HomeMy WebLinkAbout07-12-06
CITY OF SANTA ANA
CITY COUNCIL COMMITTEE ON
TECHNOLOGY
Minutes of Regular Meeting
July 12, 2006
CALL TO ORDER
The meeting convened at 550 p.m. in Room 831, 20 Civic Center Plaza, Santa Ana,
California
ATTENDANCE
City Council Committee members present: Claudia Alvarez, Carlos Bustamante,
Lisa Bist
Staff members present: David Ream, City Manager; Steve Harding, Deputy City
Manager for Development Services; Francisco Gutierrez, Finance Director; Joe
Fletcher, City Attorney; Alma Flores, Senior Management Assistant, City Manager's
Office; Robert Carroll, Senior Management Analyst, Parks and Recreation; Pam-
Arends-King, Assistant Director of Finance; Christine Calderon, Treasurer; and Linda
Summers, Economic Development Manager; Tom Gergen, Information Services
Manager
AGENDA ITEMS
Approval of Minutes for Meeting of June 14, 2006 (Bist, Bustamante; Alvarez
abstained)
WiFi Update
Alma Flores shared the outcomes of a meeting between members of the internal staff
WiFi team and Jill Dominguez, President of the WRJ Group, a community investment
corporation. Key findings from WRJ Group's "The Information and Communication
Technology Comprehensive Economic Development Strategy" study were discussed.
Jill Dominguez will meet with the WiFi team in order to further enhance the City's
economic development efforts as it relates to the evaluation, development, and
deployment of WiFi technology.
Online Payments Discussion
Christine Calderon discussed the costs related to in-house payment processing with the
bill print component outsourced for municipal utility services. She provided a first year
cost of $127,175 and on-going yearly cost of $140,592. She also provided two
scenarios outlining the funds that could be recovered if the 50 cent ACH and 3.15 credit
card fees were passed along to the users of the service, at both 15 and 25 percent
participation levels. The water rate has not been raised since 1987. As a means of
generating revenue to pay for the online payment program, increasing the water rate by
37 cents to the average resident was proposed, This would result in additional revenue
of $167,707 annually, Councilmember Bist asked that staff come back to the next
meeting with proposals that included a mix revenue source of a partial fee imposed on
the residents using the service and a reduced increase in the water rate.
Community Marketing Through Video Technology Update
Gerardo Mouet provided a brief re-introduction of the City's interest in utilizing video
technology to enhance its community marketing efforts. Robert Carroll gave an
overview of the presentation delivered at the last meeting regarding the City's Request
for Proposal process and evaluation outcomes. The two vendors, Keycode Media and
CCN made their own presentations, highlighting key aspects of their expertise,
technologies and software applications As requested at the previous meeting, staff
provided an analysis of potential funding sources for this program. Sources included
revenue received or anticipated from Adelphia and the ATS Cell Tower agreement.
The proposed funding plan identified sufficient funding sources to cover the cost of the
Keycode proposal for a period of three years. The CCN proposal could not be funded
with the sources identified. Council member Bist directed staff to provide an update on
the ATS Cell Tower agreement at the next meeting in order to more clearly asses
projected revenues and timelines.
City Council Meeting Webcasts Update
Tom Gergen demonstrated the City's website that broadcasts Adelphia Channel 3,
including the City Council Sessions. The site can support approximately 200 concurrent
internet viewers and provides a medium quality video. The cost of implementing this
solution was minimal. The solution does not provide archival capabilities and playback
on demand. Tom discussed utilizing outside vendors to handle the Internet based
transmission of City Council meetings that could achieve archiving and playback
capabilities. Costs range from $17,000 to $50,000 in set-up fees and monthly charges
of $1 ,000 to $2,000.
Public Comments - None
Council Comments - None
Adjourned - 7:42 p.m.
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