline D. Reported Information End of Period of Performance While the web application for the ISIP and BSIR will be provided to grantees, it is important for applicants to fully understand the data points that must be collected in order to complete the ISIP in a timely manner. Each ISIP and each subsequent BSIR will include, but is not limited to, the following information for funds provided to each subgrantee and funds retained at the state level: Jurisdiction Name Total Award Amount Amount Awarded in each of the grant program areas: • SHSP • UASI • LETPP o CCP o EMPG D -2 Attachment A o MMRS • Project(s) to be accomplished with funds provided during the grant period, for example: • Establish an urban search and rescue capability (i.e., heavy rescue team, etc.) • Develop and institutionalize a law enforcement training program in state or local academies and ensure that all law enforcement officers are trained to the awareness level. • Establish a disease surveillance system in all area hospitals. • Establish, expand, and enhance Citizen Corps Councils and related program initiatives in the community (Note: projects listed must support a specific goal or objective in the State Homeland Security Strategy.) • List the SHSS goal or objective that is being supported by the project. • Identify each of the grant program areas from which funding will be utilized to complete the project and the amount of funds utilized from each program area: • SHSP • UASI o LETPP • CCP • EMPG o MMRS (Note: individual projects may be supported with funding from more than one grant program area.) • Identify whether the expenditures associated with this project are state, local, or a mix. Identify the amount of funding designated for each discipline from each grant program area: o Law enforcement o Fire service • Emergency medical services • Emergency management • Hazmat response • Public works • Public health • Health care • Public safety communications • Government/administrative • Citizen Corps Councils and Programs • Nonprofit • Other Identify the solution area(s) which expenditures will be made and the amount that will be expended under each solution area from each grant program area: o Planning • SHSP, UASI, LETPP, CCP, EMPG, and MMRS planning activities • Public education and outreach D -3 Attachment A • Citizen participation— Citizen Corps Program activities and development o Equipment • Personal Protective Equipment (PPE) • Explosive Device Mitigation and Remediation Equipment • CBRNE Operational and Search & Rescue Equipment • Information Technology • Cyber Security Enhancement Equipment • Interoperable Communications Equipment • Detection Equipment ■ Decontamination Equipment • Medical Supplies and Limited Types of Pharmaceuticals • Power Equipment ■ CBRNE Reference Materials • CBRNE Incident Response Vehicles • Terrorism Incident Prevention Equipment • Physical Security Enhancement Equipment • Inspection and Screening Systems • Agricultural Terrorism Prevention, Response & Mitigation Equipment • CBRNE Response Watercraft • CBRNE Aircraft and Aviation Equipment • CBRNE Logistical Support Equipment • Other Authorized Equipment • Information Sharing (LETPP) • Target Hardening (LETPP) ■ Threat Recognition (LETPP) • Intervention Activities (LETPP) • CERT Team Member Equipment (CCP) o Training • Development and delivery of CBRNE training programs • Delivery of CERT training • Delivery of other (non -CERT) citizen preparedness and safety training and education • Emergency responder training relating to individuals with special needs • Overtime and backfill costs o Exercises ■ Exercise design, conduct and evaluation • Overtime and backfill costs o M &A • SHSP, UASI, LETPP, CCP, EMPG, and MMRS M &A • Metric and /or narrative discussion indicating project progress /success, for example: • Progress updating jurisdiction's emergency operations plans • Establishment of new mutual aid agreements D -4 Attacluncnt A • Number of personnel trained at each level in each discipline • Number of response teams enhanced or new response teams created • Number of exercises conducted and disciplines involved • Number of volunteer participants and roles played during exercises • Certification from the state that all requests for overtime funding through the LETPP comply with the requirement that funds may not be used to supplant ongoing, routine public safety activities of state and local law enforcement. • Number of active Citizen Corps Councils • Number of individuals CERT trained. Note: the web application provided by ODP will include appropriate data fields for all information discussed above. Additionally, brief narrative descriptions may be required for certain data points, such as project titles, etc. D -5 Attachment A APPENDIX E APPROVAL PROCESS FOR NON =ODP DEVELOPED COURSES Attachment A OVERVIEW OF APPROVAL PROCESS FOR NON -ODP DEVELOPED COURSES State /local request for review of non -ODP developed training courses should be made through the SAA or UAWG to the ODP Preparedness Officer using the Course Approval Request Form. This form is found in the Office of State and Local Government Coordination and Preparedness (SLGCP) Course Approval Process, Non -SLGCP Developed Courses, Appendix 8, which is available on the ODP website at: http://www.oii).usdoi.gov/odp/training.htm. 2. The ODP Preparedness Officer will perform a preliminary review to ensure all training course materials are included and, if complete, will forward the request to the ODP Training Division. Notable change from FY04 language: All course materials must be submitted with the original application and conditional approvals are no longer offered. 3. Upon receipt of the request, the ODP (See Appendix C of the SLGCP Developed Courses): Training Division will respond as follows ourse Approval Process, Non- SLGCP a. Contents will be inventoried and logged into the SLGCP Training Approval Tracking System. b. An in -depth cross -check for potential duplication of training courses will be conducted. c. An initial review and comparison to SLGCP standards will be performed. 4. ODP will initiate an independent subject matter review of course materials based on the completed application. 5. The independent review for subject matter accuracy, statutory compliance, and instructional design will be completed within 15 working days from receipt of the course materials. For courses that require on -site review the period may be extended to 60 days. 6. Upon completion of the independent review and the Course Evaluation, Observations, and Findings form, the ODP Training Division will notify the ODP Preparedness Officer and the appropriate SAA or UAWG of the outcome and provide either the letter of approval or disapproval. Notification of results will be completed within five (5) working days from receipt of the Course Evaluation, Observations, and Findings form. Materials produced under ODP grant agreements may be copyrighted by the grantee. However, ODP retains a unlimited, irrevocable, and non - transferable license to use such material for certain governmental purposes. ODP has determined that it is in the interest of the federal government to allow state and local entities to reproduce, for governmental use, materials produced under ODP grants. Please contact ODP with requests to reproduce any materials. E -1 Attachment A APPENDIX F FEDERAL TRAINING COURSE LIST Attachment A Eligible Federal Terrorism Training Courses Note:'Grantees` should refer to the Training section' of,the ODP website (http:Owww.omp.usdoi.aov /odpttraining.htm) on a regular basis to view additions to this list of eligible` federal training courses related to terrorism preparedness. The information provided in the following pages is accurate as,of December 2004. This information has been drawn from the Compendium of Federal Terrorism Training for State and Local Audiences. Grantees can access this list of eligible federal terrorism preparedness courses electronically on the Training section of the CDP website ( http: / /www.oip.usdoi.gov /odp /training htm) and click on the course name to view all course information. The additional course information is also available directly through the Compendium at http: / /www.fema.gov /compendium /index.isp. Advanced Chemical and Biological Integrated Response Course (ACBIRC) -- Technician Level Federal Department/Agency: Department of Defense Sponsor: U.S. Army Dugway Proving Ground, Special Programs Division Advanced Incident Command System (ICS) Federal Department/Agency: Department of Homeland Security, FEMA, Emergency Management Institute Sponsor: FEMA /Emergency Management Institute Advanced Life Support Response to Hazardous Materials Incidents Federal Department/Agency: Department of Homeland Security, FEMA, National Fire Academy Sponsor: FEMA/National Fire Academy Advanced Radiation Incident Operations (ARIO) Federal Department/Agency: Department of Homeland Security, FEMA, Emergency Management Institute Sponsor: FEMA /Emergency Management Institute Advanced Safety Operations and Management Federal Department/Agency: Department of Homeland Security, FEMA, National Fire Academy Sponsor: FEMA - National Fire Academy Agent Characteristics and Toxicity- -First Aid and Special Treatment (ACTFAST) Federal Department /Agency: Department of Homeland Security, FEMA, Chemical Stockpile Emergency Preparedness Program Sponsor: FEMA/ CSEPP Basic Incident Command Federal DepartmenUAgency: Department of Homeland Security, FEMA, Emergency Management Institute Sponsor: FEMA/Emergency Management Institute Command and Control of Fire Department Operations at Target Hazards Federal Department/Agency: Department of Homeland Security, FEMA, National Fire Academy Sponsor: FEMA/ National Fire Academy Command and Control of Incident Operations Federal DepartmenUAgency: Department of Homeland Security, FEMA, National Fire Academy Sponsor: FEMA - National Fire Academy F -1 Attachment A Eligible Federal Terrorism Training Courses Command and Control of Operations at Multi -Alarm Incidents Federal Department/Agency: Department of Homeland Security, FEMA, National Fire Academy Sponsor: FEMA - National Fire Academy Command and Control of Operations at Natural and Man -made Disasters Federal DepartmenUAgency: Department of Homeland Security, FEMA, National Fire Academy Sponsor: FEMA/ National Fire Academy Command and General Staff Functions in the Incident Command System Federal Department/Agency: Department of Homeland Security, FEMA, National Fire Academy Sponsor: FEMA - National Fire Academy Critical Response Team (CRT) Training Federal Department/Agency: Department of Defense Sponsor: CBC, PBA, ARC, and GP Emergency Response to Criminal /Terrorist Incidents Federal Department/Agency: Department of Homeland Security, FEMA, Emergency Management Institute Sponsor: FEMA /Emergency Management Institute Emergency Response to Terrorism: Awareness Federal Department/Agency: Department of Homeland Security, FEMA, National Fire Academy Sponsor: FEMA- National Fire Academy Emergency Response to Terrorism: Basic Concepts Federal Department/Agency: Department of Homeland Security, FEMA, National Fire Academy Sponsor: FEMA/ National Fire Academy Emergency Response to Terrorism: Self-Study Federal Department/Agency: Department of Homeland Security, FEMA, National Fire Academy Sponsor: FEMA/National Fire Academy Emergency Response to Terrorism: Strategic Concepts for Chief Officers Federal Department/Agency: Department of Homeland Security, FEMA, National Fire Academy Sponsor: FEMA - National Fire Academy Emergency Response to Terrorism: Tactical Considerations -- Company Officer Federal Department/Agency: Department of Homeland Security, FEMA, National Fire Academy Sponsor: FEMA/National Fire Academy Emergency Response to Terrorism: Tactical Considerations - -EMS Federal Department/Agency: Department of Homeland Security, FEMA, National Fire Academy Sponsor: FEMA - National Fire Academy Emergency Response to Terrorism: Tactical Considerations -- Hazardous Materials Federal Department/Agency: Department of Homeland Security, FEMA, National Fire Academy Sponsor: FEMA - National Fire Academy Field Management of Chemical and Biological Casualties Federal Department/Agency: Department of Defense Sponsor: U.S. Army Medical Research Institute of Chemical Defense (MRICD) F -2 Attachment :'L Eligible Federal Terrorism Training Courses Fundamentals Course for Radiological Response Federal Department /Agency: Department of Homeland Security, FEMA, Emergency Management Institute Sponsor: FEMA/Emergency Management Institute Incident Command for Highrise Operations Federal Department/Agency: Department of Homeland Security, FEMA, National Fire Academy Sponsor: FEMA- National Fire Academy Incident Command for Structural Collapse Incidents Federal Department/Agency: Department of Homeland Security, FEMA, National Fire Academy Sponsor: FEMA - National Fire Academy Incident Command System for Law Enforcement Agencies Federal Department/Agency: Department of Homeland Security, FEMA, Emergency Management Institute Sponsor: FEMA /Emergency Management Institute Incident Command System for Public Works Federal Department/Agency: Department of Homeland Security, FEMA, Emergency Management Institute Sponsor: FEMA/Emergency Management Institute Incident Command System Self -Study Federal Department/Agency: Department of Homeland Security, FEMA, National Fire Academy Sponsor: FEMA - National Fire Academy Incident Command System /Emergency Operations Center (ICS /EOC) Interface Federal Department /Agency: Department of Homeland Security, FEMA, Emergency Management Institute Sponsor: FEMA/Emergency Management Institute Incident Response to Terrorist Bombings - Awareness Federal Department/Agency: Department of Homeland Security, Border & Transportation Security, Office for Domestic Preparedness Sponsor: NMT, EMRTC, member of NDPC Incident Safety Officer Federal Department/Agency: Department of Homeland Security, FEMA, National Fire Academy Sponsor: FEMA - National Fire Academy Intermediate Incident Command System (ICS) Federal Department/Agency: Department of Homeland Security, FEMA, Emergency Management Institute Sponsor: FEMA/Emergency Management Institute Personal Protective Equipment Federal Department /Agency: Department of Homeland Security, FEMA, Chemical Stockpile Emergency Preparedness Program Sponsor: FEMA/CSEPP Preparing for and Managing the Consequences of Terrorism Federal Department /Agency: Department of Defense Sponsor: National Interagency Civil- Military Institute (NICI) F -3 Attachment A Eligible Federal Terrorism Training Courses Re -ACT FAST II Video /DVD (Refresher of Agent Characteristics and Toxicology First Aid and Special Treatment) Federal Department/Agency: Department of Homeland Security, FEMA, Chemical Stockpile Emergency Preparedness Program Sponsor: FEMA/CSEPP Security Training Courses: Response to Weapons of Mass Destruction Federal Department/Agency: Department of Transportation Sponsor: Federal Transit Administration Senior Officials Workshop: Preparedness and Response for Terrorist Incidents Involving Weapons of Mass Destruction Federal Department/Agency: Department of Homeland Security, FEMA, Emergency Management Institute Sponsor: FEMA/ Emergency Management Institute Terrorism Planning Course Federal Department/Agency: Department of Homeland Security, FEMA, Emergency Management Institute Sponsor: FEMA/ Emergency Management Institute Use of Auto - Injectors bV Civilian Emergency Medical Personnel Federal Department/Agency: Department of Homeland Security, FEMA, Chemical Stockpile Emergency Preparedness Program Sponsor: FEMA/CSEPP Use of Biological Agent Detection Materials - -Bio -Assay (SMART) Tickets Federal Department/Agency: Department of Homeland Security, Border & Transportation Security, Office for Domestic Preparedness Sponsor: Office for Domestic Preparedness Federal DepartmenUAgency: Department of Homeland Security, Border & Transportation Security, Office for Domestic Preparedness Sponsor: Office for Domestic Preparedness Weapons of Mass Destruction Crime Scene Management for Emergency Responders Federal Department/Agency: Department of Homeland Security, Border & Transportation Security, Office for Domestic Preparedness Sponsor: Community Research Associates (CRA) Weapons of Mass Destruction HazMat Evidence Collection Federal Department/Agency: Department of Justice - Federal Bureau of Investigation Sponsor: Community Research Associates (CRA) Federal Department/Agency: Department of Defense Sponsor: CBC, PBA, ARC, and GP WMD AIM CBT Application Disk 1: Incident Commander and Staff Federal Department/Agency: Department of Energy Sponsor: (DOE) WMD AIM CBT Application Disk 2: HAZMAT - First Responder Federal DepartmenUAgency: Department of Energy Sponsor: (DOE) F -4 Attachment A Eligible Federal Terrorism Training Courses WMD AIM CBT Application Disk 3: Hospital and EMS - First Responder Federal Department/Agency: Department of Energy Sponsor: (DOE) WMD AIM CBT Application Disk 4: General Education Federal Department/Agency: Department of Energy Sponsor: (DOE) WMD CBT Disk 1: Chemical Exercise Federal Department/Agency: Department of Energy Sponsor: (DOE) WMD CBT Disk 2: Biological Exercise Federal Department/Agency: Department of Energy Sponsor: (DOE) WMD CBT Disk 3: High- Explosive Exercise Federal Department/Agency: Department of Energy Sponsor: (DOE) WMD CBT Disk 4: Radiological Exercise Federal Department/Agency: Department of Energy Sponsor: (DOE) WMD Radiological /Nuclear Awareness Train - the - Trainer Federal Department/Agency: Department of Energy Sponsor: NNSA/NV and NCEE WMD Radiological /Nuclear Course for HazMat Technicians Federal Department/Agency: Department of Homeland Security, Border & Transportation Security, Office for Domestic Preparedness Sponsor: NNSA/NV, NCEE, member of NDPC WMD Radiological /Nuclear Responder Operations Course Federal Department/Agency: Department of Homeland Security, Border & Transportation Security, Office for Domestic Preparedness Sponsor: NNSA/NV, NCEE, member of NDPC WMD Scenarios Federal Department/Agency: Department of Homeland Security, FEMA, Emergency Management Institute Sponsor: FEMA/ Emergency Management Institute WMD /Terrorism Chapter Leadership Course Federal Department/Agency: Department of Defense Sponsor: CBC, PBA, ARC, and GP F -5 Attachment A APPENDIX G HOMELAND SECURITY PREPAREDNESS TECHNICAL ASSISTANCE PROGRAM Wachancnt A HOMELAND SECURITY PREPAREDNESS TECHNICAL ASSISTANCE PROGRAM Information in this section is also available online: http://www.oip.usdoi.00v/odp / ta.htm A. Program Overview ODP's Homeland Security Preparedness Technical Assistance Program provides direct assistance to state and local jurisdictions to improve their ability to prevent, respond to, and recover from threats or acts of terrorism and other hazards. A primary objective of the program is to enhance the capacity of state and local jurisdictions, as well as special needs jurisdictions such as port authorities and mass transit agencies to develop, plan, and implement effective strategies for threats or acts of terrorism and other hazards. Technical Assistance (TA) may be provided to state and local governments, law enforcement, fire, hazardous materials, Citizen Corps Councils, and other community agencies that have appropriate responsibilities. All TA services are available to eligible recipients at no charge. ODP will cover the cost of providing the technical expertise, travel, and related expenses. B. Technical Assistance Defined Technical assistance is a process of providing help to resolve a problem and /or create innovative approaches to prevention, response, and recovery. TA seeks to provide state and local jurisdictions with assistance that can accomplish one or more of the following objectives: • Identify a problem • Address an identified problem • Address items in a corrective action plan (CAP) from a completed exercise • Fill "gaps" between equipment, training, and exercise programs TA deliveries may take a variety of forms that can be combined or modified to meet the specific needs of each requesting state /local jurisdiction. In order to best accommodate the wide variety of TA needs and deliverables, ODP supports several levels of technical assistance: • LEVEL ONE: Provision of general information to raise awareness or enhance familiarity with practices /protocols required within all jurisdictions. Level One delivery methods include: a. Information b. Resources LEVEL TWO: Delivery of solution packages and performance models drawn from federal, state, and local studies, best practices, and experience that guide the implementation of various initiatives. Level Two delivery methods include: a. Models b. Templates c. Samples G -1 Attachment A HOMELAND SECURITY PREPAREDNESS TECHNICAL ASSISTANCE PROGRAM • LEVEL THREE: Delivery of rigorous, customized solutions through direct, on -site support. Training, guidance, and facilitation efforts maximize direct interaction between TA providers and TA recipients to ensure the successful implementation of the most complex initiatives. Level Three delivery methods include: a. On -site Specific Training b. Train - the - trainer Programs c. Guidance d. Facilitation of Workshops and Meetings Prevention, response, and recovery, as outlined in HSPD -8, December 2003, are defining elements of the Homeland Security Preparedness Technical Assistance Program, and serve as the foundation for all TA services. As a result, the HSPTAP is divided into three sections that correspond with these preparedness objectives: • Prevention: Detect, deter, and mitigate threats to our homeland. • Response: Lead, manage, and coordinate the national response to acts of terrorism, natural disasters, or other emergencies. • Recovery: Lead national, state, local, and private sector efforts to restore services and rebuild communities after acts of terrorism. C. How to Request Technical Assistance All state and local jurisdiction requests for technical assistance must be made in writing and sent through the SAA to ODP for approval, coordination, and execution. (1) State and local jurisdictions applying for TA must submit a written request (e- mail is acceptable) to their SAA. In order to expedite the TA request process, the requestor can use the "TA Service Request" form (found in the online catalog). This form can serve as the formal TA request. (2) The SAA evaluates the request to ensure concurrence with the state's strategy goals and objectives. (3) If the SAA determines the request is in -line with the strategy, the SAA sends the request to the appropriate ODP Preparedness Officer. (4) Following a final review, the Preparedness Officer forwards the request to the appropriate ODP TA Managers. D. Contact and Further Information For further information on requesting technical assistance, contact the ODP Preparedness Officer assigned to your state. You can also call the CSID at 1- 800 -368- 6498 or e-mail askcsid(c)dhs.00v. G -2 1ttachment A APPENDIX H PUBLIC SAFETY COMMUNICATIONS AND INTEROPERABILITY GUIDANCE Attachment A PUBLIC SAFETY COMMUNICATIONS AND INTEROPERABILITY GUIDANCE In May 2004, ODP adopted language about grant guidance developed by SAFECOM in an effort to ensure interoperability through the various layers of federal, state and local government. (See ODP Information Bulletin #113.) SAFECOM developed this general grant criteria in concert with representatives of the public safety community in an effort to coordinate the way in which funding is allocated and to maximize the prospects for interoperable communications. The intent of the SAFECOM grant guidance is to ensure that the communications equipment being procured will lead to improved multi - disciplinary and /or multi - jurisdictional interoperable public safety communications. The grant guidance provides a list of questions to be answered in order to demonstrate how the applicants proposed project would enhance interoperability. The guidance also encourages that —where appropriate — applicants purchase equipment that meets standards that have been developed and adopted by the public safety communications community— American National Standards Institute (ANSI)/TIA/EIAA -102 Phase 1 (Project 25) suite of standards. This recommendation is intended for government -owned or - leased land mobile public safety radio equipment, and its purpose is to make sure that such equipment or systems are capable of interoperating with other public safety land mobile equipment or systems. It is not intended to apply to commercial services that offer other types of interoperability solutions and does not exclude any application if it demonstrates that the system or equipment being proposed will lead to enhanced interoperability. The grant guidance does not propose to preclude funding of non - Project 25 equipment when there are compelling reasons for using other solutions. Absent these compelling reasons, ODP intends that Project 25 equipment will be preferred for digital systems to which the standard applies. The SAFECOM interoperable communications guidance addresses the following issues: Criteria o Who Should Be Involved with Public Safety Communications Interoperability • Lifecycle of Public Safety Communications Projects • Common Public Safety Communications Goals • Common Criteria for All Grant Applicants o Standards c Governance Criteria for Public Safety Communications Equipment Grants o Building, Upgrading, Enhancing, Replacing and Maintaining Public Safety Communications Systems and Equipment • Supplemental Criteria for Public Safety Equipment Grants H -1 Attachment A • Planning for public safety communication systems • Training public safety staff on issues related to emergency response communications • Managing public safety communications projects • Generic Examples of Linking Disparate Public Safety Communications Systems The SAFECOM grant guidance materials are available in their entirety on the SAFECOM website (http: / /www.safecomi3rogram.gov) in the electronic library. (See httl):// www. safecom1)rogram .gov /libresuIts.cfm ?Iibid =431 &secid =3.) accessed through ODP Information Bulletin #113, posted on the http: / /www.oFp.usdoi.00v /odp /docs /builetins.htm. H -2 They can also be ODP website at Attachment A APPENDIX GEOSPATIAL GUIDANCE Attachment A GEOSPATIAL GUIDANCE ODP recognizes the important contribution that geospatial information and technology plays in strengthening our nation's security posture. DHS has created a Geospatial Enterprise Architecture (GEA) to help guide geospatial data investments for the building a standardized national model that will promote collaboration and interoperability. This document is available by e- mailing gmo(a)dhs.gov. Grantees are recommended to review the guidance provided below. This will ensure that grantees have applied due diligence in reviewing and assessing requirements for their objectives that involve geospatial components. The following considerations should be made when developing a geospatial program: • Does the state have a homeland security geospatial strategy? • Does the state have a single Geospatial Information System (GIS) that primarily focuses on homeland security? • Has the state /jurisdiction identified the homeland security geospatial requirements? • Does the state maintain a current inventory of geospatial assets (both equipment and personnel)? • Has the state established public, private, academic, military and tribal communities for homeland security geospatial collaboration? • What memoranda of understanding are in place for data sharing? • Is the homeland security geospatial data stored in more than one location? Is it readily accessible to first responders and to emergency operations centers? Is there a backup system for the geospatial systems? • Does the state have a team of established geospatial personnel that can provide 24/7 expertise and equipment for emergencies? • Has the state established geospatial preparedness metrics? • How do the geospatial systems support critical infrastructure mapping (e.g. HSPD -7), readiness assessments (e.g. HSPD -8), and incident management (e.g. NIMS)? • Does the state ensure compatibility with the geospatial data by complying with federally- adopted geospatial standards, specifications, and guidelines such as those published by the Federal Geographic Data Committee (FGDC) and the Open Geospatial Consortium (OGC)? • Does the state register or publish the geospatial resources that are planned or result from programs or projects as a means to avoid expenditures of time, effort, and funds on redundant acquisitions? • Does the state place an emphasis on geospatial resource sharing and collaboration? I -I Attachment A The following describes those federally maintained, endorsed or adopted initiatives that grantees are strongly recommended to review: National Spatial Data Infrastructure (NSDI) (htto: / /www.fgdc.gov /nsdi /nsdi.html) The NSDI was created under Executive Order 12906 calling for the establishment of the NSDI defined as the technologies, policies, and people necessary to promote sharing of geospatial data throughout all levels of government, private and nonprofit sectors, and the academic community. The NSDI clearing house is available to local, state, and federal contributors to register as clearinghouse nodes where metadata about geospatial data, services, and resources can be published and harvested for discovery by any user. FGDC manages NSDI and provides guidance and instruction for using and registering nodes on NSDI. Geospatial One Stop Portal (www.geodata.gov) As a part of one of Office of Management and Budget's 24 Federal E -Gov initiatives (www.whitehouse.gov /omb /eciov /), the Geospatial One Stop portal was established to promote data sharing across federal entities and is available to the public for use as a discovery portal. Geospatial One Stop portal (www.geodata.gov) is an interface to NSDI established under Executive Order 12906. The portal harvests geospatial resource metadata from nodes registered with NSDI and is a repository for all metadata published and accessible on NSDI. Users also have the option to publish metadata holdings directly to Geospatial One Stop enabling smaller organizations with the ability to share and collaborate on geospatial resources. An important feature on Geospatial One Stop for grantees is the geodata.gov Market Place. Here users can find information about planned acquisitions of geospatial resources and future projects or activities that may align with their own objectives. If grantees find no existing resources on Geospatial One Stop in either the metadata searches or in the Market Place, they are strongly encouraged to register their planned activities for geospatial data acquisition or future projects and activities so that others may prevent from redundant efforts. United States National Grid (hftp://www.fqdc.gov/standards/status/usnq.htmi) The objective of this US National Grid standard is to create a more interoperable environment for developing location -based services within the United States and to increase the interoperability of location services appliances with printed map products by establishing a nationally consistent grid reference system as the preferred grid for NSDI applications. The U.S. National Grid is based on universally - defined coordinate and grid systems and can, therefore, be easily extended for use world -wide as a universal grid reference system. There are a number of coordinate reference systems that can be used either in location service appliances or on printed maps for the purpose of establishing a location. Within I -2 attachment A automated location service appliances, the conversion of coordinates based on one well - defined reference system to coordinates based on another can be both automatic and transparent to the user. These devices can support multiple coordinate reference systems with little difficulty. However, it is not easy for humans to work in multiple reference systems and humans cannot convert between systems without the aid of location service appliances, calculators, or conversion tables (FGDC- STD - 011 - 2001). Federal Geographic Data Committee (FGDC) (www.fgdc.gov) The FGDC is a 19- member interagency committee composed of representatives from the Executive Office of the President, Cabinet -level and independent agencies. The FGDC is developing NSDI in cooperation with organizations from state, local and tribal governments, the academic community, and the private sector. NSDI encompasses policies, standards, and procedures for organizations to cooperatively produce and share geographic data. FGDC Metadata (www.fgdc .qov /metadata /metadata.htm1) Metadata or "data about data" describe the content, quality, condition, and other characteristics of data. FGDC approved the Content Standard for Digital Geospatial Metadata (FGDC- STD - 001 -1998) in June 1998. FGDC Standards (www.fgdc.gov /standards /standards.htmi) Standards facilitate the development, sharing, and use of geospatial data. The FGDC develops geospatial data standards for implementing the NSDI, in consultation and cooperation with state, local, and tribal governments, the private sector and academic community, and, to the extent feasible, the international community. FGDC Framework (www.fgdc .qov /framework/framework.htmi ) GIS applications of many different disciplines have a recurring need for a few themes of data. The framework is a collaborative community based effort in which these commonly needed data themes are developed, maintained, and integrated by public and private organizations within a geographic area. Local, regional, state and federal government organizations and private companies see the framework as a way to share resources, improve communications, and increase efficiency. Open Geospatial Consortium (OGCTM) (www.open-geospatial.org) The Open Geospatial Consortium, Inc. (OGC) is a nonprofit, international, voluntary consensus standards organization that is leading the development of standards for geospatial and location based services. Through member - driven consensus programs, OGC works with government, private industry, and academia to create open and extensible software application programming interfaces for geographic information systems and other mainstream technologies. I -3 Attachment A Consulting with the OGC specifications and standards is highly recommended for grantees interested in open, interoperable solutions; especially those involving publishing geospatial data and resources as a service. Many of the specifications, documents, and guidance provided here have been adopted as industry standard. Others are fairly new and not mature. It is encouraged to comply with these consensual guidance and standards wherever relevant to specific projects and objectives. U.S Army Corps of Engineers CADD /GIS technology Center Spatial Data Standards- (http: / /tsc.wes.army.mil/ products /TSSDS- TSFMS /tssds /html /) The Spatial Data Standard for Facilities, Infrastructure, and Environment (SDSFIE) have focused on the development of graphic and non - graphic standards for GIS implementations at Air Force, Army, Navy, and Marine Corps installations, U.S. Army Corps of Engineers Civil Works activities, and other Government organizations. The SDSFIE provides a standardized grouping of geographically referenced (i.e., geospatial) features (i.e., real -world features or objects depicted graphically on a map at their real -world location (i.e., coordinates). Each geospatial feature has an "attached" attribute table containing pertinent data about the geospatial feature. The National Map- (http: / /nationalmap.gov /) The U.S. Geological Survey (USGS) holds responsibility for maintaining nationally consistent foundation data layers that will support the DHS GEA. These data layers include: • High - resolution digital orthorectified imagery from aerial photographs or satellite imagery • High resolution surface elevation data to derive contours and digital terrain models • Vector feature data for hydrography (linear and open water bodies), transportation (roads, railway, and waterways), manmade structures, and boundaries • Land Use Land Cover that classifies land surface types • Geographic names of physical and cultural features (to support U.S. Board of Geographic