HomeMy WebLinkAbout22E - COMPACT TRUCKS
REQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
CLERK OF COUNCIL USE ONLY:
DECEMBER 4, 2006
TITLE:
CONTRACT AWARD FOR
COMPACT TRUCKS
(SPEC. NO. 06-159)
APPROVED
o As Recommended
o As Amended
o Ordinance on 151 Reading
o Ordinance on 2nd Reading
o Implementing Resolution
o Set Public Hearing For
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elTY MANAGER
CONTINUED TO
FILE NUMBER
RECOMMENDED ACTION
Award a contract to George Chevrolet for the purchase of 11 compact trucks
in an amount of $223,126.07.
DISCUSSION
The Fleet Maintenance Division's annual Equipment Replacement Program is
included in the City's annual budget, and identifies vehicles scheduled for
replacement. Funding is monitored through a depreciation schedule
established with each department. Additionally, the Fleet Division reviews
the acquisition in accordance with the City's Hybrid and Alternative Fuel
Vehicle Acquisition Policy. Currently, hybrid vehicles are not available
in the compact truck category.
The current year's vehicle replacement list includes 10 compact trucks with
six Chevrolet, two GMC and two Ford from 1992 to 1999. Six City Agencies
use compact trucks in their daily operations. Due to age, mileage and
condition, 10 compact trucks have been approved for replacement in the
current fiscal year. One additional compact truck with a crew cab is being
added to the Public Works Agency's Water Resources Division.
The notice inviting bids was advertised on October 23 and 25, 2006, and
bids were solicited. A summary of the bid invitations and bids received is
as follows:
21 Invitations For Bid mailed
1 Invitation for Bid mailed to Santa Ana vendor
5 Bids received
Bids were received, opened on November 8, 2006, and evaluated (Exhibit 1).
Staff contacted the Santa Ana vendor who stated that current staffing
levels prevented their ability to respond to the Invitation For Bid at this
time. The bid from George Chevrolet is responsive to the specifications
and meets the City's requirements.
22E-1
Contract Award for Compact Trucks
December 4, 2006
Page 2
FISCAL IMPACT
Funds are available in the Fleet Services Equipment Replacement Machinery &
Equipment account (account no. 76-145-6641) for $200,904.76; and Water
Quality & Measurement Machinery & Equipment account (account no. 64-578-
6641) for $22,221.31.
APPROVED AS TO FUNDS AND ACCOUNTS:
~< ~~~
~\ JamesG. Ross
~ Executive Director
Public Works Agency
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t.f Franci~co G~tierrez . I
Executlve Dlrector n
Finance & Mgmt. Services Agency
JGRjKMj06-159.9:uc
22E-2
ABSTRACT OF BIDS
CONTRACT AWARD FOR
COMPACT TRUCKS
(SPEC. 06-159)
VENDOR.
GEORGE
CHEVROLET
QUALITY
CHEVROLET
BOB STALL
CHEVROLET
LAKE
CHEVROLET
MAURI CE J.
SOPP & SON
LOCATION BELLFLOWER ESCONDIDO LA MESA LAKE ELSINORE HUNTINGTON
PARK
TERMS NET 30 NET 30 NET 30 NET 30 NET 30
9 PICKUP TRUCKS $ 165,378.33 $ 165,839.00 $ 165,355.25 $ 167,723.00 $172,786.00
1 TRUCK 2WD $ 20,614.90 $ 21,609.00 $ 21,910.15 $ 20,922.00 $ 21,977.00
1 TRUCK 4 WD $ 20,995.00 $ 21,279.00 $ 21,575.6 $ 20,568.00 $ 22,073.00
SUBTOTAL $ 206,988.23 $ 208,727.00 $ 208,840.95 $ 209,213.00 $216,836.00
SALES TAX 7.75% $ 16,041. 59 $ 16,176.34 $ 16,185.17 $ 16,214.01 $ 16,804.79
TIRE FEE $ 96.25 $ 96.25 N/A $ 96.25 INCL
GRAND TOTAL $ 223,126.07 $224,999.59 $ 225,026.12 $ 225,523.26 $233,640.79
DELIVERY
60-120 DAYS
120 DAYS ARO
120 DAYS ARO
100-120 DAYS
90-120 DAYS
VEHICLES
CHEVROLET
COLORADO
2007
CHEVROLET
COLORADO
2007
CHEVROLET
CS/CT SERIES
2007
CHEVROLET
COLORADO
2007
CHEVROLET
COLORADO
2007
SUMMARY OF BID AWARD
TOTAL AWARD IN THE AMOUNT OF:
GEORGE CHEVROLET
$223,126.07
Exhibit 1
22E-3
22E-4