HomeMy WebLinkAbout25A - AUTOMATED BOOKING SYSTEM
CITY COUNCIL MEETING DATE:
CLERK OF COUNCIL USE ONLY:
REQUEST FOR
COUNCIL ACTION
JUNE 19, 2006
TITLE:
APPROVED
o As Recommended
o As Amended
o Ordinance on 1 st Reading
o Ordinance on 2nd Reading
o Implementing Resolution
o Set Public Hearing For
AGREEMENT WITH THE ABBEY GROUP
TO PROVIDE AUTOMATED BOOKING
SYSTEM
CONTINUED TO
FILE NUMBER
RECOMMENDED ACTION
Direct the City Attorney to prepare and authorize the City Manager and the
Clerk of the Council to execute an agreement with The Abbey Group for the
purchase of an Automated Booking System in an amount not to exceed
$355,000.
DISCUSSION
The United States Department of Justice, Office of Community Oriented
Policing Services (COPS) awarded a MORE Technology grant to the Police
Department. COPS MORE is a grant program that supports the use of
technology to improve the effectiveness of the department's police
officers. This grant provides funds to assist the department with the
purchase of a multi-faceted Automated Booking System (ABS). The system
will consist of an integrated jail management system with jail reporting,
fingerprinting, and booking modules that can be operated by non-sworn
police personnel. This would enable the sworn personnel to spend more time
patrolling the streets. The use of this grant funding is limited to
technology purchases.
On April 11, 2005, the City issued a Request for Proposal (RFP) for an
Automated Booking System. A total of seven proposals were received. Each
of the proposals was reviewed by staff members of the Technology and
Support and Jail Bureaus, and was evaluated on the following criteria:
interoperability, userability, warranty, service, price and compliance with
minimum specifications. Following staff evaluation, the Abbey Group was
selected based on interoperabili ty, value of modules, and past proven
installations. Refer to Exhibit A for RFP evaluation results.
25A-1
Agreement for Police Department
Automated Booking System
June 19, 2006
Page 2
FISCAL IMPACT
Funds are available in the DOJ, COPS MORE 2003 Grant Other Contractual
Services account (account no. 127-355-6291).
APPROVED AS TO FUNDS AND ACCOUNTS:
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Paul M. Walters
Chief of Police
Police Department
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Francisco Gutierrez fW
Executive Director
Finance & Mgmt. Services Agency
25A-2
Agreement for Police Department
Automated Booking System
June 19, 2006
Page 3
Exhibit A
Automated Booking RFP Response Evaluation Scores
Company Name: Evaluation Scores:
The Abbey Group 292.82
DSI 277.50
Compudyne 251.78
Intellitech 247.88
New World 221. 84
DSSI 199.70
IPI 156.24
Mobile Booking Sub-Component Evaluation Score
Company Name:
Visiphor
Evaluation Scores:
286.90
25A-3
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25A-4