Names) Through partnerships that include cooperative arrangements for exchange of data, standards development, database development, web mapping services and applications, training, and technology exchange, the USGS has established a network of National Geospatial Partnership Offices and State Liaison positions across the nation ( http:// nationalmap .usgs.gov /partnerships.html). I -4 Attachment A APPENDIX J LIST OF TERMS A 0 C ■] Attachment A LIST OF TERMS AAR After Action Reports ACH Automated Clearing House ADDIE Analysis, Design, Development, Implementation, and Evaluation AEL Authorized Equipment List ANSI American National Standards Institute APCO Association of Public- Safety Communications Officials BSIR Biannual Strategy Implementation Reports BZPP Buffer Zone Protection Plan CAP Corrective Action Plan CAPR Categorical Assistance Progress Reports CBP Customs and Border Protection CBRN Chemical, Biological, Radiological and Nuclear CBRNE Chemical, Biological, Radiological, Nuclear, and Explosive CCP Citizen Corps Program CCTV Closed- Circuit Television CDC Centers for Disease Control and Prevention CDP Center for Domestic Preparedness CEO Chief Executive Officer CERT Community Emergency Response Teams CFA Capability Focus Area CFR Code of Federal Regulations CFDA Catalog of Federal Domestic Assistance Cl Critical Infrastructure CIP Critical Infrastructure Protection CIRA Catastrophic Incident Response Annex CME Continuing Medical Education CNE Continuing Nursing Education COTS Commercial- off- the -Shelf CSID Centralized Scheduling and Information Desk D &B Dun and Bradstreet DHS U.S. Department of Homeland Security DOE U.S. Department of Energy DOJ U.S. Department of Justice DOS U.S. Department of State DOT U.S. Department of Transportation J -1 C F G I Attachment A DPETAP Domestic Preparedness Equipment Technical Assistance Program DUNS Data Universal Numbering System EA Environmental Assessment EEG Exercise Evaluation Guide EIS Environmental Impact Statement EMA Emergency Management Agency EMAP Emergency Management Accreditation Program EMI Emergency Management Institute EMPG Emergency Management Performance Grants EMS Emergency Medical Services EMT Emergency Medical Technician EOC Emergency Operations Center EOP Emergency Operations Plans EPA U.S. Environmental Protection Agency EPW Exercise Planning Workshop FAR Federal Acquisition Regulations FBI Federal Bureau of Investigation FDA Food and Drug Administration FE Functional Exercise FEMA Federal Emergency Management Agency FGDC Federal Geographic Data Committee FICA Federal Insurance Contributions Act FOIA Freedom of Information Act FSE Full -Scale Exercise FSR Financial Status Report FTE Full -Time Employees GAN Grant Adjustment Notice GEA Geospatial Enterprise Architecture GIS Geographic Information System GISWG Global Infrastructure and Standards Working Group GJXDM Global Justice XML Data Model GMS Grants Management System GOTS Government - off - the -Shelf GPS Global Positioning Systems HazMat Hazardous Materials HDER Homeland Defense Equipment Reuse HHS U.S. Department of Health and Human Services J -2 91 L M 7I lttacbment A HRSA Health Resources and Services Administration HSC Homeland Security Council HSEEP Homeland Security Exercise and Evaluation Program HSGP Homeland Security Grant Program HSPD Homeland Security Presidential Directive HSPTAP Homeland Security Preparedness Technical Assistance Program IAB InterAgency Board IAFIS Integrated Automated Fingerprint Identification System IAIP DHS Information Analysis and Infrastructure Protection Directorate ICS Incident Command System ICTAP Interoperable Communication Technical Assistance Program IED Improvised Explosive Device IEEE Institute of Electrical and Electronics Engineers, Inc. IP Improvement Plan ]SIP Initial Strategy Implementation Plan JRIES Joint Regional Information Exchange System JTTF Joint Terrorism Task Force LEP Limited English Proficient LETPP Law Enforcement Terrorism Prevention Program LLEA Lead Law Enforcement Agency LLIS Lessons Learned Information Sharing LNG Liquid Natural Gas LOCES Letter of Credit Electronic Certification System M &A Management and Administrative MIPT National Memorial Institute for the Prevention of Terrorism MOA Memorandum of Agreement MOU Memorandum of Understanding MMRS Metropolitan Medical Response System MRC Medical Reserve Corps MS &G Models, Simulations, or Games NCIC National Crime Information Center NCJA National Criminal Justice Association NDPC National Domestic Preparedness Consortium NEPA National Environmental Policy Act NGA Notice of Grant Award NIC NIMS Integration Center J -3 A G 0 Z9 V tachment A NFPA National Fire Protection Association NIMCAST NIMS Capability Assessment Support Tool NIMS National Incident Management System NIOSH National Institute for Occupational Safety and Health NIST National Institute of Standards and Technology NRP National Response Plan NSDI National Spatial Data Infrastructure NSSE National Special Security Event OC Office of the Comptroller ODP Office for Domestic Preparedness OJP Office of Justice Programs OGC Office of General Counsel OGCTm Open Geospatial Consortium OGO Office of Grant Operations OMB Office of Management and Budget OSHA Occupational Safety and Health Administration PAPRS Phone Activated Paperless Request System PHS Public Health Service POC Point of Contact PPE Personal Protective Equipment RAT Rapid Assistance Team RKB Responder Knowledge Base S &T Science and Technology SAA State Administrative Agency SAAT Standardized Awareness Authorized Trainer Spatial Data Standard for Facilities, Infrastructure, and SDSFIE Environment SEL Standardized Equipment List SHSAS State Homeland Security Assessments and Strategies SHSP State Homeland Security Program SHSS State Homeland Security Strategy Office of State and Local Government Coordination and SLGCP Preparedness SME Subject Matter Expert SoR Statement of Requirements SPOC Single Point of Contact SRM Service Reference Model J -4 Attachment A J -5 SWAT Special Weapons and Tactics T TA Technical Assistance TEW Terrorism Early Warning TOPOFF Top Officials Exercise TRM Technical Reference Model TSARM TSA Self Assessment Risk Modules TTX Tabletop Exercise U UASI Urban Areas Security Initiative UAWG Urban Area Working Group USAR Urban Search and Rescue USDA U.S. Department of Agriculture USGS U.S. Geological Survey UTL Universal Task List V VIPs Volunteers in Police Service W WMD Weapons of Mass Destruction X XML Extensible Markup Language XSTF XML Structure Task Force J -5 Wachmcnt A INDEX Allowable costs guidance, 25 Authorized Program Expenditures, 25, 28, 42, 63, 64, 71, 74, 76, 80, 87, 88, 89 Award date, 21, 23, 57 Awareness training, 53 Biannual Strategy Implementation Reports (BSIR), 57, 59, 60, 62, 69 Capability Focus Areas, MMRS, 91, 93 Catastrophic incident response planning, 46, 54, 94 Centers for Disease Control and Prevention (CDC), 13, 22, 23, 98 Centralized Scheduling and Information Desk, 42, 43, 44 CFDA Number, 10 Citizen Corps Councils, 20, 21, 24, 29, 42, 55, 63, 79, 80, 81 Citizen participation, 13, 23, 46, 55, 63, 75, 79, 80, 81 Close -out process, 60 Code Orange, 18, 25, 26, 27, 71, 75 Code Yellow, 18, 26, 27, 71 Construction and renovation, 38, 41 Critical infrastructure protection, 27, 63, 64, 71, 75, 77 Drawdown of funds, 22 DUNS number, 12 Emergency Management Accreditation Program, 14 Emergency Management Accreditation Program (EMAP), 14, 85, 86, 87, 88 EMPG Allowables, 87 Equipment costs guidance, 28, 64, 76, 82,89 Exercise costs guidance, 37, 65, 77, 83, 89 Existing UASI jurisdictions, 69 Extensible Markup Language, 40 Financial and compliance audit report, 59 Financial Status Report, 22, 58, 59, 60 Formula, 1, 86 Freedom of Information Act, 24 Geographic information systems (GIS), 41, 63, 64, 75, 77, 89 Health Resources and Services Administration (HRSA), 13, 22, 23 Hiring of sworn law enforcement officers, 41 Homeland security assessment and strategy integration, 87, 93 Homeland Security Exercise and Evaluation Program (HSEEP), 37, 38, 59, 89, 92 Homeland security strategy, 5, 12, 13, 14, 19, 22, 24, 32, 33, 34, 35, 37, 43, 51, 54, 57, 63, 67, 69, 70, 71, 79, 87 HSPD -8, 23, 37, 46, 48, 49, 50, 63, 79, 91,92 Improvised Explosive Device (]ED), 49, 50, 51, 52 Initial Strategy Implementation Plan (]SIP), 57, 59, 62, 69, 80 Lessons Learned Information Sharing, 43,44 Limited English Proficient (LEP) Persons, 24 Management and administrative costs, 13, 25, 62, 72, 80, 87, 10 Match requirement, 11, 85 Memorandum of Understanding, 21 Monitoring, 60 National Environmental Policy Act, 39 National Incident Management System (NIMS), 12, 14, 19, 32, 46, 47, 48, 49, 50, 63, 65, 75, 76, 77, 79, 82, 85, 87, 88, 89, 92, 95, 96 National Preparedness Goal, 48, 49 National Response Plan, 64, 87, 93 National Response Plan (NRP), 19, 46, 52, 53, 54, 63, 64, 87, 88, 93, 95 New UASI jurisdictions, 15, 70 Nonprofit organizations, 19, 58, 59, 68, 72 Non - supplanting certification, 11 OJP Financial Guide, 11, 24, 85 Operational costs, 25, 71, 75 Attachment A Organizational costs, 25 Pass - through requirements, 21 Period of performance, 20, 92 Planning, 63, 75, 80, 88 Private Sector, 24 Program narrative, 12, 13, 14 Program Requirements, 62, 68, 79, 86, 92 Public awareness, 46, 55, 81 Reporting requirements, 57, 58, 80 Required submissions, 57, 59, 60 Responder Knowledge Base, 28, 64, 76, 89 Senior Advisory Committee, 12, 22 SF -424 grant application, 11 Tactical interoperable communications, 50, 51, 52 Target Capabilities List, 33, 48, 49 Task Force on State and Local Homeland Security Funding, 18, 22 Technical assistance, 42, 43, 52 Training costs guidance, 28, 64, 76, 82, 89 Unallowable costs guidance, 41 Universal Task List, 33, 48, 49, 79 OES o EMM Attachment A Office of Homeland Security Governor's Office of Emergency Services C.,ALIFORNI VICE CORPS 0EE7CE oF� J; $`.GOVERNOR FY05 Homeland Security Grant Program California Supplement to Federal Program Guidelines and Application Kit January 26, 2005 Attachment A Table of Contents Foreword: Director's Message to Subgrant Recipients ............................................ ..............................4 ChapterOne .............................................................................................................. ..............................5 Overview............................................................................................................... ..............................5 Inthis Chapter ................................................................................................... ..............................5 Federal Program Guidance and Updates ........................................................... ..............................5 Purpose of the California Supplement to the Federal Program Guidelines ...... ..............................5 Purpose ofthe Homeland Security Grant Program ........................................... ..............................5 Eligible Subgrant Recipients and Allocations .................................................. ..............................6 SubgrantRelated Due Dates ............................................................................. ..............................6 Allocation Amounts and Methodologies .......................................................... ..............................7 StateContact ..................................................................................................... ..............................8 . . Information. ..................................................................................................................................... 8 ChapterTwo .............................................................................................................. ..............................9 State Policies and Requirements ........................................................................... ..............................9 Inthis Chapter ................................................................................................... ..............................9 Approval Authority Body - SHSP and LETPP ONLY ..................................... ..............................9 Allocations by Discipline - SHSP and LETPP ONLY .................................. ............................... t0 Allocations by Program Activity ............:........................................................ .............................10 GoverningBody Resolution ............................................................................ .............................10 GrantAssurances ............................................................................................. .............................10 CaliforniaPublic Records Act ......................................................................... .............................11 Exercises.......................................................................................................... .............................11 PostAward Modifications ............................................................................... .............................12 Subgrantee Performance Reports ..................................................................... .............................12 Monitoring Subgrantee Performance ............................................................... .............................12 Suspensionor Termination .............................................................................. .............................13 Closeout........................................................................................................... .............................13 ChapterThree ........................................................................................................... .............................14 ProgramChanges ................................................................................................. .............................14 Inthis Chapter .................................................................................................. .............................14 ProgramChanges ............................................................................................. .............................14 NationalInitiatives ........................................................................................... .............................15 EmployeeLabor - Redirected Staff ................................................................. .............................15 Operational Costs and Border Security ............................................................ .............................15 Management and Administrative Costs ........................................................... .............................15 Advances and Interest Earned on Advances .................................................... .............................16 PaymentRequest Process ................................................................................ .............................16 Non -ODP Developed Courses ......................................................................... .............................16 Authorized Equipment List and Equipment Purchase Assistance Program ... .............................17 Construction and Renovation. ....................................................................................................... 17 UASI................................................................................................................ .............................18 MMRS.............................................................................................................. .............................18 CCP.................................................................................................................. .............................18 CCP, continued ................................................................................................ .............................19 FY05 Homeland Security Grant Program Page 2 Attachment A Table of Contents ChapterFour ........................................... ............................... Application.......................................... ............................... Inthis Chapter ................................. ............................... Regional Approach ......................... ............................... State Required Application Components ....................... Application Submission .................. ............................... Application Approval ...................... ............................... Conditional Approvals .................... ............................... ChapterFive ............................................ ............................... Appendix A - Subgrantee Allocations ............................... Appendix B - Forms ............................ ............................... 20 20 20 20 ...................... 21 ......................21 ...................... 21 ......................22 ......................22 ...................... 31 r Y U5 Homeland Security Grant Program Page 3 Attachment A Foreword: Director's Message to Subgrant Recipients Following on the heels of a successful 2004 in which the California Office of Homeland Security distributed over $315 million in federal homeland security funds to our state's first responders, we are pleased to release the FY 05 Homeland Security Grant Program. As you review this Grant Guide you will note some changes from prior years. First, continuing its effort to streamline funding to the states, the federal Department of Homeland Security has now consolidated the administration of six programs within one application package. This Office has followed suit. With this Grant Guide you will be able to apply for six distinct programs: the State Homeland Security Program (SHSP), the Law Enforcement Terrorism Prevention Program ( LETPP), the Emergency Management Performance Grant (EMPG), the Urban Area Security Initiative (UASI) program and the Metropolitan Medical Response System (MMRS) program. By integrating these programs into one Grant Guide, we hope to better facilitate the organization and coordination of preparedness funding. Second, while in years past these grants were strictly on a reimbursement -only basis, this year the Department of Homeland Security is now allowing sub- grantees to request some of their HSGP 05 funds up to 120 days prior to expenditure. In addition, while ordinarily construction costs are strictly prohibited, under certain circumstances subgrantees may use up to $1 million of their FY 05 SHSP, LETPP or UASI funds to cover certain construction and renovation costs. Such costs are only allowed only after having been approved by ODP's Director and are strictly limited and allowable only when the costs are a necessary component of either a security system at critical infrastructure facilities or an emergency operations center. Before undergoing any activities in relation to these changes, be sure to review this Grant Guide and DHS' federal program guidance which can be accessed on the web at: http://www.oil).goy/odl)/docs/fyo5hsgi).t)df. I look forward to working with you on this and other grants. Through our combined efforts, local first responders will be better prepared to prevent and respond to any terrorism event. RICHARD ANDREWS Director, California Office of Homeland Security FY05 Homeland Security Grant Program Page 4 Attachment A Chapter One Overview In this Chapter This chapter contains the following topics: • Federal Program Guidance and Updates • Purpose of the California Supplement to the Federal Program Guidelines • Purpose of the Homeland Security Grant Program • Eligible Subgrant Recipients and Allocations • Subgrant Related Due Dates • Allocation Amounts and Methodologies Federal The U.S. Department of Homeland Security (DHS) published the FY2005 Program Homeland Security Grant Program, Program Guidelines and Application Kit, Guidance and on December 2, 2004. Subsequently, DHS issued Version 2.0 of the Updates Guidelines and Kit, dated December 22, 2004. The Guidelines and Kit, may be obtained at http://www.oip.ggy/ody/do&fy05hsgp.pdf. The information contained in the December 2, 2004, Guidelines and Kit was made invalid by the publication of the Version 2.0. The U.S. DHS periodically publishes Information Bulletins to release, update, amend or clarify grants and programs which they administer. DHS's Information Bulletins can be found at httpJ/www.ojv.usdoi-goy/ody/docs/bullefins.htm. If you have any questions about the impact of these Bulletins on your active grant, contact the appropriate state agency listed at the end of Chapter One. Purpose of the The California Supplement to the Federal Program Guidelines is intended to California complement, rather than replace, the Guidelines published by the United Supplement to States Department of Homeland Security's (DHS), Office of State and Local the Federal Program Government Coordination and Preparedness (SLGCP), Office for Domestic Guidelines Preparedness (ODP). The Supplement will emphasize differences between the FY 04 and FY 05 Homeland Security rant Programs, grams, and will include additional California policies and requirements applicable to HSGP 05. Purpose of the The U.S. Department of Homeland Security, through the Office for Domestic Homeland Preparedness, is providing funding to California to enhance the ability of the Security Grant Program state, urban areas, local jurisdictions, and certain non -profit organizations, to p revent deter, respond to and recover from threats and incidents of terrorism. Continued on next page FY05 Homeland Security Grant Program Page 5 Attachment A Overview, Continued Eligible Eligible subgrant recipients, referred to as subgrantees, differ for each Subgrant program. Appendix A contains the list of eligible subgrantees for each Recipients and program, and the allocation of funds to each subgrantee. All subgrantees are Allocations encouraged to coordinate with Indian Tribal Governments to ensure that Tribal needs are considered in the subgrantees' applications. NOTE: Subgrantees may contract with any other public or private organization to perform eligible activities on approved projects. Subgrant Following is a list of subgrant related due dates for HSGP 05: Related Due Dates October 1, 2004 Beginning of the Performance Period and the first date of eligible subgrant activities and costs. March 4, 2005 Subgrant Initial Strategy Implementation Plan (ISIP) must be complete using the United States Department of Homeland Security's on -line Grant Management System. July 15, 2005 Subgrant Biannual Strategy Implementation Reports January 15, 2006 (BSIRs) must be complete using the US DHS on -line July 15, 2006 Grant Management System. If this date falls on a January 15, 2007 Saturday, Sunday, state or federal holiday, the due date is close of business the first work day after the weekend or holiday. December 31, 2006 End of subgrantee Performance Period and the last day of eligible subgrant activities and costs. All subgrant work must be completed, all purchased items must be received, all vendors and employees must be paid. Continued on next page FY05 Homeland Security Grant Program Page 6 Attachment A Overview, Continued Allocation Allocation amounts can be found in Appendix A, and the allocation Amounts and methodology is as follows: Metbodologies Program Subgrantee Allocation Percentage of Federal Funding Allocation Retained at State Level SHSP Operational 80% of the federal funding was 20% Areas allocated to subgrantees using a $100,000 base, with the remainder distributed on a population basis. LETPP Operational 67% of the federal funding was 20% Areas and allocated to Operational Areas Regional Threat using a $50,000 base, with the Assessment remainder distributed on a Centers population basis. (RTTAC) 13% of the federal funding was equally distributed to four local - nm RTTACs established in FY04 with LETPP handing. EMPG Operational 45% of the federal funding was 55% Areas allocated to subgrantees using a $40,000 base, with the remainder distributed on a population basis. UASI Pre - Selected 91.341/o of federal funding 8.66% Cities allocation to subgrantees. MMRS Pre Selected 97% of federal funding allocation 3% Cities to subgrantees. CCP NONE NONE 100% Population figures were are derived from the State of California, Department of Finance, E -1 City/County Population Estimates, with Annual Percent Change, January 1, 2002 and 2003, Sacramento, California, May 2003. This table can be found at the following website address: www.dof.ca.gov/htnVDernomy/E- Itext.htm Continued on next page FY05 Homeland Security Grant Program Page 7 Attachment A Overview, Continued State Contact All subgrant related questions, comments and correspondence should be Information directed to the state contacts listed below: • SHSP, LETPP, UAS7, MMRS California Office of Homeland Security c% Govemor's Office of Emergency Services Administration Division Grant Management Section Post Office Box 419023 Rancho Cordova, CA 95741 -9023 (916) 845 -8110 help desk (916) 845 -8392 fax Grant.Management @oes.ca.gov For SHSP, LETPP, UASI and NEARS Training and Exercise related questions, contact Gary Miller with the California Military Department at (916) 227 -3596 or Gary.Miller@cangb.anny.mil. • EMPG Govemor's Office of Emergency Services Administration Division Grant Management Section Post Office Box 419023 Rancho Cordova, CA 95741 -9023 (916) 845 -8110 help desk (916) 845 -8392 fax Grant.Management @ oes.ca.gov FY05 Homeland Security Grant Program Page 8 Attachment A Chapter Two State Policies and Requirements In this Chapter This chapter contains the following topics: • Approval Authority Body - SHSP and LETPP ONLY • Allocations by Discipline - SHSP and LETPP ONLY • Allocations by Program Activity • Governing Body Resolution • Grant Assurances • California Public Records Act • Exercises • Post Award Modifications • Monitoring Subgrant Performance • Suspension or Termination • Closeout Approval Operational Areas must appoint an Anti- Terrorism Approval Body (Approval Authority Body Authority) to have final approval of the OA's application for SHSP and - SHSP and LETPP funds The Approval Authority shall consist of the following LETPP ONLY representatives, and additional voting members may be added by a simple majority vote of the following standing members: • County Public Health Officer or designee responsible for Emergency Medical Services • County Fire Chief or Chief of Fire Authority • Municipal Fire Chief (selected by the Operational Area Fire Chiefs) • County Sheriff • Chief of Police (selected by the Operational Area Police Chiefs) Each member of the Approval Authority must provide written agreement with the OA's application for SHSP and LETPP funds. NOTE: A list of the Approval Body members, and associated contact information, must be submitted with the HSGP 05 application. Continued on next page FY05 Homeland Security Grant Program Page 9 Attachment A State Policies and Requirements, Continued Allocations by Operational Areas must allocate SHSP and LETPP funds as follows Discipline - SHSP and • Fire services - 20% LETPP ONLY • Police services - 20% • Emergency medical services - 20% • All other disciplines (discretionary) - 40% NOTE: The Approval Authority may change the allocation percentages with a 4 /5th vote. Allocations by Program Activity There are no state restrictions or preferences on how subgrantees allocate finds across eligible program activities. Governing The Governing Body Resolution appoints agents authorized to execute any Body actions necessary for each application and subgrant. Subgrantees are not Resolution required to submit a new Governing Body Resolution for HSGP 05 if previously submitted Resolutions can be applied to HSGP 05. NOTE: Previous Resolutions that referred to specific fiscal years or different grant names require the submission of a new Resolution for HSGP 05. A sample Resolution can be found in Appendix B. Grant The Grant Assurances form lists the requirements to which the subgrantees Assurances will be held accountable. Subgrantees are not required to submit a new Grant Assurances form for HSGP 05 if previously submitted Assurances can be applied to HSGP 05. NOTE: Previous Assurances that referred to specific fiscal years or different grant names, require the submission of a new Assurances form for HSGP 05. A sample Assurances form can be found in Appendix B. Continued on next page FY05 Homeland Security Grant Program Page 1 U Attachment A State Policies and Requirements, Continued California The details of any application, modification, report, and payment request will Public Records be subject to the provisions of the California Public Records Act Act (Governmental Code Section 6250 et seq.). This means that all, or part, of the information provided to the state may be publicly disclosed. While the state will make every effort to protect sensitive information, it is imperative that information provided to the state does not contain information that constituent jurisdictions or agencies believe are confidential. The applicant's and subgrantee's failure to protect such information from disclosure may jeopardize the safety and security of the people of the State of California. For example, do not specifically identify potential targets, locations, and their vulnerabilities if this information is not already public knowledge. while bridges and shopping malls are well known targets, key distribution points of petroleum products and data storage facilities are not. Applicants and subgrantees should prepare and submit information to the state with the expectation that it may be made publicly available. If there are any questions about the inclusion of sensitive information in any information provided to the state, contact the California Office of Homeland Security. Exercises Subgrantees must conduct threat- and performance -based exercises in accordance with ODP's Homeland Security Exercise and Evaluation Program (HSEEP) manuals. Once an exercise paid for with grant fiords has been scheduled, subgrantees must notify the California Military Department (CMD) of the exercise date, time, location, and point of contact information. On behalf of California Office of Homeland Security (OHS), the CMD will maintain a web -based master schedule of all exercises occurring throughout the state, to increase communication and coordination of all exercises. Exercise After Action Reports (AAR) and Improvement Plans (IP) must be provided to ODP within 60 days following the completion of each exercise. Delivery to ODP is accomplished by posting the AAR and IP in the appropriate portion of the ODP secure portal. The California Military Department (CMD) is the subgrantee's point of contact for exercise related issues and questions. Subgrantees may contact the CMD at (916) 826 -4488, or by e-mail to wmdexercises(a,ca.ngb.armv.mil. Continued on next page FY05 Homeland Security Grant Program Page 11 Attachment A State Policies and Requirements, continued Post Award Post award budget, scope and time modifications must be requested in writing Modifications by the subgrantee's Authorized Agent, and submitted to the contact agency listed at the end of Chapter One. The subgrantee may implement the modifications, and incur associated expenses, after receiving state written approval of the modification. NOTE: Modifications can be requested as part of the performance report process, or at any other time during the grant performance period. Failure to submit modification requests, and receive written approval prior to expenditure, could result in a reduction or disallowance of that part of the grant. Subgrantee Subgrantees must prepare and submit performance reports to the state for the Performance duration of the grant performance period, or until all grant activities are Reports completed and the grant is formally closed Subgrantees must complete a Biannual Strategy Implementation Report (BSIR) using the DHS on-line Grant Management System, and may also be required to submit additional information and data requested by the state. Failure to submit performance reports could result in grant reduction, termination or suspension. Monitoring The state may perform periodic reviews of subgrantee performance of eligible Subgrantee activities and approved projects. These reviews may include, but are not Performance limited to: Comparing actual subgrantee activities to those approved in the subgrant application and subsequent modifications, if any. Ensuring that advances have been disbursed in accordance with applicable guidelines. Confirming compliance with: — Grant Assurances. — Information provided on performance reports and payment requests. — Needs and threat assessments and strategies. Continued on next page FY05 Homeland Security Grant Program Page 12 Attachment A State Policies and Requirements, Continued Suspension or The state may suspend or terminate subgrant funding, in whole or in part, or Termination other measures may be imposed for any of the following reasons: • Failing to comply with the requirements or statutory objectives of federal or state law. • Failing to make satisfactory progress toward the goals or objectives set forth in the subgrant application. • Failing to follow grant agreement requirements or special conditions. • Proposing or implementing substantial plan changes to the extent that, if originally submitted, the application would not have been selected for fiurding- • Failing to submit required reports. • Filing a false certification in the application or other report or document. Before taking action, the state will provide the subgrantee reasonable notice of intent to impose measures and will make efforts to resolve the problem informally. Closeout The state will close a subgrantee award after: • Receiving a subgrantee Performance Report indicating that all approved work has been completed, and all funds have been disbursed; • Completing a review to confirm the accuracy of reported information; and, • Reconciling actual costs to awards, modifications and payments. If the closeout review and reconciliation indicates that the subgrantee: is owed additional funds, the state will send the final payment automatically to the subgrantee. did not use all funds received, the state will issue an Invoice to recover unused funds. In the Grant Closeout letter, the state will notify the subgrantee of the start of the record retention period for all programmatic and financial grant related records. NOTE: Failure to maintain all grant records for the required retention period could result in a reduction of eligible grant activities, and an invoice to return costs associated with the unsupported activities. FY05 Homeland Security Grant Program Page 1 Attichrnent A Chapter Three Program Changes In this Chapter This chapter contains the following topics: • Program Changes • National Initiatives • Employee Labor • Operational Costs and Border Security • Management and Administrative Costs • Advances and Interest Earned on Advances • Payment Request Process • Non -ODP Developed Courses • Authorized Equipment List and Equipment Purchase Assistance Program • Construction and Renovation • UASI • MMRS • CCP Program The FY05 Homeland Security Grant Program contains many changes from Changes the FY04 program. Subgrantees should carefully read the following items to understand all HSGP 05 requirements, guidelines and changes: • U.S. DHS Program Guidelines and Application Kit (v 2.0) • Associated DHS Information Bulletins • California Supplement to federal Program Guidelines and Application Kit The remainder of this chapter is devoted to selected items that have changed from HSGP 04. Continued on next page FY05 Homeland Security Grant Program Page 14 Attachment A Program Changes, Continued National National Initiatives include: Initiatives • Implementing the National Incident Management System (NIMS) • Implementing HSPD (Homeland Security Presidential Directive) 8 • Implementing the National Response Plan (NRP), including the Catastrophic Incident Response Annex (CIRA) to the NRP • Achieving tactical interoperable communications • Institutionalizing awareness training • Public awareness and citizen participation Section IV of the U.S. DHS Program Guidelines and Application Kit (v 2. 