HomeMy WebLinkAboutDUNCAN PARKING INDUSTRIES-2002
INSURANCE ON FilE
WORK MAY PROCEED
UNTIL INilRAtCE EXPIR~
~ If 0'1 .
CLERK OF~UNQIL
k DATE, 7 ;;Lq{o3 CONSULTANT AGREEMENT
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L D;V\>",^ THIS AGREEMENT, made and entered into this ~_ day of _ JJJfJ~, 2001.by
....-:- ~. and between Duncan Parking Technologies, a Delaware Corporation (hereirlafter "Consultant"),
r I and the City of Santa Ana, a charter city and municipal corporation organized and existing under
the Constitution and laws of the State of California (hereinafter "City").
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A-2002-163
RECITALS
A. The City desires to retain a consultant having special skill and knowledge in the field of
parking equipment and parking data management.
B. Consultant represents that Consultant is able and willing to provide such services to the
City.
C. In undertaking the performance of this Agreement, Consultant represents that it is
knowledgeable in its field and that any services performed by Consultant under this
Agreement will be performed in compliance with such standards as may reasonably be
expected from a professional consulting firm in the field.
NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the
terms and conditions hereinafter set forth, the parties agree as follows:
1. SCOPE OF SERVICES
Consultant shall perform those services as set forth in Exhibit A to this Agreement.
2. COMPENSATION
a. City agrees to pay, and Consultant agrees to accept as total payment for its services,
the rates and charges identified in Exhibit A. The total sum to be expended under this
Agreement, shall not exceed $275,000.00 during the term ofthis Agreement.
b. Payment by City shall be made within thirty (30) days following receipt of proper
invoice evidencing work performed, subject to City accounting procedures. Payment need not
be made for work which fails to meet the standards of performance set forth in the Recitals
which may reasonably be expected by City.
3. TERM
This Agreement shall commence on the date first written above and terminate on
June 18,2003, unless terminated earlier in accordance with Section 12, below. The term of this
Agreement may be extended upon a writing executed by the Executive Director of Community
Development Agency and the City Attorney.
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4. INDEPENDENT CONTRACTOR
Consultant shall, during the entire term of this Agreement, be construed to be an
independent contractor and not an employee ofthe City. This Agreement is not intended nor
shall it be construed to create an employer-employee relationship, a joint venture relationship, or
to allow the City to exercise discretion or control over the professional manner in which
Consultant performs the services which are the subject matter of this Agreement; however, the
services to be provided by Consultant shall be provided in a manner consistent with all
applicable standards and regulations governing such services. Consultant shall pay all salaries and
wages, employer's social security taxes, unemployment insurance and similar taxes relating to
employees and shall be responsible for all applicable withholding taxes.
5. INSURANCE
Prior to undertaking performance of work under this Agreement, Consultant shall
maintain and shall require its subcontractors, if any, to obtain and maintain insurance as
described below:
a. Commercial General Liability Insurance. Consultant shall maintain commercial
general liability insurance naming the City, its officers, employees, agents, volunteers and
representatives as additional insured(s) and shall include, but not be limited to protection against
claims arising from bodily and personal injury, including death resulting therefrom and damage
to property, resulting from any act or occurrence arising out of Consultant's operations in the
performance of this Agreement, including, without limitation, acts involving vehicles. The
amounts of insurance shall be not less than the following: single limit coverage applying to
bodily and personal injury, including death resulting therefrom, and property damage, in the total
amount of $1 ,000,000 per occurrence. Consultant shall supply City with a fully executed
additional insured endorsement in substantially the form attached hereto as Exhibit B upon
execution of this Agreement and shall be approved in form by the City Attorney.
b. Business automobile liability insurance, or equivalent form, with a combined single
limit of not less than $1,000,000 per occurrence. Such insurance shall include coverage for
owned, hired and non-owned automobiles.
c. Worker's Compensation Insurance. In accordance with the provisions of Section 3300
of the Labor Code, Consultant, if Consultant has any employees, is required to be insured against
liability for worker's compensation or to undertake self-insurance. Prior to commencing the
performance of the work under this Agreement, Consultant agrees to obtain and maintain any
employer's liability insurance with limits not less than $1,000,000 per accident.
d. If Consultant is or employs a licensed professional such as an architect or engineer:
Professional liability (errors and omissions) insurance, with a combined single limit of not less
than $1,000,000 per claim.
