HomeMy WebLinkAbout22G - FULL SIZE PASSENGER VANS
REQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
CLERK OF COUNCIL USE ONLY:
DECEMBER 4, 2006
TITLE:
CONTRACT AWARD FOR
FULL-SIZE PASSENGER VANS
(SPEC. NO. 06-163)
APPROVED
o As Recommended
o As Amended
o Ordinance on 151 Reading
o Ordinance on 2nd Reading
o Implementing Resolution
o Set Public Hearing For
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elTY MANAGER
CONTINUED TO
FILE NUMBER
RECOMMENDED ACTION
Award a contract to Burch Ford for the purchase of two full-size passenger
vans in an amount of $47,427.50.
DISCUSSION
The Fleet Maintenance Division's annual Equipment Replacement Program is
included in the City's annual budget, and identifies vehicles scheduled for
replacement. Funding is monitored through a depreciation schedule
established with each department. Additionally, the Fleet Division reviews
the acquisition in accordance with the City's Hybrid and Alternative Fuel
Vehicle Acquisition Policy. Currently, hybrid vehicles are not available
in the passenger van category.
The Parks, Recreation and Community Services Agency Recreation Division
uses full-size passenger vans to transport Community members to programs
and ev~nts. Due to age, mileage in excess of 74,000 miles and condition,
two 1992 Ford passenger vans have been approved for replacement in the
current fiscal year.
The notice inviting bids was advertised on October 23 and 25, 2006, and
bids were solicited. A summary of the bid invitations and bids received is
as follows:
21 Invitations For Bid mailed
1 Invitation for Bid mailed to Santa Ana vendor
6 Bids received
Bids were received, opened on November 8, 2006, and evaluated (Exhibit 1).
The bid from Burch Ford is responsive to the specifications and meets the
City's requirements. Staff contacted the Santa Ana vendor who stated that
current staffing levels prevented their ability to respond to the
Invitation For Bid at this time.
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Contract Award for Passenger Vans
December 4, 2006
Page 2
FISCAL IMPACT
Funds are available in the Fleet Services Equipment Replacement Machinery &
Equipment account (account no. 76-145-6641).
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9~Franci~co G~tierrez .1
Executlve Dlrector \~
Finance and Management Services Agency
FGjKMj06-163.2:uc
22G-2
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