HomeMy WebLinkAbout22F - BODY ARMOR VESTS
CITY COUNCIL MEETING DATE:
REQUEST FOR
COUNCIL ACTION
CLERK OF COUNCIL USE ONLY:
AUGUST 21, 2006
TITLE:
CONTRACT AMENDMENT AND AWARD
FOR BODY ARMOR VESTS
(SPEC. NOS. 02-006 & 06-105)
APPROVED
o As Recommended
o As Amended
o Ordinance on 1 sl Reading
o Ordinance on 2nd Reading
o Implementing Resolution
o Set Public Hearing For
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. C2..1/1l62
CITY MANAGER
CONTINUED TO
FILE NUMBER
RECOMMENDED ACTION
1. Amend the contract with Galls, an ARAMARK Company LLC, for body armor
vests in the amount of $20,000 for an annual amount not to exceed
$67,051.
2. Award a contract to Galls, an ARAMARK Company LLC, for body armor vests
for a three-year period, with provision for two, one-year renewals in
an annual amount not to exceed $45,997i and increase the aggregate
limit for miscellaneous supplies in an amount not to exceed $20,000
annually.
DISCUSSION
Police officers are required to wear body armor vests while performing
their field job duties for protection and safety. The Police Department
requires replacement of a vest prior to the expiration of its warranty
period and anticipates replacement of 75 vests over the next year.
The notice inviting bids was advertised July 3 and 5, 2006, and bids were
solicited. A summary of the bid invitations and bids received is as
follows:
15 Invitations For Bid mailed
1 Invitation For Bid mailed to a Santa Ana vendor
3 Bids received
Bids were received and opened July 24, 2006 (Exhibit 1). The bid received
from Galls, an ARAMARK Company LLC, is responsive to the specification and
meets the City's requirements. To allow for unanticipated requirements, a
ten percent contingency has been included.
22F-1
Contract Amendment and Award for Body Armor Vests
August 21, 2006
Page 2
In 2005, safety concerns were raised regarding the long-term viability of
vests made from Zylon. These concerns prompted the exchange of all Zylon
vests for vests made with Kevlar, resulting in an additional cost to the
City. Amending the contract will allow for payment of invoices and
uninterrupted service to the Police Department.
Galls, an ARAMARK Company, LLC, provides for the purchase of miscellaneous
supplies for the Police Department. The purchase of body armor vests, when
combined with previous purchases during the current fiscal year, exceeds
the $10,000 aggregate limit. In order to facilitate future purchases,
staff recommends an increase to the aggregate limit.
FISCAL IMPACT
Funds are available in the Police Property & Facilities Operating Materials
& Supplies account (account no. 11-343-6391).
APPROVED AS TO FUNDS AND ACCOUNTS:
~.y{~-~~~Jll~
Paul M. Walters
Chief of Police
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FranclSCO Gutlerrez
Executive Director
Finance & Mgmt. Services Agency~
PMW/SP/02-006A & 06-105.7:uc
22F-2
ABSTRACT OF BIDS
CONTRACT AWARD FOR BODY ARMOR VESTS
SPEC. NO. 16-105
Vendor
GALLS, AN
ARAMARK CO.
AARDVARK
TACTICAL
ADAMSON POLICE
PRODUCTS
Location
SIGNAL HILL
ORANGE
LOS ALAM ITOS
Total Cost
$
45,997.60
$
53,336.25
$
57,780.94
Exhibit 1
22F-3
22F-4