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e. The following requirements apply to the insurance to be provided by Consultant
pursuant to this section:
(i) Consultant shall maintain all insurance required above in full force and
effect for the entire period covered by this Agreement.
(ii) Certificates of insurance shall be furnished to the City upon execution of
this Agreement and shall be approved in form by the City Attorney.
(iii) Certificates and policies shall state that the policies shall not be canceled
or reduced in coverage or changed in any other material aspect without
thirty (30) days prior written notice to the City.
f. If Consultant fails or refuses to produce or maintain the insurance required by this
section or fails or refuses to furnish the City with required proofthat insurance has been procured
and is in force and paid for, the City shall have the right, at the City's election, to forthwith
terminate this Agreement. Such termination shall not effect Consultant's right to be paid for its
time and materials expended prior to notification of termination. Consultant waives the right to
receive compensation and agrees to indemnify the City for any work performed prior to approval
of insurance by the City.
6. INDEMNIFICATION
Consultant agrees to and shall indemnify and hold harmless the City, its officers, agents,
employees, consultants, special counsel, and representatives from liability: (1) for personal
injury, damages, just compensation, restitution, judicial or equitable relief arising out of claims
for personal injury, including health, and claims for property damage, which may arise from the
direct or indirect operations of the Consultant or its contractors, subcontractors, agents,
employees, or other persons acting on their behalf which relates to the services described in
section 1 of this Agreement; and (2) from any claim that personal injury, damages, just
compensation, restitution, judicial or equitable relief is due by reason of the terms of or effects
arising from this Agreement. This indemnity and hold harmless agreement applies to all claims
for damages, just compensation, restitution, judicial or equitable relief suffered, or alleged to
have been suffered, by reason of the events referred to in this Section or by reason of the terms
of, or effects, arising from this Agreement. The Consultant further agrees to indemnify, hold
harmless, and pay all costs for the defense ofthe City, including fees and costs for special
counsel to be selected by the City, regarding any action by a third party challenging the validity
of this Agreement, or asserting that personal injury, damages, just compensation, restitution,
judicial or equitable relief due to personal or property rights arises by reason of the terms of, or
effects arising from this Agreement. City may make all reasonable decisions with respect to its
representation in any legal proceeding.
7. CONFIDENTIALITY
If Consultant receives from the City information which due to the nature of such
information is reasonably understood to be confidential and/or proprietary, Consultant agrees
that it shall not use or disclose such information except in the performance ofthis Agreement,
and further agrees to exercise the same degree of care it uses to protect its own information of
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like importance, but in no event less than reasonable care. "Confidential Information" shall
include all nonpublic information. Confidential information includes not only written
information, but also information transferred orally, visually, electronically, or by other means.
Confidential information disclosed to either party by any subsidiary and/or agent of the other
party is covered by this Agreement. The foregoing obligations of non-use and nondisclosure
shall not apply to any information that (a) has been disclosed in publicly available sources; (b) is,
through no fault of the Consultant disclosed in a publicly available source; (c) is in rightful
possession of the Consultant without an obligation of confidentiality; (d) is required to be
disclosed by operation oflaw; or (e) is independently developed by the Consultant without
reference to information disclosed by the City.
8. CONFLICT OF INTEREST CLAUSE
Consultant covenants that it presently has no interests and shall not have interests, direct
or indirect, which would conflict in any manner with performance of services specified under
this Agreement.
