HomeMy WebLinkAbout22P - POLICE MOTORCYCLES
CITY COUNCIL MEETING DATE:
CLERK OF COUNCIL USE ONLY:
REQUEST FOR
COUNCIL ACTION
OCTOBER 16, 2006
TITLE:
~a
CITY MANAGER
APPROVED
o As Recommended
o As Amended
o Ordinance on 1" Reading
o Ordinance on 2" Reading
o Implementing Resolution
o Set Public Hearing For
CONTRACT AWARD FOR
POLICE MOTORCYCLES
(SPEC. NO. 06-144)
CONTINUED TO
FILE NUMBER
RECOMMENDED ACTION
Award a contract to Long Beach BMW for the purchase of 11 police equipped
motorcycles in the amount of $245,408.97; and increase the aggregate limit
for miscellaneous parts and repairs in an amount not to exceed $20,000
annually.
DISCUSSION
The Fleet Maintenance Division's annual Vehicle Replacement Program is
included in the City's annual budget and identifies vehicles scheduled for
replacement. Funding is monitored through a depreciation schedule
established with each department. Additionally, the Fleet Division reviews
the acquisition in accordance with the City's Hybrid and Alternative Fuel
Vehicle Acquisition Policy. Currently, hybrid vehicles are not available in
the motorcycle category.
The Police Department's Traffic Division uses specially equipped
motorcycles for traffic patrol. The Selective Traffic Enforcement Program
(STEP Grant) is funding five additional new motorcycle officers complete
with motorcycles. Five motorcycles are under the Fleet Maintenance
Division replacement program with guidelines that require motorcycles with
over 50,000 miles to be replaced, as maintenance costs increase
dramatically at this milestone. For fiscal year 2006-2007, the last
Kawasaki motorcycle will be retired along with four 2001 BMW motorcycles
with mileage from 58,000 to 77,000 miles. The expanded motorcycle force of
26 full time officers and five part time officers will share a total of 23
motorcycles. The last additional motorcycle will provide tighter
scheduling of the officers shifts and provide a loaner when motorcycles are
in the shop for repair.
22P-1
Contract Award for Police Motorcycles
October 16, 2006
Page 2
The notice inviting
bids were solicited.
as follows:
bids was advertised on September 15 and 18, 2006, and
A summary of the bid invitations and bids received is
8 Invitations For Bid mailed
4 Bids received
Bids were received, opened on September 26, 2006, and evaluated (Exhibit
1) . The bid from Long Beach BMW is responsive to the specifications and
meets the City's requirements. The bid for six motorcycles was issued prior
to the City's acceptance of the STEP Grant award. As such, Long Beach BMW
has agreed to extend the same price and terms for the additional five grant
funded motorcycles.
Long Beach BMW provides motorcycle parts and repairs as requested. The
purchase of the 11 BMW motorcycles when combined with the previous
purchases by Fleet Services during the current fiscal year, exceeds the
$10,000 aggregate limit. In order to facilitate future purchases, staff
recommends an increase to the aggregate amount.
FISCAL. IMPACT
Funds are available in the Equipment Replacement Machinery & Equipment
account (account no. 76-145-6641) for $111,549.53; and Office of Safety
Grant Traffic Offender Program Grant Machinery & Equipment account
(account no. 165-336-6641) for $22,309.91, and the Selective Traffic
Enforcement Grant Machinery & Equipment account (account no.165-343-6641)
for $111,549.53; and Equipment Maintenance Garage Operation Material &
Supplies account (account no. 75-111-6391) in the amount of $10,000.
APPROVED AS TO FUNDS AND ACCOUNTS:
( .) \ 1'\
'- t--u.l \J..U-
Paul N. Walters
Chief of Police
~ \\C'\\'M':' 't>. t" l.) ~~ ~ -:-
c,~ Francisco Gutierrez
Executive Director
Finance & Mgmt. Services Agen~~
PMW/KM/06-144.7:uc
22P-2
ABSTRACT OF BIDS
CONTRACT AWARD FOR
POLICE MOTORCYCLES
(SPEC. 06-144)
Vendor
MOTORCYCLES
Location
Terms
1 Motorcycle
6 Motorcycles
Sales Tax
Tire Fee
Total
DELIVERY
Vehicle
LONG BEACH
BMW
SIGNAL HILL
NET 30
$20,702.00
124,212.00
$ 9,626.43
21.00
$133,859.43
90 DAYS
06/07 BMW
R1200RT-P
SUMMARY OF BID AWARD:
TOTAL AWARD IN THE AMOUNT OF:
BROWN MOTOR
WORKS
POMONA
NET 30
$20,999.00
125,994.00
$ 9,764.54
21. 00
135,779.54
59 DAYS
06/07 BMW
R12000RT-P
LONG BEACH BMW
$133,859.43
EXHIBIT 1
22P-3
IRV SEAVER
MOTORCYCLES
ORANGE
NET 30
$21,399.82
128,398.92
$ 9,950.92
21.00
138,370.84
30-45 DAYS
2006 BMW
R12RT-P
BMW
OF VENTURA CO.
NEWBURY PARK
NET 30
$22,774.55
136,647.30
$10,590.17
294.00
$147,531.47
NO QUOTE
2007 BMW
R1200RT-P
22P-4