HomeMy WebLinkAbout22D - REPROGRAPHIC SVCS
CITY COUNCIL MEETING DATE:
CLERK OF COUNCIL USE ONLY:
REQUEST FOR
COUNCIL ACTION
NOVEMBER 20, 2006
TITLE:
CONTRACTS RENEWAL FOR
REPROGRAPHICS SERVICES
(SPEC. NO. 05-091)
APPROVED
o As Recommended
o As Amended
o Ordinance on 151 Reading
o Ordinance on 2nd Reading
o Implementing Resolution
o Set Public Hearing For
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CITY MANAGER
CONTINUED TO
FILE NUMBER
RECOMMENDED ACTION
Renew the contracts for reprographics services for a one-year period in a
total annual aggregate amount not to exceed $85,000 with:
Vendor:
Location:
American Reprographics Co
d/b/a Consolidated Reprographics
Bodourian Inc. d/b/a Color Copy Center
FedEx Kinko's Office and Print
Services, Inc.
OCB Reprographics
SABP Reprographics
Costa Mesa
Santa Ana
Dallas, TX
Irvine
Irvine
DISCUSSION
Various agencies utilize reprographics services to perform routine
business. Public Works, Planning and Building, Parks, Recreation and
Communi ty Services, and Community Development Agencies process numerous
citywide projects that require reproduction of engineering drawings sized
up to 36/1 X 48/1. Architectural plans are microfilmed onto 35mm film and
pictures and plans mounted on foam core. The Library, Personnel Services
and Police Department utilize reprographic services for training
presentations and brochures with color photos and spiral bookbinding. In
addition, personnel records are scanned onto CD's for archiving. The
specialized services are not available in-house because of the size of some
original documents, the process of record archiving or specialized print
processes required.
220-1
Contracts Renewal for Reprographics Services
November 6, 2006
Page 2
On October 3, 2005, the City Council awarded contracts for a one-year
period with provision for two, one-year renewals. All of the vendors have
performed satisfactorily during the past contract period and have agreed to
renew contracts without increases in pricing. Staff recommends the first
renewal of the contracts.
FISCAL IMPACT
Funds are available in the various departmental Other Contractual Services
accounts (object code 6291). The amounts of the contracts are estimated,
as the actual expenditures will depend upon the requirements throughout the
annual period.
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Francisco Gutierrez
Executive Director
Finance and Management Services Agency
FG/KM/05-091R1.2:uc
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