9. NOTICE
Any notice, tender, demand, delivery, or other communication pursuant to this
Agreement shall be in writing and shall be deemed to be properly given if delivered in person or
mailed by first class or certified mail, postage prepaid, or sent by telefacsimile or other
telegraphic communication in the manner provided in this Section, to the following persons:
To City:
Clerk ofthe City Council
City of Santa Ana
20 Civic Center Plaza (M-30)
P.O. Box 1988
Santa Ana, CA 92702-1988
telefacsimile (714) 647-6956
With courtesy copies to:
Executive Director of Community Development Agency
City of Santa Ana
20 Civic Center Plaza (M-25)
P.O. Box 1988
Santa Ana, California 92702
telefacsimile (714) 647-5363
and,
City Attorney
City of Santa Ana
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20 Civic Center Plaza (M-29)
P.O. Box 1988
Santa Ana, California 92702
telefacsimile (714) 647-6515
To Consultant:
Duncan Parking Technologies, Inc.
340 Industrial Park Road
P.O. Box 849
Harrison, AR 72601
Attn: Mr. Paul J. Descombes
A party may change its address by giving notice in writing to the other party. Thereafter,
any notice, tender, demand, delivery, or other communication shall be addressed and transmitted
to the new address. If sent by mail, any notice, tender, demand, delivery, or other
communication shall be effective or deemed to have been given three (3) days after it has been
deposited in the United States mail, duly registered or certified, with postage prepaid, and
addressed as set forth above. If sent by telefacsimile, any notice, tender, demand, delivery, or
other communication shall be effective or deemed to have been given twenty-four (24) hours
after the time set forth on the transmission report issued by the transmitting facsimile machine,
addressed as set forth above. For purposes of calculating these time frames, weekends, federal,
state, County or City holidays shall be excluded.
10. EXCLUSIVITY AND AMENDMENT
This Agreement represents the complete and exclusive statement between the City and
Consultant, and supersedes any and all other agreements, oral or written, between the parties. In
the event of a conflict between the terms of this Agreement and any attachments hereto, the
terms of this Agreement shall prevail. This Agreement may not be modified except by written
instrument signed by the City and by an authorized representative of Consultant. The parties
agree that any terms or conditions of any purchase order or other instrument that are inconsistent
with, or in addition to, the terms and conditions hereof, shall not bind or obligate Consultant nor
the City. Each party to this Agreement acknowledges that no representations, inducements,
promises or agreements, orally or otherwise, have been made by any party, or anyone acting on
behalf of any party, which are not embodied herein.
11. ASSIGNMENT
Inasmuch as this Agreement is intended to secure the specialized services of Consultant,
Consultant may not assign, transfer, delegate, or subcontract any interest herein without the prior
written consent of the City and any such assignment, transfer, delegation or subcontract without
the City's prior written consent shall be considered null and void. Nothing in this Agreement
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shall be construed to limit the City's ability to have any of the services which are the subject to
this Agreement performed by City personnel or by other consultants retained by City.
12. TERMINATION
This Agreement may be terminated by the City upon thirty (30) days written notice of
termination. In such event, Consultant shall be entitled to receive and the City shall pay Consultant
compensation for all services performed by Consultant prior to receipt of such notice of termination,
subject to the following conditions:
a. As a condition of such payment, the Executive Director may require Consultant to deliver
to the City all work product completed as of such date, and in such case such work product shall be
the property of the City unless prohibited by law, and Consultant consents to the City's use thereof
for such purposes as the City deems appropriate.
b. Payment need not be made for work which fails to meet the standard of performance
specified in the Recitals of this Agreement.
13. DISCRIMINATION
Consultant shall not discriminate because of race, color, creed, religion, sex, marital
status, sexual orientation, age, national origin, ancestry, or disability, as defined and prohibited
by applicable law, in the recruitment, selection, training, utilization, promotion, termination or
other employment related activities. Consultant affirms that it is an equal opportunity employer
and shall comply with all applicable federal, state and local laws and regulations.
