HomeMy WebLinkAbout25L - SCOREBOARD/MARQUEE
CITY COUNCIL MEETING DATE:
,,\ \ I
\~I
~~\~r1~;~ / /
"If:
.lIJiWlJI; ~
;~,
' 1/ I, (1- ,; ......
CLERK OF COUNCIL USE ONLY:
REQUEST FOR
COUNCIL ACTION
SEPTEMBER 5, 2006
TITLE:
AGREEMENT WITH DAKTRONICS, INC.
FOR A SCOREBOARD AND MARQUEE AT
THE SANTA ANA STADIUM
APPROVED
D As Recommended
D As Amended
D Ordinance on 151 Reading
D Ordinance on 2nd Reading
D Implementing Resolution
D Set Public Hearing For
flI;;t:L-
CONTINUED TO
FILE NUMBER
CITY MANAGER
RECOMMENDED ACTION
1. Direct the City Attorney to prepare and authorize the City Manager and
Clerk of the Council to execute a 10-year agreement with Daktronics,
Inc. to provide a scoreboard and marquee at the Santa Ana Stadium, in an
amount not to exceed $588,927.
2. Approve an appropriation adjustment recognizing $588,927 in the
Acquisition and Development revenue account (account no. 312-01-5071-2)
and appropriate same to the Acquisition and Development expenditure
account (account no. 312-231-6631).
DISCUSSION
Requests for Proposal for providing a scoreboard and marquee for the Santa
Ana Stadium were issued and mailed to 12 electronic display companies. A
pre-proposal conference was conducted, and two vendors submitted proposals
for consideration. Daktronics Inc. and Fair-Play each submitted proposals
for review. An evaluation ~ommittee consisting of representatives from the
Planning and Building Agency, and the Parks, Recreation and Community
Services Agency rated the two proposals.
The committee rated each proposal based on the following evaluation
criteria: experience of firm and personnel, ability to maintain the system,
past performances and cost of the proposal. The committee applied these
evaluation criteria to the vendors' ability to manufacture and install the
scoreboard and marquee, and their ability to successfully generate
advertising revenue from the stadium scoreboard. The advertising revenue
will be used to reimburse the City for future projects in Park District 2.
25L-1
-
Agreement with Daktronics, Inc. for Scoreboard and Marquee
September 5, 2006
Page 2
The capital cost, projected revenue, final cost and evaluation score for
each vendor are included below:
Daktronics Fair-Play
Cost of Scoreboard 535,388 440,777
and Marquee
Projected Revenue 500,000 140,000
over 10 years
Final Cost Over 10 35,388 300,777
years
Evaluation Score 438 380
Receiving the highest rating and lowest final cost, the Daktronics proposal
offers the best product, installation and service, and the ability to
generate the most advertising revenue. As such, the committee recommends
the selection of Daktronics, Inc. for providing the scoreboard and marquee
for the Santa Ana Stadium (see Exhibits A and B attached) .
The agreement with Daktronics will prohibit advertisements on the
scoreboard, which the City in its sole discretion determines is offensive
to community standards of good taste. Alcohol and tobacco ads will also be
prohibited. A ten percent contingency will be included to the agreement to
address any unanticipated changes.
FISCAL IMPACT
The appropriation adjustment will enhance the Acquisition and Development
revenue account (account no. 312-01-5071-2) and Acquisition and Development
expenditure account (account no. 312-231-6631) by $588,927. Revenue for
this project will be deposited in the Capital Outlay - Scoreboard Revenue
account (account no. 51-01-5791) for District 2 park improvements.
~~
Approved as to Funds and Account:
"J,~~.~~~. -;:
Francisco Gutierrez,
Executive Director
Finance & Management Services
Agency
..'
~'f
Gerardo Mouet,
Executive Di ctor
Parks, Recrea ion and
Community Services Agency
25L-2
m
u
-
z
[J
~
I-
~
~
,
i:n ";"
N b
Exhibit A
,
U")
c?
r...
,
U")
c?
r...
t
b
-,-.
~ ...mul
~
'?
...
-+- '? -+- '?
