HomeMy WebLinkAbout22F - 1/2 & 1/3 TON TRUCKS
REQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
CLERK OF COUNCIL USE ONLY:
DECEMBER 4, 2006
TITLE:
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elTY MANAGER
APPROVED
o As Recommended
o As Amended
o Ordinance on 151 Reading
o Ordinance on 2nd Reading
o Implementing Resolution
o Set Public Hearing For
CONTRACT AWARD FOR
~ TON AND M TON TRUCKS
(SPEC. NO. 06-162)
CONTINUED TO
FILE NUMBER
RECOMMENDED ACTION
Award contracts for the purchase of one ~ ton truck and seven % ton trucks
in the amount of $243,560.75 and increase the aggregate limit for
miscellaneous vehicle parts and repairs with Bob Stall Chevrolet in an
amount not to exceed $15,000 annually.
Vender:
Location:
Amount:
Bob Stall Chevrolet
Villa Ford
La Mesa
Orange
$ 39,530.37
$219,030.38
DISCUSSION
The Fleet Maintenance Division's annual Equipment Replacement Program is
included in the City's annual budget, and identifies vehicles scheduled for
replacement. Funding is monitored through a depreciation schedule
established with each department. Additionally, the Fleet Division reviews
the acquisition in accordance with the City's Hybrid and Alternative Fuel
Vehicle Acquisition Policy. Currently, hybrid vehicles are not available
in either the ~ ton or % ton truck category.
The current year's vehicle replacement list includes eight large trucks
with six Chevrolet, one GMC and one Ford from 1995 to 1997. Two belong to
the Parks Maintenance Divisions of the Parks, Recreations and Community
Services Agency and six belong to the Public Works Agency used in a variety
of their daily operations. Due to age, mileage in excess of 53,000 miles
and condition, the eight trucks have been approved for replacement in the
current fiscal year.
The notice inviting bids was advertised on October 23 and 25, 2006, and
bids were solicited. A summary of the bid invitations and bids received is
as follows:
22
1
3
Invitations For Bid mailed
I~vitatio~ for~~ ~ailed to Santa Ana vendor
Blds recelvec:2~t"-~1
Contract Award for ~ and % Trucks
December 4, 2006
Page 2
Bids were received, opened on November 8, 2006, and evaluated (Exhibit 1).
The bids from Bob Stall Chevrolet for the ~ ton truck and Villa Ford on the
% ton trucks are responsive to the specifications and meet the City's
requirements.
Bob Stall Chevrolet provides for the purchase of miscellaneous Chevrolet
vehicle parts and repairs as required. The purchase of the ~ ton truck,
when combined with previous purchases by Fleet Services during the current
fiscal year, exceeds the $10,000 aggregate limit. In order to facilitate
future purchases, staff recommends an increase to the aggregate amount to
$15,000.
FISCAL IMPACT
Funds are available in the Fleet Services Equipment Replacement Machinery &
Equipment account (account no. 76-145-6641) for $243,560.75; and Equipment
Maintenance Garage Operation Operating Material & Supplies account (account
no. 75-111-6391) in the amount of $15,000.
~~'<-\.~ 0 \\ ~..... ,
~Francisco Gutlerrez A(
?'Executive Director r
Finance and Management Services Agency
FGjKMj06-162.2:uc
22F-2
ABSTRACT OF BIDS
CONTRACT AWARD FOR
1/2-TON AND 3/4-TON TRUCKS
(SPEC. 06-162)
VENDOR
VILLA FORD
LAKE
CHEVROLET
BOB STALL
CHEVROLET
LOCATION ORANGE LAKE ELSINORE LA MESA
TERMS 10% / 25 DAYS NET 30 NET 30
TRUCKS
1/2-TON HYBRID TRUCK NO BID NO BID $ 22,766.00
SALES TAX 7.75% $ 1,764.37
TOTAL ON 1/2 TON TRUCK $ 24,530.37
3/4-TON TRUCK, EXTENDED CAB $ 33,331.42 $ 31,557.00 $ 31,572.44
3 EA 3/4-TON TRUCK REG. CAB $ 96,867.60 $ 87,264.00 $ 102,932.22
3 EA. 3/4-TON TRUCK TOOL BOX $ 73,014.27 $ 64,698.00 $ 80,869.23
SUB TOTAL $ 203,213.29 $ 183,519.00 $ 215,373.89
SALES TAX 7.75% $ 15,749.03 $ 14,222.73 $ 16,691.5
TIRE FEE $ 68.06 $ 61. 25 N/A
TOTAL $ 219,030.38 $ 197,802.98 $ 232,065.37
TERM DISCOUNT $ 21,903.04
TOTAL ON 3/4-TON TRUCKS $ 197,127.34 $ 197,802.98 $ 232,065.37
DELIVERY 180-250 DAYS 120-150 DAYS 240 DAYS
VEHICLES FORD F250 CHEVROLET CHEVROLET
2008 CC2500HD 1500/2500 HD
2007 2007
SUMMARY OF BID AWARD
TOTAL AWARD IN THE AMOUNT OF:
VILLA FORD
$219,030.38
BOB STALL
$ 24,530.37
$
S15.000.00
39,530.37
MISCEL PARTS AND LABOR
Exhibit 1
22F-3
22F-4