HomeMy WebLinkAbout25J - CONSULTING SVCS
REQUEST FOR
COUNCIL ACTION
CLERK OF COUNCIL USE ONLY:
CITY COUNCIL MEETING DATE:
JULY 3, 2006
TITLE:
APPROVED
D As Recommended
o As Amended
o Ordinance on 15t Reading
o Ordinance on 2nd Reading
D Implementing Resolution
o Set Public Hearing For
AWARD CONTRACT TO THE GOVERNMENT
FINANCE OFFICERS ASSOCIATION FOR
CONSULTING SERVXCES TO PROCURE AN
INTEGRATED FINANCE SOFTWARE
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I CITY MANAGER
CONTINUED TO
-
FILE NUMBER
RECOMMENDED ACTION
Direct the City Attorney to prepare and authorize the City Manager and
the Clerk of the Council to execute an agreement with the Government
Finance Officers Association for consulting services to procure an
integrated enterprise finance software application in a total aggregate
amount not to exceed $94,500.
DISCUSSION
A major project budgeted for fiscal year 2006-07 is the implementation of
an integrated finance software application. The current Lawson
accounting software was implemented in 19B9 on the Unysis mainframe. The
system is antiquated, labor intensive and resides on mainframe hardware
that requires expertise that will soon become difficult to obtain. Due to
the size of the project and the complexity of governmental fund
accounting, project management and utility billing, consulting firms
specializing in governmental systems were contacted and two proposals
were evaluated.
Following staff evaluation, the Government Finance Officers Association
(GFOA) was selected based on the firm's understanding of governmental
fund accounting, the value of a total integrated system, and its
reputation within the field. GFOA is a non-profit organization that has
conducted over 125 engagements to assist jurisdictions with the selection
and procurement of new enterprise finance systems.
GFOA will assist the City in developing business requirements for an
enterprise system that will include general ledger, accounts payable and
receivable, purchasing, budget preparation, project and grant account,
cash receipting, business licensing, utility billing and at a later
implementation date, human resources and payroll. The firm will also
develop a Request for Proposal, provide system selection services, and
contract negotiation services.
25J-1
Award Contract to GFOA for Consulting Services to
Procure an Integrated Finance Software Application
July 3, 2006
Page 2
FISCAL IMPACT
Funds are available in the Citywide Information Services Strategic Plan
Fund. (account no. 109-700-6661)
APPROVED AS TO FUNDS AND ACCOUNTS:
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Francisco Gutierrez
Executive Director
Finance & Mgmt. Services Agencytr
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25J-2