HomeMy WebLinkAbout22D - ASPHALT/STREET MAINTENANCE
REQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
CLERK OF COUNCIL USE ONLY:
AUGUST 7, 2006
TITLE:
CONTRACT AWARDS FOR ASPHALT
STREET MAINTENANCE AND ASPHALT
POTHOLE REPAIR
(SPEC. NOS. 06-101 AND 06-103)
APPROVED
D As Recommended
D As Amended
D Ordinance on 1 sl Reading
o Ordinance on 2nd Reading
D Implementing Resolution
D Set Public Hearing For
CONTINUED TO
FILE NUMBER
RECOMMENDED ACTION
1. Award a contract to Hardy & Harper, Inc. for asphalt pothole repairs
for a one-year period, with provision for three one-year renewals, in
the annual amount not to exceed $300,000.
2. Award a contract to Hardy & Harper, Inc. for asphalt street
maintenance for a one-year period, with provision for three one-year
renewals, in the annual amount not to exceed $566,900.
DISCUSSION
The Public Works Agency's Street Division is responsible for maintaining
approximately 400 miles of streets within the City of Santa Ana. In order
to do so, annual asphalt street maintenance and pothole repairs are
required. In 2004, due to budgetary shortfalls, the City Council awarded
contracts to Hardy and Harper, Inc. for its annual asphalt street
maintenance and pothole repair programs. In 2005, the City Council renewed
both these contracts for an additional year.
Over the past several years, the City has realized good response and
service from the contractor as well as flexibility of service levels. As
needs change the contactor has the ability to increase or decrease
resources without affecting City staff or other programs. The General Fund
budget for roadway maintenance has seen a 68% reduction of expenditures as
well as a reduction of 18% in unit costs for work performed. Staff that
was previously assigned to roadway maintenance has been reassigned to other
maintenance programs such as graffiti removal, trees and roadway cleaning.
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Contract Awards for Asphalt Pothole Repair
August 7, 2006
Page 2
Services provided under the asphalt street maintenance contract included
the excavation and cold milling of existing roadways, the installation of
pavement reinforcement fabric, and construction of asphalt concrete
pavement. In addition, the contract provided for water and sewer system
maintenance, including trench repair and the adjustment of water valve
boxes and manhole frames and covers to grade. Since 2004, the contractor
has repaved the following streets: Lowell Street from Warner to 500 feet
south, Memory Lane from Broadway to Main, Raitt Street from Myrtle to
First, Ritchey Street from Wright to St. Andrew, Halladay Street from Dyer
to Alton, Garry Avenue from Harbor to west of Shannon, and 8th and 9th
Streets from Main to Bush.
Services provided under the pothole repair contract included the repair of
all potholes and the repair of all damaged pavement areas not exceeding 25
sq. ft. in area with asphalt overlay. Since 2004, over 1,600 tons of
asphalt concrete has been used to fill potholes and repair small damaged
pavement areas. Hardy & Harper, Inc. has responded in a timely manner with
all requests for pothole repair, trench repair and street overlays.
Since Hardy & Harper, Inc., the lowest responsible bidder, has successfully
met the terms and conditions of the previous street maintenance and pothole
repair contracts, staff recommends an award with provisions for three,
one-year renewals.
The notice inviting bids for asphalt street maintenance and pothole repairs
was advertised on June 30, and July 3, 2006, and bids were solicited. A
summary of the bid invitations and bids received is as follows:
13 Invitations For Bid mailed
3 Invitations For Bid mailed to Santa Ana vendors
1 Bid received for pothole repairs
2 Bids received for asphalt street maintenance
2 Bids received from a Santa Ana vendor
Bids were received, opened on July 11, 2006, and evaluated.
for asphalt street maintenance are as follows:
Bid results
Vendor:
Amount:
Location:
Hardy and Harper, Inc.
All American Asphalt
$1,112,700
$1,194,950
Santa Ana
Corona
To evaluate costs, vendors provided quotations for representative repair
projects that included various quantities and specifications. The annual
amount is based on staff's proj ection for the next year. The two bids
received from Hardy and Harper, Inc., a Santa Ana vendor, are responsive to
the specification.
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Contract Awards for Asphalt Pothole Repair
August 7, 2006
Page 3
FISCAL IMPACT
Funds are available in the Public Works Road Maintenance Other Contractual
Services account (account no. 11-631-6291); the Sanitary Sewer Service
Other Contractual Services account (account no. 056-575-6291); and Water
Utility Water System Maintenance Other Contractual Services account
(account no. 064-575-6291).
APPROVED AS TO FUNDS & ACCOUNTS:
Lk~~ ~~ +O~
James G.' Ross
Executive Director
Public Works Agency
't\"-\.\\\.~ ~ M .) \\ ~ . .
Francisco Gutierrez
Executive Director
Finance & Mgmt. Services Agency ~
JGRjWOj06-101.9 & 06-103.9:uc
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