HomeMy WebLinkAbout22H - STREET SWEEPER BROOM REWRAP
REQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
CLERK OF COUNCIL USE ONLY:
AUGUST 21, 2006
TITLE:
CONTRACT AWARD FOR
STREET SWEEPER BROOM REWRAP
(SPEC. NO. 06-109)
APPROVED
o As Recommended
o As Amended
o Ordinance on 1 sl Reading
o Ordinance on 2nd Reading
o Implementing Resolution
o Set Public Hearing For
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CITY MANAGER
CONTINUED TO
FILE NUMBER
RECOMMENDED ACTION
1. Reject the bid from West Coast Equipment, Inc. as nonresponsive to the
specification.
2. Award a contract to American Rotary Broom Co, Inc for street sweeper
broom rewrap service for a one-year period, with provision for two,
one-year renewals in the annual amount not to exceed $165,000.
DISCUSSION
The Fleet Maintenance Division of the Finance and Management Services
Agency is responsible for the maintenance and repair of 11 street sweepers
used by the Public Works Agency's Street Sweeper Division. The street
sweepers maintain over 60,000 miles of City streets annually. The brooms on
the sweepers require periodic rewrapping to maintain effectiveness.
The notice inviting bids was advertised on July 10 and 12, 2006, and bids
were solicited. A summary of the bid invitations and bids received is as
follows:
3 Invitations For Bid mailed
. 3 Bids received
Bids were received, opened on July 26, 2006, and evaluated (Exhibit 1).
The bid received from West Coast Equipment, Inc. did not meet the cast
aluminum alloy broom core requirement and was therefore considered non-
responsive. The bid from American Rotary Broom Co., Inc. is responsive to
the specifications and meets the City's requirements.
22H-1
Contract Award for Broom Rewrap
August 21, 2006
Page 2
FISCAL IMPACT
Funds are
Maintenance
6281) .
available in the Equipment Maintenance Garage Operations
& Repair Machinery & Equipment account (account no. 75-111-
~I\oro{- \ llJ:.A) 'J\ . t .-;
Francisco Gutierrez -
Executive Director
Finance and Management Services AgenC~
FG/KM/06-109.2:uc
22H-2
ABSTRACT OF BIDS
CONTRACT AWARD FOR
STREET SWEEPER BROOM REWRAP
(SPEC. 06-109)
VENDOR
LOCATION
TERMS
PARTS
MAIN BROOM - POLLY WRAP
MATERIAL KIT - TAXABLE
SALES TAX
RECONDITIONING - NON-TAX
TOTAL FOR MAIN BROOM
GUTTER BROOM - STEELWRAP
MATERIAL KIT - TAXABLE
SALES TAX
RECONDITIONING - NON-TAX
TOTAL FOR GUTTER BROOM
HYDRAULIC DRIVE MOTORS
MANUFACTURER OF MOTOR
MAIN BROOM USAGE - 4 PER WEEK
GUTTER USAGE - 25 PER WEEK
SUB-TOTAL
LESS PAYMENT TERM DISC
TOTAL PER WEEK
12-MONTH TOTAL
Round out total
OFFER
DELIVERY
SUMMARY OF BID AWARD
TOTAL AWARD IN THE AMOUTN OF:
AMERICAN
ROTARY BROOM
COMPANY
KELLY
EQUIPMENT
ESCONDIDO CA
UPLAND CA
2.5% 20 DAYS
NET 30
$ 151. 54 $ 295.00
$ 11. 75 $ 22.87
$ 131.68 ALTERNATE OFFER
$ 294.97 $ 317.87
$ 40.41 $ 87.00
$ 3.14 $ 6.75
$ 39.55 ALTERNATE OFFER
$ 83.10 $ 93.75
$ 394.87 $480 TO $960
ROSS HYD SCHWARZE
$ 1,179.88 $ 1,271.48
$ 2,077.50 $ 2,343.75
$ 3,257.38 $ 3,615.23
$ 81.44
$ 3,175.94 $ 3,615.23
$ 165,148.88 $ 187,991.96
$ 165,000.00 $ 188,000.00
ALL OR NONE ONLY BROOMS FOR
SCHWARZE SWEEPERS
24 HOURS NO QTE
$ 165,000.00
AMERICAN ROTARY BROOM CO.
OFFERS FROM WEST COAST EQUIP. DOES NOT MEET SPEC & CONSIDERED NON-RESPONSIVE.
Exhibit 1.
22H-3
22H-4