HomeMy WebLinkAbout22J - UNIFORMS
REQUEST FOR
COUNCIL ACTION
CLERK OF COUNCIL USE ONLY:
CITY COUNCIL MEETING DATE:
DECEMBER 4, 2006
TITLE:
CONTRACTS AWARD FOR FIRE
DEPARTMENT UNIFORMS
(SPEC. NO. 06-168)
APPROVED
o As Recommended
o As Amended
o Ordinance on 151 Reading
o Ordinance on 2nd Reading
o Implementing Resolution
o Set Public Hearing For
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CONTINUED TO
FILE NUMBER
RECOMMENDED ACTION
1. Rej ect the bid from The Mallory Company as nonresponsive to the
specification.
2. Award contracts for Fire Department uniforms for a three-year
period, with provision for two, one-year renewals in the annual
aggregate amount not to exceed $220,000 with the following vendors:
Vendor:
Location:
Carmen's Uniforms, Inc.
Galls, An Aramark Co, LLC
Santa Ana
Burbank
DISCUSSION
The Fire Department requires uniforms to outfit new personnel and to
provide replacement uniforms when necessary for approximately 225
employees. Uniforms identify department personnel by assigned duties and
provide a professional appearance. In addition, other agencies provide may
require miscellaneous related uniform items such as belts, boots and City
sponsored t-shirts for their normal operations and to comply with safety
requirements.
The notice inviting bids was advertised on November 8 and 10, 2006, and
bids were solicited. A summary of the bid invitations and bids received is
as follows:
5 Invitations For Bid mailed
2 Invitations For Bid mailed to Santa Ana vendor
2 Bids received
1 Bid received from a Santa Ana vendor
22J-1
Contracts Award for Fire Uniforms
December 4, 2006
Page 2
Bids were received, opened on November 16, 2006, and evaluated. The bid
received from The Mallory Company quoted on only 27 percent of the uniform
line and was considered nonresponsive. The bids received from Carmen's
Uniforms, Inc., a Santa Ana vendor, and Galls, An Aramark Co., LLC are
responsive to the specifications and meet the City's requirements. The
contract award includes the purchase of Class A dress uniforms for all
uniformed employees and funding to complete final payment on outstanding
invoices.
Both local uniform suppliers provide miscellaneous uniforms as required for
several City departments including the Park Rangers in Security Services
Section of the Parks, Recreation and Community Services Agency. As such, an
annual aggregate amount not to exceed $20,000 for blanket order contracts
with Carmen's Uniforms, Inc. and Galls, an ARAMARK Co., LLC will handle the
uniform requirements for agencies who require special uniform clothing for
department staff.
FISCAL IMPACT
Funds are available in the Fire Maintenance Uniforms & Tools account
(account no. 11-327-6331) in the amount of $200,000; and various
departmental Operating Material & Supplies account (object code 6391) in
the annual amount of $20,000.
APPROVED AS TO FUNDS AND ACCOUNTS:
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~ Francisco Gutlerrez
Executive Director
Finance & Mgmt. Services
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Agency
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22J-2