0), beginning on page 47, provides details on these National Initiatives. Employee On Page 41 of DHS' Program Guidelines and Application Kit, it is Labor - stated that it is allowable to redirect "public safety officers" from Redirected their normal duties to HSGP 05 allowable activities. This appeared to stair imply that non - "public safety officers ", however, could not be redirected from their normal duties to HSGP 05 allowable activities. That is not the case. Since the release of DHS' Program Guidelines and Application Kit, ODP has confirmed that both "public safety officers" and "non-public safety officers" can be redirected from their normal duties to allowable HSGP 05 activities. In doing so, however, DHS does caution subgrantees to follow all non - supplanting requirements. Operational The federal DHS now allows up to 25% of the UASI and LETPP funds to be Costs and used for certain operational expenses. See pages 26 and 72 of the U.S. DHS Border Security Program Guidelines and Application Kit (v 2.0), for a full description of allowable Operational costs. Additionally, UASI and LETPP funding may be used for certain operational costs in support of federal agencies for increased border security. See page 28 of the U.S. DHS Program Guidelines and Application Kit (v 2.0), for a full description of allowable Border Security costs. Management The federal DHS has reduced the subgrantee Management and Administrative and (M&A) allowance to a maximum of 2.5% of their subgrant on all HSGP 05 Administrative programs: Costs Continued on next page r x u:) mometana �iecunty Grant Program Page 15 Attachment .A Program Changes, Continued Advances and The U.S. Department of Homeland Security allows subgrantees to request Interest Earned HSGP 05 funds up to 120 days prior to expenditure/disbursement, or on a on Advances reimbursement basis. The federal guide requires that advances be deposited in interest- bearing accounts, and describes how interest earned should be returned to the federal government. In addition to returning interest in accordance with the prescribed federal guidance, subgrantees must also inform the Office of Emergency Services, Accounting Section, of any interest returned on program fiords. Payment To request advance or reimbursement payment of HSGP 05 fiords, complete a Request payment request form and return it to the appropriate agency listed at the end Process of Chapter One. A payment request form will be sent to subgrantees with the written notice of application approval. NOTE: Payments can only be made if the subgrantee has an approved application, valid Governing Body Resolution and valid Grant Assurance form. Non -ODP When seeking DHS approval of non -ODP developed courses, the most Developed notable changes: Courses • Course materials must be submitted with the approval request; and, • Conditional approvals are no longer offered. The California Military Department will release additional training related information at a later date. Continued on next page FY05 Homeland Security Grant Program Page 16 Attachment A Program Changes, Continued Authorize d The Authorized Equipment List (AEL) may now be found on the web at Equipment List http: / /www.rkb.mipt.ora and Equipment Purchase Assistance The federal Department of Homeland Security's Equipment Purchase Program Assistance Pro (EPAP)* !� � ) allows grantees access to the Defense Logistics Agency's (DLA) "prime vendors ". Califamia has established an on -line purchase process with Fisher Safety, a DLA prime vendor, that will allow subgrantees access to the EPAP. Benefits of the program include shorter procurement lead time, online ordering and a diverse inventory of products. However, Fisher Safety may not carry all items on the AEL and standard subgrantee procurement processes should be followed to obtain those items. Subgrantee participation in EPAP is voluntary and is only available for HSGP 05 equipment purchases. Expansion of this program to prior year Homeland Security and Urban Areas grants is under consideration. Subgrantees must submit an Equipment Worksheet with their application package. The Worksheet is available at (OHS or OES website ?) and indicates, by project and funding source, the value of equipment purchases to be made through Fisher Safety, or through the subgtantee's standard Procurement processes. Subgrantee funds committed to Fisher Safety will be paid by the state, directly to DLA, upon Fisher Safety s notification that subgrantee ordered equipment has been shipped. Consequently, the funds committed to Fisher Safety will not be available for subgrantees to request as either an advance or reimbursement payment. * The Equipment Purchase Assistance Program is described in the U.S. DHS Program Guidelines and Application Kit (v 2.0) starting on page 45. Construction Use of HSGP 05 funds for construction and renovation is generally and Renovation prohibited. Exceptions are detailed beginning on page 39 of the U.S. DHS Program Guidelines and Application Kit (v 2.0). NOTE: Written approval must be provided by DHS prior to the use of any HSGP 05 funds for construction or renovation. This includes the allowable exceptions noted in the federal Guidelines. Continued on next page FY05 Homeland Security Grant Program Page 17 Attachment A Program Changes, Continued UASI UASI changes include the: DHS elimination of Fresno as an Urban Area core city; DHS release of transit agency funding at a later date; and, Eligibility of certain nonprofits to compete for set -aside fiords. MMRS The most notable change for MMRS is that, in past years, this was a direct grant from the federal government to the local jurisdiction. Starting with FY05, MMRS is now granted to the state and the state, in turn, subgrants to cities pre- selected by DHS. CCP In FY 2005, the emphasis on Citizen Corps Program elements —such as developing and utilizing Citizen Corps Councils, training citizens through CERT, and increasing citizen awareness —has been increased significantly at the federal level across all six HSGP initiatives. To that end, the federal Department of Homeland Security has repeatedly emphasized that the involvement of citizens should be incorporated into all facets of homeland security. This marks a significant change from prior years when all citizen-based activities were expected to be funded out of a single set -aside grant – the Citizen Corp Program. This year, DHS is emphasizing that citizen involvement should be embedded within all grant programs and away from just the one source of funds. Therefore, while California did receive fiords in FY 05 under CCP, this year's award was a substantial reduction from prior years. The award was reduced 60% from FY 04, from $2.5 million to just over $1 million. At the same time, unlike in year's past, DHS and ODP have removed the 80% minimum pass - through requirement that it normally places on awards to the state Given this substantial reduction in CCP funding, and after consulting with a number of Operational Area's, the California Service Corp which oversees the daily management of the Citizen Corp Program has decided against awarding local OA's a formula share of CCP funds to each of the state's 58 OA's. To do otherwise and continue to fund each OA on a formula basis would result in awards so small that many OA's would have difficulty covering the activities with the available funds. Continued on next page FY05 Homeland Security Grant Program Page 18 Attachment A Program Changes, Continued CCP, continued Instead, CSC will retain the $1.07 million for an array of statewide Citizen Corps initiatives that will benefit all OA's to including: coordinating technical workshops locally on CCP implementation; offering special grants for innovative or demonstration project development; greatly increasing the focus on coordinated outreach, web -based assistance and communication support; and providing for the full development of the State Citizen Corps Council where all of California's issues pertaining to the development and use of volunteer assets in response and recovery can be addressed. These fiords will also be used to offer training and technical assistance for CERT Program Manager Academy training and the ongoing coordination of the CERT Statewide Workgroup; provide Volunteer Coordination Plan Development and other courses; develop state, regional and local VOADs and VOAD capacity; and to ensure increased state coordination in time of major disaster by developing and providing state voluntary agency liaisons specialists to the state, regional and local efforts. As for the continuation of local Citizen Corp initiatives, experience has shown that the involvement of citizens into preparedness and response activities cannot be separated from the full homeland security planning process. This is repeatedly stressed in a number of the upcoming federal initiatives including the National Response Plan, the adoption of NIMS, and the rollout of the National Preparedness Initiative. In order to embrace this increased involvement, and in accordance with DHS' full integration of citizen, -based programs into the various federal programs and initiatives, OA's are encouraged to continue their citizen -based programs and use available FY 05 funds from the other five HSGP programs. While each OA must continue to assess its own needs and prioritize the use of available finding to address those needs, each OA should at least fund its existing citizen -based programs, including CERT, in a manner appropriate to achieve the aforementioned national initiatives. As a point of reference, OA's may wish to review the level of CCP funding received in FY 04. Given the federal requirements for citizen -based involvement — including addressing the new National Initiative on Public Awareness and Citizen Participation — maintaining appropriate spending levels is critical for both continuity of past programs and future project initiation. This approach is also expected to reduce grant administration responsibilities and staff workload as well as assist you in further integrating citizen-based activities across the entire HSGP. Homeland Security Grant Program Page 19 Attachment A Chapter Four Application In this Chapter This chapter contains the following topics: • Homeland Security Grant Program Application • Regional Approach • State Required Application Components • Application Submission • Application Approvals • Conditional Approvals Homeland The Fiscal Year 2005 Homeland Security Grant Program (HSGP 05) Security Grant integrates the following six programs into a single application: Program Application I . State Homeland Security Program (SHSP 05) 2. Urban Areas Security Initiative (iJASI 05)* 3. Law Enforcement Terrorism Prevention Program (LETPP 05) 4. Citizen Corps Program (CCP) 5. Emergency Management Performance Grants (EMPG 05) 6. Metropolitan Medical Response System (M RS 05) Eligible subgramees will be required to complete their application, referred to as the ISIP (Initial Strategy Implementation Plan), using DHS' online tool. The state is working with DHS to schedule subgrantee ISIP training classes in January 2005, and more training information will be released under separate cover. *OHS will work with the four Urban Areas with nonprofit allocations to establish nonprofit application and evaluation criteria. More information about the nonprofit application and evaluation process will be released by OHS at a later date. Nonprofits should not submit an HSGP O5 apn Regional Subgrantees must take a regional approach when determining the best use of Approach HSGP 05 funds. Subgrantees must consider the needs of local units of government and applicable volunteer organizations in the projects and activities included in their HSGP 05 application. Continued on nextpage FY05 Homeland Security Grant Program Page 20 Attachment A Application, continued State Required In addition to the ISIP, the state requires subgrantees to submit the following Application items to complete the application package: Components • Application Cover Sheet with appropriate signatures: - Subgrantee Authorized Agent for all applications - Approval Authority Body for SHSP and LETPP applications - Core city AND core county for UASI applications Approval Authority Body member information: - Name - Title - Discipline Represented - Mailing Address - Office Phone Number - Cell Phone Number - Fax Number - E -Mail Address • Equipment Worksbeet NOTE: Subgrant awards will not be made until all required application components have been approved by the state. Application Submit the ISIP, Application Cover Sheet, and, if applicable, Approval Submission Authority Body membership information, to the state Office of Homeland Security at the address listed at the end of Chapter One. Application The subgrantee will receive written notice of the state's approval of the Approval subgtant application. Conditional The subgrantee will receive written notice if a proposed project is Approvals conditionally approved and subject to further state review. Work can begin on the conditionally approved project only after the subgrantee receives written notice from the state indicating that the condition(s) have been removed. r Y U5 Homeland Security Grant Program Page 21 Attachment A Chapter Five Appendix A - Subgrantee Allocations Homeland Security Grant Program Page 22 Attachment A FY05 Homeland Security Grant Program Page SHSP 1/1/04 Base Per Capita SHSP Operational Area Population Amount Amount Allocation Alameda 1,498,000 $100,000 $2,565,100 $2,665,100 Alpine 1,280 $100,000 $2,192 $102,192 Amador 36,850 $100,000 $63,100 $163,100 Butte 212,700 $100,000 $364,217 $464,217 Calaveras 43,350 $100,000 $74,230 $174,230 Colusa 20,100 $100,000 $34,418 $134,418 Contra Costa 1,003,900 $100,000 $1,719,028 $1,819,028 Del Norte 28,250 $100,000 $48,374 $148,374 El Dorado 168,100 $100,000 $287,846 $387,846 Fresno 862,600 $100,000 $1,477,073 $1,577,073 Glenn 27,750 $100,000 $47,518 $147,518 Humboldt 130,000 $100,000 $222,605 $322,605 Imperial 156,600 $100,000 $268,154 $368,154 Inyo 18,500 $100,000 $31,678 $131,678 Kem 724,900 $100,000 $1,241,282 $1,341,282 Kings 141,400 $100,000 $242,126 $342,126 Lake 63,200 $100,000 $108,221 $208,221 Lassen 34,850 $100,000 $59,675 $159,675 Los Angeles 10,103,000 $100,000 $17,299,869 $17,399,869 Madera 135,300 $100,000 $231,681 $331,681 Marin 250,200 $100,000 $428,430 $528,430 Mariposa 17,650 $100,000 $30,223 $130,223 Mendocino 89,200 $100,000 $152,742 $252,742 Merced 232,100 $100,000 $397,436 $497,436 Modoc 9,650 $100,000 $16,524 $116,524 Mono 13,500 $100,000 $23,117 $123,117 Monterey 421,400 $100,000 $721,584 $821,584 Napa 131,600 $100,000 $225,345 $325,345 Nevada 96,100 $100,000 $164,557 $264,557 Orange 3,017,300 $100,000 $5,166,673 $5,266,673 Placer 292,100 $100,000 $500,177 $600,177 Plumas 21,100 $100,000 $36,131 $136,131 Riverside .1,776,700 $100,000 $3,042,332 $3,142,332 FY05 Homeland Security Grant Program Page Attachment A SHSP OA TOTAL 36,143,950 $5,800,000 $61,891,082 $67,691,082 State Portion (20% of program total) $16,922,763 GRAND TOTALS - SHSP $84,613,845 FY05 Homeland Security Grant Program Page 24 1/1/04 Base Per Capita SHSP Operational Area Population Amount Amount Allocation Sacramento 1,335,400 $100,000 $2,286,672 $2,386,672 San Benito 57,100 $100,000 $97,775 $197,775 San Bernardino 1,886,500 $100,000 $3,230,348 $3,330,348 San Diego 3,017,200 $100,000 $5,166,502 $5,266,502 San Francisco 792,700 $100,000 $1,357,380 $1,457,380 San Joaquin 630,600 $100,000 $1,079,808 $1,179,808 San Luis Obispo 258,200 $100,000 $442,129 $542,129 San Mateo 712,400 $100,000 $1,219,878 $1,319,878 Santa Barbara 414,800 $100,000 $710,283 $810,283 Santa Clara 1,731,400 $100,000 $2,964,762 $3,064,762 Santa Cruz 260,200 $100,000 $445,553 $545,553 Shasta 175,700 $100,000 $300,860 $400,860 Sierra 3,520 $100,000 $6,027 $106,027 Siskiyou 44,850 $100,000 $76,799 $176,799 Solano 416,500 $100,000 $713,194 $813,194 Sonoma 472,700 $100,000 $809,428 $909,428 Stanislaus 491,900 $100,000 $842,305 $942,305 Sutter 85,500 $100,000 $146,406 $246,406 Tehama 58,700 $100,000 $100,515 $200,515 Trinity 13,450 $100,000 $23,031 $123,031 Tulare 396,800 $100,000 $679,460 $779,460 Tuolumne 56,900 $100,000 $97,433 $197,433 Ventura 802,400 $100,000 $1,373,989 $1,473,989 Yolo 184,500 $100,000 $315,929 $415,929 Yuba 64,800 $100,000 $110,960 $210,960 OA TOTAL 36,143,950 $5,800,000 $61,891,082 $67,691,082 State Portion (20% of program total) $16,922,763 GRAND TOTALS - SHSP $84,613,845 FY05 Homeland Security Grant Program Page 24 Attachment A FY05 Homeland Security Grant Program Page 25 LETPP 1/1/04 Base Per Capita LETPP Operational Area Population Amount Amount Allocation Alameda 1,498,000 $50,000 $734,202 $784,202 Alpine 1,280 $50,000 $627 $50,627 Amador 36,850 $50,000 $18,061 $68,061 Butte 212,700 $50,000 $104,249 $154,249 Calaveras 43,350 $50,000 $21,247 $71,247 Colusa 20,100 $50,000 $9,851 $59,851 Contra Costa 1,003,900 $50,000 $492,033 $542,033 Del Norte 28,250 $50,000 $13,846 $63,846 El Dorado 168,100 $50,000 $82,389 $132,389 Fresno 862,600 $50,000 $422,779 $472,779 Glenn 27,750 $50,000 $13,601 $63,601 Humboldt 130,000 $50,000 $63,716 $113,716 Imperial 156,600 $50,000 $76,753 $126,753 Inyo 18,500 $50,000 $9,067 $59,067 Kenn 724,900 $50,000 $355,289 $405,289 Kings 141,400 $50,000 $69,303 $119,303 Lake 63,200 $50,000 $30,976 $80,976 Lassen 34,850 $50,000 $17,081 $67,081 Los Angeles 10,103,000 $50,000 $4,951,698 $5,001,698 Madera 135,300 $50,000 $66,313 $116,313 Marin 250,200 $50,000 $122,628 $172,628 Mariposa 17,650 $50,000 $8,651 $58,651 Mendocino 89,200 $50,000 $43,719 $93,719 Merced 232,100 $50,000 $113,757 $163,757 Modoc 9,650 $50,000 $4,730 $54,730 Mono 13,500 $50,000 $6,617 $56,617 Monterey 421,400 $50,000 $206,537 $256,537 Napa 131,600 $50,000 $64,500 $114,500 Nevada 96,100 $50,000 $47,101 $97,101 Orange 3,017,300 $50,000 $1,478,844 $1,528,844 Placer 292,100 $50,000 $143,164 $193,164 Plumas 21,100 $50,000 $10,342 $60,342 Riverside 1,776,700 $50,000 $870,799 $920,799 FY05 Homeland Security Grant Program Page 25 Attachment A OA TOTAL 36,143,950 $2,900,000 $17,714,928 $20,614,928 FY05 Homeland Security Grant Program Page 26 LETPP 1/1/04 Base Per Capita LETPP Operational Area Population Amount Amount Allocation Sacramento 1,335,400 $50,000 $654,508 $704,508 San Benito 57,100 $50,000 $27,986 $77,986 San Bernardino 1,886,500 $50,000 $924,614 $974,614 San Diego 3,017,200 $50,000 $1,478,795 $1,528,795 San Francisco 792,700 $50,000 $388,519 $438,519 San Joaquin 630,600 $50,000 $309,071 $359,071 San Luis Obispo 258,200 $50,000 $126,549 $176,549 San Mateo 712,400 $50,000 $349,163 $399,163 Santa Barbara 414,800 $50,000 $203,302 $253,302 Santa Clara 1,731,400 $50,000 $848,596 $898,596 Santa Cruz 260,200 $50,000 $127,530 $177,530 Shasta 175,700 $50,000 $86,114 $136,114 Sierra 3,520 $50,000 $1,725 $51,725 Siskiyou 44,850 $50,000 $21,982 $71,982 Solana 416,500 $50,000 $204,136 $254,136 Sonoma 472,700 $50,000 $231,680 $281,680 Stanislaus 491,900 $50,000 $241,091 $291,091 Sutter 85,500 $50,000 $41,905 $91,905 Tehama 58,700 $50,000 $28,770 $78,770 Trinity 13,450 $50,000 $6,592 $56,592 Tulare 396,800 $50,000 $194,480 $244,480 Tuolumne 56,900 $50,000 $27,888 $77,888 Ventura 802,400 $50,000 $393,274 $443,274 Yolo 184,500 $50,000 $90,427 $140,427 Yuba 64,800 $50,000 $31,760 $81,760 OA TOTAL 36,143,950 $2,900,000 $17,714,928 $20,614,928 FY05 Homeland Security Grant Program Page 26 Attachment A LETPP 1/1/04 Base Per Capita LETPP Operational Area Population Amount Amount Allocation Regional Terrorism Threat Information Centers San Francisco Bay Area $1,000,000 Sacramento /Central Valley Area $1,000,000 Greater Los Angeles Area $1,000,000 San Diego Area $1,000,000 RTTAC Total 54,000,000 $4,000,000 State Portion (20% of program total) $6,153,732 GRAND TOTALS - LETPP $30,768,660 FY05 Homeland Security Grant Program Page 27 Attachment A MMRS Federal UASI - UASI - Core Cities Nonprofits Federal Federal Federal Allocation to State Federal by State Allocation Allocation to be Retained by Allocation to Allocation to City State State Core City State Anaheim $10,825,119 $937,647 $9,887,472 $114,490 Santa Ana $9,000,343 $779,589 $8,220,754 San Francisco Oakland $6,202,982 $537,288 $5,665,694 $227,592 San Francisco $20,433,614 $1,769,914 $18,663,700 $935,551 San Jose $6,590,133 $570,822 $6,019,311 $220,764 Los Angeles $61,250,000 $5,305,338 $55,944,662 $3,750,000 Long Beach $7,985,692 $691,703 $7,293,989 $227,592 Sacramento $6,085,663 $527,126 $5,558,537 $6,828 San Diego $14,784,191 $1,280,573 $13,503,618 $320,885 Totals $143,157,737 $12,400,000 $130,757,737 $5,120,926 MMRS Totals $4,096,656 $122,900 $3,973,756 FY05 Homeland Security Grant Program Page 28 Federal Allocation to be Federal Retained State Allocation to by State Allocation to City State (3 %) Cities Anaheim $227,592 $6,828 $220,764 Santa Ana $227,592 $6,828 $220,764 Oakland $227,592 $6,828 $220,764 San Francisco $227,592 $6,828 $220,764 San Jose $227,592 $6,828 $220,764 Los Angeles $227,592 $6,828 $220,764 Long Beach $227,592 $6,828 $220,764 Sacramento $227,592 $6,828 $220,764 San Diego $227,592 $6,828 $220,764 Fresno $227,592 $6,828 $220,764 Riverside $227,592 $6,828 $220,764 Glendale $227,592 $6,828 $220,764 Huntington Beach $227,592 $6,828 $220,764 Stockton $227,592 $6,828 $220,764 Bakersfield $227,592 $6,828 $220,764 Fremont $227,592 $6,828 $220,764 Modesto $227,592 $6,828 $220,764 San Bernardino $227,592 $6,828 $220,764 Totals $4,096,656 $122,900 $3,973,756 FY05 Homeland Security Grant Program Page 28 Attachment A FY05 Homeland Security Grant Program Page 29 EMPG 1/1/04 Base Per Capita P119PG Operational Area Population Amount Amount Allocation Alameda 1,498,000 $40,000 $161,038 $201,038 Alpine 1,280 $40,000 $138 $40,138 Amador 36,850 $40,000 $3,961 $43,961 Butte 212,700 $40,000 $22,866 $62,866 Calaveras 43,350 $40,000 $4,660 $44,660 Colusa 20,100 $40,000 $2,161 $42,161 Contra Costa 1,003,900 $40,000 $107,921 $147,921 Del Norte 28,250 $40,000 $3,037 $43,037 El Dorado 168,100 $40,000 $18,071 $58,071 Fresno 862,600 $40,000 $92,731 $132,731 Glenn 27,750 $40,000 $2,983 $42,983 Humboldt 130,000 $40,000 $13,975 $53,975 Imperial 156,600 $4,000 $16,835 $56,835 Inyo 18,500 $40,000 $1,989 $41,989 Kern 724,900 $40,000 $77,928 $117,928 Kings 141,400 $40,000 $15,201 $55,201 Lake 63,200 $40,000 $6,794 $46,794 Lassen 34,850 $40,000 $3,746 $43,746 Los Angeles 10,103,000 $40,000 $1,086,094 $1,126,094 Madera 135,300 $40,000 $14,545 $54,545 Marin 250,200 $40,000 $26,897 $66,897 Mariposa 17,650 $40,000 $1,897 $41,897 Mendocino 89,200 $40,000 $9,589 $49,589 Merced 232,100 $40,000 $24,951 $64,951 Modoc 9,650 $40,000 $1,037 $41,037 Mono 13,500 $40,000 $1,451 $41,451 Monterey 421,400 $40,000 $45,301 $85,301 Napa 131,600 $40,000 $14,147 $54,147 Nevada 96,100 $40,000 $10,331 $50,331 Orange 3,017,300 $40,000 $324,366 $364,366 Placer 292,100 $40,000 $31,401 $71,401 Plumas 21,100 $40,000 $2,268 $42,268 Riverside 1,776,700 $40,000 $190,999 $230,999 FY05 Homeland Security Grant Program Page 29 Attachment A OA TOTAL 36,143,950 $2,320,000 $3,885,550 $6,205,550 State Portion (55% of program total) $7,584,561 GRAND TOTALS -EMPG $13,790,111 FY05 Homeland Security Grant Program Page 30 EMPG 1/1/04 Base Per Capita EMPG Operational Area Population Amount Amount Allocation Sacramento 1,335,400 $40,000 $143,558 $183,558 San Benito 57,100 $40,000 $6,138 $46,138 San Bernardino 1,886,500 540,000 $202,803 $242,803 San Diego 3,017,200 $40,000 $324,355 $364,355 San Francisco 792,700 $40,000 $85,217 $125,217 San Joaquin 630,600 $40,000 $67,791 $107,791 San Luis Obispo 258,200 $40,000 $27,757 $67,757 San Mateo 712,400 $40,000 $76,584 $116,584 Santa Barbara 414,800 $40,000 $44,592 $84,592 Santa Clara 1,731,400 $40,000 $186,129 $226,129 Santa Cruz 260,200 $4,000 $27,972 $67,972 Shasta 175,700 $40,000 $18,888 $58,888 Sierra 3,520 $40,000 $378 $40,378 Siskiyou 44 ,850 $40,000 $4,821 $44,821 Solano 416,500 $40,000 $44,775 $84,775 Sonoma 472,700 $40,000 $50,816 $90,816 Stanislaus 491,900 $40,000 $52,880 $92,880 Sutter 85,500 $40,000 $9,191 $49,191 Tehama 58,700 $4,000 $6,310 $46,310 Trinity 13,450 $40,000 $1,446 $41,446 Tulare 396,800 $40,000 $42,657 $82,657 Tuolumne 56,900 $40,000 $6,117 $46,117 Ventura 802,400 $40,000 $86,260 $126,260 Yolo 184,500 $40,000 $19,834 $59,834 Yuba 64,800 $40,000 $6,966 $46,966 OA TOTAL 36,143,950 $2,320,000 $3,885,550 $6,205,550 State Portion (55% of program total) $7,584,561 GRAND TOTALS -EMPG $13,790,111 FY05 Homeland Security Grant Program Page 30 Attachment A Appendix B - Forms This appendix contains all grant forms, including: • Application Cover Sheet - Operational Areas ➢ for use by Operational Areas that submit applications for any or all of the following programs: SHSP, LETPP and EMPG • Application Cover Sheet - Cities with UASI and MMRS Allocations ➢ for use by Cities that submit applications that contain both UASI and MMRS fiords • Application Cover Sheet - Cities with MMRS Allocations only ➢ for use by Cities that submit applications for MMRS funds only • Approval Authority Body member information ➢ must be submitted by Operational Areas that submit applications for SHSP and/or LETPP funds • SAMPLE Governing Body Resolution • Grant Assurances The Equipment Worksheet can be found at bttp://www.oes.ca.gov, under Grants and Funding. FY05 Homeland Security Grant Program Page 31 Attachment A FY05 Homeland Security Grant Program Application Cover Sheet for Operational Areas (Page 1 of 2) Applicant (county) Authorized Agent Information: Contact Information: Mailing Address City, State, Zip Code Maximum Amount Authorized (from Appendix A) SHSP Amount Requested $ LETPP Amount Requested $ EMPG Amount Requested $ Total Amount Requested (from ISIP) Total Equipment Amount Requested for all Programs From ISIP From Equipment Worksheet Name /Title Area Code/Office Telephone Number E -Mail Address FY05 Homeland Security Grant Program Page 32 Attachment A FY05 Homeland Security Grant Program Application Cover Sheet for Operational Areas (Page 2 of 2) Applicant (county) Statement of Certification - Approval Authority Body - SHSP and LETPP Only By signing below, I hereby certify that the Operational Area's application represents the Approval Authority Body's consensus on the Operational Area's FY 2005 Homeland Security Grant Program needs for the State Homeland Security Program and Law Enforcement Terrorism Prevention Program. Position/Designee Signature County Public Health Officer County Fire Chief Municipal Fire County Sheriff Chief of Police Printed Name Statement of Certification - County Authorized Agent - SHSP, LETPP and EMPG Only Title By signing below, I hereby certify I am the duly appointed Authorized Agent and have the authority to apply for the FY 2005 Homeland Security Grant Program, and the Operational Area's application represents the needs for the State Homeland Security Program, Law Enforcement Terrorism Prevention Program, and Emergency Management Performance Grant program. Signature of Authorized Agent Title Printed Name Date For State use ONLY - Application reviewed/Grantaward approved by: Name Date Grant Performance OES ID # Award # FY05 Homeland Security Grant Program Page Attachment A FY05 Homeland Security Grant Program Application Cover Sheet for Cities with UASI and MMRS Allocations (Page 1 of 2) Applicant (city) Authorized Agent Information: Mailing Address City, State, Zip Code Maximum Amount Authorized (from Appendix A) UASI Amount Requested $ MMRS Amount Requested $ Total Amount Requested (from ISIP) Total Equipment Amount Requested for all Programs From ISIP From Equipment Worksheet Contact Information: Name/Title Area Code /Office Telephone E -Mail Address Statement of Certification - City Authorized Agent - UASI and MMRS By signing below, 1 hereby certify that I am the duly appointed Authorized Agent and have the authority to apply for the FY 2005 Homeland Security Grant Program, and the City's application represents the needs for the Urban Areas Security Initiative and Metropolitan Medical Response System program. Signature of Authorized Agent Printed Name Title Date FY05 Homeland Security Grant Program Page Attachment A FY05 Homeland Security Grant Program Application Cover Sheet for Cities with UASI and MMRS Allocations (Page 2 of 2) Applicant (city) Statement of Certification - Core County Point of Contact - UASI By signing below, I hereby certify that I am the Point of Contact for the Urban Area's Core County, and the City's application represents the Urban Area's needs for the FY 2005 Homeland Security Grant Program, Urban Areas Security Initiative. Signature of Core County Point of Contact Printed Name Title Date Nor state use ONL Y' Application reviewed/Grant award approved by: Name Grant Performance Period: OES ID #. _ Award # FY05 Homeland Security Grant Program Page 35 Attachment A FY05 Homeland Security Grant Program Application Cover Sheet for Cities with MMRS Allocations Only (Page 1 of 1) Applicant (city) Authorized Agent Information: Mailing Address City, State, Zip Code Contact Information: Name/Title Area Code /Office Telephone Number E -Mail Address Maximum MMRS Amount Authorized (Prom Appendix A) Total Amount Requested (from ISIP) Total Equipment Amount Requested for all Programs From ISIP From Equipment Worksheet Statement of Certification - City Authorized Agent By signing below, I hereby certify that I am the duly appointed Authorized Agent and have the authority to apply for the FY 2005 Homeland Security Grant Program, and the City's application represents the needs for the Metropolitan Medical Response System program. Signature of Authorized Agent Printed Name Title Date use Application reviewed/Grant award approved by: Name Date+ Grant Performance Period:_ OES ID # ' Award # FY05 Homeland Security Grant Program Page 36 Attachment A Approval Authority Body Member Information SHSP and LETPP Only All SHSP and LETPP applicants must submit Approval Authority Body member information as part of their application package. For each member of the Authority Body, please provide the following member information: • Name • Job Title • Discipline Represented • Mailing Address • Office Phone Number • Cell Phone Number • Fax Number • E -Mail Address Equipment Worksheet Subgrantees must submit an Equipment Worksheet with their application package. The Worksheet is available at bttp://www.oes.ca.gov, and indicates, by project and funding source, the value of equipment purchases to be made through DLA prime vendor Fisher Safety, or through the subgrantee's standard procurement processes. The Equipment Worksheet is an EXCEL document with formulas to automatically total amounts enter on the Worksheet. NOTE: Subgrantee funds committed to Fisher Safety will be paid by the state, directly to the Defense Logistics Agency, upon Fisher Safety's notification that subgraotee ordered equipment has been shipped. Consequently, the funds committed to Fisher Safety will not be available for subgrantees to request as either an advance or reimbursement payment. FY05 Homeland Security Grant Program Page 37 Attachment A Governing Body Resolution BE IT RESOLVED BY THE (Governing Body) OF THE THAT (Name of Applicant) , OR (Name or Title of Authorized Agent) , OR (Name or Title of Authorized Agent) e (Name or Title of Authorized Agent) is hereby authorized to execute for and on behalf of the named applicant, a public entity established under the laws of the State of California, any actions necessary for the purpose of obtaining federal financial assistance provided by the federal Department of Homeland Security and subgranted through the State of California Passed and approved this I, day of Certification 20 duly appointed and of the (Governing Body) do hereby certify that the above is a true and correct copy of a resolution passed and approved by the of the on the (Governing body) (Name of Applicant) day of (Official Position) (signature) 20 FY05 Homeland Security Grant Program Page 38 Attachment A Instruction Sheet for the Governing Body Resolution Purpose The purpose of the Governing Body Resolution is to appoint individuals to act behalf of the governing body and the applicant. Authorized The Governing Body Resolution allows for the appointment of individuals Agent(s) or positions. For each person or position appointed by the governing body, submit the following information, with the resolution, to the state on the applicants letterhead: ❑ Jurisdiction ❑ Grant Program ❑ Name ❑ Title ❑ Address ❑ City ❑ Zip Code ❑ Telephone ❑ Fax # ❑ Cell Phone # ❑ E -Mail Address Authorized • If the Governing Body Resolution identifies Authorized Agents by Agent Changes position and/or title, changes can be made by submitting new Authorized Agent information to the state. • If the Governing Body Resolution identifies Authorized Agents by name, a new Resolution is needed when any changes are made. The information list above must also be submitted with the new Resolution. FY05 Homeland Security Grant Program Page 39 Name of Applicant: City: Telephone Number: Fax Number: (._� E -Mail Attachment A Office of Homeland Security Grant Assurances State: Zip Code: As the duly authorized representative of the applicant, I certify that the applicant named above: 1. Has the legal authority to apply for federal assistance, and has the institutional, managerial and financial capability to ensure proper planning, management and completion of the grant provided by the federal Department of Homeland Security and subgranted through the State of California. 2. Will assure that grant funds are only used for allowable, fair, and reasonable costs. 3. Will give the federal government, the Comptroller General of the United States, the State of California, through any authorized representative, access to and the right to examine all records, books, papers, or documents related to the award; and will establish a proper accounting system in accordance with generally accepted accounting standards or awarding agency directives. 4. Will provide progress reports and such other information as may be required by the awarding agency. 5. Will initiate and complete the work within the applicable time flame after receipt of approval of the awarding agency. 6. Will establish safeguards to prohibit employees from using their positions for a purpose that constitutes or presents the appearance of personal or organizational conflict of interest, or personal gain for themselves or others, particularly those with whom they have family, business or other ties. 7. Will comply, if applicable, with the Lead -Based Paint Poisoning Prevention Act (42 U.S.C. §§ 4801 et seq.) which prohibits the use of lead based paint in construction or rehabilitation of residence structures. FY05 Homeland Security Grant Program Page 40 Attachment A 8. Will comply with all federal statues relating to nondiscrimination. These include but are not limited to: a. Title VI of the Civil Rights Act of 1964 (P.L. 88 -352), as amended, which prohibits discrimination on the basis of race, color or national origin; b. Title IX of the Education Amendments of 1972, as amended (20 U.S.C. §§ 1681 -1683 and 1685 - 1686), which prohibits discrimination on the basis of sex; c. Section 504 of the Rehabilitation Act of 1973, as amended (29 U.S.C. § 794) which prohibits discrimination on the basis of handicaps; d. The Age Discrimination Act of 1975, as amended (42 U.S.C. §§ 6101 -6107) which prohibits discrimination on the basis of age; e. The Drug Abuse Office and Treatment Act of 1972 (P.L. 92 -255) as amended, relating to nondiscrimination on the basis of drug abuse; f. The Comprehensive Alcohol Abuse and Alcoholism Prevention, Treatment and Rehabilitation Act of 1970 (P.L. 91 -616), as amended, relating to nondiscrimination on the basis of alcohol abuse or alcoholism; g. §§ 523 and 527 of the Public Health Service Act of 1912 (42 U.S.C. 290 dd -3 and 290 ee -3), as amended, relating to confidentiality of alcohol and drug abuse patient records; IL Title VIII of the Civil Rights Act of 1968 (42 U.S.C. § 3601 et seq.), as amended, relating to nondiscrimination in the sale, rental or financing of housing; i Title 28, Code of Federal Regulations, Part 42, Subparts C, D, E and G; j. Title 28, CFR, Part 35; k. Any other nondiscrimination provisions in the specific statute(s) under which application for federal assistance is being made, and L The requirements on any other nondiscrimination statute(s) which may apply to the application. 