HomeMy WebLinkAbout22E - CLOTHING & SHOES JAIL OPERATIONS
CITY COUNCIL MEETING DATE:
REQUEST FOR
COUNCIL ACTION
CLERK OF COUNCIL USE ONLY:
AUGUST 21, 2006
TITLE:
APPROVED
o As Recommended
o As Amended
o Ordinance on 1st Reading
o Ordinance on 2nd Reading
o Implementing Resolution
o Set Public Hearing For
CONTRACT AWARD FOR
CLOTHING AND SHOES
FOR JAIL OPERATIONS
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CITY MANAGER
CONTINUED TO
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FILE NUMBER
RECOMMENDED ACTION
1. Reject the bid from ATD American Co. as nonresponsive to the
specification.
2. Award a contract to Leslee Scott, Inc. for the purchase of inmate
undergarments and shoes for a two-year period, with provision for three
one-year renewals in an annual amount not to exceed $47,426.
DISCUSSION
The City of Santa Ana maintains a 480-bed holding facility which houses
inmates during the arraignment and hearing process. Board of Corrections
guidelines mandate that all inmates must be supplied with clean socks,
footwear, and outer garments. Inmates may use their own undergarments or
purchase them through the commissary. Inmates who do not have their own
undergarments and are unable to purchase them through the commissary are
provided with orange colored undergarments. Orange colored undergarments
are required to distinguish between inmates' personal property and holding
facility property. The contract is designed to facilitate daily operations
by providing undergarments and shoes on an as-needed basis at a significant
cost savings based on quantity pricing.
The notice inviting bids was advertised on July 3 and 5, 2006 and bids were
solicited. A summary of the bid invitations and bids received is as
follows:
7 Invitations For Bid mailed
2 Bids received
22E-1
Contract Award for Clothing and Shoes
August 21, 2006
Page 2
Bids were received and opened on July 24, 2006. The bid received from ATD
American Co. did not meet the color specification for the undergarments and
was therefore considered nonresponsive. The bid received from Leslee
Scott, Inc. is responsive to the specification and meets the City's
requirement. To allow for unanticipated requirements, a ten percent
contingency has been included.
FISCAL IMPACT
Funds are available in the Police Detention Services Operating Materials &
Supplies account (account no. 11-349-6391).
APPROVED AS TO FUNDS AND ACCOUNTS:
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Paul M. Walters
Chief of Police
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Francisco Gutierrez-
Executive Director
Finance & Mgmt. Services AgenC~
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22E-2