HomeMy WebLinkAbout22F - SUNDRY FOOD
CITY COUNCIL MEETING DATE:
REQUEST FOR
COUNCIL ACTION
CLERK OF COUNCIL USE ONLY:
OCTOBER 2, 2006
TITLE:
CONTRACT AWARD FOR
SUNDRY FOOD, AND PAPER GOODS
(SPEC. NO. 06-132)
APPROVED
o As Recommended
o As Amended
o Ordinance on 15t Reading
o Ordinance on 2nd Reading
o Implementing Resolution
o Set Public Hearing For
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CIT MANAGER
CONTINUED TO
FILE NUMBER
RECOMMENDED ACTION
Award a contract to Smart & Final for sundry food and paper goods for a
five-year period in an annual amount not to exceed $70,000.
DISCUSSION
Various City agencies purchase and provide snacks and refreshments for
participants of City-sponsored events. The Parks, Recreation and Community
Services Agency coordinates various youth guidance programs including teen
mentoring, summer day camp, and the "Triangle Kids Zone" after school
program. The Santa Ana Library provides treat bags to participants in its
reading incentive program. The Police Department also purchases
miscellaneous sanitary and paper goods for storage of evidence.
Bids were solicited from several local vendors for supply of these items
using material releases or purchase orders and no bids were received.
Staff contacted several vendors who indicated that they do not accept
payment via purchase orders or material releases. Only Smart & Final, a
Santa Ana vendor, facilitates a City purchases by accepting material
releases and purchase orders. Therefore, staff recommends an award.
22F-1
Contract Award for Sundry Food, and Paper Goods
October 2, 2006
Page 2
FISCAL IMPACT
Funds for the first nine months of the contract
various FY 2006-2007 departmental accounts under
Operating Materials & Supplies (object codes 6311 and
duration of the contract will be included in the
subsequent fiscal years.
are available in
Office Supplies
6391). Funds for
proposed budgets
the
and
the
in
APPROVED AS TO FUNDS AND ACCOUNTS:
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~~"'~~\ll..r A'l \\ ~:-: ,
~Francisco Gutierrez
Executive Director
Finance & Mgmt. Services AgenCy~r
~
Gerardo Mouet
Executive Direct r
Parks, Rec. & Comm. Svcs. Agency
/
,
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Paul. M. Wal ters
Chief of Police
GM/PMW/WO/06-132.87:uc
22F-2
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