9. Will comply, or has already complied, with the requirements of Titles II and III of the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 (P.L. 91- 646) which provides for fair and equitable treatment of persons displaced or whose property is acquired as a result of federal or federally assisted programs. These requirements apply to all interested in real property acquired for project purposes regardless of federal participation in purchases. 10. Will comply, if applicable, with the flood insurance purchase requirements of Section 102(a) of the Flood Disaster Protection Act of 1973 (P.L. 93 -234) which requires recipients in a special flood hazard area to participate in the program and to purchase flood insurance if the total cost of insurable construction and acquisition is $10,000 or more. FY05 Homeland Security Grant Program Page 41 Attachment A 11. Will comply with environmental standards which may be prescribed pursuant to the following. a. institution of environmental quality control measures under the National Environmental Policy Act of 1969 (P.L. 91 -190) and Executive Order (EO) 11514; b. notification of violating facilities pursuant to EO 11738; c. protection of wetlands pursuant to EO 11990; d. evaluation of flood hazards in floodplains in accordance with EO 11988; e. assurance of project consistency with the approved state management program developed under the Coastal Zone Management Act of 1972 (16 U.S.C. §§ 1451 et seq.); f. conformity of federal actions to State (Clean Air) Implementation Plans under Section 176(c) of the Clean Air Act of 1955, as amended (42 U.S.C. § 7401 et seq.); g. protection of underground sources of drinking water under the Safe Drinking Water Act of 1974, as amended, (P.L. 93 -523); and h. protection of endangered species under the Endangered Species Act of 1973, as amended, (P.L. 93 -205). 12. Will comply with the Wild and Scenic Rivers Act of 1968 (16 U.S.C. §§ 1271 et.seq.) related to protecting components or potential components of the national wild and scenic rivers system. 13. Will assist the awarding agency in assuring compliance with Section 106 of the National Historic Preservation Act of 1966, as amended (16 U.S.C. 470), EO 11593 (identification and preservation of historic properties), and the Archaeological and Historic Preservation Act of 1974 (16 U.S.C. 469a -1 et seq). 14. Will comply with Standardized Emergency Management System (SEMS) requirements as stated in the California Emergency Services Act, Government Code, Chapter 7 of Division 1 of Title 2, Section 8607.1(e) and CCR Title 19, Sections 2445, 2446, 2447 and 2448. 15. Has requested through the State of California, federal financial assistance to be used to perform eligible work approved in the applicant's application for federal assistance. Will, after the receipt of federal financial assistance, through the State of California, agree to the following: a. Promptly return to the State of California all the funds received which exceed the approved, actual expenditures as accepted by the federal or state government. b. In the event the approved amount of the grant is reduced, the reimbursement applicable to the amount of the reduction will be promptly refunded to the State of California. c. Separately account for interest earned on grant fiords, and will return all interest earned, in excess of $100 per federal fiscal year. 16. Will comply with the intergovernmental Personnel Act of 1970 (42 U.S C. Sections 4728- 4763) relating to prescribed standards for merit systems for programs funded under one of the nineteen statutes or regulations specified in Appendix A of OPM's Standards for a Merit System of Personnel Administration (5 C.F.R. 900, Subpart F). FY05 Homeland Security Grant Program Page 42 Attachment A 17. Will comply with provisions of the Hatch Act (5 U.S.C. Sections 1501 -1508 and 7324 -7328) which limit the political activities of employees whose principal employment activities are funded in whole or in part with federal funds. 18. Will comply with P.L. 93 -348 regarding the protection of human subjects involved in research, development, and related activities supported by this award of assistance. 19. Will comply, if applicable, with the Laboratory Animal Welfare Act of 1966 (P. L. 89 -544, as amended, 7 U.S.C. 2131 et seq.) pertaining to the care, handling, and treatment of warm blooded animals held for research, teaching, or other activities supported by this award of assistance. 20. Will comply with the minimum wage and maximum hour provisions of the Federal Fair Labor Standards Act (29 U.S.C. 201), as they apply to employees of institutions of higher education, hospitals, and other non-profit organizations. 21. Will comply, as applicable, with the provisions of the Davis -Bacon Act (40 U.S.C. Section 276a to 276a -7), the Copeland Act (40 U.S.C. Section 276c and 18 U.S.C. Sections 874), and the Contract Work Hours and Safety Standards Act (40 U.S.C. Sections 327 -333), regarding labor standards for federally assisted construction sub- agreements. 22. Will not make any award or permit any award (subgrant or contract) to any party which is debarred or suspended or is otherwise excluded from or ineligible for participation in Federal assistance programs under Executive Order 12549 and 12689, "Debarment and Suspension." 23. Agrees that: a. No federal appropriated fixnds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the making of any federal grant, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any federal grant or cooperative agreement; b. If any other funds than federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or an employee of Congress, or employee of a Member of Congress in connection with the federal grant or cooperative agreement, the undersigned shall complete and submit Standard Form LLL, "Disclosure of Lobbying Activities," in accordance with its instructions; c. The undersigned shall require that the language of this certification be included in the award documents for all sub awards at all tiers including subgrants, contracts under grants and cooperative agreements, and subcontract(s) and that all sub recipients shall certify and disclose accordingly. d. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for malting or entering into this transaction imposed by section 1352, Title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. FY05 Homeland Security Grant Program Page 43 Attachment A 24. Agrees that equipment acquired or obtained with grant funds: a. Will be made available under the California Disaster and Civil Defense Master Mutual Aid Agreement in consultation with representatives of the various fire, emergency medical, hazardous materials response services, and law enforcement agencies within the jurisdiction of the applicant. b. Is consistent with needs as identified in the Terrorism Annex to the State's Emergency Plan, and will be deployed in conformance with that plan. c. Will be made available pursuant to applicable terms of the California Disaster and Civil Defense Master Mutual Aid Agreement and deployed with personnel trained in the use of such equipment in a manner consistent with the California Law Enforcement Mutual Aid Plan or the California Fire Services and Rescue Mutual Aid Plan. 25. Agrees that funds awarded under this grant will be used to supplement existing fiords for program activities, and will not supplant (replace) non - federal fiords. 26. Will comply with all applicable Federal statutes, regulations, policies, guidelines and requirements, including OMB Circulars A-87 and A 133, E.O. 12372 and Uniform Administrative Requirements for Grants and Cooperative Agreements contained in Title 28, Code of Federal Regulations, Part 66, that govern the application, acceptance and use of Federal funds for this federally- assisted project. 27. Will comply, and assure the compliance of all its subgrantees and contractors, with the nondiscrimination requirements of the Omnibus Crime Control and Safe Streets Act of 1968, as amended, 42 USC 3789(d), or the Juvenile Justice and Delinquency Prevention Act, or the Victims of Crime Act, as appropriate; the provision of the current edition of the Office of Justice Programs Financial and Administrative Guide for Grants, M7100.1, and all other applicable Federal laws, orders, circulars, or regulations. 28. Will comply with provisions of 28 CFR applicable to grants and cooperative agreements, including Part 18, Administrative Review Procedures; Part 20, Criminal Justice hrformation Systems; Part 22, Confidentiality of Identifiable Research and Statistical Information; Part 23, Criminal Intelligence Systems Operating Policies; Part 30, intergovernmental Review of Department of Justice Programs and Activities; Part 42, Nondiscrimination/Equal Employment Opportunities Policies and Procedures; Part 61, Procedures for Implementing the National Environmental Policy Act; Part 64, Floodplain Management and Wetland Protection Procedures; and Federal laws or regulations applicable to Federal Assistance Programs. 29. Will ensure that the facilities under its ownership, lease or supervision which shall be utilized in the accomplishment of this project are not listed in the Environmental Protection Agency's (EPA) list of Violating Facilities and that it will notify the Federal Grantor agency of the receipt of any communication from the Director of the EPA Office of Federal Activities indicating that a facility to be used in the project is under consideration for listing by the EPA. 30. Will comply with Subtitle A, Title II of the Americans with Disabilities Act (ADA) 1990. FY05 Homeland Security Grant Program Page 44 Attachment A 31. Will, in the event a Federal or State court or Federal or State administrative agency makes a finding of discrimination after a due process hearing on the grounds or race, color, religion, national origin, sex, or disability against a recipient of funds, the recipient will forward a copy of the finding to the Office of Civil Rights, Office of Justice Programs. 32. Will provide an Equal Employment Opportunity Plan, if applicable, to the Department of Justice Office of Civil Rights within 60 days of grant award. 33. Will comply with the financial and administrative requirements set forth in the current edition of the Office of Justice Programs (OJP) Financial Guide. 34. Will comply, if applicable, with the provision of the Coastal Barrier Resources Act (P.L. 97- 348) dated October 19, 1982 (16 USC 3501 et seq.) which prohibits the expenditure of most new Federal fiords within the units of the Coastal Barrier Resources System. 35. Will comply with all applicable requirements of all other federal laws, executive orders, regulations, program and administrative requirements, policies and any other requirements governing this program 36. Understands that failure to comply with any of the above assurances may result in suspension, termination or reduction of grant funds. The undersigned represents that he /she is authorized by the above named applicant to enter into this agreement for and on behalf of the said applicant. Signature of Authorized Printed Name of Authorized Agent: Date: r Yu.*) Homeland Security Grant Program Page 45 Attachment A Attachment B FY05 Santa Ana UASI Allowable Purchase Pre - Approval Form FY05 UASI Grant # 2005 -15, OES # 59 -69000 Page 1 of 2 Requesting Agency: Agreement #: Point of Contact (POC): Title: Address: Phone: E -Mail: FY05 UASI Project Name: Amount Requested: A detailed description of the item(s) or service(s) being requested must be attached to this request using the Description Page. This description should also include a detailed list of all costs associated with the request. Submitted By: (Authorized Agency Representative) Title: For UASI Use Only Request Reviewed By: Recommended For Approval: ❑ Yes ❑ No Amount Authorized Requesting agency not to exceed this amount. Authorized by: Paul M. Walters Chief of Police Date Page 1 Date Attachment B FY05 Santa Ana UASI Allowable Purchase Pre - Approval Form FY05 UASI Grant # 2005 -15, OES # 59 -69000 Page 2 of 2 Description Page Provide a detailed description of the item(s), services(s) or training being requested. This description should include a detailed list of the costs associated with the request. Page 2 Attachment C FY2005 Authorized Equipment List Change Log Zt/ This log contains all changes to the on -line version of the FY2005 AEL. Where possible, changes will also be reflected in the downloadable pdf and Excel files. The pdf file does not show the Notes field from the on -line version, so changes to the Notes field will only appear on line and in the Excel spreadsheet. Date Item(s) Description of Change 04/27/05 1.9.1.1 thru Clarified allowability of NFPA 1999 items. 1.9.1.7 04/19/05 6.1 thru 6.34 Correct reference from "Appendix F" to "Appendix H" in notes. 04/19/05 6.19, 6.20, 6.22, Added note to ensure that grantees consult their 6.23, 6.32, 6.33, ODP Preparedness Officer regarding appropriate 13.7 allowable cost categories for these charges. 04/19/05 6.12, 6.13, 6.14, Clarified allowability of recurring telecommunication 6.15, 6.17, 6.18 service charges, and added notes to ensure that grantees consult their ODP Preparedness Officer regarding appropriate allowable cost categories for these charges. 03/28/05 Personal The explanatory white paper by the IAB Personal Protective Protective & Operational Equipment SubGroup Equipment entitled "Comments on Changes to FY2005 AEL Section Personal Protective Equipment Section" has been updated. This document can be obtained online from the Responder Knowledge Base by navigating to any line item in the Personal Protective Equipment Section. A link to the document will appear under "Mission Critical Hints" on the right side of the display screen. 02/14/05 9.3.21, 9.3.40 Removed item 9.3.21 (duplicate). Corrected titles thru 9.3.46 on item numbers 9.3.40 and 9.3.46. Changed item number 9.3.46 to 9.3.41 in order to make related DTPA items consecutive. Renumbered old items 9.3.41 thru 9.3.45 to accommodate the insertion (new numbers are 9.3.42 thru 9.3.46 respectively). Attachment C 12/23/04 10.3 Generator Corrected eligibility of this item to include EMPG. 12/13/04 AEL PDF Only Corrected format errors in heading information. 12/06/04 21.5 Addition of Note to describe the Homeland Defense Equipment Reuse (HIDER) Program. 12/02/04 All Initial load of FY2005 Grant Guidance. Attachment C Fiscal Year 2005 Authorized Equipment List The 2005 Authorized Equipment List (AEL) provides information on allowable equipment expenditures for the State Homeland Security Program (SHSP), the Law Enforcement Terrorism Prevention Program (LETPP), the Metropolitan Medical Response System (MMRS), the Emergency Management Performance Grant (EMPG), and the Citizens Corps Program. Each item in the AEL is marked for applicability to appropriate programs. Where applicable, the AEL also provides reference to corresponding items in the 2004 Standardized Equipment List (SEL) published by the InterAgency Board for Equipment Standardization and Interoperability. SEL items are published with additional information such as desirable features, operating considerations, and references to standards. Applicants are encouraged to consult the SEL for more detailed information whenever an SEL reference is provided. Note that in some cases, a single AEL item may incorporate multiple SEL items. For example, the AEL lists the NFPA 1994 Class 1 Ensemble as an allowable item. The SEL provides additional detail, listing 14 specific required and optional components. In these cases, a note will be included under the SEL Reference Number to specify exactly which items are included. Complete interactive versions of both the AEL and SEL are available on -line in the Responder Knowledge Base (RKB) at wwwxxkb.mipt.org. Hard copies of the SEL may be requested at www.iab.gov. PDF versions of the SEL and this Grant Application Kit are available for downloading in the RKB. The 2005 AEL is presented in 21 sections, as follows 1. Personal Protective Equipment (PPE) 2. Explosive Device Mitigation and Remediation Equipment 3. CBRNE Operational and Search and Rescue Equipment 4. Information Technology 5. CyberSecurity, Enhancement Equipment 6. Interoperable Communications Equipment 7. Detection Equipment 8. Decontamination Equipment 9. Medical Supplies and Limited Types of Pharmaceuticals 10. Power Equipment 11. CBRNE Reference Materials 12, CBRNE Incident Response Vehicles 13. Terrorism Incident Prevention Equipment 14. Physical Security Enhancement Equipment 15. Inspection and Screening Systems 16. Agricultural Terrorism Prevention, Response and Mitigation Equipment 17. CBRNE Response Watercraft 18. CBRNE Aviation Equipment 19. CBRNE Logistical Support Equipment 20. Intervention Equipment 21. Other Authorized Equipment Interactive versions of this appendix and the Fall 2004 SEL are available on -line at www.rkb.mipt.org. Wednesday, April 27, 2005 Fall AEL: Page 1 of 79 Attachment C How to Interpret the 2005 AEL Each item has the following attributes in the list: AEL Ref No: This is a unique identifier for each item on the AEL, to facilitate referencing it. SHSP /UASI; LETPP; MMRS; EMPG: These check boxes indicate whether a particular item is applicable to any or all programs. Title /Description: Each item has a title (printed in bold), and most also have additional information in the description field below the title. Fall 2004 SEL Ref Number: Where applicable, this field provides a reference to the corresponding item(s) on the 2004 SEL. Interactive versions of this appendix and the Fall 2004 SEL are available on -line at www.rkb.miptorg. Wednesday, April 27, 2005 Full AEL: Page 2 of 78 Attachment C Section I Personal Protective Equipment AEL Ref No Title /Description F4112004 SHSP/ LETPPMNRSEMPG SEL Ref Number UASI 1.0 NOTES TO APPLICANTS 91 © ❑d ❑ Changes to Personal Protective Equipment Section Following the lead of the Interagency Board for Equipment Standardization and Interoperability, (IAB), and in accordance with Homeland Security Presidential Directive (HSPD) 8, the FY2005 AEL defines eligible personal protective equipment in terms of nationally - recognized standards. These standards require third -party certification of products; products may not claim compliance with them unless fully certified by an independent third party in accordance with the standard. Further information regarding this transition is available in a short paper authored by the IAB's Personal Protective and Operational Equipment Subgroup. This paper is available on the Responder Knowledge Base (www.rkb.mipLorg) by locating any item in Section 1 of the AEL and referring to the Mission Critical Hint on the right side of the display screen. (1.1) Respiratory Protection Equipment (1.1.1) CBRN Self-Contained Breathing Apparatus, Open-Circuit 1.1.1.1 SCBA, CBRN 01AR -01 -SCBA Q ❑ CBRN SCBA - Self- Contained Breathing Apparatus certified as compliant with NFPA 1981 and certified by NIOSH as compliant with the CBRN SCBA approval criteria. Wom with multiple ensemble configurations below. (NOTE: DHS has adopted the NIOSH Standard for Chemical, Biological, Radiological, and Nuclear (CBRN) Open - Circuit Self- Contained Breathing Apparatus (SCBA). ONLY SCBAs CERTIFIED BY NIOSH AS COMPLIANT WITH THIS STANDARD ARE ALLOWABLE.) 1.1.1.2 Cylinders and Valve Assemblies, Spare, and o1AR- 01 -SCBC Service /Repair Kits, SCBA o ® o ❑ Spare SCBA Cylinders and valve assemblies, and service /repair kits for previous item. 1.1.1.3 CBRN Retrofit Kit, SCBA © ❑J ❑ Retrofit kit for existing SCBA products to bring them into compliance with the NIOSH CBRN Standard. These kits are typically produced by the manufacturer of the original equipment, and include compatible replacement parts. They also require installation by either a manufacturer's representative or factory- trained technician, (NOTE: DHS has adopted the NIOSH Standard for Chemical, Biological, Radiological, and Nuclear (CBRN) Open- Circuit Self- Contained Breathing Apparatus (SCBA). ONLY RETROFIT KITS CERTIFIED BY NIOSH AS COMPLIANT WITH THIS STANDARD ARE ALLOWABLE.) (1.1.2) CBRNAir- Purifying Respirator (APR) Interactive versions of this appendix and the Fall 2004 SEL are available on -line at www.rkb.mipLorg. Wednesday, April 27, 2005 Fall AEL: Page 3 of 78 Attachment C Section I Personal Protective Equipment AEL Ref No Title /Description Fall 2004 SMSP/ LETPP MMRS EMPG VAS/ SEL Ref Number 1.1.2.1 Respirator, Air - Purifying, CBRN 01AR -02 -APR 0 Q ❑ CBRN Air - Purifying Respirator (APR) (certified by NIOSH as compliant with the CBRN approval criteria). Worn with multiple ensemble configurations below. (NOTE: DHS has adopted the NIOSH Standard for Chemical, Biological, Radiological, and Nuclear (CBRN) Full Facepiece Air Purifying Respirator (APR). ONLY APRs CERTIFIED BY NIOSH AS COMPLIANT WITH THIS STANDARD ARE ALLOWABLE.) 1.1.2.2 CBRN Canister or cartridges, APR OIAR- 02 -APRC Q 0 CBRN Canisters or Cartridges for previous Item. (1.1.3) CBRN Powered Air - Purifying Respirator (PAPR) 1.1.3.1 Respirator, Powered, Air - Purifying (PAPR) 01AR -03 -PAPA ❑� ❑J ❑ Powered Air - Purifying Respirator (PAPR) (certified by NIOSH as compliant with 42 CFR Part 84 and outfitted with a canister or cartridge appropriate to the response). Worn with multiple ensemble configurations below. (NOTE: The NIOSH Standard for Chemical, Biological, Radiological, and Nuclear (CBRN) Powered Air - Purifying Escape Respirator is expected to be completed in the first quarter of CY2005. Following the finalization of this standard and an appropriate amount of time for testing, ODP anticipates limiting allowable equipment under this Item to those products certified by NIOSH as compliant with the CBRN PAPR statement of standard. Information on the proposed standard and equipment planned for submission when the standard is finalized is available on the Responder Knowledge Base at wwwskb.mipt.org. Grantees who choose to procure such equipment prior to publication of the standard and completion of NIOSH testing should consider including provisions within their equipment procurement contracts whereby vendors/manufacturers must retrofit or replace equipment that fails to meet requirements of the forthcoming standard. Furthermore, grantees should be aware that no additional ODP money will be forthcoming to replace non - standard equipment.) 1.1.3.2 Battery Pack, PAPR OIAR -03 -PAPB V © 0 ❑ Removable battery pack for Item 1.1.3.1. 1.1.3.3 Canister, PAPR OIAR- 03 -PAPC 0 0 ❑J ❑ Canisters or Cartridges for Item 1.1.3.1. (1.1.4) CBRN Air - Purifying Escape Respirator Interactive versions of this appendix and the Fa111O04 SEL are available on -line at www.rkb. miptorg. Wednesday, April 2 7, 2005 Full AEL: Page 4 of 78 Attachment C Section I Personal Protective Equipment AEL Ref No Title /Description Fall 2004 SNSP/ LETPP MMRS £MPG b'AS/ SEL Ref Number 1.1.4.1 Respirator, Escape 01AR- 04 -ESCA © ® © ❑ General purpose mask designed for short duration protection sufficient for evacuation. (NOTE: DHS has adopted the NIOSH Standard for Chemical, Biological, Radiological, and Nuclear (CBRN) Air - Purifying Escape Respirator and CBRN Self - Contained Escape Respirator. Although manufacturers may have conducted self- testing of their products, NIOSH testing of equipment against these standards is not yet complete. Following completion of these tests, ODP anticipates limiting allowable equipment under this standard to items that successfully meet test requirements. As a result, grantees should consider delaying procurement of items covered by the above - referenced standards until testing is complete and the results are published. Test results will be posted on the Responder Knowledge Base as soon as they are available at http: /Aw .rkb.mipt.org. If grantees procure these types of equipment before testing is complete, design and performance requirements identified by the standards cannot be verified. Grantees who choose to procure such equipment prior to completion of the third -party testing should consider including provisions within their equipment procurement contracts whereby vendors/manufacturers must retrofit or replace equipment that fails to meet requirements of the standards currently undergoing testing. Furthermore, grantees should be aware that no additional ODP money will be forthcoming to replace non - standard equipment.) (1.1.5) Support Equipment 1.1.5.1 Tester, Mask Leak/Fit OIAR- 05 -FTST Q ® © ❑ A device used for performing fit testing of respirator facepieces to determine quality of face to mask seal. (1.2) NFPA 1994 Class 1 Ensembles (1. 2.1) Ensemble 1.2.1.1 Ensemble, Chemical /Biological Protective, NFPA 1994 01C1- 01 -ENSM Class 1 © ® ❑ NFPA 1994 Class 1 Chemical/Biological Terrorism Protective Ensemble, including totally encapsulating suit with attached gloves and footwear or booties with outer boots (certified as compliant with NFPA 1994). Other separate items, such as CBRN SCBA, are required. (ONLY ENSEMBLES CERTIFIED AS COMPLIANT WITH NFPA 1994 ARE ELIGIBLE FOR PURCHASE.) (1.2.2) Required Ensemble Elements Interactive versions of this appendix and the Fa112004 SEL are available on -line at www.rkb.mipt.org. Wednesday, April 27, 2005 Fall AEL: Page 5 of 78 Attachment C Section I Personal Protective Equipment AEL Ref No Title /Description Fall 2004 SUSP/ LETPP 41MRS EMPG SEL Ref Number UASf 1.2.2.1 Footwear, Chemical /Biological Protective, NFPA 1994 01C1- 02 -FTWR Class 1 0 0 0 ❑ NFPA 1994 Class 1 Chemical/Biological Terrorism Protective Footwear, (certified as compliant with NFPA 1994). Must be certified as part of a complete ensemble. (ONLY FOOTWEAR CERTIFIED AS COMPLIANT WITH NFPA 1994 IS ELIGIBLE FOR PURCHASE.) 1.2.2.2 Garment, Chemical /Biological Protective, NFPA 1994 OlCl- 02 -GARM Class 1 0 ❑� ❑ NFPA 1994 Class 1 Chemical/Biological Terrorism Protective Garment, a totally encapsulating suit with attached gloves (certified as compliant with NFPA 1994). Must be certified as part of a complete ensemble, including footwear. (ONLY GARMENTS CERTIFIED AS COMPLIANT WITH NFPA 1994 ARE ELIGIBLE FOR PURCHASE.) (1.2.3) Suggested Support Items 1.2.3.1 Equipment, Inflation Testing O1C1 -03 -ITST S6 66 ❑d ❑ Inflation testing equipment specific to Item 1.2.1.1. 1.2.3.2 Suit, Training 01C1- 03 -TRST J l ] © ❑ Training suit based on similar design, but different materials as Item 1.2.1.1. (1.3) NFPA 1994 Class 2 Ensembles (1.3.1) Ensemble 1.3.1.1 Ensemble, Chemical /Biological Protective, NFPA 1994 01C2- 01 -ENSM Class 2 0 ❑ NFPA 1994 Class 2 ChemicalBiclogical Terrorism Protective Ensemble, including suit with attached gloves and footwear or booties with outer boots (certified as compliant with NFPA 1994). (ONLY ENSEMBLES CERTIFIED AS COMPLIANT WITH NFPA 1994 ARE ELIGIBLE FOR PURCHASE.) (1.3.2) Required Ensemble Elements 1.3.2.1 Footwear, Chemical /Biological Terrorism Protective, 01C2 -02 -FTWR NFPA 1994 Class 2 0 © ❑�I ❑ Chemical/Biological Protective Footwear, NFPA 1994 Class 2 (certified as compliant with NFPA 1994). Must be certified as part of a complete ensemble. (ONLY FOOTWEAR CERTIFIED AS COMPLIANT WITH NFPA 1994 IS ELIGIBLE FOR PURCHASE.) Interactive versions of this appendix and the Fall 2004 SEL are available on -line at WWW M.mipt org. Wednesday, April 27, 2005 Full AEL: Page 6 of 78 Attachment C Section I Personal Protective Equipment AEL Ref No Title /Description Fall 2004 SaSP/ LEW MMRS£MPG SEL Ref Number UAS/ 1.3.2.2 Garment, Chemical /Biological Terrorism Protective, NFPA 01C2- 02 -GARM 1994 Class 2 © ® ❑ Chemical/Biological Protective Garment, NFPA 1994 Class 2 (certified as compliant with NFPA 1994). Must be certified as part of a complete ensemble, including footwear and gloves. (ONLY GARMENTS CERTIFIED AS COMPLIANT WITH NFPA 1994 ARE ELIGIBLE FOR PURCHASE.) 1.3.2.3 Gloves, Chemical /Biological Terrorism Protective, NFPA 01C2- 02 -GLOV 1994 Class 2 © © © ❑ Chemical/Biologiml Protective Gloves, NFPA 1994 Class 2 (certified as compliant with NFPA 1994, and certified as a component of the 1994 Class 2 ensemble). Must be certified as part of a complete ensemble. (ONLY GLOVES CERTIFIED AS COMPLIANT WITH NFPA 1994 ARE ELIGIBLE FOR PURCHASE.) (1.3.3) Suggested Support Items 1.3.3.1 Suit, Training 01C2- 03 -TRST ❑J W © ❑ Training suit based on similar design, but different materials as Item 1.3.1.1. (1.4) NFPA 1994 Class 3 Ensembles (1.4.1) Ensemble 1.4.1.1 Ensemble, Chemical /Biological Protective, NFPA 1994 01C3- 01 -ENSM Class 3 Sr ® ❑N ❑ NFPA 1994 Class 3 Chemical/Biological Terrorism Protective Ensemble, including suit or garment with attached or separate gloves and footwear or booties with outer boots (certified as compliant with NFPA 1994). (ONLY ENSEMBLES CERTIFIED AS COMPLIANT WITH NFPA 1994 ARE ELIGIBLE FOR PURCHASE.) (1.4.2) Required Ensemble Elements 1.4.2.1 Footwear, Chemical /Biological Protective, NFPA 1994 01C3- 02 -FTWR Class 3 ❑� © ❑ NFPA 1994 Class 3 Chemical/Biological Terrorism Protective Footwear (certified as compliant with NFPA 1994). (ONLY FOOTWEAR CERTIFIED AS COMPLIANT WITH NFPA 1994 IS ELIGIBLE FOR PURCHASE.) Interactive versions ofthis appendix and the Fall 2004 SEL are available on -line at www.rkb.miptorg. Wednesday, April 27, 2005 Full AEL: Page 7 of 78 Attachment C Section I Personal Protective Equipment AEL Ref No Title /Description Fall 2004 SUSPI LETPP MMRS EMPG SEL Ref Number UASI 1.4.2.2 Garment, Chemical /Biological Protective, NFPA 1994 01C3- 02 -GARM Class 3 91 Chemical /Biological Protective Garment, NFPA 1994 Class 3 (certified as compliant with NFPA 1994). Must be certified as part of a complete ensemble, including footwear and gloves. (ONLY GARMENTS CERTIFIED AS COMPLIANT WITH NFPA 1994 ARE ELIGIBLE FOR PURCHASE.) 1.4.2.3 Gloves, Chemical /Biological Protective, NFPA 1994 Class 0103- 02 -GLOV 3 ❑V NFPA 1994 Class 3 Chemical/Biological Terrorism Protective Gloves (certified as compliant with NFPA 1994). (ONLY GLOVES CERTIFIED AS COMPLIANT WITH NFPA 1994 ARE ELIGIBLE FOR PURCHASE.) (1.4.3) Suggested Support Items 1.4.3.1 Suit, Training o1C3- 03 -TRST W W 0 ❑ Training suit based on similar design, but different materials as Item 1.4.1.1. (1.5) NFPA 1991 Ensembles with Optional Chemical/Biological Terrorism Protection (1.5.1) Ensemble 1.5.1.1 Ensemble, Vapor- Protective, with Optional C/B 01VT -01 -ENSM Protection, NFPA 1991 ❑� NFPA 1991 vapor - protective ensemble with optional CB protection, including totally encapsulating suit with attached or separate gloves and footwear or booties with outer boots (certified as compliant with NFPA 1991 with chemical/biological terrorism option). Note: New edition of NFPA 1991 due in Feb 05. (ONLY ENSEMBLES CERTIFIED AS COMPLIANT WITH NFPA 1991 ARE ELIGIBLE FOR PURCHASE.) (1.5.2) Required Ensemble Elements 1.5.2.1 Footwear, Vapor- Protective, with Optional C/B Protection, 01VT -02 -FTWR NFPA 1991 © ❑ NFPA 1991 vapor - protective footwear with optional CB protection (certified as compliant with NFPA 1991 with chemicalfbiological terrorism option). Note: New edition of NFPA 1991 due in Feb 05. (ONLY FOOTWEAR CERTIFIED AS COMPLIANT WITH NFPA 1991 IS ELIGIBLE FOR PURCHASE.) Interactive versions of this appendix and the Fall 2004 SEL are available on -line at www.rkb.mtp4org. Wednesday, April 27, 2005 Full AEL: Page 8 of 78 Attachment C Section I Personal Protective Equipment AEL Ref No Title /Description Fall 2004 SHSP/ L£TPP MMRS £MPG HASI SEL Ref Number 1.5.2.2 Garment, Vapor- Protective, with Optional C/B Protection, 01VT- 02 -GARM NFPA 1991 Rj ® W ❑ NFPA 1991 vapor - protective garment with optional C/B protection (certified as compliant with NFPA 1991 with chemical/biological terrorism option). Note: New edition of NFPA 1991 due in Feb 05. (ONLY GARMENTS CERTIFIED AS COMPLIANT WITH NFPA 1991 ARE ELIGIBLE FOR PURCHASE.) 1.5.2.3 Gloves, Vapor - Protective, with Optional C/B Protection, 01VT- 02 -GLOV NFPA 1991 © © ® ❑ NFPA 1991 vapor - protective gloves with optional C/B protection (certified as compliant with NFPA 1991 with chemical/biological terrorism option). Note: New edition of NFPA 1991 due in Feb 05. (ONLY GLOVES CERTIFIED AS COMPLIANT WITH NFPA 1991 ARE ELIGIBLE FOR PURCHASE.) (1.5.3) Suggested Support Items 1.5.3.1 Equipment, Inflation Testing 01VT- 03 -ITST d❑ 0 ❑d ❑ Inflation testing equipment specific to Item 1.5.1.1. 1.5.3.2 Suit, Training 01VT- 03 -TRST © [] ❑N ❑ Training suit based on similar design, but different materials as Item 1.5.1.1. (1.6) NFPA 1991 Ensembles with Optional Chemical /Biological Terrorism Protection a (1.6.1) Ensemble 1.6.1.1 Ensemble, Vapor- Protective, with Optional C/B and Flash 01VF- 01 -ENSM Fire Protection, NFPA 1991 J❑ .© © ❑ NFPA 1991 vapor - protective ensemble with optional C/B and flash fire protection, including totally encapsulating suit with attached or separate gloves and footwear or booties with outer boots (certified as compliant with NFPA 1991 with chemical/biological terrorism option and flash fire protection options). Note: New edition of NFPA 1991 due in Feb 05. (ONLY ENSEMBLES CERTIFIED AS COMPLIANT WITH NFPA 1991 ARE ELIGIBLE FOR PURCHASE.) (1.6.2) Required Ensemble Elements 1.6.2.1 Footwear, Vapor - Protective, with Optional C/B and Flash 01VF- 02 -FTWR Fire Protection, NFPA 1991 ❑� © ❑Q ❑ NFPA 1991 vapor - protective footwear with optional C/B and flash fire protection (certified as compliant with NFPA 1991 with chemical /biological terrorism option and flash fire protection options). Note: New edition of NFPA 1991 due in Feb 05. (ONLY FOOTWEAR CERTIFIED AS COMPLIANT WITH NFPA 1991 IS ELIGIBLE FOR PURCHASE.) Interactive versions of this appendix and the Fall 2004 SEL are available on -line at WWW.rkb.mipt.org. Wednesday, April 27, 2005 Full AEG: Page 9 of 78 Attachment C Section 1 Personal Protective Equipment AEL Ref No Title /Description Fall 2004 SHSP/ LETPP MMRS £MPG UASI SEL Ref Number 1.6.2.2 Garment, Vapor- Protective, with Optional C/B and Flash OIVF- 02 -GARM Fire Protection, NFPA 1991 NFPA 1991 vapor - protective garment with optional C/B and flash fire protection (certified as compliant with NFPA 1991 with chemical/biological terrorism option and flash fire protection options). Note: New edition of NFPA 1991 due in Feb 05. (ONLY GARMENTS CERTIFIED AS COMPLIANT WITH NFPA 1991 ARE ELIGIBLE FOR PURCHASE.) 1.6.2.3 Gloves, Vapor- Protective, with Optional C/B and Flash 01VF- 02 -GLOV Fire Protection, NFPA 1991 0 0 0 ❑ NFPA 1991 vapor - protective gloves with optional C/B and gash fire protection (certified as compliant with NFPA 1991 with chemical/biological terrorism option and flash fire protection options). Note: New edition of NFPA 1991 due in Feb 05. (ONLY GLOVES CERTIFIED AS COMPLIANT WITH NFPA 1991 ARE ELIGIBLE FOR PURCHASE.) (1.6.3) Suggested Support Items 1.6.3.1 Equipment, Inflation Testing 01VF- 03 -ITST d❑ Q ❑ Inflation testing equipment specific to Item 1.6.1.1. 1.6.3.2 Suit, Training OIVF- 03 -TRST ❑,/ © ❑d ❑ Training suit based on similar design, but different materials as Item 1.6.1.1. (1.7) NFPA 1992 Splash- Protective Ensembles and Items (1.7.1) Liquid Splash- Protective Ensemble 1.7.1.1 Ensemble, Liquid Splash- Protective, Encapsulating, 01SP -01 -ENCP NFPA 1992 ,/ 0 © ❑ Encapsulating liquid- splash protective ensemble (certified as compliant to NFPA 1992). Note: New edition of NFPA 1992 due in Feb 05. (ONLY ENSEMBLES CERTIFIED AS COMPLIANT WITH NFPA 1992 ARE ELIGIBLE FOR PURCHASE.) 1.7.1.2 Ensemble, Liquid Splash- Protective, Non - Encapsulating, OISP- 01 -NECP NFPA 1992 © © © ❑ Non - encapsulating liquid - splash protective ensemble (certified as compliant to NFPA 1992). Note: New edition of NFPA 1992 due in Feb 05. (ONLY ENSEMBLES CERTIFIED AS COMPLIANT WITH NFPA 1992 ARE ELIGIBLE FOR PURCHASE.) (1.7.2) Liquid Splash- Protective Clothing Interactive versions of this appendix and the Fall 2004 SEL are available on -line at www.rkb.miptorg. Wednesday, April 27, 2005 Full AEL: Page 10 of 78 Attachment C Section I Personal Protective Equipment AEL Ref No Title /Description Fall2004 SMSP/ LETPP MMRS EMPG UASI SEL Ref Number 1.7.2.1 Footwear, Liquid Splash- Protective, NFPA 1992 01SP- 02 -FTWR ❑J 0 © ❑ Liquid - splash protective footwear (certified as compliant to NFPA 1992). • Note: New edition of NFPA 1992 due in Feb 05. (ONLY FOOTWEAR CERTIFIED AS COMPLIANT WITH NFPA 1992 IS ELIGIBLE FOR PURCHASE.) 