HomeMy WebLinkAbout25E - PRE-BOOKING SOFTWARE
CITY COUNCIL MEETING DATE:
CLERK OF COUNCIL USE ONLY:
REQUEST FOR
COUNCIL ACTION
JULY 3, 2006
TITLE:
APPROVED
o As Recommended
o As Amended
o Ordinance on 1't Reading
o Ordinance on 2"' Reading
o Implementing Resolution
o Set Public Hearing For
AGREEMENT WXTH VXSXPHOR
CORPORATION TO PROVXDE PRE-
BOOKXNG SOFTWARE
aA@
CONTINUED TO
FILE NUMBER
RECOMMENDED ACTION
Direct the City Attorney to prepare and authorize the City Manager and the
Clerk of the Council to execute an agreement with Visiphor Corporation for
the purchase of pre-booking software in an amount not to exceed $225,500.
DXSCUSSXON
The United States Department of Justice, Office of Community Oriented
Policing Services (COPS) awarded a MORE Technology grant to the Police
Department. COPS MORE is a grant program that supports the use of
technology to improve the effectiveness of the department's police
officers. This grant provides funds to assist the department with the
purchase of a multi-faceted Automated Booking System (ABS). A key module
of the ABS is Visiphor Corporation's In Field Automated Booking System
(IFABS) . This would enable the sworn personnel to move arrestees through
the booking process more efficiently and in turn, spend more time
patrolling the streets. The use of this grant funding is limited to
technology purchases.
On April 11, 2005, the City issued a Request for Proposal (RFP) for an
Automated Booking System. The project consisted of two components, a jail
management system and a mobile booking application. The RFP allowed for a
separate award of each component, if necessary. A total of seven proposals
were received. Visiphor Corporation and Compudyne submitted a joint
proposal. Each of the proposals was reviewed by staff members of the
Technology and Support and Jail Bureaus, and was evaluated on the following
criteria: interoperability, userability, warranty, service, price and
compliance with minimum specifications.
Following staff evaluation, Visiphor Corporation was selected to provide
the pre-booking software based on interoperability, value, connectivity,
userability and past proven installations. On June 19, 2006, Council
authorized an agreement with The Abbey Group to provide the jail management
system, the other component of the Automated Booking System. Refer to
Exhibit A for RFP evaluation results.
25E-1
Agreement for Police Department
Pre-Booking Software
July 3, 2006
Page 2
FISCAL XMPACT
Funds are available in the DOJ, COPS MORE 2003 Grant Other Contractual
Services account (account no. 127-355-6291).
APPROVED AS TO FUNDS AND ACCOUNTS:
, ';~l,-I\)~~
Paul J. Walters"
Chief of Police
Police Department
/7 '1 /l /7 ../ -,
~~ '7
~~ancisco Gutierrez ~
([) Executive Director
Finance & Mgmt. Services Agency
~
25E-2
Agreement for Police Department
Pre-Booking Software
July 3, 2006
Page 3
Exhibit A
Automated Booking RFP Response Evaluation Scores
Company Name: Evaluation Scores:
The Abbey Group 292.82
DSI 277.50
Compudyne 251.78
Intellitech 247.88
New World 221.84
DSSI 199.70
IPI 156.24
Mobile Booking Sub-Component Evaluation Score
Company Name:
Visiphor
Evaluation Scores:
286.90
25E-3
25E-4