HomeMy WebLinkAbout23B - CONTRACT AWARD TRAFFIC SIGNAL INSTALL
CITY COUNCIL MEETING DATE:
REQUEST FOR
COUNCIL ACTION
CLERK OF COUNCIL USE ONLY:
NOVEMBER 20, 2006
TITLE:
APPROVED
CONTRACT AWARD FOR TRAFFIC
SIGNAL INSTALLATION AT TWO
LOCATIONS (PROJECT NOS. 06-
5012 AND 06-1021)
D As Recommended
D As Amended
D Ordinance on 151 Reading
D Ordinance on 2nd Reading
D Implementing Resolution
D Set Public Hearing For
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CITY MANAGER
CONTINUED TO
FILE NUMBER
ECOMMENDED ACTION
Relieve Oak Engineering, Inc. of their bid in an amount of $342,032.
2. Award a contract to Pro Tech Engineering, the lowest responsible
bidder, in accordance with unit bid prices in the estimated amount of
$399,285 for construction of traffic signal installation at two
locations.
3. Approve a Funding Analysis with a total estimated construction cost
of $499,100.
DISCUSSION
This project provides for installation of two traffic signals at the
intersections of 5th Street at Jackson Street and MacArthur Boulevard at
Birch Street (Exhibit 1). Once completed, these traffic signals will
increase the safety of motorists and pedestrians at these intersections.
The Notice Inviting Bids was advertised on September 25 and 27, 2006, and
bids were opened on October 24, 2006. A summary of the bid invitations
mailed, the bids received, and the bid results follows.
Santa Ana Contractors receiving notices: 0
Contractors requesting bidding documents: 13
Bids received: 8
Bids received from Santa Ana Contractors: 0
238-1
Traffic Signal Installation
At Two Locations
November 20, 2006
Page 2
NAME OF BIDDER
CITY
1. Pro Tech Engineering
2. Inspection Engineering
Construction, Inc.
3. KDC, Inc. DBA Dynalectric
4. Freeway Electric
5. Christopher R. Morales, Inc.
6. Terno, Inc.
7. Steiny and Company, Inc.
Corona del Mar
Costa Mesa
Los Alamitos
Riverside
City of Industry
La Mirada
Baldwin Park
BID AMOUNT
$399,285
$410,880
$429,900
$430,500
$434,350
$493,905
$515,064
A total of eight bids were received and all but one were responsive. Oak
Engineering, Inc. (OEI) submitted a bid in an amount of $342,032. The day
following the bid opening, OEI requested to be relieved of their bid,
stating that they had made a clerical error in filling out the bid. After
examining OEI' s bid and other documents, staff has found sufficient
grounds for the relief and therefore, recommends that OEI's request be
granted. The lowest responsive bid was submitted by Pro Tech Engineering,
for $399,285, which is above the Engineer's estimate of $339,290.
ENVIRONMENTAL IMPACT
Environmental Review Nos. 2006-2 and 2005-215 were completed and
Categorical Exceptions were filed for these proj ects pursuant to the
California Environmental Quality Act.
FISCAL IMPACT
The funding analysis shows a total estimated construction cost of
$499,100 for the project (Exhibit 2). Funds are available in the Traffic
System Management Grant Pedestrian Safety Fund (account no. 147-651-6631)
and the Select Street Construction Fund (account no. 59-551-6631).
APPROVED AS TO FUNDS AND ACCOUNTS:
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James G. ' Ross
Executive Director
Public Works Agency
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Francisco Gutierrez
Executive Director
Finance & Mgmt. Services Agency
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Project 06-1021
Exhibit 1
SANTA ANA
,. t City Council
PW A Agenda Date
.. .J November 20. 2006
PUBLIC WORKS AGENCY
Contract Award for Traffic Signal Installation at
two locations
(Project 06-5012 and 06-1021)
238-3
FUNDING ANALYSIS
PROJECT NOS. 06-5012 AND 06-1021
TRAFFIC SIGNAL INSTALLATION
AT TWO LOCATIONS
Construction Contract
Contract Administration
Inspection and Testing
Contingencies
$399,285
19,887
40,000
39,928
TOTAL ESTIMATED CONSTRUCTION COSTS
$499,100
Exhibit 2
238-4