1.7.2.2 Gloves, Liquid Splash- Protective, NFPA 1992 01SP- 02 -GLOV 9 6r © ❑ Liquid splash - protective gloves (cerfified as compliant to NFPA 1992). Note: New edition of NFPA 1992 due in Feb 05. (ONLY GLOVES CERTIFIED AS COMPLIANT WITH NFPA 1992 ARE ELIGIBLE FOR PURCHASE.) 1.7.2.3 Garment, Liquid Splash- Protective, NFPA 1992 01SP- 02 -GRMT ❑Q i_� Liquid splash - protective garment (certified as compliant to NFPA 1992). Note: New edition of NFPA 1992 due in Feb 05. (ONLY GARMENTS CERTIFIED AS COMPLIANT WITH NFPA 1992 ARE ELIGIBLE FOR PURCHASE.) (1.8) NFPA 1951 Ensembles (Search and Rescue) (1.8.1) Required Ensemble Elements 1.8 1.1 Eye /Face Protection, SAR Operations, NFPA 1951 01US- 01 -EYEP k © W ❑ NFPA 1951 USAR Operations eyelface protection (certified as compliant with NFPA 1951). (ONLY ENSEMBLE ELEMENTS CERTIFIED AS COMPLIANT WITH NFPA 1951 ARE ELIGIBLE FOR PURCHASE.) 1.8.1.2 Footwear, Protective, USAR Operations, NFPA 1951 01US -01 -FTWR ❑� ❑J © ❑ NFPA 1951 USAR Operations protective footwear (certified as compliant • with NFPA 1951). (ONLY ENSEMBLE ELEMENTS CERTIFIED AS COMPLIANT WITH NFPA 1951 ARE ELIGIBLE FOR PURCHASE.) 1.8.1.3 Garment, Protective, USAR Operations, NFPA 1951 OlUS -01 -GARM © © ❑ NFPA 1951 USAR Operations protective garment (certified as compliant with NFPA 1951). (ONLY ENSEMBLE ELEMENTS CERTIFIED AS COMPLIANT WITH NFPA 1951 ARE ELIGIBLE FOR PURCHASE.) 1.8.1.4 Gloves, Protective, USAR Operations, NFPA 1951 01US- 01 -GLOV Q © ❑ NFPA 1951 USAR Operations protective gloves (certified as compliant with NFPA 1951). (ONLY ENSEMBLE ELEMENTS CERTIFIED AS COMPLIANT WITH NFPA 1951 ARE ELIGIBLE FOR PURCHASE.) Interactive versions of this appendix and the Fall 2004 SEL are available on -line at www.rkb.mipt.org. Wednesday, April 27, 1005 Full AEL: Page 11 of 78 Attachment C Section 1 Personal Protective Eauinment AEL Ref No Title /Description Fall 2004 SHSPI LETPP MMRS EMPG VASI SEL Ref Number 1.8.1.5 Helmet, Protective, USAR Operations, NFPA 1951 OIUS- 01 -HLMT ❑� © © ❑ NFPA 1951 USAR Operations protective helmet (certified as compliant with NFPA 1951). (ONLY ENSEMBLE ELEMENTS CERTIFIED AS COMPLIANT WITH NFPA 1951 ARE ELIGIBLE FOR PURCHASE.) (1.9) NFPA 1999 Protective Clothing (Emergency Medical Services) (1.9.1) Items 1.9.1.1 Eye /Face Protection Devices, Emergency Medical, NFPA 01EM- 01 -EYEP 1999 o n a ❑ NFPA 1999 emergency medical eye and face protection devices (certified as compliant with NFPA 1999). (ONLY ENSEMBLE ELEMENTS CERTIFIED AS COMPLIANT WITH NFPA 1999 ARE ELIGIBLE FOR PURCHASE.) (NOTE: NFPA 1999 ELEMENTS PURCHASED UNDER THIS GRANT PROGRAM ARE INTENDED FOR USE ONLY BY PERSONS PROVIDING EMERGENCY MEDICAL TREATMENT TO VICTIMS AFTER DECONTAMINATION. THEY ARE ALLOWABLE ONLY TO SUPPLEMENT NORMAL STORES, IN ORDER TO PROVIDE THE SURGE CAPACITY NECESSARY FOR CBRNE TERRORISM RESPONSE. THEY ARE NOT INTENDED FOR ROUTINE USE OR AS DUTY UNIFORMS.) 1.9.1.2 Footwear Covers, Emergency Medical, NFPA 1999 01EM- 01 -FTWC © 0 ❑J ❑ NFPA 1999 emergency medical protective footwear covers (certified as compliant with NFPA 1999). (ONLY ENSEMBLE ELEMENTS CERTIFIED AS COMPLIANT WITH NFPA 1999 ARE ELIGIBLE FOR PURCHASE.) (NOTE: NFPA 1999 ELEMENTS PURCHASED UNDER THIS GRANT PROGRAM ARE INTENDED FOR USE ONLY BY PERSONS PROVIDING EMERGENCY MEDICAL TREATMENT TO VICTIMS AFTER DECONTAMINATION. THEY ARE ALLOWABLE ONLY TO SUPPLEMENT NORMAL STORES, IN ORDER TO PROVIDE THE SURGE CAPACITY NECESSARY FOR CBRNE TERRORISM RESPONSE. THEY ARE NOT INTENDED FOR ROUTINE USE OR AS DUTY UNIFORMS.) Interactive versions of this appendix and the Fall 2004 SEL are available on -line at www.rkb.mfpborg. Wednesday, April 2 7, 2005 Full AEL: Page 12 of 78 Attachment C Section I Personal Protective Eauipment AEL Ref No Title /Description SHSP/ L£TPP MMRS EMPG UASI Fall 2004 SEL Ref Number 1.9.1.3 Footwear, Emergency Medical, NFPA 1999 OIEM- 01 -FTWR ® ® © ❑ NFPA 1999 emergency medical protective footwear (certified as compliant with NFPA 1999). (ONLY ENSEMBLE ELEMENTS CERTIFIED AS COMPLIANT WITH NFPA 1999 ARE ELIGIBLE FOR PURCHASE.) (NOTE: NFPA 1999 ELEMENTS PURCHASED UNDER THIS GRANT PROGRAM ARE INTENDED FOR USE ONLY BY PERSONS PROVIDING EMERGENCY MEDICAL TREATMENT TO VICTIMS AFTER DECONTAMINATION. THEY ARE ALLOWABLE ONLY TO SUPPLEMENT NORMAL STORES, IN ORDER TO PROVIDE THE SURGE CAPACITY NECESSARY FOR CBRNE TERRORISM RESPONSE. THEY ARE NOT INTENDED FOR ROUTINE USE OR AS DUTY UNIFORMS.) 1.9.1.4 Garment, Emergency Medical, NFPA 1999 01EM -01 -GARM ❑ [] ❑Q ❑ NFPA 1999 emergency medical protective garment (certified as compliant with NFPA 1999). (ONLY ENSEMBLE ELEMENTS CERTIFIED AS COMPLIANT WITH NFPA 1999 ARE ELIGIBLE FOR PURCHASE.) (NOTE: NFPA 1999 ELEMENTS PURCHASED UNDER THIS GRANT PROGRAM ARE INTENDED FOR USE ONLY BY PERSONS PROVIDING EMERGENCY MEDICAL TREATMENT TO VICTIMS AFTER DECONTAMINATION. THEY ARE ALLOWABLE ONLY TO SUPPLEMENT NORMAL STORES, IN ORDER TO PROVIDE THE SURGE CAPACITY NECESSARY FOR CBRNE TERRORISM RESPONSE. THEY ARE NOT INTENDED FOR ROUTINE USE OR AS DUTY UNIFORMS.) 1.9.1.5 Gloves, Emergency Medical, Cleaning, NFPA 1999 01EM- 01 -GLCL © © ® ❑ NFPA 1999 emergency medical cleaning gloves (certified as compliant with NFPA 1999). (ONLY ENSEMBLE ELEMENTS CERTIFIED AS COMPLIANT WITH NFPA 1999 ARE ELIGIBLE FOR PURCHASE.) (NOTE: NFPA 1999 ELEMENTS PURCHASED UNDER THIS GRANT PROGRAM ARE INTENDED FOR USE ONLY BY PERSONS PROVIDING EMERGENCY MEDICAL TREATMENT TO VICTIMS AFTER DECONTAMINATION. THEY ARE ALLOWABLE ONLY TO SUPPLEMENT NORMAL STORES, IN ORDER TO PROVIDE THE SURGE CAPACITY NECESSARY FOR CBRNE TERRORISM RESPONSE. THEY ARE NOT INTENDED FOR ROUTINE USE OR AS DUTY UNIFORMS.) Interactive versions of this appendix and the Fail 2004 SEL are available on -line at www.rkb.miptorg. Wednesday, April 27, 2005 Full AEL: Page 13 of 78 Attachment C Section I Personal Protective Equipment AEL Ref No Title /Description Fall 2004 SHSP/ LETPP MMRS EMPG SEL Ref Number UA l 1.9.1.6 Gloves, Emergency Medical, Protective, NFPA 1999 OIEM- 01 -GLMP 0 © © ❑ NFPA 1999 emergency medical protective gloves (certified as compliant with NFPA 1999). (ONLY ENSEMBLE ELEMENTS CERTIFIED AS COMPLIANT WITH NFPA 1999 ARE ELIGIBLE FOR PURCHASE.) (NOTE: NFPA 1999 ELEMENTS PURCHASED UNDER THIS GRANT PROGRAM ARE INTENDED FOR USE ONLY BY PERSONS PROVIDING EMERGENCY MEDICAL TREATMENT TO VICTIMS AFTER DECONTAMINATION. THEY ARE ALLOWABLE ONLY TO SUPPLEMENT NORMAL STORES, IN ORDER TO PROVIDE THE SURGE CAPACITY NECESSARY FOR CBRNE TERRORISM RESPONSE. THEY ARE NOT INTENDED FOR ROUTINE USE OR AS DUTY UNIFORMS.) 1.9.1.7 Gloves, Emergency Medical, Work, NFPA 1999 OIEM- 01 -GLMW Q ❑,/ ❑ NFPA 1999 emergency medical work gloves (certified as compliant with NFPA 1999). (ONLY ENSEMBLE ELEMENTS CERTIFIED AS COMPLIANT WITH NFPA 1999 ARE ELIGIBLE FOR PURCHASE.) (NOTE: NFPA 1999 ELEMENTS PURCHASED UNDER THIS GRANT PROGRAM ARE INTENDED FOR USE ONLY BY PERSONS PROVIDING EMERGENCY MEDICAL TREATMENT TO VICTIMS AFTER DECONTAMINATION. THEY ARE ALLOWABLE ONLY TO SUPPLEMENT NORMAL STORES, IN ORDER TO PROVIDE THE SURGE CAPACITY NECESSARY FOR CBRNE TERRORISM RESPONSE. THEY ARE NOT INTENDED FOR ROUTINE USE OR AS DUTY UNIFORMS.) (1.10) NFPA 1971 Ensembles (Structural Fire Fighting) (1.10.1) Required Ensemble Elements 1.10.1.1 Garment, Protective, Structural Fire Fighting, NFPA 1971 OISF- 01 -GARM © ❑ ❑ ❑ NFPA 1971 structural fire fighting protective garment (certified as compliant with NFPA 1971). (ONLY ENSEMBLE ELEMENTS CERTIFIED AS COMPLIANT WITH NFPA 1971 ARE ELIGIBLE FOR PURCHASE.) (NOTE: NFPA 1971 ELEMENTS PURCHASED UNDER THIS GRANT PROGRAM ARE ALLOWABLE ONLY TO SUPPLEMENT NORMAL STORES, IN ORDER TO PROVIDE THE SURGE CAPACITY NECESSARY FOR CBRNE TERRORISM RESPONSE. THEY ARE NOT INTENDED FOR ROUTINE USE.) interactive versions of this appendix and the Fall 1004 SEL are available on-line at www.rkb.mfpGorg. Wednesday, April 2 7, 2005 Full AEL: Page 14 of 78 Attachment C Section I Personal Protective Equipment AEL Ref No Title /Description Fall 2004 sesPi r.ETPP Mi1A5 EMPC UASr SEL Ref Number 1.10.1.2 Footwear, Structural Fire Fighting Protective, NFPA 1971 0lSF- 01 -FTWR © ❑ ❑ ❑ NFPA 1971 structural fire fighting protective footwear (certified as compliant with NFPA 1971). (ONLY ENSEMBLE ELEMENTS CERTIFIED AS COMPLIANT WITH NFPA 1971 ARE ELIGIBLE FOR PURCHASE.) (NOTE: NFPA 1971 ELEMENTS PURCHASED UNDER THIS GRANT PROGRAM ARE ALLOWABLE ONLY TO SUPPLEMENT NORMAL STORES, IN ORDER TO PROVIDE THE SURGE CAPACITY NECESSARY FOR CBRNE TERRORISM RESPONSE. THEY ARE NOT INTENDED FOR ROUTINE USE.) 1.10.1.3 Gloves, Protective, Structural Fire Fighting, NFPA 1971 OISF- 01 -GLOV ❑ ❑ ❑ NFPA 1971 structural fire fighting protective gloves (certified as compliant with NFPA 1971). (ONLY ENSEMBLE ELEMENTS CERTIFIED AS COMPLIANT WITH NFPA 1971 ARE ELIGIBLE FOR PURCHASE.) (NOTE: NFPA 1971 ELEMENTS PURCHASED UNDER THIS GRANT PROGRAM ARE ALLOWABLE ONLY TO SUPPLEMENT NORMAL STORES, IN ORDER TO PROVIDE THE SURGE CAPACITY NECESSARY FOR CBRNE TERRORISM RESPONSE. THEY ARE NOT INTENDED FOR ROUTINE USE.) 1.10.1.4 Helmet, Protective, Structural Fire Fighting, NFPA 1971 OlSF- 01 -HLMT 91 ❑ ❑ ❑ NFPA 1971 structural fire fighting protective helmet (certified as compliant with NFPA 1971). (ONLY ENSEMBLE ELEMENTS CERTIFIED AS COMPLIANT WITH NFPA 1971 ARE ELIGIBLE FOR PURCHASE.) (NOTE: NFPA 1971 ELEMENTS PURCHASED UNDER THIS GRANT PROGRAM ARE ALLOWABLE ONLY TO SUPPLEMENT NORMAL STORES, IN ORDER TO PROVIDE THE SURGE CAPACITY NECESSARY FOR CBRNE TERRORISM RESPONSE. THEY ARE NOT INTENDED FOR ROUTINE USE.) 1.10.1.5 Hood, Protective, Structural Fire Fighting, NFPA 1971 0lSF -01 -HOOD W ❑ ❑ ❑ NFPA 1971 structural fire fighting protective hood (certified as compliant with NFPA 1971). (ONLY ENSEMBLE ELEMENTS CERTIFIED AS COMPLIANT WITH NFPA 1971 ARE ELIGIBLE FOR PURCHASE.) (NOTE: NFPA 1971 ELEMENTS PURCHASED UNDER THIS GRANT PROGRAM ARE ALLOWABLE ONLY TO SUPPLEMENT NORMAL STORES, IN ORDER TO PROVIDE THE SURGE CAPACITY NECESSARY FOR CBRNE TERRORISM RESPONSE. THEY ARE NOT INTENDED FOR ROUTINE USE.) (1.11) NFPA 1976 Ensembles (Proximity Fire Fighting, High Radiant Heat) Required Ensemble Elements Interactive versions of this appendix and the Fail 2004 SEL are available on -line at www.rkb.mipt.org. Wednesday, April 27, 2005 Full AEL: Page 15 of 78 Attachment C Section 1 Personal Protective Eauinment AEL Ref No Title /Description SHSPI LETPP MMRS £MPG UASI Fall 2004 SEL Ref Number 1.11.1.1 Garment, Protective, Proximity Fire Fighting, NFPA 1976 01SH- 01 -GARM W ❑ ❑ ❑ Structural fire fighting protective garment (certified as compliant with NFPA 1976). (ONLY ENSEMBLE ELEMENTS CERTIFIED AS COMPLIANT WITH NFPA 1976 ARE ELIGIBLE FOR PURCHASE.) (NOTE: NFPA 1976 ELEMENTS PURCHASED UNDER THIS GRANT PROGRAM ARE ALLOWABLE ONLY TO SUPPLEMENT NORMAL STORES, IN ORDER TO PROVIDE THE SURGE CAPACITY NECESSARY FOR CBRNE TERRORISM RESPONSE. THEY ARE NOT INTENDED FOR ROUTINE USE.) 1.11.1.2 Footwear, Protective, Proximity Fire Fighting, NFPA 1976 01SH- 01 -FTWR k ❑ ❑ ❑ Structural fire fighting protective footwear (certified as compliant with NFPA 1976). (ONLY ENSEMBLE ELEMENTS CERTIFIED AS COMPLIANT WITH NFPA 1976 ARE ELIGIBLE FOR PURCHASE.) (NOTE: NFPA 1976 ELEMENTS PURCHASED UNDER THIS GRANT PROGRAM ARE ALLOWABLE ONLY TO SUPPLEMENT NORMAL STORES, IN ORDER TO PROVIDE THE SURGE CAPACITY NECESSARY FOR CBRNE TERRORISM RESPONSE. THEY ARE NOT INTENDED FOR ROUTINE USE.) 1.11.1.3 Gloves, Protective, Proximity Fire Fighting, NFPA 1976 01SH- 01 -GLOV ❑,/ ❑ ❑ ❑ Structural fire fighting protective gloves (certified as compliant with NFPA 1976). (ONLY ENSEMBLE ELEMENTS CERTIFIED AS COMPLIANT WITH NFPA 1976 ARE ELIGIBLE FOR PURCHASE.) (NOTE: NFPA 1976 ELEMENTS PURCHASED UNDER THIS GRANT PROGRAM ARE ALLOWABLE ONLY TO SUPPLEMENT NORMAL STORES, IN ORDER TO PROVIDE THE SURGE CAPACITY NECESSARY FOR CBRNE TERRORISM RESPONSE. THEY ARE NOT INTENDED FOR ROUTINE USE.) 1.11.1.4 Helmet, Protective, Proximity Fire Fighting, NFPA 1976 01SH- 01 -HLMT [�/] ❑ ❑ ❑ Structural fire fighting protective helmet (certified as compliant with NFPA 1976). (ONLY ENSEMBLE ELEMENTS CERTIFIED AS COMPLIANT WITH NFPA 1976 ARE ELIGIBLE FOR PURCHASE.) (NOTE: NFPA 1976 ELEMENTS PURCHASED UNDER THIS GRANT PROGRAM ARE ALLOWABLE ONLY TO SUPPLEMENT NORMAL STORES, IN ORDER TO PROVIDE THE SURGE CAPACITY NECESSARY FOR CBRNE TERRORISM RESPONSE. THEY ARE NOT INTENDED FOR ROUTINE USE.) Interactive versions of this appendix and the Fall 2004 SEL are available on -line at www.rkb.mipAorg. Wednesday, April 27, 2005 Full AEL: Page 16 of 78 Attachment C Section I Personal Protective Equipment AEL Ref No Title /Description Fall 2004 SaSP/ L£TPP MMNS EMPG SEL Ref Number VAS/ J 1.11.1.5 Shroud, Protective, Proximity Fire Fighting, NFPA 1976 OISH- 01 -SHRD d❑ ❑ ❑ ❑ Structural fire fighting protective shroud (certified as compliant with NFPA 1976). (ONLY ENSEMBLE ELEMENTS CERTIFIED AS COMPLIANT WITH NFPA 1976 ARE ELIGIBLE FOR PURCHASE.) (NOTE: NFPA 1976 ELEMENTS PURCHASED UNDER THIS GRANT PROGRAM ARE ALLOWABLE ONLY TO SUPPLEMENT NORMAL STORES, IN ORDER TO PROVIDE THE SURGE CAPACITY NECESSARY FOR CBRNE TERRORISM RESPONSE, THEY ARE NOT INTENDED FOR ROUTINE USE.) (1.11.2) Optional Ensemble Elements 1.11.2.1 Cover, SCBA, Protective Radiant Heat 01SH- 02 -SCBH ❑ ❑ ❑ ❑ Protective radiant heat cover for SCBA. (NOTE: NFPA 1976 ELEMENTS PURCHASED UNDER THIS GRANT PROGRAM ARE ALLOWABLE ONLY TO SUPPLEMENT NORMAL STORES, IN ORDER TO PROVIDE THE SURGE CAPACITY NECESSARY FOR CBRNE TERRORISM RESPONSE. THEY ARE NOT INTENDED FOR ROUTINE USE.) (1.12) PPE Accessories (1.12.1) Personal Alert Safety Systems 1.12.1.1 System, Personal Alert Safety (PASS) OlZA -01 -PASS 0 © ® ❑ PASS Device - Personal Alert Safety System (certified as compliant with NFPA 1982). (ONLY DEVICES CERTIFIED AS COMPLIANT WITH NFPA 1982 ARE ELIGIBLE FOR PURCHASE.) (1.12.2) Gloves & Footwear 1.12.2.1 Covers, Outer Footwear OlZA- 02 -FTWC ® ❑ Disposable outer footwear covers for contamination hazard protection (no standard currently applies for this item). (FOR USE ONLY WITH ALLOWABLE PERSONAL PROTECTIVE ENSEMBLES.) 1.12.2.2 Gloves, Inner, Cotton OlZA- 02 -GLIC 0 0 © ❑ Inner cotton gloves (no standard currently applies for this item). (FOR USE ONLY WITH ALLOWABLE PERSONAL PROTECTIVE ENSEMBLES.) Interactive versions of this appendix and the Fall 2004 SEL are available on -line at www rkb.mlrnorg. Wednesday, April 27, 2005 Fall AEL: Page 17 of 78 Attachment C Section I Personal Protective Equipment AEL Ref No Title /Description Fall 2004 SnSPI LETPP MMRS EMPG SEL Ref Number VASI 1.12.2.3 Gloves, Outer, Disposable 01ZA- 02 -GLOD © © © ❑ Outer disposable gloves for contamination protection (marked in accordance with ANSVISEA 105). (FOR USE ONLY WITH ALLOWABLE PERSONAL PROTECTIVE ENSEMBLES.) 1.12.2.4 Gloves, Outer, Work OlZA -02 -GLOW ❑ ❑J .P ❑ Outer work gloves for physical hazard protection (marked in accordance with ANSVISEA 105). (FOR USE ONLY WITH ALLOWABLE PERSONAL PROTECTIVE ENSEMBLES.) (1.12.3) Undergarments 1.12.3.1 Undergarment, Non - Flame- Resistant OlZA- 03 -UNDR d❑ ❑d ❑� ❑ Non -flame- resistant undergarment for comfort and for contamination control during doffing (no standard currently applies for this item). (FOR USE ONLY WITH ALLOWABLE PERSONAL PROTECTIVE ENSEMBLES.) 1.12.3.2 Undergarment, Flame- Resistant OlZA- 03 -UNFR ❑d ❑Q ❑d ❑ Flame- resistant undergarment (certified as compliant with NFPA 2112 or the flame - resistant option of NFPA 1975). (NOTE: FOR USE ONLY WITH ALLOWABLE PERSONAL PROTECTIVE ENSEMBLES. ONLY GARMENTS CERTIFIED AS COMPLIANT WITH NFPA 2112 OR THE FLAME - RESISTANT OPTION OF NFPA 1975 ARE ALLOWABLE.) (1.12.4) Other Accessories 1.12.4.1 GarmentlVestlDevice, Cooling OlZA -04 -COOL © © © ❑ Cooling garment, vast, or device (no standard currently applies for this Item). (NOTE: FOR USE ONLY WITH ALLOWABLE PERSONAL PROTECTIVE ENSEMBLES.) 1.12.4.2 Hardhat 01ZA- 04 -HHAT © ❑ Hardhal (certified as compliant to ANSI 891). (NOTE: FOR USE ONLY WITH ALLOWABLE PERSONAL PROTECTIVE ENSEMBLES. ONLY HARDHATS CERTIFIED AS COMPLIANT WITH ANSI 89.1 ARE ALLOWABLE.) (1.13) Ancillary Equipment (113.1) Miscellaneous Interactive versions ofthis appendix and the Fall 2004 SEL are available on -line at WWW.rkb.mlp1.org. Wednesday, April 27, 2005 Full AEL: Page 18 of 78 Attachment C Section 1 Personal Protective Eouinment AEL Ref No Title /Description Fall 2004 SNSP/ L£TPP AIMRS EMPG UASI 1.13.1.1 Bag /Box, Ensemble Gear Storage ® ® © ❑ Ensemble gear storage bag or box (no standard currently applies for this item). (NOTE: FOR USE ONLY WITH ALLOWABLE EQUIPMENT.) 1.13.1.2 Approved Chemical Resistant Tape o ©o❑ 1.13.1.3 Vest or Outer Garment, High visibility ❑ W © ❑ High visibility vest or outer garment, (certified as compliant with ANSI /ISEA 107). (ONLY GARMENTS CERTIFIED AS COMPLIANT WITH ANSI /ISEA 107 ARE ALLOWABLE). SEL Ref Number 01ZP- 00 -GBAG OIZA -04 -VEST Interactive versions of this appendix and the Fall 2004 SEL are available on -line at www.rkb.miptorg. Wednesday, April 27, 2005 Full AEL: Page 19 of 79 Attachment C Section 2 Explosive Device Mitization and Remediation Equipment AEL Ref No Title /Description Fall 2004 SAM LETPP MMRS EMPG SEL Ref Number VASI (2.1) Protective Equipment (2.1.1) Ensembles 2.1.1.1 Suit, Improvised Explosive Device /Explosive Ordnance 01XD- 01 -BSUT Disposal (IED /EOD) Protective Ensemble ❑�/ ❑Q [�, ❑ Suit to provide protection from fragmentation, blast overpressure, heat and light flash, and flame generated by an Improvised Explosive Device (IED), explosives, or Unexploded Ordnance (UXO). Not for riot suppression. (2.1.2) Elements 2.1.2.1 Boots, IED /EOD 01XD -02 -BOOT © © © ❑ Heavy -duty, non - static producing footwear for use with IED /EOD ensembles. 2.1.2.2 Clothing, Operational, and Specialized /Protective Gear 01XD -02 -CLTH IED /EOD ® ❑�/ ❑ IED /EOD protective outer clothing used in conjunction with recon ensemble or in lieu of full protective ensemble for known minimum threat situation. Not for riot suppression. Interactive versions of this appendix and the Fall 2004 SEL are available on -line at www. rkb. miptorg. Wednesday, April 27, 2005 Full AEL: Page 20 of 78 (NOTE: Should be purchased for and used by accredited bombs squads. For information on establishing new bomb squad programs, agencies should contact the Special Agent Bomb Technician in the nearest FBI Office or call directly to the FBI Program Manager at the Hazardous Devices School, (256) 313 - 1910.) 2.1.1.2 Ensemble, Reconnaissance, Improvised Explosive 01XD- 01 -RCON Device /Explosive Ordnance Disposal (IED /EOD) 0 0 0 ❑ IED /EOD protective ensemble intended to protect the head and torso from explosive fragmentation and flame. Include ballistic helmet, ballistic face shield, and ballistic vest. Not for riot suppression. (NOTE: Should be purchased for and used by accredited bombs squads. For information on establishing new bomb squad programs, agencies should contact the Special Agent Bomb Technician in the nearest FBI Office or call directly to the FBI Program Manager at the Hazardous Devices School, (256) 313 - 1910.) 2.1.1.3 Suit, "Search ", Improvised Explosive Device /Explosive O1XD- 01 -SRCH Ordnance Disposal (IED /EOD) Protective Ensemble 0 © ❑�/ ❑ Suit to provide protection from fragmentation blast overpressure, heat and light flash, and flame generated by an IED. Suit to be wom in an IED search and location function or with chemical / biological or respiratory protection equipment. Not for riot suppression. (NOTE: Should be purchased for and used by accredited bombs squads. For information on establishing new bomb squad programs, agencies should contact the Special Agent Bomb Technician in the nearest FBI Office or call directly to the FBI Program Manager at the Hazardous Devices School, (256) 313 - 1910.) (2.1.2) Elements 2.1.2.1 Boots, IED /EOD 01XD -02 -BOOT © © © ❑ Heavy -duty, non - static producing footwear for use with IED /EOD ensembles. 2.1.2.2 Clothing, Operational, and Specialized /Protective Gear 01XD -02 -CLTH IED /EOD ® ❑�/ ❑ IED /EOD protective outer clothing used in conjunction with recon ensemble or in lieu of full protective ensemble for known minimum threat situation. Not for riot suppression. Interactive versions of this appendix and the Fall 2004 SEL are available on -line at www. rkb. miptorg. Wednesday, April 27, 2005 Full AEL: Page 20 of 78 Attachment C Section 2 Explosive Device Mitigation and Remediation Equipment AEL Ref No Title /Description Fall 2004 SHSP/ LETPP MMRS EMPG SEL Ref Number UASI 2.1.2.3 Equipment, Hand Protection, IED /EOD 01XD -02 -HAND © ❑ Hand protection component to IED /EOD protective ensemble system; © 0 protective gloves and ballistic hand covers. Not for riot suppression. Explosive detecting canines, related CBRNE training, and protective (NOTE: Should be purchased for and used by accredited bombs squads. For information on establishing new bomb squad programs, agencies should garments. contact the Special Agent Bomb Technician in the nearest FBI Office or call 2.2.2 directly to the FBI Program Manager at the Hazardous Devices School, (256) Equipment, Explosive Entry 313 - 1910.) 2.1.2.4 Equipment, Head and Face Protection, IED /EOD 01XD- 02 -HLMT ❑N © © ❑ Helmet Protective System Component to IED /EOD Protective Ensemble System, forced air system. Includes ballistic helmet and face shield materials. compatible with bomb suit or search suit above. Includes faces shields with 2.2.3 vision correction capability (either using a prescription shield or overiay). Not Magazines, Portable or Transportable, Explosive for riot suppression. ® © (NOTE: Should be purchased for and used by accredited bombs squads. Portable or transportable magazines for storage / transport of explosive For information on establishing new bomb squad programs, agencies should contact the Special Agent Bomb Technician in the nearest FBI Office or call materials to and from incident scene. directly to the FBI Program Manager at the Hazardous Devices School, (256) 313 - 1910.) 2.1.2.5 Blast and Overpressure Threat Ear Protection ❑� © ❑ Molded ear plug or other device to be worn under the ballistic protective For information on establishing new bomb squad programs, agencies should helmet. Not for riot suppression. (2.2) Mitigation and Remediation Equipment 2.2.1 Canines, Explosive Detecting 02EX -00 -DOGS © 0 ❑Q ❑ Explosive detecting canines, related CBRNE training, and protective garments. 2.2.2 Equipment, Explosive Entry 02EX- 00 -EXEN © Explosive entry equipment, upgrades. Does NOT include explosive materials. 2.2.3 Magazines, Portable or Transportable, Explosive 02EX- 00 -EXMP ® © R ❑ Portable or transportable magazines for storage / transport of explosive materials to and from incident scene. (NOTE: Should be purchased for and used by accredited bombs squads. For information on establishing new bomb squad programs, agencies should contact the Special Agent Bomb Technician in the nearest FBI Office or call directly to the FBI Program Manager at the Hazardous Devices School, (256) 313 - 1910.) 2.2.4 Kit, Fiber Optic 02EX- 00 -KTFO 0 0 V ❑ Kit, Fiber Optic (inspection or viewing). Interactive versions of this appendix and the Fall 1004 SEL are available on -line at w .rkb.mipt org. Wednesday, April 27, 2005 Full AEL: Page 21 of 78 Attachment C Section 2 Explosive Device Mitigation and Remediation Equipment AEL Ref No Title /Description Fall 2004 SHSPI L£TPP MMRS EMP SEL Ref Number UASI 2.2.5 Detector, Metal ® © ❑/ ❑ Metal detection device. 2.2.6 Y] © FV11 ❑ 2.2.7 © r❑ ❑r• ❑ 02EX- 00 -MTDT Equipment, Post Blast Investigation, Explosives /IED 02EX- 00 -PBIE Investigation Equipment, Post Blast Investigation, Explosives /IED Investigation, upgrades. Robot, Attachments, Tools Robot, related attachments, tools. (NOTE: Should be purchased for and used by accredited bombs squads. For information on establishing new bomb squad programs, agencies should contact the Special Agent Bomb Technician in the nearest FBI Office or call directly to the FBI Program Manager at the Hazardous Devices School, (256) 313 - 1910.) 2.2.8 Robot Upgrades J❑ ❑J ❑sr ❑ Robot Upgrades, chemical, biological, nuclear, radiological detection devices, cameras, disruption ability, remote operation. (NOTE: Should be purchased for and used by accredited bombs squads. For information on establishing new bomb squad programs, agencies should contact the Special Agent Bomb Technician in the nearest FBI Office or call directly to the FBI Program Manager at the Hazardous Devices School, (256) 313 - 1910.) 02EX- 00 -RBTS 02EX- 00 -RBTU 2.2.9 TCV, vented containment vessel, transportation 02Ex- 00 -TCW RJ ❑d © ❑ Total Containment Vessel, vented, for containment, transportation, temporary storage. (NOTE: Should be purchased for and used by accredited bombs squads. For information on establishing new bomb squad programs, agencies should contact the Special Agent Bomb Technician in the nearest FBI Office or call directly to the FBI Program Manager at the Hazardous Devices School, (256) 313- 1910.) 2.2.10 WMD Upgrades, TCV 02EX- 00 -TCVW d❑ ❑r' 0 ❑ WMD upgrades for TCV (Total Containment Vessel), transportation vessel. (NOTE: Should be purchased for and used by accredited bombs squads. For Information on establishing new bomb squad programs, agencies should contact the Special Agent Bomb Technician in the nearest FBI Office or call directly to the FBI Program Manager at the Hazardous Devices School, (256) 313 - 1910.) 2.2.11 Tools, Remote Opening, Examination, Related Equipment 02Fx- oo -nRO W © Q ❑ Remote opening tools, rigging kits, pulleys, clamps, probes, mirrors, hand, electric, pneumatic, stethoscope, non - sparking tools, etc. Interactive versions of this appendix and the Fall 2004 SEL are available on -line at www.rkb.mipt.org. Wednesday, April 2 7, 2003 Full AEL: Page 22 of 78 Attachment C Section 2 Explosive Device Mitigation and Remediation Equipment AEL Ref No Title /Description Fall 2004 SUSP/ LETPP MMRS EMPG SEL Ref Number UASr 2.2.12 X -Ray Unit, Portable or Transportable 02EX- 01 -XRAP ❑Q Q © ❑ Portable or transportable X -Ray unit, related attachments and equipment, film, image screens, computers for image storing/transmission, upgrades. (NOTE: Should be purchased for and used by accredited bombs squads. For information on establishing new bomb squad programs, agencies should contact the Special Agent Bomb Technician in the nearest FBI Office or call directly to the FBI Program Manager at the Hazardous Devices School, (256) 313 - 1910.) 2.2.13 Tools, IED Remediation, Non - Explosive 02EX- 02 -TLEX Non - explosive tools for IED remediation, including mitigation tents, upgrades, boot bangers, bomb blankets. Does NOT include explosive material. (NOTE: Should be purchased for and used by accredited bombs squads. For information on establishing new bomb squad programs, agencies should contact the Special Agent Bomb Technician in the nearest FBI Office or call directly to the FBI Program Manager at the Hazardous Devices School, (256) 313 - 1910.) 2.2.14 Tools, Pipe Bomb Disabling 02EX- 02 -TLPB 0 0 0 ❑ Pipe bomb disabling tools, attachments, disrupter, and related upgrades. (NOTE: Should be purchased for and used by accredited bombs squads. For information on establishing new bomb squad programs, agencies should contact the Special Agent Bomb Technician in the nearest FBI Office or call directly to the FBI Program Manager at the Hazardous Devices Schoof, (256) 313- 1910.) Interactive versions of this appendix and the Fall 2004 SEL are available on -line at Www.Ab.miptorg. Wednesday, April 27, 2005 Full AEL: Page 23 of 78 Attachment C Section 3 CBRNE Operational and Search and Rescue Eauipment AEL Ref No Title /Description Fall 2004 SHSPI LETPP MMRS EMPG SEL Ref Number UASI (3.1) Search and Rescue 3.1.1 Hydraulic tools; hydraulic power unit o❑ ❑❑ 3.1.2 Breaking devices (including spreaders, saws and hammers) © ❑ ❑ ❑ 3.1.3 Lifting devices (including air bag systems, hydraulic rams, jacks, ropes and block and tackle) ❑O ❑ ❑ ❑ 3.1.4 Blocking and bracing materials o❑❑❑ 3.1.5 Rope, Life Safety 03RS -00 -ROPE DV ❑ ❑ ❑ Rope of various diameters and ratings 3.1.6 Rope Software 03RS- 00 -ROSO V ❑ ❑ ❑ Includes items such as: Prusik cords, softrope grabs, bags, webbing, protection. 3.1.7 Hardware, Rappelling or Rescue Operations 03RS- 00 -ROHA SM ❑ ❑ ❑ Rappelling/rescue hardware, including ascenders, handrope grabs, carabiners, plates, racks, etc. 3.1.8 Harnesses, Life Safety /Rappelling 03RS- 00 -HARN © ❑ ❑ ❑ Body harnesses used to support a person during rappelling or rope rescue operations 3.1.9 Evacuation stretchers, baskets, and chairs (for 08D1- 03 -LITR evacuation of disabled personnel) o❑ ❑❑ 3.1.10 Lights, Hand, Explosion Proof 03SE- 00 -LTHE © ❑ ❑ ❑ Explosion -proof handheld rights 3.1.11 Lighting System, Helmet Mounted 03EQ- 00 -LTHM Y ❑ ❑ ❑ Helmet mounted lighting system 3.1.12 Search Cameras V 0 © ❑ Including video and thermal imaging 3.1.13 Listening Devices 0 © ❑ Devices that provide enhanced audio detection capability for use In search and rescue operations, including remote operation. Interactive versions of this appendix and the Fall 2004 SEL are available on -line at www. rkb. miptorg. Wednesday, April 17, 2005 Full AEL: Page 24 of 78 Attachment C Section 3 CBRNE Operational and Search and Rescue Eauipment AEL Ref No Title /Description Fall 2004 SHSP/ LETPP MMRS£MPG SEL Ref Number b'ASl 3.1.14 Confined Space Kits (such as MSA Watchman) lW ❑ ❑ ❑ 3.1.15 Ventilation Fans, Explosive -Proof o❑❑❑ 3.1.16 Equipment, Underwater © ❑ Includes lights, metal detectors, communication and video units, lift bags, water rescue helmets, ice hooks, buoyancy compensator, and underwater scooter /DPV. 3.1.17 Equipment, SCUBA d❑ ❑d [ ❑ Includes exposure and pressurized suits, face masks, regulators, air tanks, and pony bottles. 3.1.18 Canines, Search and Rescue ❑d [v © ❑ Search and rescue canines, related CBRNE training, and protective garments. (3.2) Operational Equipment 3.2.1 Vests, Operational 03EQ- 00 -VSTO ❑N © ❑d ❑ Operational vests; duty gear and modular load bearing systems. 3.2.2 Cables, Grounding 03EQ- 00 -GRCA J❑ ❑ ❑ ❑ Grounding cables, point -type clamps on both ends; 1/8" stainless steel (uninsulated) 50' minimum. 3.2.3 Rod, Copper Grounding 03EQ- 00 -GRRD Q ❑ ❑ ❑ Copper grounding rod, 3/4" x 6' (minimum length) with slide hammer. 3.2.4 Tester, Ground Resistance 03EQ- 00 -GRRT © ❑ ❑ ❑ Ground resistance tester 3.2.5 Kit, Chemical Leak Control 03EQ- 00 -KTCL 0 ❑ ❑ ❑ Chemical leak control kit 3.2.6 Kit, Tool, Miscellaneous, Non - sparking 03EQ- 00 -KTTL 0 © W ❑ Non - sparking tool kit, to include bung and spanner wrenches. 3.2.7 Multi- Meter, Electrical 03EQ- 00 -MMTR ❑d ❑ ❑ ❑ Intrinsically safe electrical mufti- meter. 3.2.8 Overpack 03EQ- 00 -PCKO 0 ❑ ❑ ❑ Pack, overpack Interactive versions of this appendix and the Fall 2004 SEL are available on -line at www.rkb.mipt.org. Wednesday, April 27, 2005 Full AEL: Page 25 of 78 Attachment C Section 3 CBRNE Operational and Search and Rescue Equipment AEL Ref No Title /Description Fall 2004 SHSP/ LETPP MMRS EMP SEL Ref Number VAST 3.2.9 Gloves, Protective, Abrasion Resistant 03SE- 00 -GLVA Q ❑ ❑ ❑ Puncture, cut, and abrasion - resistant gloves. 3.2.10 Binoculars 030P- 00 -BNOC W © © ❑ Binoculars 3.2.11 Spotting Scopes /Surveillance Telescopes 030P- 00 -SCOP © © ❑ Optics capable of use in long range, sometimes long term, observation of critical tactical operations. 3.2.12 Optics: Thermal Imaging and /or Light Amplification 030P- 00 -TILA © © ❑ Thermal imaging and /or light amplification optics. 3.2.13 Light Amplification 04MD -01 -LAMP 91 91 ❑N ❑ Light Amplification (night vision enhancement) equipment. 3.2.14 Lighting, Portable Area Illumination 03SC- 00 -LTPA L] L] [] ❑ Portable area illumination. 3.2.15 Timer 03SC -00 -TIMR ❑ ❑ ❑ Timer or stopwatch. 3.2.16 Protection, Hearing 03SE -00 -HEAR ❑/ ❑ '❑ ❑ Hearing protection for operations in potentially high noise environments. 3.2.17 Hydration System, Personal 03SE -00 -HYDR ❑d ❑ ❑ ❑ Personal hydration system. 3.2.18 Monitor, Heat Stress 03SC -00 -HSMN ❑ ❑ ❑ ❑ Heat stress monitor (ambient and personal). 3.2.19 Bags, Evidence and/or canisters 03EQ- 00 -BGEV d❑ ❑ ❑ ❑ Bags, Evidence and /or canisters. 3.2.20 Bags, Equipment 03EQ- 00 -BGEQ ❑d ❑ ❑ ❑ Bags, Equipment. 3.2.21 Reel, Electric Cord 03EQ -00 -REEL ❑,/ ❑ ❑ ❑ Electric cord reel. 3.2.22 Signs 03SC -00 -SIGN Q Rj ❑J ❑ Restricted access and caution warning signs. 3.2.23 Tape, Boundary Marking 03SC -00 -TPBM 0 ❑ ❑ ❑ Tape, Boundary Marking: YELLOW Caution/RED Danger/ Incident specific (i.e., radiological, biological, chemical). Interactive versions of this appendix and the Fall 2004 SEL are available on -line at www.rkb.mipGorg. Wednesday, April 27, 2005 Full AEL: Page 26 of 78 Attachment C Section 3 CBRNE Operational and Search and Rescue Equipment AEL Ref No Title /Description Fall 2004 SHSP/ UrPP MMRS£MP SEL Ref Number UASI 3.2.24 System, Marking, Green Line /Red Line 03SC- 01 -GLRL Q ❑ ❑ ❑ Marking system, Green Line /Red Line, battery activated or appropriate substitute. 3.2.25 System, Lock Out/Tag Out 0 ❑ ❑ ❑ Lock OuVTag Out system. 03SC- 01 -LOTO 3.2.26 Station, Portable Meteorological 04SN- 01 -PTMS ❑] © V ❑ Portable meteorological station that monitors (at a minimum) temperature, wind speed, wind direction, precipitation, and barometric pressure. 3.2.27 Cart, Field 03VE -01 -CART ® ❑ ❑ ❑ Field cart for transporting tools, equipment, or personnel. 3.2.28 Kit, First Aid, Trauma Type W ❑ ❑ ❑ Trauma type first aid kit. 03SC- 00 -KTFA 3.2.29 Fan, Explosive -proof Exhaust 03EQ- 00 -FANE U ❑ ❑ ❑ Explosive -proof exhaust fan. Interactive versions of this appendix and the Fall 2004 SEL are available on -line at www.rkb.mipt.org. Wednesday, April 27, 2005 Full AEL: Page 27 of 78 Attachment C Section 4 Information Technoloov AEL Ref No Title /Description Fall 2004 SHSPI LETPP MMeS EMPG SEL Ref Number UASI 4.1 Device, Global Positioning System (GPS) 04MA -03 -DGPS Q Q Device, Global Positioning System (GPS) 4.2 System, Automatic Vehicle Locating (AVL) 04MA- 03 -AVLS Q Q Q Q Automatic Vehicle Locating (AVL) Systems 4.3 System, Precision Locating Tracking (PLT) 04MA- 03 -PLTI Q Q Q Q Systems, Precision Locating Tracking (PLT), indoor capable. 4.4 System, Operations Area Personnel Tracking and 03SE- 00 -OAPT Accountability Q Q Q Q Operations area personnel tracking and accountability systems. 4.5 System, Geospatial Information (GIS) 04MA- 01 -GISS Q © Q Q Geospatial /Geographical Information Systems (GIS), including application software as well as integrated hardware for implementation (see Item 4.14 for Integrated hardware). GIS systems support the acquisition, integration and dissemination of geospatial data and imagery. Geospatial software should support vector, raster, CAD, and /or spatial file formats. GIS systems provide or support multiple CBRNE terrorism prevention and response functions, including (but not limited to): - Geospatial Analysis - allows for association of intelligence and location - based information to perform complex analysis and visualization - Decision Support - provides a mechanism to deliver actionable intelligence supporting strategic and tactical operations - Situational Awareness - supports a common operational picture with near real -time intelligence fused with geospatial information fully describing the area of operations in a spatial context - Navigation - Monitoring (tracking, weather, traffic, assets, environment, damage assessments, disease surveillance) - Modeling - combines complex spatial information and applies modeling tools to predict consequences of events in support of planning, mitigation, response and recovery. - Mapping - presents fused information in a standard, distributable and easily recognizable format. - Reporting (activity, after action, alert- waming, location, situation, coverage portrayal) 4.6 Data, Geospatial Q © Q Q Includes the purchase of data related to positions on the earth's surface in the form of databases, maps, satellite and other remote sensing imagery. For use with Geospatial Information Systems (hem 4.5). 