HomeMy WebLinkAbout22N - CALL RECORDING SYSTEM
CITY COUNCIL MEETING DATE:
CLERK OF COUNCIL USE ONLY:
REQUEST FOR
COUNCIL ACTION
SEPTEMBER 18, 2006
TITLE:
CONTRACT AWARD FOR CALL
RECORDING SYSTEM MAINTENANCE
(SPEC. NO. 06-138)
APPROVED
o As Recommended
o As Amended
o Ordinance on 1 st Reading
o Ordinance on 2nd Reading
o Implementing Resolution
o Set Public Hearing For
M~
. CITY MANAGER
CONTINUED TO
FILE NUMBER
RECOMMENDED ACTION
Award a contract to Nice Systems for maintenance coverage on the Police
Department Communication Recording System for a one-year period, with
provision for two, one-year renewals in the annual amount not to exceed
$14,000.
DISCUSSION
The Police Department communication recording system provides the permanent
storage of all incoming 911 calls and Police officers radio transmissions
covering all emergency and non-emergency calls. The communication records
are subpoenaed for court cases and reviewed for standard police procedures.
In order for the Dictaphone Guardian communication recording system to
operate 24/7, maintenance services offered by Nice Systems, the sole
authorized provider by Dictaphone on the Guardian System, is contracted.
The Police Building opened in 1998 and maintenance coverage on the
Dictaphone Guardian communication recording system started. With
approximately an eight percent rate increase annuallYI our yearly cost is
exceeding $10/000 and requires Council approval. To provide proper service
and all needed emergency repairsl staff recommends approval of the
recommended action.
FISCAL IMPACT
Funds are available in the Police communication Services Other Contractual
Services account (account no. 11-346-6291).
APPROVED AS TO FUNDS & ACCOUNTS:
PMW/KM/06-138.7:uC
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~ Francisco Gutierrez
Executive Director
Finance & Mgmt. Services
22N-1
Agency f
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Paul M. Walters
Chief of Police
22N-2