HomeMy WebLinkAbout25L - CUSTODIAL MAINTENANCE
CITY COUNCIL MEETING DATE:
CLERK OF COUNCIL USE ONLY:
REQUEST FOR
COUNCIL ACTION
JUNE 19, 2006
TITLE:
APPROVED
o As Recommended
o As Amended
o Ordinance on 1 st Reading
o Ordinance on 2nd Reading
o Implementing Resolution
o Set Public Hearing For
AMENDMENT TO CONTRACT FOR
CUSTODIAL MAINTENANCE SERVICES
AT THE DEPOT AT SANTA ANA
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CITY MANAGER
CONTINUED TO
FILE NUMBER
RECOMMENDED ACTION
Direct the City Attorney to prepare and authorize the City Manager and
the Clerk of the Council to execute an amendment to the contract with
Pacific Building Care for custodial maintenance services at The Depot at
Santa Ana to increase the annual amount by $10,000 for an amount not-to-
exceed $117,280.
DISCUSSION
The Depot at Santa Ana is a regional transportation hub, combining
Amtrak, MetroLink, Orange County Transit Authority and other bus services
with office space for various State, County and City departments.
Additionally, the facility includes a five-story theme tower that houses
additional office space and conference rooms. Patronage at the facility
has escalated in recent years, which requires that consistent, high-level
custodial service be maintained at all times in order to keep the
facility clean and attractive.
On June 6, 2005, City Council awarded a contract with Pacific Building
Care (PBC) for a twenty-four month period with three 12-month renewals in
an annual amount of $107,280. PBC is entering into its second year of
its first term. PBC has been diligent in addressing its work plan in
detail, and the company's efforts at The Depot have achieved the required
level of cleanliness.
Under the original Request for Proposal, an additional cleaning request
above the daily operation specifications was an option to the annual
amount. Staff is recommending increasing the yearly amount by $10,000 to
include regular carpet cleaning in the office space and special cleaning
for events held at The Depot.
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Amendment to Contract for
Custodial Maintenance Services
at The Depot at Santa Ana
June 19, 2006
Page 2
FISCAL IMPACT
Funds for this contract agreement in the amount of $117,280 will be
available in the FY 06-07 Depot at Santa Ana Maintenance and Repair
Buildings and Grounds account (account no. 67-615-6241).
APPROVED AS TO FUNDS AND ACCOUNTS:
JJ-;J I /J .-d
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Patricia C. Whitaker
Executive Director
Community Development Agency
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~rancisco Gutierrez ~w
rl) Executive Director T'
Finance & Management Services Agency
PCW/DM/mlr
H:\ACTIONS\2006 CC\AmendContCustodialMaintServsatDepot 6-19-06.doc
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