4.7 Software, Operational Space Visualization 04MA- 01 -SVIS Q Q Q Q Operational Space Visualization Toots Interactive versions of this appendix and the Fall 2004 SEL are available on -line at www.rkb.mipt org. Wednesday, April 27, 2005 Full AEL: Page 28 of 78 Attachment C Section 4 Information Technolo2y AEL Ref No Title /Description Fall 2004 SHSP/ LETPP MMRSEMPG SEL Ref Number UASr 4.8 Software, Plume Modeling 04MA- 01 -PMOD © ® © Plume Modeling Software (fate and transport) /databases capable of real time linkage to sensors and meteorological monitoring and detection. 4.9 Software, ICS O4SW- 03 -CDSS © © © Incident Command System (ICS) software including command /plans & decision - support tools. 4.10 Software, CBRNE /commercial chemical /hazard 04SW- 04 -CBRN 0 yj (] CBRNE /commercial chemicallhazard software and response system 4.11 Application Program, Credentialing 04SW- 02 -CRED © Q © © Software application and associated hardware for creating site /event credential badges. 4.12 Software for Equipment Tracking and Inventory ©000 4.13 Equipment, Bar Code Reading and Printing 04HW- 02 -BARC © © © Bar code readers and printers, including devices that have wireless network capabilities. 4.14 Hardware, Computer, Integrated 0 0 0 o Computer hardware and operating system software designated for use in an integrated system allowable under this grant program. Such systems include detection, communication, cybersecurity, logistical support and Geospalial Information Systems. This item may Include networking hardware, servers, workstations, notebook computers, and peripherals such as printers and plotters procured with an allowable system and necessary for its implementation. (ONLY HARDWARE PROCURED AS PART OF A SYSTEM ALLOWABLE UNDER THIS GRANT PROGRAM IS ALLOWABLE UNDER THIS ITEM.) 4.15 Handheld computers for Emergency Response 04HW- 01 -HHCD applications S6 ❑q 0 d❑ Handheld computing devices with connectivity. Includes a variety of platforms such as PDAs and Windows compatible devices. 4.16 Devices, Radio Frequency Identification 04HW -02 -RFID o © ©o RF Identification Devices (RFID) and associated readers. Interactive versions ofthis appendix and the Fa111004 SEL are available on -line at �.rkb.mivLorg. Wednesday, April 27, 2005 Full AEL: Page 29 of 78 Attachment C Section 5 CvberSecurity Enhancement Equipment AEL Ref No Title /Description Fall 2004 SNSP/ LETPP OLMRS EMM SEL Ref Number VASL 5.1 Software, Virus Protection Q W Q Q Virus protection software 05CS- 03 -AVIR 5.2 System, Intrusion Detection 05CS -02 -IDS Q Q Q Q Intrusion detection devices and systems, deployed at either host or network level to detect unauthorized or aberrant behaviors do the network. 5.3 Scanning and Penetration Tools Q Q Q © Tools for scanning and vulnerability detection 5.4 Firewalls and Authentication Technologies 04Sw- 02 -PFWL Q Q Q Q Includes both firewalls for workstations and network -level firewalls. The latter may include both firewall software and a hardware platform, or may be sold as a firewall appliance. 5.5 Software, Encryption 05CS -01 -ECRP Q Q Q Q Encryption software for protecting stored data files or email messages. 5.6 Encryption, Data Transmission 05CS -01 -ETRN Q Q Q Q A class of network access solutions, usually for remote access, that provide encrypted user access. Some will utilize hardware "tokens" In addition to software clients. This Includes Virtual Private Networks, and encrypted transmission modes such as SSH and SSL. 5.7 Software, Network management 04SW -02 -NMGT Q Q Q Q Network management software for monitoring network performance and/or maintaining configuration. 5.8 Configuration /Patch Management Q Q Q Q Configuration management and patch management/dissemination tools. 5.9 Countermeasures Q Q Q Q Security hardware and software countermeasures to protect against cyber attacks. Interactive versions of this appendix and the Fall 2004 SEL are available on -line at www.rkb.mipt. org. Wednesday, April 17, 2005 Full AEL: Page 30 of 79 Attachment C Section 6 Interoperable Communications Eouinment AEL Ref No Title /Description Fall 2004 SHEN LEW MMRS EMPG SEL Ref Number U. Sr 6.0 NOTES TO APPLICANTS d❑ RI © (1) This section includes equipment and systems that provide connectivity and electrical interoperability between local and interagency organizations to coordinate CBRNE response operations. When utilizing CDP program funds in the category of Interoperable Communications Equipment to build, upgrade, enhance, or replace communications systems, grantees and sub - grantees should develop a comprehensive interoperable communications plan before procurement decisions are made. Guidance for development of interoperable communications plans is provided in Appendix H. (2) In an effort to improve emergency preparedness and response interoperability, all new or upgraded radio systems and new radio equipment should be compatible with a suite of standards called ANSI/TIA/EIAA -102 Phase 1 (Project 25). These standards have been developed to allow for backward compatibility with existing digital and analog systems and provide for interoperability, in future systems. The FCC has chosen the Project 25 suite of standards for voice and low- moderate speed data interoperability in the new nationwide 700 MHZ frequency band. The Integrated Wireless Network (IWN) of the U.S. Justice and Treasury Departments has also chosen the Project 25 suite of standards for their new radio equipment. In an effort to realize improved interoperability, all radios purchased under this grant should be APCO 25 compliant. 6.1 In -Suit Communications ❑Q ® © © Land Mobile, Two -Way In -Suit Communications (secure, hands -free, fully duplex, optional), including air - to-ground capability (as required). 6.2 Radio, Portable 06CP -01 -PORT © © Individual/portable radios, including software radios. 6.3 Radio, Mobile 06CP- 01 -MOBL © © © Mobile radio equipment, deployed on vehicles 6.4 Radio, Base 06CP -0I -BASE J❑ ® Base radio system 6.5 Radio, High Frequency (HF) Single Sideband 06CP- 03 -HFRQ © © J❑ High Frequency (HF) Single Sideband communications equipment 6.6 Repeaters 06CP- 01 -REPT © 0 ® © Repeaters 6.7 Transmission Device, Wireless, Remote Sensor 06CP- 01 -SNSR ❑ © ©❑ A device which, when attached to a remote sensor such as a video camera or chemical detector, allows wireless transmission of data to a distant base. May use radio frequency (RF), or Infrared (IR) transmission. Interactive versions of this appendix and the Fall 2004 SEL are available on -line at mww.rkb.mipt.org. Wednesday, April 27, 2005 Full AEL: Page 31 of 78 Attachment C Section 6 Interoperable Communications Equipment AEL Ref No Title /Description Fall 2004 SNSPI LETPP MMRS EMPG UASI 6.8 Cable, Non - radiation Shielded Transmission © 91 © © Non - radiation shielded transmission cable between base /repeater and antenna 6.9 Amplifiers, Bi- directional 0 0 Bi- directional Amplifiers, application defined 6.10 Bridging /Patching I] ❑J ❑J © Bridging or patching equipment 6.11 Exchange, Private Branch 0 0 © ❑Q Portable Private Branch Exchange (PBX) 6.12 Phone, Cellular Q Digital cellular phone, including retuning charges for cellular service. (NOTE: GRANT FUNDS MAY BE USED TO COVER ONLY THOSE SERVICES PROVIDED DURING THE GRANT PROJECT PERIOD. GRANTEES ARE REMINDED THAT SUPPLANTING OF PREVIOUSLY PLANNED OR BUDGETED ACTIVITIES IS STRICTLY PROHIBITED. GRANTEES SHOULD COORDINATE WITH THEIR ASSIGNED ODP PREPAREDNESS OFFICER TO DETERMINE THE APPROPRIATE ALLOWABLE COST CATEGORY FOR THESE PURCHASES.) 6.13 Device, Messaging, 2 -Way Text © 0 ❑�r © Text messaging device with 2 -way capability, including recurring charges for messaging service. (NOTE: GRANT FUNDS MAY BE USED TO COVER ONLY THOSE SERVICES PROVIDED DURING THE GRANT PROJECT PERIOD. GRANTEES ARE REMINDED THAT SUPPLANTING OF PREVIOUSLY PLANNED OR BUDGETED ACTIVITIES IS STRICTLY PROHIBITED. GRANTEES SHOULD COORDINATE WITH THEIR ASSIGNED ODP PREPAREDNESS OFFICER TO DETERMINE THE APPROPRIATE ALLOWABLE COST CATEGORY FOR THESE PURCHASES.) 6.14 Paging ❑� © © Paging services, 1 -way text messaging, including recurring charges for paging service. (NOTE: GRANT FUNDS MAY BE USED TO COVER ONLY THOSE SERVICES PROVIDED DURING THE GRANT PROJECT PERIOD. GRANTEES ARE REMINDED THAT SUPPLANTING OF PREVIOUSLY PLANNED OR BUDGETED ACTIVITIES IS STRICTLY PROHIBITED. GRANTEES SHOULD COORDINATE WITH THEIR ASSIGNED ODP PREPAREDNESS OFFICER TO DETERMINE THE APPROPRIATE ALLOWABLE COST CATEGORY FOR THESE PURCHASES.) SEL Ref Number O6CP- 01 -NRSC 06CP- 03 -BAMP 06CP- 02 -BRDG O6CP- 05 -LPBX 06CC -01 -CELL Interactive versions of this appendix and the Fa112004 SEL are available on -line at www.rkb.mipt org. Wednesday, April 27, 2005 Full AEL: Page 32 of 78 Attachment C Section 6 Interoverable Communications Equipment AEL Ref No Title /Description Fall 2004 SuSP/ LETPP MMRS EMPG SEL Ref Number UAS/ 6.15 Phone, Satellite Base ® �J ❑i/ Satellite phone base equipment, including recurring charges for satellite SeNlce. (NOTE: GRANT FUNDS MAY BE USED TO COVER ONLY THOSE SERVICES PROVIDED DURING THE GRANT PROJECT PERIOD. GRANTEES ARE REMINDED THAT SUPPLANTING OF PREVIOUSLY PLANNED OR BUDGETED ACTIVITIES IS STRICTLY PROHIBITED. GRANTEES SHOULD COORDINATE WITH THEIR ASSIGNED ODP PREPAREDNESS OFFICER TO DETERMINE THE APPROPRIATE ALLOWABLE COST CATEGORY FOR THESE PURCHASES.) 6.16 Radio, Microwave Link 06CP- 03 -MWAV d❑ Microwave Link for remote control of radio base stations or for temporary links at event sites. 6.17 Phone, Satellite Mobile © ❑� Satellite -based mobile phone, including recurring charges for satellite service. (NOTE: GRANT FUNDS MAY BE USED TO COVER ONLY THOSE SERVICES PROVIDED DURING THE GRANT PROJECT PERIOD, GRANTEES ARE REMINDED THAT SUPPLANTING OF PREVIOUSLY PLANNED OR BUDGETED ACTIVITIES IS STRICTLY PROHIBITED. GRANTEES SHOULD COORDINATE WITH THEIR ASSIGNED ODP PREPAREDNESS OFFICER TO DETERMINE THE APPROPRIATE ALLOWABLE COST CATEGORY FOR THESE PURCHASES.) 6.18 Phone, Satellite Portable ❑� © ® Satellite -based handheld phone, Including recurring charges for satellite service. (NOTE: GRANT FUNDS MAY BE USED TO COVER ONLY THOSE SERVICES PROVIDED DURING THE GRANT PROJECT PERIOD. GRANTEES ARE REMINDED THAT SUPPLANTING OF PREVIOUSLY PLANNED OR BUDGETED ACTIVITIES IS STRICTLY PROHIBITED. GRANTEES SHOULD COORDINATE WITH THEIR ASSIGNED ODP PREPAREDNESS OFFICER TO DETERMINE THE APPROPRIATE ALLOWABLE COST CATEGORY FOR THESE PURCHASES.) 6.19 Services, Satellite, Brokered 06CC- 04-SSBR © ® ® Full service rentattlease of satellite transponder time, including truck and technicians. (NOTE: GRANT FUNDS MAY BE USED TO COVER ONLY THOSE SERVICES PROVIDED DURING THE GRANT PROJECT PERIOD. GRANTEES ARE REMINDED THAT SUPPLANTING OF PREVIOUSLY PLANNED OR BUDGETED ACTIVITIES IS STRICTLY PROHIBITED. GRANTEES SHOULD COORDINATE WITH THEIR ASSIGNED ODP PREPAREDNESS OFFICER TO DETERMINE THE APPROPRIATE ALLOWABLE COST CATEGORY FOR THESE PURCHASES.) Interactive versions of this appendix and the Fall 2004 SEL are available on -line at www.rkb.mipCOrg. Wednesday, April 27, 2005 Full AEL: Page 33 of 78 Attachment C Section 6 Interoverable Communications Eauiyment AEL Ref No Title /Description Fall 2004 SHSP/ L£TPPMMRSENPG VAS/ SEL Ref Number 6.20 Services, Satellite Data 06CC- 04 -SADS R] © © o Satellite Data Services (internal access via a satellite connection) Commercial providers of Internet connectivity via satellite. (NOTE: GRANT FUNDS MAY BE USED TO COVER ONLY THOSE SERVICES PROVIDED DURING THE GRANT PROJECT PERIOD. GRANTEES ARE REMINDED THAT SUPPLANTING OF PREVIOUSLY PLANNED OR BUDGETED ACTIVITIES IS STRICTLY PROHIBITED. GRANTEES SHOULD COORDINATE WITH THEIR ASSIGNED ODP PREPAREDNESS OFFICER TO DETERMINE THE APPROPRIATE ALLOWABLE COST CATEGORY FOR THESE PURCHASES.) 6.21 INMARSAT - B 06CC- 04 -INST ❑ 0 E/] E/] INMARSAT - B Satellite communications equipment 6.22 Hourly Brokered Space Segment 06CC- 04 -SSHB 0 0 o Satellite transponder time purchased by the hour. (NOTE: GRANT FUNDS MAY BE USED TO COVER ONLY THOSE SERVICES PROVIDED DURING THE GRANT PROJECT PERIOD. GRANTEES ARE REMINDED THAT SUPPLANTING OF PREVIOUSLY PLANNED OR BUDGETED ACTIVITIES IS STRICTLY PROHIBITED. GRANTEES SHOULD COORDINATE WITH THEIR ASSIGNED ODP PREPAREDNESS OFFICER TO DETERMINE THE APPROPRIATE ALLOWABLE COST CATEGORY FOR THESE PURCHASES.) 6.23 Full Time Space Segment, Leased 06CC- 04 -SSFT © © Q © Satellite transponder time purchased on long term contracts. (NOTE: GRANT FUNDS MAY BE USED TO COVER ONLY THOSE SERVICES PROVIDED DURING THE GRANT PROJECT PERIOD. GRANTEES ARE REMINDED THAT SUPPLANTING OF PREVIOUSLY PLANNED OR BUDGETED ACTIVITIES IS STRICTLY PROHIBITED. GRANTEES SHOULD COORDINATE WITH THEIR ASSIGNED OOP PREPAREDNESS OFFICER TO DETERMINE THE APPROPRIATE ALLOWABLE COST CATEGORY FOR THESE PURCHASES.) 6.24 Equipment, Satellite Data 06CC- 04 -EOSD ❑J [] W W Satellite earth station transmitter and receiver, usually KU -Band. 6.25 Network, Wide Area Digital 06CP -04 -WADN W 0 ❑Q © Wide area digital network, voieeldata capable 6.26 Device, Data Service Access Q ® PCMCIA card, serial device, or USB device for access to on -line data services 6.27 Teleconferencing, Video 06CP -05 -VCON Rj W Video teleconferencing over ISDN telephone lines or broadband facilities 6.26 Bridge, Audio Teleconferencing 06CP -05 -BRAC B © © ® Device to conned more than 2 parties (up to many dozens) Into a single audio conference Interactive versions of this appendix and the Fall 2004 SEL are available on -line at www.rkb.mipt org. Wednesday, April 27,1005 Full AEL: Page 34 of 79 Attachment C Section 6 Interoverable Communications Eauinment AEL Ref No Title /Description Fall 2004 SNSP/ LETPPMMES£DIPG SEL Ref Number UASI 6.29 Bridge, Video Teleconferencing ❑� 0❑ © Device to connect more than 4 parties (up to many dozens) into a single video conference 6.30 Computer -Aided Dispatch [] ©❑❑ Computer aided dispatch systems and enhancement of 911 systems, and mobile computer data systems to include pagers, palm pilots, and cell phones. 6.31 Mobile Display Terminals © © © Portable terminals for remote entry and display of data in conjunction with specialized systems such as the Automated Fingerprint Identification System (AFIS). 6.32 Antenna and Tower Systems (] J❑ Includes purchase, leasing, and rental of towers. If grant funds are used for construction of new towers, the tower height cannot exceed 200 feet. (NOTE: GRANT FUNDS MAY BE USED TO COVER ONLY THOSE SERVICES PROVIDED DURING THE GRANT PROJECT PERIOD. GRANTEES ARE REMINDED THAT SUPPLANTING OF PREVIOUSLY PLANNED OR BUDGETED ACTIVITIES IS STRICTLY PROHIBITED. GRANTEES SHOULD COORDINATE WITH THEIR ASSIGNED ODP PREPAREDNESS OFFICER TO DETERMINE THE APPROPRIATE ALLOWABLE COST CATEGORY FOR THESE PURCHASES.) 6.33 Communications Priority Services ❑� © © Services to ensure priority communication over common carrier media, such as cellular phones or telephone land lines. Includes Government Emergency Telecommunications Service (GETS); NCS Telecommunications Service Priority (TSP) Program; and NCS Wireless Priority Services (WPS). (NOTE: GRANT FUNDS MAY BE USED TO COVER ONLY THOSE SERVICES PROVIDED DURING THE GRANT PROJECT PERIOD. GRANTEES ARE REMINDED THAT SUPPLANTING OF PREVIOUSLY PLANNED OR BUDGETED ACTIVITIES IS STRICTLY PROHIBITED. GRANTEES SHOULD COORDINATE WITH THEIR ASSIGNED ODP PREPAREDNESS OFFICER TO DETERMINE THE APPROPRIATE ALLOWABLE COST CATEGORY FOR THESE PURCHASES.) 6.34 Aviation and Maritime Security Voice and Data Transmission Equipment o©oa 6.35 Safe, GSA -Rated W ® ❑1 9 Safe for storing sensitive material such as encryption keys. (ONLY PRODUCTS APPROPRIATELY RATED BY THE GENERAL SERVICES ADMINISTRATION ARE ALLOWABLE.) 06CP- 05 -VCNB Interactive versions of this appendix and the Fall 2004 SEL are available on -line at www. rkb. mipL org. Wednesday, April 27, 2005 Full AEL: Page 35 of 78 Attachment C Section 6 Interoperable Communications Eauipment AEL Ref No Title /Description Fall 2004 SHSP/ LETPP .MMRSEMPG SEL Ref Number UASL 6.36 Shredder/ Disintegrator Q © d❑ Shredding or disintegrating device for the destruction of sensitive materials such as reports or encryption key material. Products evaluated by the National Security Agency can be found in (a) NSA/CSS Evaluated Products List (EPL) for High- Security Disintegrators, Annex A to NSA/CSS 02 -02, dated 31 July 2004; or (b) NSA/CSS Evaluated Products List (EPL) for High Security Crosscut Paper Shredders, Annex A to NSAICSS 02 -01, dated 31 July 2004. (ONLY PRODUCTS CONTAINED IN ONE OF THE TWO LISTS ABOVE ARE ALLOWABLE.) 6.37 System, Automated Dialing and Notification 04MA- 02 -ALRT Q ❑ ❑ © Systems used to automate notification of and information sharing with emergency responders in the event of an incident. This category includes computer and phone systems necessary to manage and operate dial -down, callback, automated messaging or paging systems. (NOTE: Fees related to telecommunications services to support the system are the responsibility of the jurisdiction and are not allowable under this item. This item is response oriented. See also Item 13.4, which Includes similar technology for use in incident prevention.) 6.36 Systems, Public Notification and Warning ❑d ❑ ❑ 0 Systems used to alert the public of protective actions or to provide warning to the public in the event of an incident, such as sirens, reverse 911, and EAS. Systems used to alert the public of protective actions or to provide warning to the public, such as sirens, reverse 911, and EAS. (NOTE: Fees related to telecommunications services to support the system are the responsibility of the jurisdiction and are not allowable under this item.) Interactive versions of this appendix and the Fall 2004 SEL are available on -line at www.rkb.mipt.org. Wednesday, April 27, 2005 Full AEL: Page 36 of 78 Attachment C Section 7 Detection Equipment Chemical Detection AEL Ref No Title /Description Fall 2004 SHSP/ LETPP MMRS EMPG .SEL Ref Number UASr Spectrometry, and other technologies. Includes both point and standoff (7.1) Biological Detector, Flame Ionization (FID), Point, Chemical Agent 07CD- 01 -DPFI (7.1.1) Biological Detection 7.2.1.2 7.1.1.0 Biological Detection Flame photometry detector for point chemical agent detection. [D,I,Q] V ❑ ❑ ❑ Equipment for detection of biological hazards, including point detection (immunoassay and other technologies), protein tests and DNA/RNA detection. 7.1.1.1 Kit, Field Assay 07BD- 01 -KFAS Sol ❑ ❑ ❑ Field assay kit. [D,I] 7.1.1.2 Kit, Protein Test 07BD- 01 -PTST V ❑ ❑ ❑ Protein test kit. ID] 7.1.1.3 Analysis, DNA/RNA Detection 07BD- 02 -DNRN [J] ❑ ❑ ❑ DNA/RNA detection analysis (example: PCR). [D,I,Q] (7.1.2) Biological Sampling 7.1.2.0 Biological Sampling ❑J ❑ ❑ ❑ Equipment for sampling biological hazards, including portable and automated perimeter sampling systems. 7.1.2.1 Kit, Biological Sampling/evidence - Batch 07BS- 01 -KBBA ❑ ❑ ❑ Biological Sampling and Evidence Kit. Collects samples for later analysis. 7.1.2.2 Sampler, Biological, Portable Air 07BS- 01 -KBPA 0 ❑ ❑ ❑ Portable air sampler for biological sampling /evidence. 7.1.2.3 Kit, Biological Sampling /evidence - Automated perimeter 07BS- 03 -KBAP sampling systems ❑ ❑ ❑ Biological sampling/evidence kit- automated perimeter sampling systems. (7.2) Chemical (7.2.1) Chemical Detection 7.2.1.0 Chemical Detection Rj ❑ ❑ ❑ Equipment for detection of chemical hazards, including detection papers and kits, PID and FID technology, SAW Detectors, Gas Chromatography, Mass Spectrometry, and other technologies. Includes both point and standoff detection. 7.2.1.1 Detector, Flame Ionization (FID), Point, Chemical Agent 07CD- 01 -DPFI ❑❑ ❑ ❑ Flame Ionization Detector (FID), for point chemical agent detection. [D] 7.2.1.2 Detector, Flame Photometry, Point, Chemical Agent 07CD- 01 -DPFP © ❑ ❑ ❑ Flame photometry detector for point chemical agent detection. [D,I,Q] Interactive versions of this appendix and the Fall 2004 SEL are available on -line at wrvrv.rkb.mllnorg. Wednesday, April 27, 2005 Full AEL: Page 37 of 78 Attachment C Section 7 Detection Equipment AEL Ref No Title /Description Fall 2004 SnSPI LETPP MMRS EMPG SEL Ref Number UASI 7.2.1.3 Detector, Photo - Ionization (PID), Point, Chemical Agent 07CD- 01 -DPPI ❑ ❑ ❑ Photo-lonization Detector (PID) for point chemical agent detection. [D) 7.2.1.4 Detector, Spectrometry, Ion Mobility, Point, Chemical 07CD- 01 -DPSI Agent W ❑ ❑ ❑ Ion mobility spectrometry detector for point chemical agent detection. [D] 7.2.1.5 Detector, Surface Acoustic Wave, Point, Chemical Agent 07CD- 01 -DPSW U ❑ ❑ ❑ Surface acoustic wave detector for point chemical agent detection. [D,I,Q] 7.2.1.6 Paper, Indicating (M -8, M -9, PH) 07CD- 01 -INPA ❑OV ❑ ❑ ❑ Indicating paper. [D,I] 7.2.1.7 Kit, Colorimetric Tube /Chip 07CD- 01 -KCTC d❑ ❑ ❑ ❑ Colorimetric tube/chip kit specific for TICS and WMD applications. [D,I,Q] 7.2.1.8 Kit, PCB Test 07CD- 01 -KPCB d❑ ❑ ❑ ❑ PCB test kit. [D, I, Q] 7.2.1.9 Kit, Mercury Test / Mercury Vapor Test 07CD -01 -KTHG 0 ❑ ❑ ❑ Mercury and mercury vapor test kit. [D] 7.2.1.10 Kit, Chemical Agent Water Test 07CD- 01 -K WTR d❑ ❑ ❑ ❑ Chemical agent water test kit. [D] 7.2.1.11 Kit, Waste Water Classifier 07CO- 01 -CLAS W ❑ ❑ ❑ Waste water classifier kit. [D] 7.2.1.12 Kit, M- 256(A1) 07CD- 01 -M256 d❑ ❑ ❑ ❑ M- 256(At) Detection Kit for chemical agent (military grade: blister: CX/HD/L, blood: AC /CK and nerve: GBNX) detection. [D, 1) 7.2.1.13 Detector, Gas Chromatograph /Mass Spectrometer, Point, 07CD- 02 -DPGC Chemical Agent ❑ ❑ ❑ Gas chromatograph/mass spectrometer detector for point chemical agent detection. (GC /MS). [D,1,O] 7.2.1.14 Detector, Infrared, Point, Chemical Agent 07CD- 02 -DPIR d❑ ❑ ❑ ❑ Infrared (IR) detector for point chemical agent detection. [D,I,Q] 7.2.1.15 Kit, Chemical Classifying 07CD- 02 -KLSV 0 ❑ ❑ ❑ Chemical classifying kit for unknown liquids, solids and vapors. [D,I] 7.2.1.16 Detector, Multi -gas Meter, Point, Chemical Agent 07CD- 03 -DPMG Rj ❑ ❑ ❑ Multi -gas meter with minimum of 02 and LEL for point chemical agent detection. [D,1,4] 7.2.1.17 Detector, Stand-off, Chemical 07CD -04 -DCSO R ❑ ❑ ❑ Standoff chemical detector. [D, 11 Interactive versions of this appendix and the Fall 2004 SEL are available on-line at www.rkb.mipt org. Wednesday, April 27, 2005 Full AEL: Page 38 of 78 Attachment C Section 7 Detection Equipment AEL Ref No Title /Description Fall 2004 SHSPI LETPP MMRS EMPG SEL Ref Number GASI (7.2.2) Chemical Sampling 7.2.2.0 Chemical Sampling d❑ ❑ ❑ ❑ Equipment for sampling of chemical hazards, including sampling kits and leak detectors. 7.2.2.1 Kit, AirlVapor Chemical Sampling Fr❑ ❑ ❑ ❑ Air /vapor chemical sampling /evidence kit. 7.2.2.2 Kit, Liquid Chemical Sampling N❑ ❑ ❑ ❑ Liquid chemical sampling /evidence kit. 7.2.2.3 ❑ ❑ Kit, Solid Chemical Sampling N❑ ❑ ❑ ❑ Solid chemical sampling /evidence kit. 7.2.2.4 Kit, Chemical Sampling /Evidence, Containment Vessels © ❑ ❑ ❑ Chemical sampling/evidence kit, containment vessels. 7.2.2.5 Detectors, Leak ❑ ❑ ❑ Leak detectors (e.g., soap solution, ammonium hydroxide, ultrasonic, etc.) (7.3) Radiological/Nuclear (7.3.1) Radiological Detection 7.3.1.0 Radiological Detection © ❑ ❑ ❑ Equipment for detection of radiological /nuclear hazards, including radiation detectors, dosimeters, and monitors. 07CS- 01 -KAVC 07CS- 01 -KLCS 07CS- 01 -KSCS 07CS- 01 -KVES 07CS -01 -LEAK (SEE ODP BULLETIN 133 FOR SPECIAL GUIDANCE ON THESE ITEMS). 7.3.1.1 Detector, High- Purity Germanium 07RD- 01 -DHPG J❑ ❑ ❑ ❑ High - purity germanium detector. [D,I,Q] 7.3.1.2 Dosimeters, Electronic © ❑ ❑ ❑ Electronic dosimeters. (ED) [D,Q] (SEE ODP BULLETIN 133 FOR SPECIAL GUIDANCE ON THESE ITEMS). 7.3.1.3 Dosimeters, Personal © ❑ ❑ ❑ Personal dosimeters. (film or TLD) [D,Q] (SEE ODP BULLETIN 133 FOR SPECIAL GUIDANCE ON THESE ITEMS). 7.3.1.4 Dosimeters, Self- Reading © ❑ ❑ ❑ Self- Reading Dosimeters (SRD) or Pocket Ionization Chambers (PIC). [D,Q] (SEE ODP BULLETIN 133 FOR SPECIAL GUIDANCE ON THESE ITEMS). 7.3.1.5 Meters, Contamination, Handheld ❑J ❑ ❑ ❑ Handheld contamination meters alphalbeta, betalgamma). [D,I,Q] 07RD -01 -DOSE 07RD- 01 -DOSP 07RD -01 -DOSS 07RD- 01 -HHCM Interactive versions of this appendic and the Fa112004 SEL are available on -line at rvtvw.rkb.mipt.org. Wednesday, April 27, 2005 Full AEL: Page 39 of 78 Attachment C Section 7 Detection Equipment AEL Ref No Title /Description Fall 2004 SHSPi LETPP MMRS EMPG SEL Ref Number UASL 7.3.1.6 "Detector ", Personal Radiation (Gamma & Neutron) 07RD- 01 -PDGA N❑ ❑ ❑ ❑ Personal radiation "detector" gamma & neutron). [D] ❑ ❑ (SEE ODP BULLETIN 133 FOR SPECIAL GUIDANCE ON THESE ITEMS). 7.3.1.7 7.4.2 Spectrometer, Handheld (Nat or CZT) with Nuclide 07RD- 02 -HHSP 7.5.2 Swipe Test, Explosive Detecting Identification '-,]J ❑ ❑ ❑ Handheld spectrometer, (Nat or CZT) with nuclide identification. [I,O] (7.3.2) Radiological Sampling 7.3.2.0 Radiological Sampling ❑d ❑ ❑ ❑ Equipment for detection of radiologicallnuclear hazards, including ❑ Thermometer, Surface calibrators, and air sampling equipment. 7.3.2.1 © ❑ Equipment, Air Sampling 07RS- 01 -AFCB ❑ ❑ ❑ ❑ Air flow calibrators for samplers. 7.4.4 Personal air sampler. X -Ray, Explosive Detecting 07ED- 04 -XRAY Area air sampler (high volume). (7.4) Explosive Detection 7.4.1 Handheld Air - Sampler, Explosive Detecting 07ED- 01 -SNIF d❑ ❑ ❑ ❑ Handheld air - sampling explosive detectors 7.4.2 Detectors 7.5.2 Swipe Test, Explosive Detecting 07ED- 02 -SWPE © ❑ ❑ ❑ A cloth item used to wipe the surface and place in a machine that analyzes Sensor, Heat, Infrared 7.5.3 vapor for identifying the explosive. 0 ❑ 7.4.3 ❑ Thermometer, Surface Portal, Explosive Detecting 07ED -03 -PORT © ❑ ❑ ❑ Portal, Explosive Detecting 7.4.4 X -Ray, Explosive Detecting 07ED- 04 -XRAY R ❑ ❑ ❑ Explosive detecting X -Ray device (7.5) Other Detection / Sensor Equipment 7.5.1 Equipment, Environmental (Weather) Surveillance 07SE -03 -ENVS ❑J ❑ ❑ © Equipment, Environmental (Weather) Surveillance to Support CBRNE Detectors 7.5.2 Sensor, Heat, Infrared 07SE- 014HTS © ❑ ❑ ❑ Sensor, Heat, Infrared 7.5.3 Thermometer, Surface 0 ❑ ❑ ❑ Thermometer, Surface Interactive versions of this appendix and the Fall 2004 SEL are available on -line at www.rkb.mipt.org. Wednesday, April 27,1005 Fan AEL: Page 40 of 78 Attachment C Section 7 Detection Equipment AEL Ref No Title /Description Fall 2004 SaSP/ LETPP MMRS£MPG SEL Ref Number UASI 7.5.4 Protective Cases for Sensitive Detection Equipment - Storage and Transport V ❑ ❑ ❑ 7.5.5 Equipment, Specialized Hazard Detection, non -CBRNE ❑ ❑ ❑ N❑ This category includes specialized equipment not included elsewhere in Section 7 that is intended for all- hazards detection missions, and that is limited to (or focuses primarily on) non -CBRNE related events (e.g., seismographs). Interactive versions of this appendix and the Fall 2004 SEL are available on -line at www.rkb.mipLorg. Wednesday, April 27, 2005 Full AEL: Page 41 of 78 Attachment C Section 8 Decontamination Equipment AEL Ref No Title /Description Fall 2004 SHSP/ L£TPP MMRS £MPG SEL Ref Number UASL (8.1) Pre - Decontamination 8.1.0 Pre - Decontamination ❑,/ ❑ ❑ ❑ Equipment for use prior to active decontamination, such as extraction litters and personal decontamination kits. 8.1.1 Kits or Packets, Personal Decontamination 08D1- 01 -KITD © ❑ ❑ ❑ Kits or packets used for emergency personal decontamination. 8.1.2 Lotion, Reactive Skin Decontamination 08Di -02 -RSDL d❑ ❑ ❑ ❑ Alternate solution to neutralize chemical warfare agents. 8.1.3 Litters, Extraction V ❑ ❑ ❑ Rollable extraction litters 08Di- 03 -LITR 8.1.4 Support, Decontamination Corridor 08D1- 04 -TDCS 0 ❑ ❑ ❑ Signs, signals, traffic cones, lights, hazmat tape, directional signage, strobes, glow sticks, loudspeakers, etc. (8.2) Active Decontamination 8.2.0 Active Decontamination © ❑ ❑ ❑ Equipment for use in active decontamination, including decontamination systems, lighting, demo litters, spill containment devices, and other associated equipment. 8.2.1 Systems, Mass Casualty Decontamination 08132- 01 -MCDS © ❑ ❑ ❑ Mobile systems capable of delivering water or solutions in varying temperatures and at sufficient now rates for the purpose of washing numerous contaminated victims. Suitable systems may be tents, trailers, or vehicle mounted. (NOTE: No fixed construction is allowable; systems must be mobile or portable.) 8.2.2 Equipment, Emergency Decontamination Application 08D2 -02 -EDCS W ❑ ❑ ❑ Equipment or system with the capability to Immediately reduce contamination of individuals with potentially life threatening exposure with or without the formal establishment of a decontamination corridor. 8.2.3 Lighting, Decontamination Area O02 -03 -LITE o ❑ ❑ ❑ Decontamination area lighting 8.2.4 System, Personal Property Tracking 08D2-04 -PPTS ❑d ❑ ❑ ❑ Personal property tracking system to identify personal effects of decontaminated victims. Interactive versions of this appendix and the Fall 2004 SEL are available on -line at www.rkb.mipborg. Wednesday, April 17, 2005 Full AEL: Page 42 of 78 Attachment C Section 8 Decontamination Eauinment AEL Ref No Title /Description Fall 2004 SHSP/ L£TPP MMRS£MPG SEL Ref Number UASI 8.2.5 Equipment, Technical Decontamination - Dry OBD2- 05 -TDED ❑J ❑ ❑ ❑ Equipment used to decontaminate or remove dry materials. Equipment for use following active decontamination, including blankets, 8.2.6 8.2.10 Equipment, Technical Decontamination -Wet 08D2- 06 -TDEW ❑d ❑ ❑ ❑ Equipment used in the physical or chemical process of deliberate Blankets, Disposable 08D3- 01 -BLKT © ❑ decontamination of equipment, people, and vehicles. decontamination for responders and their equipment using liquids/solutions. Disposable blankets 8.2.7 © ❑ Shower, Portable Decontamination 08132- 07 -SHWR [J] ❑ ❑ ❑ Framework designed to deliver water /decontamination solution at low Disposable modesty clothing, with footwear; adult and child sizes. pressure, low volume. 8.2.8 Heaters, Water, Transportable 08D2- 08 -HTRW 91 ❑ ❑ ❑ Used to heat water for decontamination applications in the field. 8.2.9 Heater, Portable Air Blower 08D2- 09 -HTRB L ❑ ❑ ❑ Provides climate control for victims during necessary decontamination 11. Equipment for use following active decontamination, including blankets, operations during inclement conditions. 8.2.10 Device, Liquid Decontamination Containment 08D2 -10 -LDCD © ❑ ❑ ❑ Containment devices intended for use in the decontamination corridor for Blankets, Disposable 08D3- 01 -BLKT © ❑ decontamination of equipment, people, and vehicles. 8.2.11 Disposable blankets Drum, Waste Water Containment OBD2- 11 -WWCD © ❑ ❑ ❑ Drums or bladder, for waste water containment and decontamination shower © ❑ ❑ waste collection. To be used In conjunction with 08D2 -10 -LDCD. (8.3) Post - Decontamination 8.3.0 Post- Decontamination ❑J ❑ ❑ 11. Equipment for use following active decontamination, including blankets, disposable modesty clothing, and cadaver bags. 8.3.1 Blankets, Disposable 08D3- 01 -BLKT © ❑ ❑ ❑ Disposable blankets 8.3.2 Clothing, Disposable Modesty 08133 -02 -GLOM © ❑ ❑ ❑ Disposable modesty clothing, with footwear; adult and child sizes. 8.3.3 Bags, Cadaver, Non - transparent ® ❑ ❑ ❑ Non - transparent cadaver bags OBD3- 03 -BCNT Interactive versions of this appendix and the Fall 2004 SEL are available on -line at www.rkb.mfpt org. Wednesday, April 27, 2005 Full AEL: Page 43 of 78 Attachment C Section 9 Medical Supplies and Limited Tvnes of Pharmaceuticals AEL Ref No Title /Description Fall 2004 SUSP/ LETPP MMRS EMPG SEL Ref Number UASf 9.0 NOTE TO APPLICANTS �J ❑ ❑ ❑ Medical equipment, supplies, and pharmaceuticals purchased under this grant program are allowable only to supplement normal stores, in order to provide the surge capacity necessary for CBRNE terrorism response. They are NOT intended for routine use. (9.1) Medical Equipment 9.1.0 Medical Equipment YJ ❑ ❑ ❑ Medical equipment (durable, multiple -use) required for response to a 9.1.7 Meters, Glucose 09ME -00 -GLUM CBRNE terrorism incident at the advanced life support level. Simple device that rapidly analyzes blood glucose levels from capillary blood 9.1.1 sample. Equipment, Airway Management 09ME- 00 -AWMG d❑ ❑ ❑ ❑ Durable airway management equipment, basic and advanced. Enables multicasualty incidents, Including (but not limited to) triage tagstsupplies, clip boards and related forms, color coded marking tape and tarps for treatment basic and advanced access to, and protection of, patient respiratory system. areas, medical branch position vests; field operation guide (FOG) for medical 9.1.2 branch /MCI operations and local protocols. Bag /Kit/Pack, Medical 09ME- 00 -SAGM 0 ❑ ❑ ❑ Portable vessel that contains various medical supplies and equipment. 9.1.3 Equipment, Blood Pressure 09ME -00 -BPSL M ❑ ❑ ❑ Manual and automated blood pressure equipment/products. 9.1.4 Equipment, Training /Casualty Simulation 09ME- 00 -CSIM © ❑ ❑ ❑ Life -like human body replicas that enable medical practitioners to train in various scenarios. 9.1.5 Defibrillator, Automated External 09ME- 00 -DEAE I❑y ❑ ❑ ❑ Simple device that enables rapid application, automated assessment, and (when necessary) delivery of corrective electrical impulse for lethal cardiac dysrylhmias. Use of device by practitioners with minimum or no training. 9.1.6 Defibrillator /Cardiac Monitors /Pacing 09ME- 00 -DEMP © ❑ ❑ ❑ Advanced cardiac monitoring/ defibrillation/ pacing devices for use by practitioners with advanced medical training. 9.1.7 Meters, Glucose 09ME -00 -GLUM W ❑ ❑ ❑ Simple device that rapidly analyzes blood glucose levels from capillary blood sample. 9.1.8 MCI Organizational Equipment/Kits 09ME- 00 -MCIK Rj ❑ ❑ ❑ Fully equipped kits that contain all equipment and materials to coordinate multicasualty incidents, Including (but not limited to) triage tagstsupplies, clip boards and related forms, color coded marking tape and tarps for treatment areas, medical branch position vests; field operation guide (FOG) for medical branch /MCI operations and local protocols. Interactive versions of this appendix and the Fall 2004 SEL are available on -line at www. rkb. miptorg. Wednesday, April 27 2005 Full AEL: Page 44 of 78 Attachment C Section 9 Medical Supplies and Limited Types of'Pharmaceuticals AEL Ref No Title /Description Fall 2004 SHSP/ LETPP .MMRSEMPG SEL Ref Number UASr 9.1.9 Otoscope /Ophthalmoscope 09ME- 00 -OTOP J❑ ❑ ❑ ❑ Otoscope /Ophthalmoscope 9.1.10 Equipment, Oxygen 09ME- 00 -OXYE ❑ ❑ ❑ ❑ Durable oxygen equipment (e.g., cylinders, regulators, manifolds, etc.) to 09ME- 00 -SUCT © ❑ ❑ ❑ facilitate the storage and delivery of medical oxygen. 9.1.11 Oximeter, Pulse 09ME- 00 -PDXI D-/ ❑ ❑ ❑ Non - invasive device that monitors oxygen saturation levels in blood. 09ME- 00 -THER 9.1.12 ❑ ❑ Refrigerator 09ME- 00 -RFGR ❑d ❑ ❑ ❑ Device for maintaining temperature control (cooling) for pharmaceutical and 09ME -00 -VENT ® ❑ ❑ ❑ other medical equipment. 9.1.13 Shelter, Medical 09ME- 00 -SHEL I,J] ❑ ❑ ❑ Easy to assemble structure to provide temporary shelter for patients and 9.1.20 medical practitioners. Constructed of lightweight frame and /or inflatable. 09ME -01 -COTS 9.1.14 ❑ ❑ Equipment, Spinal Immobilization 09ME -00 -SPIN YJ ❑ ❑ ❑ Adjuncts that enable spinal immobilization of patients from all types of 9.1.21 positions and environments. 09ME- 01 -GURN 9.1.15 ❑ ❑ Splints, durable 09ME- 00 -SPLT RJ ❑ ❑ ❑ Splints that enable all types of limb immobilization. All types and sizes. 9.1.16 Stethoscope 09ME -00 -STET 0 ❑ ❑ ❑ Durable stethoscope to assist In patient care through audible assessments (auscultation). Durable and disposal models available. 9.1.17 Equipment, Suction Units 09ME- 00 -SUCT © ❑ ❑ ❑ Negative pressure devices that enable suctioning of patient airway. Airway maintenance device. Various models, both powered and manually operated. 9.1.16 Thermometer 09ME- 00 -THER W ❑ ❑ ❑ Devices that enable assessment of patient temperature. 9.1.19 Ventilators 09ME -00 -VENT ® ❑ ❑ ❑ Positive pressure ventilators that deliver regulated volumes of oxygen to patients requiring invasive respiratory support Adult and pediatric applications. 9.1.20 Cots 09ME -01 -COTS J❑ ❑ ❑ ❑ Portable, lightweight structures that are easily assembled to accommodate patients in supine position. Typically used in shelter operations. 9.1.21 Gurneys 09ME- 01 -GURN ❑ ❑ ❑ Portable patient movement devices. Adjustable positions both vertical and horizontal. Durable medical equipment. 