HomeMy WebLinkAbout22I - MIDSIZE PASSENGER VEHICLES
CITY COUNCIL MEETING DATE:
CLERK OF COUNCIL USE ONLY:
REQUEST FOR
COUNCIL ACTION
AUGUST 21, 2006
TITLE:
APPROVED
o As Recommended
o As Amended
o Ordinance on 151 Reading
o Ordinance on 2nd Reading
o Implementing Resolution
o Set Public Hearing For
CONTRACT AWARD FOR
MIDSIZE PASSENGER VEHICLES
(SPEC. NO. 06-115)
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CONTINUED TO
M~
FILE NUMBER
CITY MANAGER
RECOMMENDED ACTION
1. Reject the bid from Fairview Ford Sales, Inc. as nonresponsive to the
specification.
2. Award a contract to Bob Stall Chevrolet for the purchase of nine
midsize passenger vehicles in the amount of $181,480.09; and increase
the aggregate limit for miscellaneous parts in an amount not to exceed
$20,000 annually.
DISCUSSION
The Fleet Maintenance Division's annual Equipment Replacement Program is
included in the City's annual budget and identifies vehicles scheduled for
replacement. Funding is monitored through a depreciation schedule
established with each department. Additionally, the Fleet Division reviews
the acquisition in accordance with the City's Hybrid and Alternative Fuel
Vehicle Acquisition Policy. Currently, hybrid vehicles are available in the
midsize passenger vehicle category.
The current year's vehicle replacement list includes four Dodge Intrepids,
one Ford, and four Chevrolet Police sedans, model years 1987 through 1997,
utilized by the Police Department's Investigation Division. Due to age,
mileage and condition, the nine midsize passenger vehicles have been
approved for replacement in the current fiscal year. The Police Department
was provided three hybrid vehicles for evaluation and determined the
passenger space and acceleration is not suitable for prisoner transport and
securi ty. Therefore, the Police Department recommends the purchase of
Chevrolet Impala midsize passenger vehicles.
221-1
Contract Award for Midsize Passenger Vehicles
August 21, 2006
Page 2
The notice inviting bids was advertised on July 19 and 21, 2006, and bids
were solicited. A summary of the bid invitations and bids received is as
follows:
13 Invitations For Bid mailed
1 Invitation for Bid mailed to Santa Ana vendor
7 Bids received
Bids were received, opened on August I, 2006, and evaluated (Exhibit 1).
The bid received from Fairview Ford Sales, Inc. did not meet the minimum
engine capacity and vehicle dimension requirements and was therefore
considered nonresponsive. The bid from Bob Stall Chevrolet is responsive to
the specifications and meets the City's requirements.
Bob Stall Chevrolet provides for the purchase of miscellaneous vehicle
parts as required. The purchase of the passenger vehicles, when combined
with previous purchases by Fleet Services during the current fiscal year,
exceeds the $10,000 aggregate limit. In order to facilitate future
purchases, staff recommends an increase to the aggregate amount.
FISCAL IMPACT
Funds are available in the Equipment Replacement Machinery & Equipment
account (account no. 76-145-6641) for $181,480.09i and Equipment
Maintenance Garage Operation Operating Material & Supplies account
(account no. 75-111-6391) in the amount of $10,000.
" ~. ~" . ~ ~ ~-\-.. ~
Francisco Gutierrez
Executive Director
Finance and Management Services Agency~~~~/
,,'
FG/KM/06-115.2:uc
221-2
ABSTRACT OF BIDS
CONTRACT AWARD FOR
MIDSIZE PASSENGER VEHICLES
(SPEC. 06-115)
VENDOR BOB STALL QUALITY RANCHO MOTOR LAKE MAURICE GEORGE
CHEVROLET CHEVROLET CO. INC. CHEVROLET J. SOPP & SON CHEVROLET
LOCATION LA MESA ESCONDIDO VICTORVILLE LAKE ELSINORE HUNTINGTON BELLFLOWER
PARK
TERMS NET 30 NET 30 NET 30 NET 30 NET 30 NET 30
9 VEHICLES $ 168,427.00 $ 169,065.00 $ 169,444.80 $169,587.00 $ 170,757.00 $181,153.80
SALES TAX $ 13,053.09 $ 13,102.47 $ 13,131.99 $ 13,143.00 $ 13,233.67 $ 14,039.41
TIRE FEE INCL $ 78.75 $ 78.75 $ 78.75 INCL $ 78.75
TOTAL $ 181,480.09 $ 182,246.22 $ 182,655.54 $182,808.75 $ 183,990.67 $195,271.96
DELIVERY
VEHICLE
60-90 DAYS
CHEVY 2007
IMPALA
1WC19
100 DAYS
CHEVY 2007
IMPALA
1WC19
60 TO 75 DAYS
CHEVY 2007
IMPALA
90 DAYS
CHEVY 2007
IMPALA
1WC19
60 TO 90 DAYS
CHEVY 2007
IMPALA
60-120 DAYS
CHEVY 2007
IMPALA
3LT
SUMMARY OF BID AWARD
TOTAL AWARD IN THE AMOUNT OF:
BOB STALL CHEVROLET
$ 181,480.09
Bid from Fairview Ford Sales, Inc. is considered nonresponsive.
Exhibit 1.
221-3
221-4