HomeMy WebLinkAbout22C - HAILING/WARNING SYSTEM
CITY COUNCIL MEETING DATE:
REQUEST FOR
COUNCIL ACTION
CLERK OF COUNCIL USE ONLY:
DECEMBER 18, 2006
TITLE:
APPROVED
D As Recommended
D As Amended
D Ordinance on 1 st Reading
D Ordinance on 2nd Reading
D Implementing Resolution
D Set Public Hearing For
CONTRACT AWARD FOR HAILING AND
WARNING SYSTEM
(BID SPEC. 06-155)
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CITY MANAGER
CONTINUED TO
FILE NUMBER
RECOMMENDED ACTION
Award a contract to Advanced Marketing & Dist, Inc., for the purchase of a
hailing and warning system in the amount of $42,776.75.
DISCUSSION
On September 19, 2005, the City Council accepted a $8.4 million Urban Area
Security Initiative grant from the federal Department of Homeland
Securi ty, through the State of California, Office of Homeland Security.
This initiative was designed to enhance the domestic preparedness of urban
areas by ensuring that all emergency first responders have adequate
equipment and systems to prevent, respond to, and recover from acts of
terrorism. The grant provides total reimbursement to local agencies for
equipment purchases approved and authorized by the Office of Disaster
Preparedness.
The Santa Ana Police Department requires a sophisticated hailing and
warning system that can be used for long-range communication. The current
communication devices, both hand-held and mounted on police units are
intended for short-range communication, since they are multi-directional
and oftentimes, due to physical barriers or other background noise, it is
difficult for the intended recipient to understand what is being said.
The recommended action will allow for the purchase of a hailing and warning
system that includes a Long Range Acoustic Device (LRAD), that produces a
directional, high-intensity, narrow beam of sound used for long-range
communications. The operator can precisely focus the LRAD at a particular
location without disturbing nearby areas and communication can be clearly
heard from a distance of over 100 yards. The LRAD significantly enhances
first responder and citizen safety by allowing first responders to give
clear and intelligible directions to large crowds during a disaster or
terrorist attack. As a result, staff recommends Council approval of the
recommended action.
22C-1
Contract Award for Hailing and Warning System
December 18, 2006
Page 2
The notice inviting bids was advertised on November 15 and 17, 2006 and
bids were solicited. A summary of the bids received is as follows:
6 Invitations For Bid mailed
2 Bids Received
Bids were received and opened on November 27, 2006. The bid received from
Advanced Marketing & Dist, Inc. is responsive to the specification and
meets the City's requirements. Bid results are as follows:
Vendor:
Amount:
Advanced Marketing & Dist, Inc.
Lorimar Group Inc.
$42,776.75
$43,108.76
FISCAL IMPACT
Funds are available in the Office of Emergency Services
Security Initiative (UASI) Machinery & Equipment account
333-6641) .
(OES) Urban Areas
(account no. 125-
APPROVED AS TO FUNDS AND ACCOUNTS:
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Paul M. Walters
Chief of Police
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c;,.Jr Francisco Gutierrez
Executive Director
Finance & Mgmt. Services Agenc~
PMWjTOj06-155.7:uc
22C-2