N (ry
--I-
Co
b
";"
i:n
N
~
OJ
~
~ OJ
I.l") -J
N--o
, OJ
0:;
o 0
~'"
..(.:=
0-><
_U
~ciS
:> '
~ c
I-" 0
~Z
l:!--....
-< ~
,
--0
V
i..L
VI
V
c
o
a.
o
VI
c
o
a.
(/)
J1
i..L
--0
o u
..8--....::;:
OJ ~ Z
0.- .-
tXC';I<f
-0""1"
-("')("')
-.8-0'
_~CO
o , ""1"
o co x
u. u. co
>-
o
Ci..
VI
iJ
VI
:>
a: ""1"
0""1"
OJ~
--0 )(
5~
@-;-
~ VI
0("')
ViN
eJ,
a... a...
i
OJ
iJ
--0
W
.
<f
""1"
-0
>-'
oN
Ci..;:::
.~ ><
--0 CO
@O
>-0
)(""1"
..2("')
o '
0~
-
:3<
u
o >-
C? 0
CCi..
o VI
ZiJ
:3<
u
o
CO
C:
o
Z
25L-3
[J)
~i
~
;0-
o
cO
"
o
c::
~
o
~
-'"
o
~
o
E
g
i;
'"'
'6
>-
o
E
OJ
u
c
o
o
OJ
a.
a.
o
-0
c
o
c
Q)
.in
OJ
-0
o
c
c;:
~u
o c
.[~,
o c
~e
-oj<
c 0
00
015
."@ C
~ ~
.:.0::: C
---= C 0
C 0 u
> u c
E ~'~
c.. ~ 'C
a.a~
Cc-o
~.~ ~
8 g 5.
-gg.~
08~
CD \.J '"S
c::: OJ 0
0;:: 0 ~
~ i'~
.- 0 c
cu: 0
c::: ~ OJ
~ ~ ;.
c:: .2 c
.~~ ~
Q.) a..~
""CI " OJ
.... OJ U
0-00
- <::-0
(1) 0 e
~~a.
=]~
g~g
cs~ 8
--
>
OJ
'"
0:
"-
...
'"
"-
N
~
o
3:
9-
o
...
M
'"
o
oi:
u
~
u
.c
1
o
o
'"
o
o
N
@
E
Q)
.~
a.
o
U
II. Exhibit B
L,'~~' r ~
(l
x zz 0
\!lO
U i~ .
...
CJ
i ~
\!l
z
/ ~~
~(l
~~
r-) <J<J<J
~
~ 8
~ -
0 ..
ijj Ii
z
w
1:
0
I
~ ~
II i-
II
~ ~
III
k-4 z ~
~
n. n.
.0-9 ~
I ijj ~
III .2
(l Z ;;
~ >
II .
~(lG ~a iii
.
~
H~ ~ .~~ i:
~~ ~~~H H~ .
~ ~ 0: ~ .. la ~
:J:J :J-(l
oH ~ H9 I'll !'i~ ~~~ ~z~ \!l
~~~~~ ~W~~ ~a~ Hi:~ . ~(l~ ! z
~ I'8~ ~~i J! \!l
a~~~~ ijj
~~~~(lm ~~~~~ ~u ii~:J aU or:
r ~(l ~p ~ ~~i (l ~~
~ ~~~~ (l~~~- a z~~ !'iU:J ~ ~~
!'ilO::J ~ n~ Zlll
~~z ~2 ~~9~~ ~pOo: \1. ~ ~~L \!l
~oulllm P Z
U ~
ii~2 ~ ~g~h ~ Hh 19~~ ~3U ~o <
~ zg~1L ~I:~ ~ III ~u ~
III
'0
,.,
<3
.
~
[
~
~
'5
.
u;
~
<
~
" .
.' III
!'l
,
~
:?
9 i
ill
~
~ d
-<
II Z ~
0
~ CJ ~
~
.r
t 0
z ~
.. w ~
... () .
~ l:J 0
IUUI !;
~ l-< i
z =
.O.,i':Il: .o.,za w ~ ~
0
Z
.e/L r:.,ot' ::c :;-
25L-4
<( w
~O u....
~
(/)
z<( w
~
<(J- w
0
0