HomeMy WebLinkAbout22P - AUDIO/VISUAL EQUIP
CITY COUNCIL MEETING DATE:
REQUEST FOR
COUNCIL ACTION
CLERK OF COUNCIL USE ONLY:
JULY 3, 2006
TITLE:
CONTRACT AWARD FOR AUDIO/VISUAL
EQUIPMENT AND FURNITURE
(SPEC. NO. 06-082)
APPROVED
o As Recommended
o As Amended
o Ordinance on 1" Reading
o Ordinance on 20d Reading
o Implementing Resolution
o Set Public Hearing For
u.12-
. . CITY MANAGER
CONTINUED TO
FILE NUMBER
RECOMMENDED ACTION
Award a contract to Troxell Communications, for the purchase of
audio/visual equipment and furniture based upon the The Cooperative
Purchasing Network (TCPN) contract for audio/visual equipment and furniture
in an amount not to exceed $95,000.
DISCUSSION
On August 16, 2004, the City Council accepted a $15 million Urban Area
Security Initiative grant from the federal Department of Homeland Security,
through the State of California, Office of Homeland Security. This
initiative was designed to enhance the domestic preparedness of urban areas
by ensuring that all emergency first responders have adequate equipment and
systems to prevent, respond to and recover from acts of terrorism. The
grant provides total reimbursement to local agencies for equipment
purchases approved and authorized by the Office of Disaster Preparedness.
The City of Santa Ana's Emergency Operations Center (EOC) serves as the
backup for Orange County's EOC and will be activated in the event of an
emergency. The City's EOC requires audiovisual equipment such as LCD
projectors, wall screens, receivers, and speakers to update the existing
center and to meet the current needs of the EOC. The recommended action
will allow for the purchase of various audiovisual equipment that will
enhance the EOC to allow the City to communicate when responding to an
emergency, Weapons of Mass Destruction (WMD) events, or acts of terrorism.
The City Council adopted Ordinance No. NS-2312 authorizing the City to
purchase against contracts with other government agencies utilizing a
competitive bid process. Troxell Communications was awarded a contract for
audio/visual equipment as a result of open, competitive bidding, and meets
the City's requirements,
22P-1
Contract Award for A/V Equipment
July 3, 2006
Page 2
FISCAL IMPACT
Funds are available in the Office of Emergency Services (OES) Urban Areas
Security Initiative (UASI) Community Development Agency (CDA) Grant
Operating Materials & Supplies and Machinery & Equipment accounts (account
nos. 125-067-6391 and 125-067-6641 respectively).
APPROVED AS TO FUNDS AND ACCOUNTS:
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Paul M.' Walters
Chief of Police
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~Francisco G~tierrez ftJ
Executlve Dlrector
Finance & Mgmt. Services Agency
PMW/TO/06-082,7:uc
22P-2