HomeMy WebLinkAbout22J - DUMP TRUCK BED REPLACEMENT
CITY COUNCIL MEETING DATE:
CLERK OF COUNCIL USE ONLY:
REQUEST FOR
COUNCIL ACTION
AUGUST 21, 2006
TITLE:
APPROVED
D As Recommended
D As Amended
D Ordinance on 151 Reading
D Ordinance on 2nd Reading
D Implementing Resolution
D Set Public Hearing For
CONTRACT AWARD FOR
DUMP TRUCK BED REPLACEMENT
(SPEC. NO. 06-116)
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CITY MANAGER
CONTINUED TO
FILE NUMBER
RECOMMENDED ACTION
Award a contract to ML Truck Body & Equipment Corp. for the bed replacement
on a dump truck in the amount not to exceed $18,517.92; and increase the
aggregate limit for miscellaneous parts and repairs in an amount not to
exceed $15,000 annually.
DISCUSSION
The Fleet Maintenance Division's annual Equipment Replacement Program is
included in the City's annual budget and identifies vehicles scheduled for
replacement. Funding is monitored through a depreciation schedule
established with each department. Due to age and condition, a dump truck
has been approved for replacement in the current fiscal year.
The Public Works Agency's Water Maintenance Division maintains over 450
miles of sewer main. Cement is used to reseal work areas when repairs are
completed. The cement is mixed in the bed of a 1992 International
Harvester heavy dump truck. As a result, water has rusted through the dump
truck bed. Fleet Maintenance has determined that the truck has a well
operating engine with low mileage and therefore it would be more cost
effective to replace only the dump truck bed in the current fiscal year.
The notice inviting bids was advertised on July 19 and 21, 2006, and bids
were solicited. A summary of the bid invitations and bids received is as
follows:
3 Invitations For Bid mailed
1 Bid received
Bids were received, opened on August I, 2006. The bid received from ML
Truck Body & Equipment Corp. is responsive to the specifications and meets
the City's requirements.
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Contract Award for Dump Truck Bed Replacement
August 21, 2006
Page 2
ML Truck Body & Equipment Corp. provides truck body parts and repairs as
required. The purchase of the dump truck bed, when combined with the
previous purchases by Fleet Services during the current fiscal year,
exceeds the $10,000 aggregate limit. In order to facilitate future
purchases, staff recommends an increase to the aggregate amount.
FISCAL IMPACT
Funds are available in the Equipment Replacement Machinery & Equipment
account (account no. 76-145-6641) for $18,517.92; and Equipment Maintenance
Garage Operation Operating Material & Supplies account (account no. 75-111-
6391) in the amount of $5,000.
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Francisco Gutierrez
Executive Director
Finance and Management Services AgencYbr
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FG/KM/06-116.2:uc
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