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Home My WebLink About55D - PROPOSED AMENDMENTS TO CLASSIFICATION CITY COUNCIL MEETING DATE: CLERK OF COUNCIL USE ONLY: REQUEST FOR COUNCIL ACTION OCTOBER 16, 2006 TITLE: PROPOSED AMENDMENTS TO CLASSIFICATION AND COMPENSATION PLANS AND ANNUAL BUDGET APPROVED o As Recommended o As Amended o Ordinance on 1" Reading o Ordinance on 2"' Reading o Implementing Resolution o Set Public Hearing For {Lf/ba. CITY MANAGER CONTINUED TO - FILE NUMBER RECOMMENDED ACTION Adopt a resolution that amends the City's Basic Management and Non- Management Classification and Compensation Plans (Resolution Nos. 91-066 and 82-110) and amends the Fiscal Year 2006-07 Annual Budget. DISCUSSION Proposed Addition of New Part-Time Classification Title The Santa Ana Police Department recovers up to 1,250 complete or partial fingerprints from crime scenes every week. These fingerprints are evaluated by forensics staff and compared to the fingerprints of known offenders in order to identify criminal suspects. Forensics staff is also responsible for performing these analyses for fingerprints recovered from past, as yet unsolved cases. Because this work requires a sufficient number of highly trained staff, the Police Chief is requesting the creation of a part-time job classification titled Fingerprint Examiner. This classification will supplement full-time staff in evaluating the fingerprints obtained from crime scenes and comparing them to the fingerprints of individuals in a database of known criminals, which will assist in the resolution of criminal investigations. Proposed Title Change The Personnel Services Department periodically reviews the duties and responsibili ties of job classifications to ensure that job titles are consistent with the City's classification and compensation plans. As a result of a recent review of positions in the Finance & Management Services Agency, it was determined that the job title of positions that process the City's employee payroll no longer reflects the City's classification titling structure nor the accepted title in the industry. Accordingly, the Executive Director of Finance & Management Services proposes to change the job title Payroll Assistant to Payroll Technician. 550-1 Proposed Amendments to Classification and Compensation Plans and Annual Budget October 16, 2006 Page 3 of 3 The proposed change applies only to the classification title and will not affect the salary of the classification. Proposed Reallocation of Position and Salary Downgrade in City Manager's Office The City Manager has recently examined the duties and responsibilities assigned to the Assistant to the City Manager (AM). As a result of this review, the City Manager is proposing to reallocate this position from its current classification to the classification Executive Assistant to the City Manager (MM). The Executive Assistant to the City Manager (MM) title more accurately reflects the level of responsibility and highly complex duties performed by the position, and is consistent with both the City's overall classification structure and the classification titles of comparable positions in other organizations in the labor market. The City Manager is also proposing to downgrade the salary rate range assigned to the classification Executive Assistant to the City Manager by approximately 2.5%, from MM-18 to MM-17. This change would align the compensation for this classification more closely to that of similar classifications in other agencies, and would ensure comparability with other mid-management positions in the City that have similar scope and level of responsibility. Proposed Pay Equity Adjustment The Executive Director of Planning & Building recommends adj usting the salary for the job classification Community Preservation Manager (MM)from MM-22 to MM-26. Labor market data indicates that the compensation for this classification is not competitive and, as a result, the City has less ability to retain highly qualified incumbents. This equity adjustment would raise the compensation to a level competitive with the general market rate for this job classification. Proposed Reallocation of position in Community Development Agency The Personnel Services Department recently conducted a classification study of the Workforce Specialist I position assigned to the lobby of the Community Development Agency's Work Center. This study concluded that a more accurate title for this position would be Receptionist, as the position's primary responsibilities are answering telephones and greeting visitors. Accordingly, the Deputy City Manager for Development Services is requesting that this Workforce Specialist I position (salary rate range 551) be reallocated to the job classification Receptionist (salary rate range 522). This represents a 14.5% decrease in the salary level; however, no employee will be affected by this change in compensation as there is currently there is no incumbent in the position. 550-2 Proposed Amendments to Classification and Compensation Plans and Annual Budget October 16, 2006 Page 3 of 3 FXSCAL IMPACTS The fiscal impact figures below represent estimated costs for the remainder of the fiscal year, assuming an effective date of November 1, 2006. Addition of New Part-Time Classification Title - there is no fiscal impact associated with this action Title Change from Payroll Assistant to Payroll Technician - there is no fiscal impact associated with this action Reallocation of position and Salary Downgrade in City Manager's Office The cost for the reallocation of one Assistant to the City Manager (AM) to Executive Assistant to the City Manager (MM) , including the downgrade to salary rate range MM-17, is $3,104. Funds are available in the City Manager's salary account (fund number 011-010-6111). Pay Equity Adjustment for Community Preservation Manager (MM) The cost for the equity adjustment of one Community Preservation Manager (MM) position is $8,016. Funds are available in the Planning & Building Agency salary account ((fund number 011-509-6111). Reallocation of position for in Community Development Agency The savings from the reallocation of one Workforce Specialist I position to Receptionist will be $4,136. 550-3 Proposed Amendments to Classification and Compensation Plans and Annual Budget October 16, 2006 Page 4 of 4 APPROVED AS TO FUNDS AND ACCOUNTS: _k ~'t- ~ Enrique J. Alva Executive Director Personnel Services Agency ':::\:t\.c:\.~~''''(',''' ~~:-^. Francisco Gutierrez Executive Director Finance & Management Services Agency -I ~iJ.Ll~ Paul M. Walters Police Chief Police Department ~ - /\ ~ Jay . ev~no Execu e D~rector Planning & Building Agency S~~?