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HomeMy WebLinkAbout2003-084 - Approving the By-Laws for the Environmental and Transportation Advisory CommitteeRESOLUTION NO. 2003-084 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA APPROVING THE BY-LAWS FOR THE ENVIRONMENTAL AND TRANSPORTATION ADVISORY- COMMITTEE 9/29/03 LES THE CITY COUNCIL OF THE CITY OF SANTA ANA DOES ORDAIN AS FOLLOWS: Section 1. The City Council of the City of Santa Ana hereby finds, determines and declares as follows: A. The Environmental a nd Transportation Advisory Committee ("ETAC") was established by the City Council in its Resolution 91-112, to act in an advisory capacity with respect to transportation plans, policies and programs, as well as environmental matters such as solid waste, water resources and urban forest issues. B. ETAC desires to adopt bylaws to clearly set forth the powers and duties of the members and officers, as well as to establish guidelines governing its meetings. C. Pursuant to its proposed bylaws, adoption of the bylaws and amendments thereto must be approved by a 66% affirmative vote of the Committee with approval of the City Council. Section 2. ETAC members voted unanimously to adopt the proposed bylaws at its regularly scheduled meeting of September 11,2003, and is now presenting said bylaws to the City Council to be approved. Section 3. The Clerk of the Council is hereby instructed to certify said bylaws and cause the same to be filed and kept in the principle office of the City Council of the City of Santa Ana, 20 Civic Center Plaza, Santa Ana, California, for inspection by all persons interested therein, and to the public generally. Section 4. A copy of the newly adopted bylaws is hereby attached and incorporated herein for reference. ADOPTED this 3~d day of November, 2003. '~~A Puhdo ' Resolution No. 2003-084 Page 1 of 5 APPROVED AS TO FORM: _ Joseph W. Fletcher, City Attorney _ Lisa E. Storck Assistant City Attorney AYES: NOES: ABSTAIN: NOT PRESENT: Councilmembers: Alvarez, Bist, Christy, Franklin, Garcia, Pulido, Solorio (7) Councilmembers: None (0) Councilmembers: None (0) Councilmembers: None (0) CERTIFICATE OF ATTESTATION AND ORIGINALITY I, PATRICIA E. HEALY, Clerk of the Council, do hereby attest to and certify the attached Resolution No. 2003-084 to be the original resolution adopted by the City Council of the City of Santa Ana on November 3, 2003. Date: Resolution No. 2003-084 Page 2 of 5 ENVIRONMENTAL AND TRANSPORTATION ADVISORY COMMITTEE BYLAWS ARTICLE I - PURPOSE The Environmemal and Tnmsportation Advisory Committee, hereinafter referred to as the Conunitte~, was established by the CRy Council, in its Resolution No. 91-112 to a~t in an advisory c~paaity with respect to tramportation pl~na, policic$ mad programs; and gawironmc~al matt~a~$ ~ch as ~olkl waste, water rezourees, and ueoan forest issues~ ARTICLE H - POWERS AND DUTIES Committee sludl have the power and be required to: Consider environmentaI ~d ~portafion matters that may be referred to it by the City Count/l, the City IVhm~er, thz Executive Director of the Public Works Agency, or by Committee members, $~d render ~uch eounzd and advice ia relb~d ~o; 2. Review and develop systems, ~cilities, plans, policies, priorities and programs relined to trs~sport~ion, sol~d w~ste md other enviromnental issue~; ami Reee/ve input from alt/mm, businesspeople, and other groups and interests with the City; and prepare, with the assistance of city ~ reeommendatiim$ to the City Coundi for review ~ approval. ARTICLE HI - OFFICERS 1. The officers shall be a Chair and a Vice-Chair, elecaed by the members ~t the January meeting ofth~ Committee, 2. A Secretary and Legal Counsel shall be appoimed from Nominations sl~ be made in pe~on by members of the Committee. 4. Oiti~:e~s slud] serve a term of one year from the Jar~ary meeting at which they are elec~d or tmfil their successors are duly elected. The Chair shall preside at all meetings oftl~ Committee, author~ e~ls for any ~m/al meetings, appoint all SUbcommittees, and e~ute all documents authorized by the Ex~t ! Resolution No. 2003-084 Page 3 of 5 6, TheSecrztaryshellkeepatmeandavo.~raterecordofallmeetin~softheCommittee, ~ i~ue notice of all regular aad specie] maet~g~, and ~dl pa'form tach du~es a~ are generally ARTICLE IV - MEETINGS I. The regular meeting shall be held each montlL the date end hour to be set by the C~. 2. Special meetings may be called ~t the direction o£the Chair, or at the requ~t off~e members, for the transaction oflmsin~s as stated in the call for the meeting. A quorum for ~he transaction of business at any meeting shall consist ora majority of currently appoint~ board members. An atrunmtive vote of the n~ority ofmembera pre~nt shall be nece~ary to approve any action before ~ Committee. No nzmnher of the Commi~e ~ ~ ~ ~y vote unless digluafified. /fa member of the Committea feeds tl~t he/she is disqualified from voting, to the extent permitted by law, the member ,k~n openly state the f~t ~1 ~ nature of the disqu~liflc~io~ prl. ot ~o discussion, and then leave the room during the debate and the vote on the issue, lfthere is a doubt, the matter shall be resolved by Leg~ Counsel. The Secretary will automatically rccord an aberration on the minutes for any member that was absent at the previous meeting. 7. Excused abaenoes shall be defined as any absence received by ~ Executive Director, Secretary, or the Cheir bet'ore commencement of the meeting. In as much as it is the desire of this Con~ittee to have a fu~l oommitment bom each member, the Committee shall review, on a case by ca~e basis, instances of three ~nsecutive absences (whether or not excused) or fo~t total absences during a calendar year. ARTICLE V . SUBCOMMITTEES Thc Chair shall appoint a subcommittee of one or more members each for such specific purposes as the business or'the Committee may require f~om time to time. The ~bcommittee shall be considered to be dtscluu'ged upon the completion of the purpose for which it was appointed an~ a~er the tlnal report is made to the Committee, 2, All subcom.mit~ees ~hall make a progress report to ~e Committee as needed. 3. All subcommittees will have advisory powers only, Exhibit 1 Resolution No. 2003-084 Page 4 of 5 ARTICLI~ Vi - PARLIAMENTARY AUTHOR~TY ARTICI.~ VII - ADOPTION AND AM~NDMF~T OF BYLAWS These Bylaws shall be adopted a~d amended from lime xo ~ b,y a 66% affirmative vote of the Committee, with approval of the City Council, ADO~ BY TH~ COMMI i-'i~EE: September 1 I, 2003 gxl~'bit I Resolution No. 2003-084 Page 5 of 5