HomeMy WebLinkAbout22L - JANITORIAL SVC
REQUEST FOR
COUNCIL ACTION
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CITY COUNCil MEETING DATE:
CLERK OF COUNCil USE ONLY:
MAY 15, 2006
TITLE:
CONTRACT RENEWAL FOR
JANITORIAL SERVICE
(SPEC. NO. 04-038)
APPROVED
o As Recommended
o As Amended
o Ordinance on 1st Reading
D Ordinance on 2nd Reading
o Implementing Resolution
o Set Public Hearing For
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CI Y MANAGER
CONTINUED TO
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FILE NUMBER
RECOMMENDED ACTION
Renew the contract with DMS Janitorial for janitorial service at various
locations for a one-year period in the amount not to exceed $282,365.
DISCUSSION
Janitorial services for several City buildings, recreational facilities and
park restrooms are provided through contractual custodial firms. Services
performed under the contract include vacuuming, dusting, mopping, trash
disposal, cleaning and restocking of restrooms, machine-buffing tile
floors, and carpet shampooing.
On May 3, 2004, the City Council awarded a contract to DMS Janitorial for a
two-year period with provision for three one-year renewals. The vendor has
performed satisfactorily during the past contract period. However, in the
usual course of monitoring the work performed by the vendor, staff
determined that an enhanced cleaning method was necessary for the park
restrooms. In order to meet this requirement, DMS determined that the most
effective method for cleaning the park restrooms was power washing. Power
washing would provide a more clean and sanitary restroom facility for park
patrons. Given the increased time and effort, DMS has estimated that it
would cost an additional $6,000 per month to achieve the new requirement.
As such, staff did conduct an informal review of the market and determined
that the price increase is acceptable and comparable. In addition, staff
conducted a cost benefit analysis of utilizing City employees to provide
the janitorial services. Even with the increase, DMS Janitorial continues
to be competitively priced. However, staff will rebid the service in the
coming year. In order to allow time for the bid process and to provide
uninterrupted service, staff recommends the first renewal of the contract.
A ten percent contingency has been included in the award amount for any
additional unanticipated service needs.
22L-1
Contract Renewal for Janitorial Service
(Spec No.04-038)
May 15, 2006
Page 2
FISCAL IMPACT
Funds for the first month of the contract are available in the Finance &
Management Services Building Maintenance Janitorial & Housekeeping Services
account (account no. 73-106-6241) and the Recreation & Community Services
Park Maintenance Other Contractual Services account (account no. 11-250-
6291). Funds for the duration of the contract term will be included in the
Finance & Management Services and Recreation & Community Services proposed
2006-2007 budget.
APPROVED AS TO FUNDS AND ACCOUNTS:
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Gerardo Mouet
Parks, Rec. & Comm. Svcs. Agency
Executive Director
~ Francisco Gutierrez
Finance & Mgmt. Services Agency/_
Executive Director ~
GM/BP/04-038R.8:uc
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