~ding Deputy City Manager for Development Services Community Development Agency 550-4 RESOLUTION NO. 2006- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA TO AMEND RESOLUTION NOS. 82-110 AND 91-066 TO EFFECT CERTAIN CHANGES TO THE CITY'S BASIC CLASSIFICATION AND COMPENSATION PLANS AND TO AMEND THE CURRENT ANNUAL BUDGET TO REALLOCATE TWO POSITIONS. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SANTA ANA AS FOLLOWS: Section 1: The City Council hereby finds, determines and declares as follows: A. Section 1004, Article X of the City Charter of the City of Santa Ana requires the City Manager to prepare, install and maintain a position classification and pay plan subject to civil service rules and regulations and the approval of the City Council. B. On August 2, 1982, the City Council passed and adopted Resolution No. 82-110 revising and re-establishing the Basic Classification and Compensation Plan for Officers and Employees of the City of Santa Ana; and on December 21, 1987, the City Council passed and adopted Resolution No. 87-94, amending Resolution No. 82-110, to establish a Basic Classification and Compensation Plan for classifications of employment designated as Unaffiliated Confidential (UG), and to set forth certain levels of salaries and benefits for these classification. C. On July 1, 1991, the City Council passed and adopted Resolution No. 91-066, re-establishing the Basic Classification and Compensation Plan for classes of employment designated as unrepresented Executive Management (EM) and Middle Management (MM). D. On June 19, 2006, the City Council passed and adopted Ordinance No. NS-2713, establishing the City's Annual Budget and authorizing position allocations for Fiscal Year 2006-2007. The Ordinance also sets forth the requirement that alterations in the allocation of authorized positions be reviewed and approved by the City Council. E. The Police Chief proposes to create one (1) new part time classification title. F. The Executive Director of Finance and Management Services proposes to change one (1) existing full time classification title to more accurately 550-5 reflect the duties and responsibilities of the position and keep internal consistency with other classifications. G. The City Manager proposes to adjust the salary level for the middle- management classification of Executive Assistant to the City Manager (MM), and the Executive Director of Planning and Building proposes to adjust the salary level for the middle-management classification of Community Preservation Manager (MM), in order to properly align the compensation level of these classifications with the compensation of other middle-management classifications in the City. H. The City Manager proposes to amend the allocation of positions in the Annual Budget for Fiscal Year 2006-2007 by reallocating one (1) full time position to a classification title that more properly reflects the level of responsibility and the highly complex duties to be performed, and which will be consistent with both the City's overall classification structure and the structure of other comparable organizations in the labor market. I. The Executive Director of Community Development proposes to amend the allocation of positions in the Annual Budget for Fiscal Year 2006-2007 by reallocating one (1) full time position to a classification title that more properly reflects the level of responsibility and duties to be performed, and which will be consistent with the City's overall classification structure. J. It is now desired to amend Council Resolution Nos. 82-110 and 91-066, as amended, and the Annual Budget for Fiscal Year 2006-2007, as amended, in order to effect these changes. Section 2: That Section 3.5.1 Classification Titles and Waqe Rates for Unaffiliated Cateqories of Non-Civil Service Part-Time Employment of Resolution No. 82-110, as amended, be further amended by adding the following part-time title, assigned to the five hourly pay steps set forth below: Classification Title Basic 5-Step Hourly Waqe Rates Effective 11/01/06: Step A Step B Step C Step D Step E Fingerprint Examiner $26.82 $28.17 $29.57 $31.05 $32.60 Section 3: That Section 3 of Resolution No. 82-110, as amended, is hereby further amended by changing the existing unrepresented confidential classification title of Payroll Assistant (UC) to Payroll Technician (UC), at no change to the six-step salary rate range currently assigned. Section 4: That Section 3B of Resolution No. 91-066, as amended, is hereby further amended by adjusting the pay level assigned to the following classification titles: 550-6 Classification Title FROM Annual Salary No. (Min-Max) TO Annual Salary No. (Min-Max) A. Community Preservation Manager (MM) MM-22 ($82,032-115,896) MM-26($90,552-127,920) B. Executive Assistant to the City Manager (MM) MM-18 ($74,316-105,012) MM-17($72,492-102,444) Section 5: That Ordinance No. NS-2713, the Annual Budget for Fiscal Year 2006-2007, as amended, is hereby further amended by: A. reallocating one (1) full time position from the classification title of Assistant to the City Manager (AM), Salary Rate Range AM-711 (min $80,424 - max $97,788 per year), to the classification title of Executive Assistant to the City Manager (MM), Salary Rate Range MM-17 (min $72,492 - max $102,444 per year). B. reallocating one (1) full time position from the classification title of Workforce Specialist I, Salary Rate Range 551 (min $36,804 - max $46,980 per year), to the classification title of Receptionist, Salary Rate Range 522 (min $31,956 - max $40,776 per year). Section 6: That except as amended by this Resolution, all other provisions of Resolution No. 82-110, as amended, Resolution No. 91-066, as amended, and Ordinance No. NS-2713 setting forth the Annual Budget for Fiscal Year 2006-2007, as amended, shall remain in full force and effect. Section 7: That this Resolution shall be operative from and after November 1, 2006. ADOPTED this 16th day of October, 2006. Miguel A. Pulido Mayor 550-7 APPROVED AS TO FORM: Joseph W. Fletcher City Attorney By: Joseph Straka Assistant City Attorney AYES: Councilmembers NOES: Council members ABSTAIN: Council members NOT PRESENT: Council members CERTIFICATE OF ATTESTATION AND ORIGINALITY I, PATRICIA E. HEALY, Clerk of the Council, do hereby attest to and certify the attached Resolution No. 2006-_ to be the original resolution adopted by the City Council of the City of Santa Ana on Date: Clerk of the Council City of Santa Ana 550-8