HomeMy WebLinkAbout22J - OLYMPUS DIGITAL RECORDERS
REQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
CLERK OF COUNCIL USE ONLY:
SEPTEMBER 18, 2006
TITLE:
APPROVED
o As Recommended
o As Amended
o Ordinance on 15t Reading
o Ordinance on 2nd Reading
o Implementing Resolution
o Set Public Hearing For
CONTRACT AWARD FOR OLYMPUS
DIGITAL RECORDERS & ACCESSORIES
(SPEC. NO. 06-129)
OAa
CITY MANAGER
CONTINUED TO
--
FILE NUMBER
RECOMMENDED ACTION
1. Reject the bid from Troxell Communications as nonresponsive to the
specification.
2.
Award a contract to Martell Electronics, Inc.
Olympus Digital Recorders and accessories
$17,103.16.
for the purchase of
in the amount of
DISCUSSION
The Santa Ana Police Department Detective and Investigative Divisions
require recorders to document suspect and witness interviews. The extended
recording time using digital recorders is crucial during long interviews.
with the use of digital recorders documents can be stored digitally into
the SAPD Digital Imaging Management System (DIMS), which reduce the storage
space needed in Evidence.
The notice inviting bids was advertised on July 16 and 18, 2006, and bids
were solicited. A summary of the bid invitations and bids received is as
follows:
10 Invitations For Bid mailed
3 Bids received
Bids were received, opened on August 23, 2006, and evaluated (Exhibit 1).
The bid from Troxell Communications did not include all items listed in the
specifications, and was therefore considered nonresponsive. The bid
received from Martell Electronics, Inc. is responsive to the specifications
and meets the City's requirements.
22J-1
Contract Award For OlYmPus Digital Recorders & Accessories
September 18, 2006
Page 2
FISCAL IMPACT
Funds are available in the Police Crimes Against Persons Operating Material
& Supplies Account (account no. 11-341-6391).
APPROVED AS TO FUNDS AND ACCOUNTS:
I
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Paul M. Walters
Chief of Police
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~Francisco Gutierrez
Executive Director
Finance & Mgmt. Services Agency/~
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PMW/SH/06-129.7:uc
ABSTRACT OF BIDS
22J-2
ABSTRACT OF BIDS
CONTRACT AWARD FOR OLYMPUS DIGITAL RECORDERS
AND ACCESSORIES
(SPEC. NO. 06-129)
Martel
Electronics, Inc.
Location: Yorba Linda
Terms:
Net 30
Subtotal: $15,873.00
Discount: None
Total:
$17,103.16
versatile Information
Products, Inc.
Riverside
Net 30
$15,907.45
None
$17,140.28
EXHIBIT 1
22J-3
All Makes
Office Machines
Los Angeles
Net 30
$17,105.74
None
$18,431.44
22J-4