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HomeMy WebLinkAbout01-04-05 CITY OF SANTA ANA PARK DEVELOPMENT/JOINT USE CITY COUNCIL COMMITTEE January 4, 2005 MINUTES The meeting was convened at 5:55 p.m. in the City Hall, Room 831. The following Council Members were present: Jose Solorio Mike Garcia Claudia Alvarez Staffs present were: Gerardo Mouet, Exec. Director PRCSA Mike Vigliotta, Deputy City Attorney Ron Ono, Administrative Services Mgr., PRCSA Ron Glazier, SA Zoo Director, PRCSA Suzi Fwjanic, Associate Park Planner Mike McCoy, Santa Ana Police Department Guest present: Maggie Brown, Recreation and Parks Board member Joe Bonilla, Bonilla Promotions Estela Bonilla, Bonilla Promotions I. APPROVAL OF MINUTES Minutes of October 5, 2005 meeting were approved as submitted. 2. SANTA ANA STADIUM PROGRAMS Staff presented the Stadium report and revenues. The stadium is home to five local high school football teams and the Santa Ana College football team. Approximately 73 events are held at the stadium each year. The stadium revenue for calendar year 2004 was $62,800 and the Parks, Recreation and Community Services Agency plans to increase the revenue in 2005 with a number of events at the stadium. One of the major events that will be held at the stadium on March 6th is a rodeo and concert funded by Bonilla Promotions. Mr. Bonilla presented his proposal and shared his experience with other events. The City Attorney requested to review Bonilla's list of animals to ensure it meets the city ordinance requirements. Beer will be sold at the event, and as part of the agreement, the promoter will be required to pay the Friends of Parks and Recreation $5,000 plus 10 percent of the beer sales revenue. The combined security cost for this event will be approximately $35,000. The promoter anticipates the event will draw approximately 8,000 spectators. ACTION ITEM: Recommend staff present at the next or after March 6th the actual police cost for this event. City Council Committee on I Park Development/Joint Use Facilities - Minutes January 4, 2005 3. ATHLETIC FIELD RESERVATION Staff presented the athletic field reservation process. Letters will be sent out to all sports organizations, requiring the organizations to submit all registration requirements to the city by March I st. Currently, out of 39 sports organizations 10 are in compliance. The Parks Recreation and Community Services Agency is currently looking into reservation software that will assist us in improving customer service and enhance communication on field usage among staff. Staff is working with Information Systems to ensure the software is compatible with the city equipment. Staff is also looking into establishing a Player Development Program to assist quality players develop their skills. ACTION ITEM: Requested a copy of the compliance letter that is being sent to the sports leagues, identifying the March I st deadline. A copy should also be sent to elected officials. 4. SANTA ANA ZOO ANTEATER EXHIBIT Staff presented a report as a follow-up to an idea of establishing an anteater exhibit at the zoo. Staff indicated the Santa Ana Zoo Master Plan currently identifies an anteater exhibit in Phase 7 of the Dry Tropical Forest Area. This animal is not commonly displayed among the zoos; therefore it would have a good exhibit value in our zoo. It can be displayed in a mixed species exhibit with a variety of other animals. The exhibit cost would vary depending ifthe exhibit were a single species exhibit or a mixed species exhibit. The operational cost will be minimal and would not require additional zoo staff. Staff provided a news article of 'Spike' the anteater in Hilo, Hawaii that was adopted by the University of Cali fomi a in Irvine, whose mascot is an anteater. ACTION ITEM: Recommended staff contact UCI on the possibility the university would want to adopt another anteater. 5. SANTA ANA RIVER TASK FORCE On November 15, 2004, the City Council approved the formation of a Santa Ana River Task Force to study the possibility of restoring the natural habitat environment and providing recreational opportunities in and/or adjacent to the river. Staff presented a list of organizations and neighborhood associations that could provide input to the report and are possible representatives on the task force. The council committee reviewed the list, a draft letter and a draft application that will be sent to the various organizations to see if they are interested to serve on the committee. The council committee requested the letter and application be mailed out to the various organizations. City Council Committee on 2 Park Development/Joint Use Facilities - Minutes January 4, 2005 6. DEFERRED MAINTENANCE (FIX-IT LIST) UPDATE Staff presented the deferred maintenance report on Santa Ana parks. The report indicated, in 1996 an estimated $50 million of deferred maintenance existed in our park system. In response to this need the City Council had committed approximately $20 million of State grants and other special funding to address this issue. In fiscal year 2004/05 the agency added yet another important process improvement component to our over all agency strategy to reduce deferred maintenance in our park system. Approximately $500,000 in deferred maintenance "Fix-it" funding was appropriated by City Council as part of the agencies operational budget. To assure that this important new source of deferred maintenance funding is used effectively and efficiently, the agency formed a Total Quality Service (TQS) Project Maintenance Team to address the distribution of this funding and reviewed its progress in getting the improvements completed. The Project team is also reviewing the process for preventative maintenance and contract admin istrationlinspection. ACTION ITEM: . Look at partners to provide donation service to restore showmobile. . Put more emphasis or priority on the stadium restoration. 7. PUBLIC COMMENTS . No public comment. 8. COMMITTEE MEMBER COMMENTS . No committee comments. 9. ITEMS FOR FUTURE MEETINGS: . Grant Request Update . Athletic Field Reservation Update 10. NEXT MEETING: March 1, 2005-5:45p.m. City Hall, Room 831 Meeting adjourned at 7:15 p.m. ~~ Gerardo Mouet Executive Director Parks, Recreation and Community Services Agency City Council Committee on 3 Park Development/Joint Use Facilities - Minutes January 4, 2005