14. JURISDICTION - VENUE
This Agreement and all questions relating to its validity, interpretation, performance, and
enforcement shall be government and construed in accordance with the laws of the State of
California. This Agreement has been executed and delivered in the State of California and the
validity, interpretation, performance, and enforcement of any of the clauses of this Agreement
shall be determined and governed by the laws of the State of California. Both parties further
agree that Orange County, California, shall be the venue for any action or proceeding that may
be brought or arise out of, in connection with or by reason of this Agreement.
15. PROFESSIONAL LICENSES
Consultant shall, throughout the term of this Agreement, maintain all necessary licenses,
permits, approvals, waivers, and exemptions necessary for the provision of the services
hereunder and required by the laws and regulations ofthe United States, the State of California,
the City of Santa Ana and all other governmental agencies. Consultant shall notifY the City
immediately and in writing of her inability to obtain or maintain such permits, licenses,
approvals, waivers, and exemptions. Said inability shall be cause for termination of this
Agreement.
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16. MISCELLANEOUS PROVISIONS
a. Each undersigned represents and warrants that its signature hereinbelow has the power,
authority and right to bind their respective parties to each of the terms of this Agreement, and shall
indemnify City fully, including reasonable costs and attorney's fees, for any injuries or damages to
City in the event that such authority or power is not, in fact, held by the signatory or is withdrawn.
b. All Exhibits referenced herein and attached hereto shall be incOl]lorated as if fully set
forth in the body ofthis Agreement.
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IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year
first above written.
(;:~,J~ .
PATRICIAE.HEALY ~
Clerk ofthe Council
CITY OF SANTA ANA
D~~
City Manager
APPROVED AS TO FORM:
JOSEPH W. FLETCHER
City Attorney
By: MM',:. {, ~
LISA STORK
Assistant City Attorney
RECOMMENDED FOR APPROVAL:
CONSULTANT
~ REEKBTrn
xecutive Director of the
Community Development Agency
P~~ES
Director of Sales & Marketing
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EXHIBIT A
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DIGITAL METER PROGRAM
METER CONTRACT
SCOPE OF WORK
I. METERS & HOUSINGS
Based upon the Bid Submittal by Duncan Industries on dated June 18, 2002, attached herein and
inclusive, the following were conditions of the per meter price submitted:
. 2-year purchasing program with price to remain at the specified $161.71 per unit rate
until June 30, 2004 based upon the Duncan Meter Model - Eagle CK.
. Each unit will comprise of a fully functional meter that will come with a written
certification from the factory the meter has been inspected and tested in working order.
. The meter shall come with a three (3) warranty that shall commence on the date received
by the City of Santa Ana.
. 10 copies of the Operation & Maintenance Manual for the specified digital meter model.
. The meters will come from the factory pre-programmed in City specified quantities
including the Serial LD., Maximum Time, and Meter Rate.
. Each meter shall be pre-programmed to display the "No Parking" icons when the meter is
Out of Order.
. Each meter shall come with the NDQ steel coin slot.
. Each meter will come with a Reversible Rate Plate with rates as specified by the City.
. A 9-volt Lithium Battery installed and attached prior to shipment.
. A one (1) minute grace period shall be enabled and programmed prior to shipment
("Hold").
. Each meter shall include a Regular Dome (Part. No. 8125)
. Programmed with Cash Key Time & Limit based upon a quarter operation.
. "Two Hour Time Limit" indicator shall be place on the vertical side of the face under the
LCD.
TOTAL: $ 250,324.00
II. DATA ACQUISITION & REPORTING EQUIPMENT
Duncan Industries shall supply the following:
Husky FS-3 Hand-Held units with Charging Cradles, manuals and all other counection
equipment necessary to intercounectionlcommunication with the Report Processing Unit Each
unit shall also be supplied with both Neck Straps and Holsters Each unit shall come with a one
(I) year repair or replacement policy. (Quantity: 4)
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EXHIBIT A
...,,;
Wall Mount Holder (6 Unit) for the Charger/Cradle Units with all necessary computer
connection materials. (Quantity: I)
Digital Mech Check Unit Hoods. (Quantity: 2)
Repair or Replacement Insurance on Hand-Held Units (with exception of gross negligence).
