HomeMy WebLinkAbout22K - VEHICLE PARTS & SERVICE
CITY COUNCIL MEETING DATE:
CLERK OF COUNCIL USE ONLY:
REQUEST FOR
COUNCIL ACTION
AUGUST 21, 2006
TITLE:
APPROVED
o As Recommended
o As Amended
o Ordinance on 15t Reading
o Ordinance on 2nd Reading
o Implementing Resolution
o Set Public Hearing For
CONTRACTS AWARD FOR
VEHICLE PARTS AND SERVICE
(SPEC. NO. 06-118)
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CITY MANAGER
CONTINUED TO
FILE NUMBER
RECOMMENDED ACTION
Award contracts for vehicle parts and repairs for a one-year period, with
provision for two, one-year renewals in the annual aggregate amount not to
exceed $200,000 with the following vendors:
Vendor:
Location:
Power Chevrolet Irvine
Power Ford Tustin
Villa Ford Inc.
Irvine
Tustin
Orange
DISCUSSION
The Finance and Management Services Agency's Fleet Maintenance Division is
responsible for the maintenance and repair of over 800 City vehicles.
General Motors and Ford automotive and truck parts are required for the
preventive maintenance program for City-owned vehicles. Fleet Maintenance
maintains an Original Equipment Manufacturer (OEM) parts inventory.
Nonstock repair parts purchased on an as-needed basis.
Parts that are purchased for Chevrolet and Ford vehicles include such items
as starters, alternators, antennas, mirrors, door handles and locks, fan
kits, hazard signal light knobs, and ignition locks. In addition, vehicles
are sent out to Chevrolet and Ford certified dealer shops for repairs to
maintain the warranty coverage.
22K-1
Contracts Award for OEM Vehicle Parts & Service
August 21, 2006
Page 2
The notice inviting bids was advertised on July 19 and 21, 2006, and bids
were solicited. A summary of the bid invitations and bids received is as
follows:
24 Invitations For Bid mailed
2 Invitations For Bid mailed to Santa Ana vendors
3 Bids received
Bids were received, opened on August 3, 2006, and evaluated (Exhibit 1).
The bids received from the recommended vendors are responsive to the
specifications and meet the City's requirements. The award is to multiple
vendors to allow full coverage of Chevrolet and Ford OEM vehicles parts and
repairs.
FISCAL IMPACT
Funds are available in the Equipment Maintenance Garage Operation Operating
Material & Supplies account (account no. 75-111-6391).
':\~ ~~ <J 'n. ~
Francisco Gutierrez
Executive Director
Finance and Management Services Agency~
./
FG/KM/06-11S.2:uc
22K-2
ABSTRACT OF BIDS
CONTRACT AWARD FOR
OEM VEHICLE PARTS AND SERVICE
(SPEC. 06-118)
VENDOR POWER POWER FORD VILLA FORD
CHEVROLET TUSTIN
IRVINE
LOCATION IRVINE TUSTIN ORANGE
TERMS NET 30 NET 30 NET 30
SHOP LABOR RATE:
RATE PER HOUR $ 84.88 $ 68.00 $ 79.00
BILLED IN INCREMENTS OF.... 1 HR HOURS HRLY FLAT RATE
PARTS:
DEALER COST + % MARKUP 15% 10% 20%
MILES FROM CORPORATE YARD 14 MILES 4.7 MILES 4 MILES
SUMMARY OF BID AWARD
TOTAL AWARD IN THE AMOUNT OF:
ALL VENDORS
$200,000 AGGREGATE TOTAL
Exhibit 1.
22K-3
22K-4