HomeMy WebLinkAbout25E - HVAC SYSTEM MAINT
CITY COUNCIL MEETING DATE:
CLERK OF COUNCIL USE ONLY:
REQUEST FOR
COUNCIL ACTION
AUGUST 7, 2006
TITLE:
AGREEMENT FOR MAINTENANCE OF
THE HVAC SYSTEM AT THE POLICE
ADMINISTRATION AND HOLDING FACILITY
APPROVED
D As Recommended
D As Amended
o Ordinance on 1 st Reading
D Ordinance on 2" Reading
D Implementing Resolution
D Set Public Hearing For
f2?1 &J,
CONTINUED TO
FILE NUMBER
CITY MANAGER
_11111"11-11
RECOMMENDED ACTION
Direct the City Attorney to prepare and authorize the City Manager and the
Clerk of the Council to execute an agreement with Johnson Control for
maintenance service and repair of the Police Administration and Holding
Facility's heating, ventilating, and air conditioning (HVAC) system for a
one-year period, with provision for two, one-year renewals in the amount
of $87,712.
DISCUSSION
A Johnson Control HVAC System was installed in the Police Administration
and Holding Facility when it was built in 1996. Since then, the City has
contracted with Johnson for maintenance and repair of the proprietary
computerized electronic/mechanical system. This equipment requires regular
preventive maintenance and as needed field repairs by specialized
technicians. In addition to the annual maintenance, the recommended action
includes the upgrade one of the building chillers to a variable speed
drive. The variable speed drive conserves energy by matching the chiller's
motor to energy demand. Due to the complexity and the age of the Johnson
Controls heating and ventilating system, a contingency fund in the amount
of $15,000 is also included. The vendor has agreed to continue this service
without an increase in the labor cost for three years.
25E-1
JI
Agreement for Maintenance of the HVAC System
August 7, 2006
Page 2
FISCAL IMPACT
Funds are available in the Police Building & Facilities Other Contractual
Service account (account no. 11-350-6291)
APPROVED AS TO FUNDS ANDACCOUNTS:
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Paul M. Walters
Chief of Police
,_~,dA L~-~
~o<v~Franci~co G~tierrez / ~
'U xecutlve Dlrector ~
Finance & Mgmt. Services Agency
PMW/SHN/AGR.7:uc
25E-2