Duncan shall provide one (I) license, stand alone version, of the Integrator 2000 Parking Meter
Management Software System with the Meter Management and Counting House Programs along
with 4 copies of all software manuals to include one (I) year of software updates and full
technical assistance.
Duncan will supply, as part ofthe contract, a Parking Management Report Processing Unit and
printer equipment to match the following specifications (All equipment shall come with a I-year
warranty) (Quantity: I):
Intel Pentium 4/2.8 Ghz CPU
512 RDRAM PC 1066
120 GB UATA Hard Drive
PCI Ultra ATA 100/133 HD Controller
3.5" 1.44 Floppy Disk Drive
48x124x/48x CD-RW Drive
Tower Case with 350W Power Supply
Microsoft Windows 2000 Professional NTSF Operating System
17" Color Monitor, .26 pitch resolution
128 MB Graphic Card
104+ Keyboard, Optical Microsoft IntelliMouse
Sound Card, Speakers
56k PCI Internal Data/Fax Modem
3COM 10/100 Ethernet Card
All cords, supplies and documents
HP Laseljet 6 Printer with 10' Cable
Brother PT -9200DX Electronic Label Printer
TOTAL: $ 24,676.00
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EXHIBIT A
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MiJutl A. Pl.iIl!d4
MA YOft P.O TEM
Patrier.. A MewiC'"
COUNCU.MEMBERS
Cbudi& C. l'Vvl-rex
l.l~Bin
All>om O. 0.-""
8rM$: fUinldi"
"'e501OOo
June 18. 2002
A
CITY OF SANTA ANA
20 eMe CEI'<TER I'tAZA . P.o. 80x 198&
$.A.NTA ANA. Ct\l.lF01tNlA ~2"02
CfT'Y MANAGER
O..vid N, Ream
OT'I' ^lTQRNEY
IOI5OphW.F~t
ClI;:Ji!;: OF 1Ml C()JNO:.-
Piltrlcfa E.Healy
Ms. Donna Geldmacher. Regionnl Manager
Duncan Industries
POB 3863
Glendale CA 91221'{)863
Dear Ms. Geldmacher:
We ha Ye complered our 9O-day technical evaluation of the Eagle CK your company offen. At this time. the City is
requesting a ptice quotation for a two-year purchase program. Please complete the pricing chart below; fill in YOut
company information. sign. and fax to 714/647-6939 no later than Thursday. June 20 by 2 p.rn. PDT. Mail the origin.l to
our office at 305 East 4" Street. #201, Santa Ana CA 92701.
Per unit pricing is to include a fully functional mechanism with 9-voltlithium battery. three-year manufactUte W3IT31lty,
with tax and shipping. Orders by the Cilywitbin a fiscal year will be on a cumulative basi, for establishing unit price r.te
for quantity ordered (see example below).
Fisca!Veu 02-03 Pricing:
July 1, 2002 thri June 3()~003 .
500-1000 S_ ~{.~ peruni!
:ri:i:;:; :_;{:;; ..~;:~;:
I
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....-Fiscal Yea;:01Hl4 !'tieing:
J ul 1 2003 throu Jnne 30 2004
I - 500 $ per unit
501 - 1000 S_ f!; j. 7t per unit I
1001 -1500 $ !.;2...L perunir
-E.OI - 2000 S / '2. ~ un~_l
I; Lt/JW Ad )~AUtAiti;;)-7
Compl~te: Leg:J1 N!lme Qf Company
7fj, ~;JX ,;Jj' h9-,~~~ r24
Hrs;;nss Address _
Lcl6i<f{A/! ,Jl4/./!/;tdC.-ft~
$1],nfiuTe of AUl.h~Jrl:?,ed Ag~nt. lltlt
CUMULATIVE EXAMPLE
JW --,.,:'" 0""'" '00 """-. ,,-"". "" '''"'." "" l
700 x X" 700X 300 x X _ 300X
X~500-1000unitprice 200 x Y=200Y
......___. X.", 1000-1500 unit p~."e__.