9.1.22 Litters /Stretchers 09ME- 01 -LITR © ❑ ❑ ❑ Variable - position patient transport devices. Interactive versions ofthis appendix and the Fail 2004 SEL are available on -line at www.rkb.miptorg. Wednesday, April 27, 2005 Full AEL: Page 45 of 78 Attachment C Section 9 Medical Supplies and Limited Twes of Pharmaceuticals AEL Ref No Title /Description Fall 2004 SHSPI LETPPMMNSEMPG SEL Ref Number UASI (9.2) Medical Supplies 9.2.0 Medical Supplies ❑ ❑ ❑ ❑ Medical supplies (single -use, disposable) required for response to a CBRNE terrorism incident at the advanced life support level. Note that grantees are responsible for replenishing items after shelf -life expiration dates. 9.2.1 Pads, Alcohol Prep 09MS- 00 -ALPP B ❑ ❑ ❑ Single -use alcohol prep pad to cleanse patient skin surface. 9.2.2 Supplies, Airway Management 09MS- 00 -AWMG W ❑ ❑ ❑ Airway management supplies, basic & advanced. Enables basic and advanced access to, and protection of, patient respiratory system. Non- durable supplies 9.2.3 Bag, Body, Heavy -Duty o9MS- 00 -BAGB © ❑ ❑ ❑ Single -use body bag to contain deceased patients. See also 06D3 -03 -BCNT. 9.2.4 Bag, Biohazard 09MS- 00 -SAGH © ❑ ❑ ❑ Variable size, disposable bags to contain materials soiled with infectious fluids /products. 9.2.5 Bandages and Dressings o9MS -00 -BAND ® ❑ ❑ ❑ Variable size, disposable bandages and dressing to treat all types of soft tissue wounds. Non -durable absorbent products. 9.2.6 Supplies, Biohazard Disposal 09MS- 00 -BIOD Q ❑ ❑ ❑ Various non - durable vessels to contain and manage materials soiled with biohazards. 9.2.7 Block, Bite 09MS -00 -BITE 91 ❑ ❑ ❑ Disposable device designed for Insertion between patient's teeth. Respiratory maintenance device. 9.2.8 Supplies, Disinfectant 09MS- 00 -DSIN N❑ ❑ ❑ ❑ Commercial disinfectant products to clean skin and other surfaces. 9.2.9 Gloves, Biomedical, Non - Sterile 09MS- 00 -GLVN © ❑ ❑ ❑ Variable size, single -use examination gloves. Disposable, non - latex. Non- sterile. 9.2.10 Gloves, Biomedical, Sterile 09MS- 00 -GLVS J❑ ❑ ❑ ❑ Variable size, sterile biomedical gloves. 9.2.11 Bandages, Hemostatic 09MS- 00 -HSBN © ❑ ❑ ❑ Sterile bandages coated or Impregnated with substances that enhance suppression of active bleeding. Interactive versions of this appendix and the Fall 2004 SEL are available on -line at www.rkb.mipt.org. Wednesday, April 27 2005 Full AEL: Page 46 of 78 Attachment C Section 9 Medical Supplies and Limited Tvpes of Pharmaceuticals AEL Ref No Title /Description Fall 2004 SNSP/ LETPP MMFS £MPG SEL Ref Number VASI 9.2.12 Supplies, Personal Hygiene 09MS- 00 -HYGP 0 ❑ ❑ ❑ Various skin disinfectant and hygiene supplies. 9.2.13 Supplies, Body Substance Isolation 09MS- 00 -IS0S ❑] ❑ ❑ ❑ Body substance isolation supplies (masks, gowns, eye protection). Various isolation barriers to protect practitioners from exposure to infectious substances. 9.2.14 Bag, Intravenous Pressure Infusion 09MS- 00 -IVBG V ❑ ❑ ❑ Pressure infusion device for use with intravenous solution bags to expedite fluid delivery. 9.2.15 Supplies, Intravenous Admin 09MS- 00 -IVSA V ❑ ❑ ❑ Various intravenous solutions and needle /catheter assemblies. 9.2.16 Linens 09MS- 00 -LNEN 0 ❑ ❑ ❑ Disposable and non -disposable linen products. 9.2.17 Supplies, Medication Administration 09MS- 00 -MEDS Q ❑ ❑ ❑ Various disposable and non - disposable supplies to facilitate the administration of medications. 9.2.18 Tubes, Nasogastric 09MS- 00 -NATU © ❑ ❑ ❑ Single -use, disposable gastric tube. 9.2.19 Needles, Assorted 09MS- 00 -NEAG ❑d ❑ ❑ ❑ Various size /gauge needles to draw fluids and/or administer medications. 9.2.20 Nebulizer, all types 09MS- 00 -NEBU J❑ ❑ ❑ ❑ Nebulizer assembly to facilitate the administration of mistified medications and solutions. 9.2.21 Needles, Intraosseous Infusion 09MS- 00 -NEIO Q ❑ ❑ ❑ Various sizeigauges to facilitate intravenous fluid access and flutd/medicalion administration. 9.2.22 Supplies, Oxygen Administration 09MS- 00-OXYA © ❑ ❑ ❑ Oxygen administration supplies, basic and advanced. Enables basic and advanced access to, and protection of, patient respiratory system. Non- durable supplies. 9.2.23 Brush, Povodine 09MS- 00 -POBR © ❑ ❑ ❑ Antiseptic brush saturated with Povodine to cleanse skin surface area. 9.2.24 Solutions and Applicators, Povodine Iodine 09MS- 00 -P0VO d❑ ❑ ❑ ❑ Various brushes and swabs saturated with Povodine to cleanse skin surface area. 9.2.25 Electrodes /Probes, Monitoring 09MS- 00 -PROB ® ❑ ❑ ❑ Setf- adhesive electrodes to facilitate electrical monitoring. Single -use, disposable. Interactive versions of this appendix and the Fall 2004 SEL are available on -line at www.rkb.miptorg. Wednesday, April 2 7, 2005 Full AEL: Page 47 of 78 Attachment C Section 9 Medical Supplies and Limited Types of Pharmaceuticals AEL Ref No Title /Description Fail 2004 SHSP/ LETPP MMRS EMPG SEL Ref Number UASI 9.2.26 Supplies /Systems, Patient Restraint 09MS -00 -REST ❑ ❑ ❑ Multi -use patient restraints and systems; easy to apply with minimal training Catheters, tubing, wands and miscellaneous connection devices for use with Plastic assembly that facilitates syringe use. (including limb and torso restraints). suction devices. 9.2.27 Syringe Shears /Scissors, Medical 09MS- 00 -SHER 91 ❑ ❑ ❑ Standard medical shears to enable cutting of various materials. Various size absorbable and non - absorbable suture kits and supportive 9.2.28 Shield, Eye Irrigation Lens 09MS- 00 -SHEY D [] ❑ ❑ Single -use, disposable eye lens with catheter to facilitate irrigation. Supplies and materials, Suture 09MS- 00 -SUTS 9.2.29 ❑ Supplies, Spinal Immobilization 09MS -00 -SPIN o ❑ ❑ ❑ Various devices (e.g., cervical collars, head immobilizers) to © ❑ ❑ ❑ immobilizelstabilize the neck and spinal region. 9.2.30 Splints, Disposable 09MS- 00 -SPLT W ❑ ❑ ❑ Splints that enable all types of limb immobilization. All types and sizes. ❑ 9.2.31 Supplies and Adjuncts, Suction 09MS- 00 -SUCT ❑Q .❑ ❑ ❑ Catheters, tubing, wands and miscellaneous connection devices for use with Plastic assembly that facilitates syringe use. 9.2.35 suction devices. 9.2.32 Syringe 09MS- 00 -SYRG Suture, Various Sizes 09MS- 00 -SUTR J❑ ❑ ❑ ❑ Various size absorbable and non - absorbable suture kits and supportive supplies to treat soft tissue Injuries. 9.2.33 Supplies and materials, Suture 09MS- 00 -SUTS © ❑ ❑ ❑ Single -use, disposable supplies to support suturing procedures. 9.2.34 Syringe, Cartridge Injector 09MS- 00 -SYRC Q ❑ ❑ ❑ Plastic assembly that facilitates syringe use. 9.2.35 Syringe 09MS- 00 -SYRG ❑Q ❑ ❑ ❑ Various size syringes, with and without builtin needles. For use in drawing and administering medications and solutions. Also used in injection and aspiration of air from some airway devices. 9.2.36 Tape, Adhesive 09MS- 00 -TAAS © ❑ ❑ ❑ Various size adhesive medical tape. 9.2.37 Depressor, Tongue 09MS-00 -TNDP R1 ❑ ❑ ❑ Single -use, disposable device used for oral assessment. 9.2.38 Tags and supplies, Triage ogMS- 00 -TTAG O ❑ ❑ ❑ 9.2.39 Ventilator, Disposable 09MS -00 -VENT 91 ❑ ❑ ❑ Positive pressure ventilators that deliver regulated volumes of oxygen to patients requiring Invasive respiratory support. Adult and pediatric applications. Interactive versions of this appendix and the Fall 2004 SEL are available on -line at www rkb.mipLorg. Wednesday, April 27, 2005 Full AEL: Page 48 of 78 Attachment C Section 9 Medical Supplies and Limited Tvpes of Pharmaceuticals AEL Ref No Title /Description Fall 2004 SHSP/ LETPP MMRS EMPG SEL Ref Number UASI 9.2.40 Kit, Debridement, and Supplies 09MS- 01 -KDEB © ❑ ❑ ❑ Single -use, disposable kit to clean soft tissue injuries and surfaces. 9.2.41 9.3.1 Kit, Obstetrical 09MS- 01 -KTOB W ❑ ❑ ❑ Self- contained kit with supplies required to support obstetrical procedures. 9.2.42 ❑ Anti - viral; FDA approved to treat and prevent INFLUENZA A viruses. Kit, Thoracostomy and Supplies 09MS- 01 -THOR 91 ❑ ❑ ❑ Self contained kit to perform and support chest decompression. (9.3) Pharmaceuticals 9.3.0 Pharmaceuticals se ❑ ❑ ❑ Various pharmaceuticals required for response to a CBRNE terrorism Interactive versions of this appendix and the Fall 2004 SEL are available on -line at tvnnv.rkb.miptorg. Wednesday, April 27, 2005 Full AEL: Page 49 of 78 incident at the advanced life support level. Note that grantees are responsible for replenishing items after shelf -life expiration dates. 9.3.1 Adamantines 09PH -00 -ADAM ❑ ❑ ❑ Anti - viral; FDA approved to treat and prevent INFLUENZA A viruses. Includes amantadine and rimantadine. Described in Federal Pandemic Influenza Preparedness and Response Plan: http: / /www.hhs.gov /nvpolpandemicplan Sample fact sheets available at: htip://www.niaid.nih.gov/factsh"ts/fludmgs.htm http: / /hopkins- heic.org /Infectious_ diseases/influenza/facts.htm 9.3.2 Adenosine 09PH -00 -ADEN ® ❑ ❑ ❑ Anti- dysrhythmic 9.3.3 Albuterol 09PH- 00 -ALBU 0 ❑ ❑ ❑ Bronchodilator 9.3,4 Amiodarone 09PH- 00 -AMIO © ❑ ❑ ❑ Anti -0ysrhylhmic 9.3.5 Amyl Nitrite 09PH- 00 -AMNI © ❑ ❑ ❑ Vasodilator 9.3.6 Antacids 09PH- 00 -ANTA ❑J ❑ ❑ ❑ Antacid 9.3.7 Acetylsalicylic Acid 09PH- 00-ASA 91 ❑ ❑ ❑ Anticoagulant; analgesic, an6- inflammatory; fever reduction. 9.3.6 Atropine Sulfate 09PH- 00 -ATSF © ❑ ❑ ❑ Antidote for organophosphate and nerve agent exposure. Interactive versions of this appendix and the Fall 2004 SEL are available on -line at tvnnv.rkb.miptorg. Wednesday, April 27, 2005 Full AEL: Page 49 of 78 Attachment C Section 9 Medical Supplies and Limited Twes of Pharmaceuticals AEL Ref No Title /Description Fall 2004 SHSPI LETPP MMAS EMPG SEL Ref Number UASI 9.3.9 Ipratropium 09PH -00 -AM ❑d ❑ ❑ ❑ Bronchodtlator 9.3.10 Beclomethasone 09PH- 00 -BCLM ❑ ❑ ❑ Steroid, oral inhalant or nasal spray for respiratory disorders. 9.3.11 Bismuth Products 09PH- 00 -BISM ❑ ❑ ❑ Anti - emetic 9.3.12 Calcium Chloride 09PH -00 -CACL 0 ❑ ❑ ❑ Electrolyte used In resuscitation settings. 9.3.13 Calcium Gluconate 09PH- 00 -CALG W ❑ ❑ ❑ Electrolyte used in acute cases for hyperkalemia, hypocalcaemia, or calcium antagonist overdose. Also used in making a slurry for hydrogen fluoride bums. 9.3.14 CANA Auto - Injector 09PH- 00 -CANA ❑d ❑ ❑ ❑ Valium packaged in an auto- injector. 9.3.15 Charcoal, Activated 09PH -00 -CHAR ❑,/ ❑ ❑ ❑ Used in emergency setting to treat oral ingestion poisoning /overdoses. 9.3.16 Cyanide Antidote Kit 09PH -00 -CYKT Q ❑ ❑ ❑ Typical kit Includes Sodium Nitrite, Sodium Thiosulfate and Amyl Nitrite inhalant. 9.3.17 Dextrose 09PH- 00 -DEXT Q ❑ ❑ ❑ Glucose compound for use in hypoglycemia. 9.3.18 Diazepam 09PH- 00 -DIAZ d❑ ❑ ❑ ❑ Anticonvulsant 9.3.19 Diphenhydramine 09PH- 00 -DIPH © ❑ ❑ ❑ Antihistamine 9.3.20 Dopamine 09PH- 00 -DOPA © ❑ ❑ ❑ Used in emergency setting to treat acute hypotension. 9.3.22 Electrolyte Replacement Fluid, Oral 09PH -00 -ELEC ❑d ❑ ❑ ❑ Crystalloid solutions for fluid replacement (oral). 9.3.23 Epinephrine, Auto - Injector 09PH- 00 -EPIA © ❑ ❑ ❑ Epinephrine packaged in auto - injector 9.3.24 Epinephrine 09PH- 00 -EPIP © ❑ ❑ ❑ Catecholamine, used in cardiac arrest, as a vasoconstrictor acute hypotension, as a txonchodilator and antispasmodic In bronchial asthma. Interactive versions of this appendix and the Fall 2004 SEL are available on -line at www.rkb.miptorg. Wednesday, April 2 7, 2005 Full AEL: Page 50 of 78 Attachment C Section 9 Medical Supplies and Limited Types of Pharmaceuticals AEL Ref No Title /Description Fall 2004 SHSP/ LETPPMMRSEdfPG SEL Ref Number UAS/ 9.3.25 Fosphenytoin 09PH- 00 -FOSP © ❑ ❑ ❑ Anticonvulsant 9.3.26 Furosemide 09PH- 00 -FURO ❑d ❑ ❑ ❑ Diuretic 9.3.27 Glucagon 09PH- 00 -GLUC d❑ ❑ ❑ ❑ Anti - hypoglycemia agent. 9.3.28 Gransetron 09PH -00 -GRAN © ❑ ❑ ❑ Anlinauseant and antiemelic. 9.3.29 Lidocaine, all concentrations 09PH -00 -LIDO d❑ ❑ ❑ ❑ Anti - dysrhythmic as well as analgesic properties. 9.3.30 Loperamide 09PH -00 -LOPE ❑d ❑ ❑ ❑ Antidiarrheal agent 9.3.31 Lorazepam 09PH- 00 -LORA ❑1 ❑ ❑ ❑ Sedative; antianxiety agent; benzodiaphine. 9.3.32 Nerve Agent Antidote Kit (NARK) 09PH- 00 -MlAl © ❑ ❑ ❑ Commonly known as Mark 1 Kit (Aulolnjector) Pralidoxime chloride autoinjector - 2 -PAM; Atropine autoinjector. 9.3.33 Magnesium Sulfate 09PH- 00 -MASU © ❑ ❑ ❑ Electrolyte replacement, anticonvulsant, bronchodialator. 9.3.34 Methylene Blue 09PH- 00 -METB 91 ❑ ❑ ❑ Used in emergency setting for hemoglobinopathies. 9.3.35 Methylprednisolone 09PH- 00 -METP ❑d ❑ ❑ ❑ Corticosteroid; bronchodilation and anti-inflammatory characteristics. 9.3.36 Midazolam 09PH- 00 -MZLM © ❑ ❑ ❑ Sedative; anticonvulsant, benzodampine. 9.3.37 Neuraminidase inhibitors 09PH- 00-NEUR 0 ❑ ❑ ❑ Anti- viral; FDA approved to treat and prevent INFLUENZA A and B viruses. Includes NI; oseltamivir and zanamivir. 9.3.38 Nitroglycerin 09PH -00 -NTRO © ❑ ❑ ❑ Nitrate; vasodilator and smooth muscle relaxant. 9.3.39 Oxygen 09PH- 00 -OXYG Q ❑ ❑ ❑ Oxygen Interactive versions of this appendix and the F4112004 SEL are available on -line at rvww.rkb.mipGorg. Wednesday, April 27, 2005 Full AEL: Page 51 of 78 Attachment C Section 9 Medical Supplies and Limited Tvves of Pharmaceuticals AEL Ref No Title /Description Fall 2004 Sa.SPI LETPP MMRS EMPG SEL Ref Number UASI 9.3.40 Ca -DTPA, Pentetate Calcium Trisodium Injection 09PH- 00 -DTPC © ❑ ❑ ❑ Radiation treatment drug for treating internal contamination; speed up excretion of the transuranium elements PLUTONIUM, AMERICIUM, and CURIUM from the body. 9.3.41 Zn -DTPA, Pentetate Zinc Trisodium Injection 09PH- 00 -DTPZ 91 ❑ ❑ ❑ Radiation treatment drug for treating internal contamination; speed up excretion of the transuranium elements PLUTONIUM, AMERICIUM and CURIUM from the body. 9.3.42 Phenergan 09PH -00 -PHNG ❑J ❑ ❑ ❑ Antiemetic 9.3.43 Phenytoin 09PH -00 -PHNT I] ❑ ❑ ❑ Anti - convulsant 9.3.44 Potassium Iodide 09PH -00 -POTI V] ❑ ❑ ❑ Used in radiation emergency - protects the thyroid in a radiation emergency. 9.3.45 Pralidoxime Chloride 09PH -00 -PRAL 0 ❑ ❑ ❑ Used in nerve agent and organophosphate exposures; Component of nerve agent antidote kit (NARK), 9.3.46 Prussian Blue 09PH- 00 -PRUS © ❑ ❑ ❑ Used in emergency setting for radiation exposures. Radioactive cesium and thallium, whether ingested or inhaled, will end up in the intestines. Prussian blue traps these materials in the intestines and keeps them from being absorbed by the body. The radioactive materials then move through the intestines and are excreted In bowel movements. 9.3.47 Ribavirin 09PH -00 -RIBA ❑ ❑ ❑ Ribavirin is used in combination with interferon for the treatment of Hepatitis C. This medication is also used to treat severe lung infections caused by respiratory syncytial virus. 9.3.46 Ringers Solution, Lactated 09PH -00 -RING ❑d ❑ ❑ ❑ Crystalloid solution used for fluid replacement. 9.3.49 Saline Solution 09PH -00 -SALI © ❑ ❑ ❑ Crystalloid solution used for fluid replacement. May also be used for topical irrigation. 9.3.50 Silver Sulfadiazine Cream 09PH- 00 -SISU ❑Q ❑ ❑ ❑ Silver sutfadiazlne, a sulfa drug, is used to prevent and treat infections of second- and third -degree bums. 9.3.51 Sodium Bicarbonate 09PH -00 -SOBI © ❑ ❑ ❑ Sodium bicarbonate is an electrolyte sometimes used in resuscitation, crush syndrome, or overdoses; used in acute acid -base imbalance in cardiac arrest. Interactive versions of this appendix and the Fall 2004 SEL are available on -line at www.rkb.mipt.org. Wednesday, April 27, 2005 Full AEL: Page 52 of 78 Attachment C Section 9 Medical Supplies and Limited Twes ofPharmaceuticals AEL Ref No Title /Description Fall 2004 SaSP/ LETPP MMRS EMPG SEL Ref Number Ul / 9.3.52 Sodium Thiosulfate 09PH- 00 -SOTH N❑ ❑ ❑ ❑ Used in the treatment of cyanide or arsenic poisoning; a typical component of cyanide antidote kits. 9.3.53 Tetracaine Ophthalmic 09PH- 00 -TCOP ® ❑ ❑ ❑ Ophthalmic anesthetic for use in eye injuries. 9.3.54 Theophylline 09PH- 00 -THEO n ❑ ❑ ❑ Bronchodilator, Theophylline is used to prevent and treat wheezing, shortness of breath, and difficulty breathing caused by asthma, chronic bronchitis, emphysema, and other lung diseases. 9.3.55 Thiamine 09PH- 00 -THIA DV ❑ ❑ ❑ Thiamine is a vitamin used by the body to break down sugars in the diet. The medication helps correct nerve and heart problems. 9.3.56 Water, Sterile 09PH- 00 -WATR ❑ ❑ ❑ Fluid solution; topical irrigation or oral consumption. 9.3.57 Acetaminophen 09PH- 01 -ACET 0 ❑ ❑ ❑ Analgesic 9.3.58 Ibuprofen 09PH- 01 -IBUP W ❑ ❑ ❑ Nonsteroidal anti - inflammatory agent; analgesic. 9.3.59 Ketorolac 09PH- 01 -KETO © ❑ ❑ ❑ Nonstemidai anti - inflammatory agent; analgesic. 9.3.60 Amoxicillin 09PH- 02 -AMOX © ❑ ❑ ❑ Antibiotic 9.3.61 Chloramphenicol 09PH- 02 -CHLO ©' ❑ ❑ ❑ Antibiotic 9.3.62 Ciprofloxacin 09PH- 02 -CPRO © ❑ ❑ ❑ Antibiotic 9.3.63 Doxycycline 09PH- 02 -DOXY d❑ ❑ ❑ ❑ Antibiotic 9.3.64 Erythromycin 09PH- 02 -ERYT W ❑ ❑ ❑ Antibiotic 9.3.65 Gentamicin 09PH -02 -GENT © ❑ ❑ ❑ Antibiotic 9.3.66 Polysporin Ointment 09PH -02 -POLY ❑o ❑ ❑ ❑ Antibiotic ointment Interactive versions of this appendix and the Fall 2004 SEL are available on -line at www. rkb. Mot org. Wednesday, April 27, 2005 Fall AEL: Page 53 of 78 Attachment C Section 9 Medical Supplies and Limited Tvpes ofPharmaceuticals AEL Ref No Title /Description Fall 2004 SHSP/ LETPP MMRS EMPG SEL Ref Number UA l 9.3.67 Streptomycin 09PH- 02 -STMY ® ❑ ❑ ❑ Antibiotic 9.3.68 TrimethoprimlSulfamethoxazole 09PH -02 -TRIM Se ❑ ❑ ❑ Antibacterial agent 9.3.69 Butorphanol Injection 09PH- 03 -BUTO ❑J ❑ ❑ ❑ Narcotic analgesic 9.3.70 Morphine Sulfate 09PH- 03 -MOSU 0 ❑ ❑ ❑ Narcotic analgesic 9.3.71 Naloxone 09PH- 03 -NALX RJ ❑ ❑ ❑ Narcotic antagonist Interactive versions of this appendix and the Fall 2004 SEL are available on -line at t~v. rkb.miptorg. Wednesday, April 27, 2005 Full AEL: Page 54 of 78 Attachment C Section 10 Power Eattinment AEL Ref No Title /Description Fall 2004 SNSP/ LETPP MMRS EMPG SEL Ref Number UAS/ 10.1 Batteries, All Types, Sizes 1GBC- 00-BATT 0 0 0 ❑ Batteries for all allowable equipment. Types including, but not limited: to Alkaline, Nickel- Cadmium (NICAD), Nickel Metal Hydride (NiMH), Lithium (Li- Ion). Form factors such as: AA, AAA, C and D cells, 9 -Volt, Clamshell. 10.2 Conditioners, Battery LOPE- 00 -BCON Q Q Q ❑ Battery Conditioners 10.3 Generator 10GE- 00 -GENR F W J� Generators, varying types and sizes, including gasoline, diesel, alternator and gas turbine powered devices. 10.4 Cell, Fuel 1OBC- 00 -FCEL W ❑ Fuel Cells for all allowable equipment. 10.5 System, Power Conditioning © © © ❑ Surge suppression LOPE- 00 -PCDS 10.6 Switch, Power Transfer 1 OPE- 00 -PTSW Q ❑ Switch for power output transfer to support generator maintenance and fueling. 10.7 Charger 1OBC- 00 -SOLR ❑1 ® © ❑ Including but not limited to: solar, natural gas, shore power, etc. 10.8 Electrical Current Detectors and DC to AC inverter equipment O•F�7 © ❑ Interactive versions of this appendix and the Fall 2004 SEL are available on -line at www.rkb.miptorg. Wednesday, April 27, 2005 Full AEL: Page 55 of 78 Attachment C Section 11 CBRNE Reference Materials AEL Ref No Title /Description SaSPI LETPP .MMNSEMPG UASI 11.0 NOTE TO APPLICANTS ❑J ❑.r ❑/ ❑�r Materials listed in the SEL are a representative sample of content meeting the intent of this Item that are recommended by the Interagency Board for Equipment Standardization and Inleroperability (IAB). Reference in the SEL to any speck publication or reference product does not necessarily constitute or imply its endorsement, recommendation, or favoring by the United States Government. The views and opinions of authors expressed in these publications and reference products do not necessarily reflect those of the United Slates Government. CDP neither endorses nor requires the purchase of any reference on this list. Reference materials related to CBRNE terrorism incident prevention and response are allowable under this item, regardless of whether they appear on the SEL. (11.1) References 11. 1.0 References 0 0 ®® Reference materials and software designed to assist emergency preparedness and response personnel in preparing for and responding to a CBRNE terrorism incident. Includes geld expedient references suitable for use at incident scene. Fall 2004 SEL Ref Number 11.1.1 Air Monitoring Instrumentation: A Manual for Emergency 11RE- 00 -AIRM Investigatory and Remedial Responders B © © Author. Maslansky, Carol J. and Maslansky, Steven P. ISBN: 0471284602 11.1.2 Common Sense Approach to Hazardous Materials 11RE- 00 -COMM ❑d ❑.P ❑/ Q Author: Fire, Frank L. 11.1.3 Clinical Toxicology of Commercial Products 11 RE -00 -CTCP 0 Y F/] © Author: Gosselin ISBN: 683036327 Edition: 5th Edition 11.1.4 Emergency Medical Response to Hazardous Materials 11RE- 00 -ERHM ® © © Delmar Publishing Author. Bevelacqua, S6Ip ISBN: 827378297 Edition: 1st Pages: 522 11.1.5 First Responder's Guide to Agricultural Chemicals 11RE -00 -FGAC Accidents ❑Q © ❑/ Author: Foden- Weddell ISBN: 873717996 Pages: 540 Interactive versions of this appendix and the Fag 2004 SEL are available on -line at www.rk&ndf Lorg. Wednesday, April 27, 2005 Full AEL: Page 56 of 79 Attachment C Section 11 CBRNE Reference Materials AEL Ref No Title /Description Fall 2004 SHSP/ LEW MMRS EMPG SEL Ref Number UAS/ 11.1.6 Mass Casualty and High Impact Incidents - An HazMat Air Monitoring and Detection Devices 11RE- 00 -HAMD 66 © © © Hawley Author: Chdsten, Henry T. and Maniscalco, Paul M. ISBN: 0766807274 ISBN: 0 -13- 099222 -4 11.1.7 11.1.14 Handbook of Medical Toxicology 11RE- 00 -HBMT ❑o o © ❑o Viccellio ISBN: 0838502601 ISBN: 0316902470 11.1.8 11 RE -00 -SPOP 91 ® Household Chemicals and Emergency First Aid 11 RE- 00 -HCFA V ❑d ❑d [i Author: Foden, Weddell 11 RE- 00 -STRT © ® © © Callan ISBN: 873719018 11.1.17 Tempest CB FRG (Chem Bio) First Responder Guidebook 11RE- 00 -TCBF Pages: 448 11.1.9 Hazardous Materials Chemistry 11RE- 00 -HMCD Q d❑ © E/j Delmar Publishing Author: Bevelacqua ISBN: 766814343 Edition: 1st Edition Pages: 192 11.1.10 Hazardous Materials Managing the Incident 11RE- 00 -HMMI 0 © ❑J Author. Noll, Hildebrand, Yvona ISBN: 0879391111 11.1.11 Jane's Facility Security Handbook 11 RE- 00 -JFSH © ® © Author. Kozlow, Sullivan ISBN: 710622880 Pages: 320 11.1.12 Joint Information Center (JIC) Manual 11RE- 00JICM © S O 11.1.13 Mass Casualty and High Impact Incidents - An 11RE -00 -MASS Operations Guide 0 0 ❑Q Author: Chdsten, Henry T. and Maniscalco, Paul M. ISBN: 0 -13- 099222 -4 11.1.14 Clinical Management of Poisoning and Drug Overdose 11 RE- 00 -PODO © 66 © © Author: Olson ISBN: 0838502601 11.1.15 Special Operations of Terrorism and HazMat Crimes, 11 RE -00 -SPOP 91 ® Author. Hawley, Noll, Hildebrand 11.1.16 Street Smart HazMat Response 11 RE- 00 -STRT © ® © © Callan 11.1.17 Tempest CB FRG (Chem Bio) First Responder Guidebook 11RE- 00 -TCBF ®© ®o Interactive versions of this appendix and the Fall 2004 SEL are available on -line at www.rkb.mipt org. Wednesday, April 27, 2005 Full AEL: Page 57 of 78 Attachment C Section 11 CBRNE Reference Materials AEL Ref No Title /Description SHSPI LETPP MMRS EMPG UASI Fall 2004 SEL Ref Number 11.1.18 Tempest Chem Bio Frequently Asked Questions (CB FAQ) 11RE- 00 -TCBQ 0 © Author: Graves ISBN: 966543718 Edition: tat Pages: 175 11.1.19 Terrorism Response: Field Guide for Fire and EMS 11RE- 00 -TERF Organizations [] © [] © Author: Christen, Henry T. and Maniscalco, Paul M. ISBN: 0- 13- 110906 -5 11.1.20 Terrorism Response: Field Guide for Law Enforcement 11RE- 00 -TERL 0 Q © Author: Christen, Henry T. and Maniscalco, Paul M. ISBN: 0- 13- 110747 -X 11.1.21 Terrorism Handbook for Operational Responders 11RE- 00 -THOR ❑Q Q © Delmar Publishing Author: Bevelacqua, Stilp ISBN: 766804755 Edition: 1st Edition Pages: 110 11.1.22 Transport of Radiological Materials; Q&A About Incident 11RE- 00 -TRMQ Response © ® ® ® Author: Berge, Byrd, at at 11.1.23 Understanding Terrorism and Managing the Consequences © © Q © Author: Christen, Henry T. and Maniscalco, Paul M. ISBN: 0 -13- 021229 -6 (11.2) Field Expedient References 11.2.0 Field Expedient References ©oo© 11.2.1 CHRIS Manual © 66 © © Author. USCG 11.2.2 Emergency Action Guides o e o 0 Author. Association of American Railroads 11.2.3 Emergency Care for Hazardous Materials Exposure © © Q ® Author: Bronstein, Currance ISBN: 801678137 Edition: 2nd Pages: 635 11 RE -00 -UNDR 11FR- 00 -CHRS 11 FR- 00 -EAGR 11FR- 00 -ECHE Interactive versions of this appendix and the Fall 2004 SEL are available on -line at tvww rkb.mipLerg. Wednesday, April 2 7, 2005 Full AEL: Page 58 of 78 0 Attachment C Section ll CBRNE Reference Materials AEL Ref No Title /Description Fall 2004 SHSP/ LETPP MMRS EMPL SEL Ref Number GASr 11.2.4 Effects of Exposure to Toxic Gases; First Aid and Medical 11FR- 00 -EETG J❑ ® ❑Q ❑� Treatment 2 Author: Matheson 11.2.7 ISBN: 9994698605 11.2.5 Emergency Handling of Hazardous Materials in Surface 11FR- 00 -EHMR Transportation o ©o o Author: Association of American Railroads ISBN: 9990687005 11.2.6 EPA Recognition and Management of Pesticide Poisoning 11FR- 00 -EPAP J❑ ® ❑Q ❑� Author: Morgan ISBN: 0912702816 11.2.7 Farm Chemicals Handbook 11FR- 00 -FCHM ©0 0 o Author: Meister ISBN: 9990801061 Edition: 2002 11.2.8 GATX Tank Car Manual © ❑1 © O Author: GATX 11 FR- 00 -GATX 11.2.9 Gardner's Chemical Synonyms and Trade Names 11 FR- 00 -GCST Q ® ® Author: Milne ISBN: 566082195 Edition: 11th 11.2.10 Genium's Handbook of Safety, Health, and Environmental 11FR- 00 -GENI Data © 91 F © McGraw ISBN: 0071341439 11.2.11 Pocket Guide for Industrial Chemicals 11FR- 00 -GICN © 'V V © Author: National Institute for Occupational Safety and Health 11.2.12 Hazardous Chemicals Desk Reference 11 FR- 00 -HAZD 0 0 0 o Author: Lewis, Richard J. ISBN: 0471441651 11.2.13 Hawley's Condensed Chemical Dictionary 11FR- 00 -HCCD ©o o © Author. Lewis, Hawley ISBN: 471387355 Edition: 14th Pages: 1,300 11.2.14 Hazardous Materials Field Guide 11FR- 00 -HMFG QQ © Delmar Publishing Author. Bevelacqua, Stilp ISBN: 766801551 Edition: 1st Pages: 96 Interactive versions of this appendix and the F4112004 SEL are available on -line at www rkb.mip4org. Wednesday, April 27, 2005 Full AEL: Page 59 of 78 Attachment C Section 11 CBRNE Reference Materials AEL Ref No Title /Description Fall 2004 SIISPI LETPPMMRSEMPG SEL Ref Number UASI 11.2.15 Hazardous Materials Managing the Incident - FOG 11 FR- 00 -HMMJ Q Q ❑// Q Author: Noll, Hildebrand, Yvorra Field operations guide 11.2.16 Handbook of Toxic and Hazardous Chemicals and 11FR- 00 -HTCC Carcinogens Q Q Q Q Author: Sittig, Pohanish ISBN: 081551459X Edition: 4th Pages: 2,300 11.2.17 Hazardous Material Injuries 11FR- 00 -HZMI Q Q Q Q Author: Stuz 11.2.18 Jane's Chemical /Biological Handbook 11 FR- 00 -JCBH o Q Q Q Author: Sidell ISBN 710619235 Pages: 298 11.2.19 Management of Chemical Warfare Casualties 11FR- 00 -MCWC Q Q Q Q Author: Sidell, DOD 11.2.20 Merck Index 11FR- 00 -MERK Q Q © Q Author: Chapman, Hall ISBN: 412128217 Edition: 12th 11.2.21 Matheson Gas Data Book IIFR- 00 -MGDB Q ® ❑J Q Author: Matheson 11.2.22 Medical Management of Biological Casualties Handbook 11FR- 00 -MMBC Q Q Q Q Author: DOD 11.2.23 Medical Management of Chemical Casualties Handbook 11FR- 00 -MMCC Q Q Q Q Author. DOD 11.2.24 Medical Management of Radiological Casualties 11FR- 00 -MMRC Handbook Q Q Q Q Author: DOD ISBN: 1931828237 Edition: tat Edition Pages: 133 11.2.25 North American Emergency Response Guidebook 11 FR -00 -NA00 Q © Q Q Author U.S. Department of Transportation ISBN: 066017992X Edition: 2000 Interactive versions of this appendix and the Fa112004 SEL are available on -line at www.rkb.miPLorg. Wednesday, April 2 7, 2005 Full AEL: Page 60 of 78 Attachment C Section 11 CBRNE Reference Materials AEL Ref No Title /Description SHSP/ LETPP MMRS EMPG UASI Fall 2004 SEL Ref Number 11.2.26 Quick Selection Guide to Chemical Protective Clothing 11FR- 00 -QGPC © ® © © Author: Forsberg, Mausdorf 11.3.1 ISBN: 471267970 NIOSH Guide to Chemical Hazards (Electronic) 11RD- 00 -NGCH © ® ® Edition: 3rd CDClNIOSH - Electronic version of the pocket guide. 11.3.2 Pages: 124 Gloves Plus 11RD- 00 -GPPS 11.2.27 © Sax's Dangerous Properties of Industrial Materials 11FR- 00 -SAXS 91 © ❑/ © Author: Lewis, Richard J. ISBN: 673717104 ISBN: 0471354074 Pages: 26 11.2.28 Symbol Seeker, Hazard Identification Manual, 11FR- 00 -SYMS © ® International Edition Author. Micro Medix o ©o o Author: IFTSA Pages: CD -ROM Edition: International Edition 11.2.29 TLVs and BEls Guidebook 11FR- 00 -TLVS 91 © Author: ACGIH (11.3) Reference Databases 11.3.0 Reference Databases r❑ © ❑/ O 11.3.1 NIOSH Guide to Chemical Hazards (Electronic) 11RD- 00 -NGCH © ® ® © CDClNIOSH - Electronic version of the pocket guide. 11.3.2 Gloves Plus 11RD- 00 -GPPS ® ® © ® Author: Keith, Lawrence ISBN: 673717104 Pages: 26 11.3.3 Tomes Plus / Chemical Knowledge Database 11RD- 00 -TPLS © ® ❑�/ Author. Micro Medix Pages: CD -ROM (11.4) Other References 11.4.0 Other References © ❑ ❑ 0 11.4.1 Reference Materials, non -CBRNE ® ❑ ❑ ❑Q Reference materials necessary to manage an effective all- hazards program (including non -CBRNE hazards) that are not covered elsewhere in Section it- Interactive versions of this appendix and the Fail 2004 SEL are available on -line at www.rkb.mipt.org. Wednesday, April 27, 2005 Full AEL: Page 61 of 78 Attachment C Section 12 CBRNE Incident Response Vehicles AEL Ref No Title /Description SHSP/ LETPP MMRS EMPG UAS/ 12.0 NOTE TO APPLICANTS 0 © ❑�/ ❑ This category includes special- purpose vehicles for the transport of CBRNE terrorism response equipment and personnel to the incident site. Licensing and registration fees are the responsibility of the jurisdiction and are not allowable under this grant. In addition, general - purpose vehicles (squad cars, executive transportation, etc.), fire apparatus, and non -CBRNE tacticaltarmored assault vehicles are not allowable. 12.1 Vehicles, Mobile Command Post ❑� ❑� ❑J ❑ This category includes special - purpose vehicles for the transport of CBRNE terrorism response equipment and personnel to the incident site. Licensing and registration fees are the responsibility of the jurisdiction and are not allowable under this grant. in addition, general- purpose vehicles (squad cars, executive transportation, etc.), fire apparatus, and non -CBRNE tacticallarmored assault vehicles are not allowable. 12.2 Vehicles, Hazardous Materials (HAZMAT) Response © ❑ This category includes special - purpose vehicles for the transport of CBRNE terrorism response equipment and personnel to the incident site. Licensing and registration fees are the responsibility of the jurisdiction and are not allowable under this grant. In addition, general- purpose vehicles (squad cars, executive transportation, etc.), fire apparatus, and non -CBRNE tactimVarmored assault vehicles are not allowable. 12.3 Vehicles, Bomb Response Q ❑Q ❑Q ❑ This category includes special- purpose vehicles for the transport of CBRNE terrorism response equipment and personnel to the incident site. Licensing and registration fees are the responsibility of the jurisdiction and are not allowable under this grant. In addition, general- purpose vehicles (squad cars, executive transportation, etc.), fire apparatus, and non -CBRNE tactical/armored assault vehicles are not allowable. 12.4 Prime Movers, for Equipment Trailers W R ❑d ❑ This category includes special- purpose vehicles for the transport of CBRNE terrorism response equipment and personnel to the incident site. Licensing and registration fees are the responsibility of the jurisdiction and are not allowable under this grant. In addition, general- purpose vehicles (squad cars, executive transportation, etc.), fire apparatus, and non -CBRNE tacticaVannored assault vehicles are not allowable. 12.5 Vehicles, Personal Transport N❑ © ❑� ❑ 2 -wheel personal transport vehicles for transporting fully suited bomb technicians, Level A/B suited technicians to the hot zone. This category includes special- purpose vehicles for the transport of CBRNE terrorism response equipment and personnel to the incident site. Licensing and registration fees are the responsibility of the jurisdiction and are not allowable under this grant. In addition, general- purpose vehicles (squad cars, executive transportation, etc.), fire apparatus, and non -CBRNE tacticatiarmored assault vehicles are not allowable. Fall 2004 SEL Ref Number Interactive versions of this appendix and the Fall 2004 SEL are available on -line at wwrv.rkb.mirit org. Wednesday, April 2 7, 2005 Full AEL: Page 62 of 78 Attachment C Section 12 CBRNE Incident Response Vehicles AEL Ref No Title /Description Fall 2004 SHSP/ L£TPPMMRSE.MPL SEL Ref Number UASI 12.6 Vehicle, All- Terrain, Multi- wheeled (ATV) © Q © ❑ Multi - wheeled all terrain vehicles for transporting personnel and equipment to and from the hot zone. This category includes special- purpose vehicles for the transport of CBRNE terrorism response equipment and personnel to the incident site. Licensing and registration fees are the responsibility of the jurisdiction and are not allowable under this grant. In addition, general- purpose vehicles (squad cars, executive transportation, etc.), fire apparatus, and non -CBRNE tacticallarmored assault vehicles are not allowable. 12.7 Morgue Unit, Mobile o ©o ❑ This category Includes special - purpose vehicles for the transport of CBRNE terrorism response equipment and personnel to the incident site. Licensing and registration fees are the responsibility of the jurisdiction and are not allowable under this grant. In addition, general - purpose vehicles (squad cars, executive transportation, etc.), fire apparatus, and non -CBRNE tacticallarmored assault vehicles are not allowable. 12.8 Vehicles, Deployment © ❑d ❑ Response vehicles to deploy bomb, hazmat, and special weapons personnel, equipped to detect chemical, biological and radiological materials; these vehicles may be armored to protect these personnel from explosions and projectiles when required to enter hot zones. This category includes special - purpose vehicles for the transport of CBRNE terrorism response equipment and personnel to the incident site. Licensing and registration fees are the responsibility of the jurisdiction and are not allowable under this grant. In addition, general - purpose vehicles (squad cars, executive transportation, etc.), fire apparatus, and non -CBRNE tacticallarmored assault vehicles are not allowable. 12.9 Vehicles, Specialized Intervention © ❑d ❑N ❑ Specialized vehicles for intervention operations. This category includes special- purpose vehicles for the transport of CBRNE terrorism response equipment and personnel to the incident site. Licensing and registration fees are the responsibility of the jurisdiction and are not allowable under this grant. In addition, general- purpose vehicles (squad cars, executive transportation, etc.), fire apparatus, and non -CBRNE tactical/armored assault vehicles are not allowable. 12.10 Vehicles, Specialized Emergency Management ❑ ❑ ❑ Q Specialized vehicles for emergency management operations. This category includes special-purpose vehicles for the transport of response equipment and personnel to incident sites which may have limited or restricted access as a result of an emergency or disaster. (NOTE: Licensing and registration fees are the responsibility of the jurisdiction and are not allowable under this grant. General - purpose vehicles (squad cars, executive transportation, non- emergency management transport, etc.), fire apparatus, and tactical/armored assault vehicles are NOT allowable under this item.) Interactive versions of this appendix and the Fall 2004 SEL are available on -line at www.rkb.miptorg. Wednesday, April 27, 2005 Full AEL: Page 63 of 78 Attachment C Section 13 Terrorism Incident Prevention Equipment AEL Ref No Title /Description Fall 2004 SHSP/ LETPPMMRSEMP SEL Ref Number UASI 13.1 Software, Data collection/ Information Gathering Sid © ❑ 13.2 Software, Data Synthesis ❑O ®© ❑ 13.3 Joint Regional Information Exchange System (JRIES) V © ❑� ❑ 13.4 System, Alert/Notification 04MA- 02 -ALRT 0 ❑J ❑Q ❑ Alert and notification equipment that allows for real -time dissemination of information & intelligence. Examples of this equipment Include cellular phones, pagers, text messaging, etc. 13.5 Hardware, software and internet -based systems that allow for information exchange and dissemination 13.6 Software, Facial Recognition 04SW- 02 -FACR © ❑ Facial recognition software for access control, Identification of criminal actors (IFF), etc. (NOTE: DHS has adopted INCITS 385 -2004, Information technology - Face Recognition Format for Data Interchange. ONLY SOFTWARE COMPLIANT WITH THIS STANDARD WILL BE ALLOWABLE.) 