diP,/) -6.;1/-;7';;'27
PhCln-'~ N u mbe.r
b f;fL?2o~ .
}fate .
If yon naxc any question:;, or need further information, please call me, at 714!565A003,
Sincerely,
c..:lVI'\dR/ ~.tfJ..cr'
D~~lell Me:rcJ.do
1<e.d:.~";'doprn.:r;t l1.;;.EJSUnt
ll:rn::c.:T$'d~<:{IOck n"::;r~ pri,,, q~c-:r '::t>:tr G.J :'.02
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Oi/1~/03 10:05 tr870 i~88~
07/141Z003 01;03 FAX 870 741 9lB9
ACORD CER IFICATE
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(870)741-2305 FAX (&70)741-9609
United In5U~nCe AgQftcy
2104 151; Nationa 1 D~i've
P.O. Box usa
Harrison. AR 72602-125.
Duncaft Par ing echno ogles, C.
340 Industrial P~rk Road
Harrison. AR 72601
~001
GATE:,...,ClCltTYJ
07/14/2003
ON~Y AND C:ONFEIlS NO RIGHTS U~ON THE C:/lRTJAc:ATE
HOLDER. THIS C1!R11F",",TE DOe NOT AMEND, _0 O~
ALTER THE c:ovellAGE AFFORDs) BY THE /'OUCES IIELOW.
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POLICYHOLDER COpy
STATE POBOX 420807. SAN FRANCISCO, CA 94142-0607
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c:O.....EN....Tl0N
lroCsVAANCC
FUND CERTIFICATE OF WORKERS' COMPENSATION INSURANCE
MAY 9. 2003
GROUP:
POLICY NUM!l1:P.: 1<51115 -2003
CERTIFICATE 10: 3
CERTIFICATE exFIRES: 04-0).-2004
0<-01-2003/0<-01-200<
CITY 0" SANT1I 1INA
2 0 C IV! C CENTER l?t.A.ZA
SlINT!'. ANA 0. 92702
This IS to certify that we have issued a valid Worke(s Compensation in&urance policy in a form approved by lhe Cel~on".
Insurance Commissioner \0 1M emplOyer named below for the policy peI1Qd IndI""Wd.
ThIS poncy is not subject to cancella1lon by lJ\e Fund ox""pt upon 10 day. advance wrllleo nolice to the employer
We win also give you 10 doy. .d""nce nolicu should this policy be cancelled prlor to,i1s normal expitabOn.
ThiS certificate ofinsurance is nct an insurance policy and does not amend, eJdend or alier lJ\e eoverag. sffot<lo<l by the
policies fisted herein. Notwithstanding any requirement. tenn or condition Of any contract Of other document with
"",p<lct ~ which Uiis cartiflcaIB of insurance may be issued or may pertaIn. the insurance affocded by Uie policies
described herein is subject to alllhe terms, exclusions, end ccndlflon.. of such policies.
~
.&~ C. ~
"'\1rrla~IZ:50 REPFtCS;N"ATrvt.
"""'0"'"
EMPLOYER'S LcAEILITY LIMIT INCLUDING DEFENSE C05~S, $1.000,000 PER OCCURRENCE
i\PI'RO\TIJ \S TO FORM
-
Lura S!Jcl.'dy
Deputy CIty ^tl[lrT1\~~'
E,",~ER
Duncan Parking Tec~nolog;~s. Inc.
340 Industrial Park Road
Harrison. ~ 72601