13.7 Fees for use of databases containing terrorist threat information ❑ ❑Q ® ❑ One -time or recurring fees for the use of commercial databases containing lerrodsl threat information. (NOTE: GRANTEES SHOULD COORDINATE WITH THEIR ASSIGNED ODP PREPAREDNESS OFFICER TO DETERMINE THE APPROPRIATE ALLOWABLE COST CATEGORY FOR THESE PURCHASES.) 13.8 Equipment, Law Enforcement Surveillance ❑Q © © ❑ Surveillance equipment, including electronic equipment. Use is subject to the prohibitions contained in Title III of the Omnibus Crime and Control and Safe Streets Act of 1968 (the "Wiretap Act"), 18 U.S.C. §§ 2510 -2521. 13.9 PIN Registers H❑ ® ® ❑ Equipment capable of capturing incoming and outgoing phone numbers, along with the duration of calls, without listening to the actual conversations. Use is subject to the prohibitions contained in Title III of the Omnibus Crime and Control and Safe Streets Act of 1968 (the "Wiretap Act "), 18 U.S.C. §§ 2510 -2521. Interactive versions of this appendix and the Fa112004 SEL are available on -line at wwrv. rkb.mipt.org. Wednesday, April 27, 2005 Full AEL: Page 64 of 78 Attachment C Section 14 Physical Security Enhancement Equipment AEL Ref No Title /Description Fall 2004 SHSP/ LETPP MMRS EMPG SEL Ref Number UASI (14.1) Surveillance, Warning, Access/ Intrusion Control (14.1.1) General 14.1.1.1 Systems, Motion Detection © 6d 0 ❑ Acoustic; Infrared; Seismic; Magnetometers 14.1.1.2 Barriers: Fences; Jersey Walls o© ©❑ 14.1.1.3 Doors and Gates, Impact Resistant O ® ❑O ❑ 14.1.1.4 Portal Systems; locking devices for access control 0 © ❑d ❑ 14.1.1.5 Systems, Alarm W © O ❑ 14.1.1.6 Video Assessment © ❑J ❑ Video Assessment System /Cameras: Standard, Low Light, IR, Automated Detection 14.1.1.7 Systems, Personnel Identification W W © ❑ Visual; Electronic; Acoustic; Laser; Scanners; Cyphers/Codes 14.1.1.8 Systems, Vehicle Identification ❑J © W ❑ Visual; Electronic; Acoustic; Laser, Radar 14.1.1.9 X -Ray Units ©.© W ❑ 14.1.1.10 Magnetometers o ©o❑ (14.1.2) Waterfront 14.1.2.1 Systems, Radar © © W ❑ 14.1.2.2 System, Diver /Swimmer Detection; Sonar © ® W ❑ 14.1.2.3 Equipment, Hull Scanning ❑O © © ❑ 14.1.2.4 Barriers, Vessel Rj © W ❑ Interactive versions of this appendix and the Fall 2004 SEL are available on -line at www.rkb.mipt.org. Wednesday, April 27 2005 Full AEL: Page 65 of 73 Attachment C Section 14 Phvsical Securitv Enhancement Eauinment AEL Ref No Title /Description Fall 2004 SNSP/ LETPP MMRS EMM SEL Ref Number UA [ (14.2) Explosion Protection 14.2.1 Systems, Blast/Shock/Impact Resistant V © © ❑ 14.2.2 Wraps, Column and Surface; Breakage /Shatter Resistant Glass; Window Wraps o ©o❑ 14.2.3 Trash Receptacles, Bomb - Resistant ❑d W ❑ Bomb- resistant trash receptacles. (NOTE: No standard currently exists for these products. Grantees are advised to carefully review vendor specifications and lest results prior to purchase.) (14.3) Support Equipment for Continuation of Critical Infrastructure Operations 14.3.1 Fuel storage containers 000❑ 14.3.2 Sensors and Alarms, Self - Monitoring o ©o❑ 14.3.3 Back -up operating computer hardware and programming software for contingency operations © ❑O Interactive versions of this appendix and the Fall 2004 SEL are available on -line at www.rkb.mipt.org. Wednesday, April 27, 2005 Full AEL: Page 66 of 78 Attachment C Section 15 Inspection and Screening Smems AEL Ref No Title /Description Fall 2004 SNSPI LEW MMRS £MPG SEL Ref Number VAS/ 15.1 System, Vehicle & Cargo Inspection; Gamma -Ray o ©o❑ 15.2 System, Mobile Search & Inspection; X -ray aoo❑ 15.3 System, Non - Invasive, Radiological/ Chem/ Bio/ Explosives; Pulsed Neutron Activation 000❑ 15.4 Radar, GroundlWall Penetrating 0 0 0 ❑ 15.5 Monitors, Portal 07RD- 03 -PMVP o ❑ ❑ ❑ Portal monitors [vehicles, packages (large and small) and pedestrians]. [D] (SEE ODP BULLETIN 133 FOR SPECIAL GUIDANCE ON THESE ITEMS). Interactive versions of this appendix and the Fall 2004 SEL are available on -line at w .rkb.mipt.org. Wednesday, April 27, 2005 Full AEL: Page 67 of 78 Attachment C Section 16 Agricultural Terrorism Prevention, Response and Mitigation AEL Ref No Title /Description Fall 2004 SHSP/ LETPP MMRS EMPG SEL Ref Number UAS/ (16.1) Animal Restraint 16.1.1 Probangs l7❑❑❑ 16.1.2 Nose Leads o❑❑❑ 16.1.3 Lariat O ❑ ❑ ❑ 16.1.4 Hog Snare o❑ ❑❑ 16.1.5 Portable Cattle and Hog Chutes © ❑ ❑ ❑ 16.1.6 Knee Boards O ❑ ❑ ❑ 16.1.7 Hog paddles O ❑ ❑ ❑ 16.1.8 Electric Prods O ❑ ❑ ❑ 16.1.9 Halters o❑❑❑ 16.1.10 Swine Mouth Speculum o ❑ ❑❑ 16.1.11 Panels o❑❑❑ 16.1.12 Portable pens, crates, kennels © ❑ ❑ ❑ 16.1.13 Leashes ❑,/ ❑ ❑ ❑ (16.2) Diagnostic and Treatment Equipment Interactive versions of this appendix and the Fall 2004 SEL are available on -line at www.rkb.mip4org. Wednesday, April 27, 2005 Full AEL: Page 68 of 78 Attachment C Section 16 Agricultural Terrorism Prevention. Response and Mitigation AEL Ref No Title /Description Fall 2004 SHSP/ LETPP MMRS EMP SEL Ref Number UASI 16.2.1 Biohazard packing container J❑ ❑ ❑ ❑ 16.2.2 Blood sampling supplies (needles, syringes, blood tubes) ❑O ❑ ❑ ❑ 16.2.3 Biohazard bags and containers V ❑ ❑ ❑ 16.2.4 Sharps Containers o❑ ❑❑ 16.2.5 Animal identification supplies (back tags, marker crayons, waterproof tape and pens) O ❑ ❑ ❑ 16.2.6 Specimen containers © ❑ ❑ ❑ 16.2.7 Ice packs for shipping and access to freezer ® ❑ ❑ ❑ 16.2.8 Chisel o❑❑❑ 16.2.9 Disposable scalpels /blades r❑❑❑❑ 16.2.10 Surgical scissors © ❑ ❑ ❑ 16.2.11 Pliers .r❑❑❑ 16.2.12 Forceps o❑ ❑❑ (16.3) Cleaning, Disinfection, and Fumigation 16.3.1 Bleach o❑❑❑ 16.3.2 Potassium bromide o ❑ ❑ ❑ Interactive versions of this appendix and the Fall 2004 SEL are available on -line at WWW.rkb.miptorg. Wednesday, April 17, 2005 Full AEL: Page 69 of 78 Attachment C Section 16 Agricultural Terrorism Prevention. Response and Mitigation AEL Ref No Title /Description Fall 2004 SHSP/ LETPP MMRS £MPG SEL Ref Number UAS/ ❑ 16.3.3 Other surface and topical disinfectants O ❑ ❑ ❑ ❑ 16.3.4 Soda ash ❑ ❑ ❑ Captive bolt pistol (appropriate gauge) 16.3.5 ❑ Sodium Hydroxide and Vinegar Dv ❑ ❑ ❑ (16.4) Disposal Equipment and Supplies 16.4.1 ❑ Draglines O ❑ ❑ ❑ 16.4.2 Heavy plastic liners YJ ❑ ❑ ❑ (16.5) Burning and Incinerating Supplies 16.5.1 Clean fuel oil and other incineration materials ❑d ❑ ❑ ❑ 16.5.2 Portable incinerators W ❑ ❑ ❑ (16.6) Depopulation 16.6.1 Euthanasia guidelines O ❑ ❑ ❑ 16.6.2 Euthanasia solution 2 ❑ ❑ ❑ 16.6.3 Captive bolt pistol (appropriate gauge) 2 ❑ ❑ ❑ 16.6.4 Lining and covering for buried waste © ❑ ❑ ❑ (16.7) General Interactive versions of this appendix and the Fall 2004 SEL are available on -line at www.rkb.mipt org. Wednesday, April 27, 2005 Full AEL: Page 70 of 78 Attachment C Section 16 Aericultural Terrorism Prevention. Response and Mitigation AEL Ref No Title /Description Fall 2004 SHSP/ LETPP MMRS EMPG SEL Ref Number UAS! 16.7.1 Animal handling guidelines o❑❑❑ 16.7.2 Quarantine forms DI/ ❑❑❑ 16.7.3 Plastic file boxes or filing cabinets ❑O ❑ ❑ ❑ 16.7.4 Identification system for animals o❑ ❑❑ 16.7.5 Reference materials for specific animal management in disasters /agro- terrorism O ❑ ❑ ❑ Interactive versions of this appendis and the Fail 2004 SEL are available on -line at www.rkb.miptorg. Wednesday, April 27, 2005 Fall AEL: Page 71 of 78 Attachment C Section 17 CBRNE Prevention and Response Watercraft AEL Ref No Title /Description Fall 2004 SHSP/ LETPP MMRS EMPG SEL Ref Number UASI 17.1 Watercraft, CBRNE Prevention and Response © © 0 ❑ This category allows for the purchase of surface boats and vessels for homeland security purposes, including prevention and response. Allowable uses for CBRNE terrorism prevention and response watercraft include protection of ports, critical waterways and dams, reservoirs, and large lakes. To be eligible, these waterways must be Identified as a critical asset to the stale through a vulnerability assessment. In addition, the State Homeland Security Strategy or Urban Area Homeland Security Strategy must identify these waterways as critical assets requiring state and/or local prevention and response capabilities. (NOTE: Allowable costs for this watercraft category include the purchase of surface boats and vessels, as well as customary and specialized navigational, communications, safety, and operational equipment necessary to enable such watercraft to support the homeland security mission. Licensing, registration fees, Insurance and all ongoing operational expenses are the responsibility of the grantee or local units of government and are not allowable under these grant programs. Prior to obligating funds in this equipment category for missions other port security, grantees must obtain a written waiver from ODP by consulting with their Preparedness Officer and providing a detailed justification for the request.) Interactive versions of this appendix and the Fall 2004 SEL are available on-line at www.rkb.miptorg. Wednesday, April 27, 2005 Full AEL: Page 72 of 78 Attachment C Section 18 CBRNE Aviation Eauipment AEL Ref No Title /Description SHSPI L£TPP MMRS EMPG UASI 18.1 Aviation Equipment, CBRNE Q ❑ ❑ ❑ This category allows for the purchase of special - purpose aviation equipment where: (a) such equipment will be utilized primarily for homeland security objectives and permissible program activities; (b) the local units of government certifies that it has an operating aviation unit; and (c) the costs for operation and maintenance of such equipment will be paid from nongrant funds. Aviation equipment is defined to Include fixed -wing aircraft, helicopters, and air -safety containers for CBRNE terrorism prevention, response, mitigation and /or remediation. Allowable costs include the purchase of customary and specialized navigational, communications, safety, and operational equipment necessary for CBRNE prevention, response and /or recovery. (NOTE: Prior to obligating funds for this category of equipment, grantees must obtain a waiver from Department of Homeland Security Secretary through ODP by first consulting with their DHS -ODP Preparedness Officer and providing a detailed justification for obligating funds in this category, and receiving approval to obligate funds. The detailed justification must address the following requests: 1. Please justify the need for the aircraft and how the requested platform best meets that need as compared to other options. 2. Please certify on signed letterhead that an existing aviation unit is operating and will continue to operate independent of the requested funding. 3. Please identify the applicable goals and objectives in your State /Urban Area Homeland Security Strategy that the requested aircraft addresses. 4. Please explain how the request aircraft fits into the State /Urban Area's integrated operational plans. 5. Please explain what types of terrorism Incident response and prevention equipment with which the requested aircraft will be outfitted. 6. Please describe how this aircraft will be used operationally and which response assets will be deployed using the requested aircraft. 7. Please describe how this aircraft will be utilized on a regular, non - emergency basis. Licensing, registration fees, insurance, and all ongoing operational expenses are the responsibility of the grantee or the local units of government and are not allowable under this grant. In addition, the purchases of general - purpose public safety aircraft such as, but not limited to, firefighting planes or police helicopters are not allowable. Furthermore, local units of government, including State agencies, must certify that they have an operating aviation unit and that no expenses will be charged against the grant award for the operation of such aviation unit. Also prohibited is aviation equipment acquisition that is inconsistent with the State's updated homeland security assessment and strategy.) Fall 2004 SEL Ref Number Interactive versions of this appendix and the Fall 2004 SEL are available on -line at www.rkb. mipt.org. Wednesday, April 27, 2005 Full AEL: Page 73 of 78 Attachment C Section 19 CBRNE Logistical Support Equipment AEL Ref No Title /Description Fall 2004 SHSP/ LETPP MMRS EMPG SEL Ref Number GASr (19.1) Shelter Systems 19.1.1 Systems, Shelter, Rapid Deployment 03LG -01 -SHEL Q Q Q ❑ Rapidly deployable shelter systems, hardwall or softwall .(command and control, triage, etc.). (NOTE: This item does not include any fixed construction; only portable shelters are allowable.) 19.1.2 System, Environmental Control 03LG- 01 -SHEN Q Q W ❑ Environmental control system for shelters. 19.1.3 System, Collective Protective 03LG- 01 -SHEP Q Q Q ❑ Collective protective system for shelters. (19.2) General 19.2.1 Trailers, Equipment QQQQ 19.2.2 Trailers, Water /Source 031-G -00 -1-12OT Q Q Q Q Water trailers (potable and non - potable) 19.2.3 Containers, Storage 03LG -00 -CONT Q Q ❑Q Q Storage containers 19.2.4 Containers, Hazardous Material Shipping 03LG -00 -CHMS Q Q ❑Q Q Hazardous material shipping containers 19.2.5 Freezer /Refrigerator 03LG -00 -FRZR Q Q Q Q Freezer /refrigerator for use with pharmaceuticals, reagents, and other allowable Items. 19.2.6 Compressor, Air 03EQ -00 -COMP Q ❑Q Q Q Compressor, Air, suitable for refilling self contained breathing apparatus (SCBA) 19.2.7 Carts, Portable Air Cylinder 03EQ -00 -CPAC d❑ Q Q Q Portable air cylinder carts for carrying spare cylinders to forward locations. 19.2.6 System, Public Address 03SC -00 -MEGA Q Q Q © Megaphone /Public Address System 19.2.9 System, Access Control 03SC- 01 -ACCS Q Q Q ® Access control system and badges Interactive versions of this appendix and the Fall 2004 SEL are available on -line at www.rkb.mipLorg. Wednesday, April 27, 1005 Full AEL: Page 74 of 78 Attachment C Section 19 CBRNE Logistical Support Eauinment AEL Ref No Title /Description Fall 2004 SHSP/ LETPPMMRSEMPG SEL Ref Number UASI 19.2.10 Fans, Cooling /HeatingNentilation V © V © For personnel and decontamination tent use Interactive versions of this appendix and the Fall 2004 SEL are available on -line at w .rkb.mipt.org. Wednesday, April 27, 2005 Full AEL: Page 75 of 78 Attachment C Section 20 Intervention Eauinment AEL Ref No Title /Description Fall 2004 SHSP/ LETPP MMRS EMPG SEL Ref Number Un l 20.1 Equipment, Tactical Entry (not including weapons) © O O ❑ 20.2 Multiple Integrated Laser Engagement System (MILES) © © ❑J ❑ The Multiple Integrated Laser Engagement System (MILES) is a training system that provides a realistic environment for responders Involved in training exercises. MILES provides tactical intervention simulation for direct fire force-on-force training using eye safe laser "bullets ". Each individual and vehicle in the training exercise has a detection system to sense hits and perform casualty assessment. Laser transmitters are attached to each individual and vehicle weapon system and accurately replicate actual ranges and lethality of the specific weapon systems. MILES training has been proven to dramatically increase the readiness and effectiveness intervention personnel. 20.3 Equipment, Fingerprint Processing 0 © © ❑ Equipment for fingerprint processing, including AFIS Interface equipment. Interactive versions of this appendix and the Fall 2004 SEL are available on -line at www.rkb.mot.org. Wednesday, April 2 7 2005 Full AEL: Page 76 of 78 Attachment C Section 21 Other Authorized Equipment AEL Ref No Title /Description SHSPI L£TPP MMRS £MPG VAST 21.1 Sales Tax kr © ® © Sales tax on equipment purchased with grant funding. 21.2 Shipping © © ❑d U Shipping costs for equipment purchased with grant funding 21.3 Leasing of Space for Equipment Storage © ® © © Leasing (or rental) of space for storage of allowable equipment item. (NOTE: GRANT FUNDS MAY BE USED TO COVER ONLY THAT PORTION OF THE LEASING /RENTAL PERIOD THAT OCCURS DURING THE GRANT PROJECT PERIOD. GRANTEES ARE REMINDED THAT SUPPLANTING OF PREVIOUSLY PLANNED OR BUDGETED ACTIVITIES IS STRICTLY PROHIBITED.) 21.4 Installation ❑d ® © © Installation costs for authorized equipment purchased through ODP grants 21.5 Maintenance 91 ❑Q ❑J © Maintenance contracts for authorized equipment purchased through ODP grants and/or acquired through DHS -ODP's Homeland Defense Equipment Reuse (HIDER) Program 21.6 Training © ® © J❑ Training on CBRNE and cyber security equipment by vendors or local entities. DHS encourages the use of Domestic Preparedness Equipment Technical Assistance Program (DPETAP) for equipment training; however, manufacturer /vendor equipment training, the cost of overtime to attend the training, and costs related to having vendors provide training on equipment to State and /or local units of government is allowed to facilitate the training on and fielding of equipment. Note that training expenses allowable under this item must be equipment - specific. Expenses for generic training or operations training (even if equipment is used during the training) are not allowable. For non- equipment - specific training, please see applicable training guidelines in the FY2005 grant kit. 21.7 Programming for XML Compliance ® © © 0 Programming and technical assistance for bringing systems into compliance with the Global Justice XML Data Model. This item also includes training for programmers on the Global Justice XML Data Model, the cost of overtime to attend the training, and costs related to on -site training to State and /or local units of government. 21.8 Consulting Services in Support of Equipment Acquisition © 0 © Use of consultants in the design of customized versions of allowable equipment, or to supervise construction/installation of allowable equipment. Fall 2004 SEL Ref Number Interactive versions of this appendix and the Fall 2004 SEL are available on -line at wwrv.rkb.mlatorg. Wednesday, April 27, 2005 Full AEL: Page 77 of 78 Attachment C Section 21 Other AuthorizedEguinment AEL Ref No Title /Description Fall 2004 SHSP/ LETPP MMRS EMPG SEL Ref Number UASr 21.9 Citizen Corps Equipment ❑�r ❑ ❑ © Equipment related to specific training or volunteer assignments for CERT, Neighborhood Watch, VIPS, MRC, and Fire Corps and outfitting trainees and volunteers with program - related materials and equipment, e.g. Issuing CERT kits, credentiaWbadges, and identifying clothing. 21.10 Equipment and Supplies, Information /Operations Center ❑ ❑ ❑ V Necessary equipment and supplies to establish and maintain a Joint Information Center or Emergency Operations Center. Includes equipment necessary to establish a JIC /EOC (e.g. projector display, portable podium, etc.) that is not specifically covered in other areas of the AEL. Interactive versions of this appendix and the Fall 2004 SEL are available online at www.rkb.mipt.org. Wednesday, April 27, 1005 Full AEL: Page 78 of 78 Attachment D Office of Homeland Security FY05 UASI Grant Assurances By signing this agreement SUBGRANTEE certifies the following 1. SUBGRANTEE has the legal authority to apply for federal assistance, and has the institutional, managerial and financial capability to ensure proper planning, management and completion of the grant provided by the federal Department of Homeland Security, subgranted through the State of California and subgranted through the City of Santa Ana. 2. SUBGRANTEE assures that grant funds will be used for allowable, fair, and reasonable costs. 3. SUBGRANTEE will give the federal government, the Comptroller General of the United States, the State of California, the City of Santa Ana, through any authorized representative, access to and the right to examine all records, books, papers, or documents related to the award; and will establish a proper accounting system in accordance with generally accepted accounting standards or awarding agency directives. 4. SUBGRANTEE will provide progress reports and such other information as may be required by the awarding agency. 5. SUBGRANTEE will initiate and complete the work within the applicable time frame after receipt of approval of the awarding agency. 6. SUBGRANTEE will establish safeguards to prohibit employees from using their positions for a purpose that constitutes or presents the appearance of personal or organizational conflict of interest, or personal gain for themselves or others, particularly those with whom they have family, business or other ties. 7. SUBGRANTEE will comply, if applicable, with the Lead -Based Paint Poisoning Prevention Act (42 U.S.C. §§ 4801 et seq.) which prohibits the use of lead based paint in construction or rehabilitation of residence structures. 8. SUBGRANTEE will comply with all federal statues relating to nondiscrimination. These include but are not limited to: a. Title VI of the Civil Rights Act of 1964 (P.L. 88 -352), as amended, which prohibits discrimination on the basis of race, color or national origin; b. Title IX of the Education Amendments of 1972, as amended (20 U.S.C. §§ 1681 -1683 and 1685- 1686), which prohibits discrimination on the basis of sex; c. Section 504 of the Rehabilitation Act of 1973, as amended (29 U.S.C. § 794) which prohibits discrimination on the basis of handicaps; Page 1 Attachment D d. The Age Discrimination Act of 1975, as amended (42 U.S.C. §§ 6101 -6107) which prohibits discrimination on the basis of age; e. The Drug Abuse Office and Treatment Act of 1972 (P.L. 92 -255) as amended, relating to nondiscrimination on the basis of drug abuse; f The Comprehensive Alcohol Abuse and Alcoholism Prevention, Treatment and Rehabilitation Act of 1970 (P.L. 91 -616), as amended, relating to nondiscrimination on the basis of alcohol abuse or alcoholism; g. §§ 523 and 527 of the Public Health Service Act of 1912 (42 U.S.C. 290 dd -3 and 290 ee -3), as amended, relating to confidentiality of alcohol and drug abuse patient records; h. Title VIII of the Civil Rights Act of 1968 (42 U.S.C. § 3601 et seq.), as amended, relating to nondiscrimination in the sale, rental or financing of housing; i. Title 28, Code of Federal Regulations, Part 42, Subparts C, D, E and G; j. Title 28, CFR, Part 35; k. Any other nondiscrimination provisions in the specific statute(s) under which application for federal assistance is being made, and 1. The requirements on any other nondiscrimination statute(s) which may apply to the application. 9. SUBGRANTEE will comply, or has already complied, with the requirements of Titles II and III of the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 (P.L. 91- 646) which provides for fair and equitable treatment of persons displaced or whose property is acquired as a result of federal or federally assisted programs. These requirements apply to all interested in real property acquired for project purposes regardless of federal participation in purchases. 10. SUBGRANTEE will comply, if applicable, with the flood insurance purchase requirements of Section 102(a) of the Flood Disaster Protection Act of 1973 (P.L. 93 -234) which requires recipients in a special flood hazard area to participate in the program and to purchase flood insurance if the total cost of insurable construction and acquisition is $10,000 or more. 11. SUBGRANTEE will comply with environmental standards which may be prescribed pursuant to the following: a. institution of environmental quality control measures under the National Environmental Policy Act of 1969 (P.L. 91 -190) and Executive Order (EO) 11514; b. notification of violating facilities pursuant to EO 11738; c. protection of wetlands pursuant to EO 11990; d. evaluation of flood hazards in floodplains in accordance with EO 11988; e. assurance of project consistency with the approved state management program developed under the Coastal Zone Management Act of 1972 (16 U.S.C. §§ 1451 et seq.); f. conformity of federal actions to State (Clean Air) Implementation Plans under Section 176(c) of the Clean Air Act of 1955, as amended (42 U.S.C. § 7401 et seq.); g. protection of underground sources of drinking water under the Safe Drinking Water Act of 1974, as amended, (P.L. 93 -523); and h. protection of endangered species under the Endangered Species Act of 1973, as amended, (P.L. 93 -205). Page 2 Attachment D 12. SUBGRANTEE will comply with the Wild and Scenic Rivers Act of 1968 (16 U.S.C. §§ 1271 et.seq.) related to protecting components or potential components of the national wild and scenic rivers system. 13. SUBGRANTEE will assist the awarding agency in assuring compliance with Section 106 of the National Historic Preservation Act of 1966, as amended (16 U.S.C. 470), EO 11593 (identification and preservation of historic properties), and the Archaeological and Historic Preservation Act of 1974 (16 U.S.C. 469a -I et seq). 14. SUBGRANTEE will comply with Standardized Emergency Management System (SEMS) requirements as stated in the California Emergency Services Act, Government Code, Chapter 7 of Division 1 of Title 2, Section 8607.1(e) and CCR Title 19, Sections 2445, 2446, 2447 and 2448. 15. SUBGRANTEE has requested through the State of California, federal financial assistance to be used to perform eligible work approved in the applicant's application for federal assistance. Will, after the receipt of federal financial assistance, through the State of California, agree to the following: a. Promptly return to the State of California all the funds received which exceed the approved, actual expenditures as accepted by the federal or state government. b. In the event the approved amount of the grant is reduced, the reimbursement applicable to the amount of the reduction will be promptly refunded to the State of California. c. Separately account for interest earned on grant funds, and will return all interest earned, in excess of $100 per federal fiscal year. 16. SUBGRANTEE will comply with the Intergovernmental Personnel Act of 1970 (42 U.S C. Sections 4728 -4763) relating to prescribed standards for merit systems for programs funded under one of the nineteen statutes or regulations specified in Appendix A of OPM's Standards for a Merit System of Personnel Administration (5 C.F.R. 900, Subpart F). 17. SUBGRANTEE will comply with provisions of the Hatch Act (5 U.S.C. Sections 1501 -1508 and 7324 -7328) which limit the political activities of employees whose principal employment activities are funded in whole or in part with federal funds. 18. SUBGRANTEE will comply with P.L. 93 -348 regarding the protection of human subjects involved in research, development, and related activities supported by this award of assistance. 19. SUBGRANTEE will comply, if applicable, with the Laboratory Animal Welfare Act of 1966 (P. L. 89 -544, as amended, 7 U.S.C. 2131 et seq.) pertaining to the care, handling, and treatment of warm blooded animals held for research, teaching, or other activities supported by this award of assistance. 20. SUBGRANTEE will comply with the minimum wage and maximum hour provisions of the Federal Fair Labor Standards Act (29 U.S.C. 201), as they apply to employees of institutions of higher education, hospitals, and other non - profit organizations. Page 3 Attachment D 21. SUBGRANTEE will comply, as applicable, with the provisions of the Davis -Bacon Act (40 U.S.C. Section 276a to 276a -7), the Copeland Act (40 U.S.C. Section 276c and 18 U.S.C. Sections 874), and the Contract Work Hours and Safety Standards Act (40 U.S.C. Sections 327- 333), regarding labor standards for federally assisted construction sub - agreements. 22. SUBGRANTEE will not make any award or permit any award (subgrant or contract) to any party which is debarred or suspended or is otherwise excluded from or ineligible for participation in Federal assistance programs under Executive Order 12549 and 12689, "Debarment and Suspension." 23. SUBGRANTEE agrees that: a. No federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the making of any federal grant, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any federal grant or cooperative agreement; b. If any other funds than federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or an employee of Congress, or employee of a Member of Congress in connection with the federal grant or cooperative agreement, the undersigned shall complete and submit Standard Form LLL, "Disclosure of Lobbying Activities," in accordance with its instructions; c. The undersigned shall require that the language of this certification be included in the award documents for all sub awards at all tiers including subgrants, contracts under grants and cooperative agreements, and subcontract(s) and that all sub recipients shall certify and disclose accordingly. d. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by section 1352, Title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. 24. SUBGRANTEE agrees that equipment acquired or obtained with grant funds: a. Will be made available under the California Disaster and Civil Defense Master Mutual Aid Agreement in consultation with representatives of the various fire, emergency medical, hazardous materials response services, and law enforcement agencies within the jurisdiction of the applicant. b. Is consistent with needs as identified in the Terrorism Annex to the State's Emergency Plan, and will be deployed in conformance with that plan. c. Will be made available pursuant to applicable terms of the California Disaster and Civil Defense Master Mutual Aid Agreement and deployed with personnel trained in the use of such equipment in a manner consistent with the California Law Enforcement Mutual Aid Plan or the California Fire Services and Rescue Mutual Aid Plan. Page 4 Attachment D 25. SUBGRANTEE agrees that funds awarded under this grant will be used to supplement existing funds for program activities, and will not supplant (replace) non - federal funds. 26. SUBGRANTEE will comply with all applicable Federal statutes, regulations, policies, guidelines and requirements, including OMB Circulars A -87 and A -133, E.O. 12372 and Uniform Administrative Requirements for Grants and Cooperative Agreements contained in Title 28, Code of Federal Regulations, Part 66, that govern the application, acceptance and use of Federal funds for this federally- assisted project. 27. SUBGRANTEE will comply, and assure the compliance of all its subgrantees and contractors, with the nondiscrimination requirements of the Omnibus Crime Control and Safe Streets Act of 1968, as amended, 42 USC 3789(d), or the Juvenile Justice and Delinquency Prevention Act, or the Victims of Crime Act, as appropriate; the provision of the current edition of the Office of Justice Programs Financial and Administrative Guide for Grants, M7100.1, and all other applicable Federal laws, orders, circulars, or regulations. 28. SUBGRANTEE will comply with provisions of 28 CFR applicable to grants and cooperative agreements, including Part 18, Administrative Review Procedures; Part 20, Criminal Justice Information Systems; Part 22, Confidentiality of Identifiable Research and Statistical Information; Part 23, Criminal Intelligence Systems Operating Policies; Part 30, Intergovernmental Review of Department of Justice Programs and Activities; Part 42, Nondiscrimination/Equal Employment Opportunities Policies and Procedures; Part 61, Procedures for Implementing the National Environmental Policy Act; Part 64, Floodplain Management and Wetland Protection Procedures; and Federal laws or regulations applicable to Federal Assistance Programs 29. SUBGRANTEE will ensure that the facilities under its ownership, lease or supervision which shall be utilized in the accomplishment of this project are not listed in the Environmental Protection Agency's (EPA) list of Violating Facilities and that it will notify the Federal Grantor agency of the receipt of any communication from the Director of the EPA Office of Federal Activities indicating that a facility to be used in the project is under consideration for listing by the EPA. 30. SUBGRANTEE will comply with Subtitle A, Title II of the Americans with Disabilities Act (ADA) 1990. 31. SUBGRANTEE will, in the event a Federal or State court or Federal or State administrative agency makes a finding of discrimination after a due process hearing on the grounds or race, color, religion, national origin, sex, or disability against a recipient of funds, the recipient will forward a copy of the finding to the Office of Civil Rights, Office of Justice Programs. 32. SUBGRANTEE will provide an Equal Employment Opportunity Plan, if applicable, to the Department of Justice Office of Civil Rights within 60 days of grant award. 33. SUBGRANTEE will comply with the financial and administrative requirements set forth in the current edition of the Office of Justice Programs (OJP) Financial Guide. Page 5 Attachment D 34. SUBGRANTEE will comply, if applicable, with the provision of the Coastal Barrier Resources Act (P.L. 97 -348) dated October 19, 1982 (16 USC 3501 et seq.) which prohibits the expenditure of most new Federal funds within the units of the Coastal Barrier Resources System. 35. SUBGRANTEE will comply with all applicable requirements of all other federal laws, executive orders, regulations, program and administrative requirements, policies and any other requirements governing this program. 36. SUBGRANTEE understands that failure to comply with any of the above assurances may result in suspension, termination or reduction of grant funds. The undersigned represents that he /she is authorized by the above named applicant/recipient to enter into this agreement for and on behalf owe said appligant. Signature of Authorized Printed Name of Authorized Title: Chi —C -'z 6"� Date: MI?7"C 17 9 TAY z Page 6 ATTACHMENT E CERTIFICATION REGARDING DEBARMENT, SUSPENSION AND OTHER • RESPONSIBILITY MATTERS Applicants should refer to the regulations cited below to determine the certification to which they are required to attest. Applicants should also review the instructions for certification included in the regulations before completing this form. Signature of this form provides for compliance with certification requirements under the applicable CFR covering New Restrictions on Government -wide Debarment and Suspension (Nonprocurement). The certification shall be treated as a material representation of fact upon which reliance will be placed when the Agency determines to award the covered transaction or cooperative agreement. As required by Executive Order 12549, Debarment and Suspension, and implemented under the applicable CFR, for prospective participants in covered transactions, as defined in the applicable CFR A. The applicant certifies that it and its principals: (a) Are not presently debarred, suspended, proposed for debarment, declared ineligible, sentenced to a denial of Federal benefits by a State or Federal court, or voluntarily excluded from covered transactions by any Federal department or agency; (b) Have not within a three -year period preceding this application been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State, or local) transaction or contract under a public transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property; (c) Are not presently indicted for or otherwise criminally or civilly charged by a government entity (Federal State or local) with commission of any of these offenses enumerated in paragraph (1) (b) of this certification; and (d) Have not within a three -year period preceding this application had one or more public transactions (Federal, State or local) terminated for cause or default; and B. Where the applicant is unable explan on to this a nation. Authorized Agent Sigt Printed or Typed Name Title to certify to any of the statements in this certification, he or she shall attach an Address: $C ®G: zow�.yL c� 9z 6 97- S'9oo Attachment F CERTIFICATION REGARDING LOBBYING C_ ertification for Contracts, Grants, Loans and Cooperative Agreements The undersigned certifies, to the best of his or her knowledge and belief, that: No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of an agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan or cooperative agreement. 2. If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form -LLL 'Disclosure Form to Report Lobbying" in accordance with its instructions. 3. The undersigned shall require that the language of this certification be included in the award documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly. 4. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by Section 1352 Title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less that $10,000 and not more than $100,000 for each such failure. AGREEMENT NUMBER L/, L'_ 2RUSi✓L= plc >L=ec D c�/9J�T/T CONTRACTORBORROWER/AGENCY /1/9Uz of �Csc NAME AND TITLE OF SIGNATURE REPRESENTATIVE DATE 9 Ty