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Home My WebLink AboutVIDEO ENGINEERING SERVICES 1cCity of Santa Ana Clerk of the Council AGREEMENT TERMINATION FORM COTCOaaffice Use Only Please complete this form when the attached agreement and all amendments (if any) are no longer in effect. }T o SA�ffn f Return form to the Clerk of the Council Office (M-30). CL R}` C{F r' 33 `- Call 647-6520 if you have any questions. i The agreement with Video Engineering Services No. A-2006-003 was completed on 1 /31 /09 and final payment has been made. (List all amendments. Use space below if needed.) A-2005-005 Department: PRCSA A-2006-003 A-2006-331 Phone/Ext.: 5254 A-2007-279 Signature: Cj d �[ (}g ��GA .Q- Date: 2/17/15 Revised 08-23-10 A-2006-331 1 lr THIRD AMENDMENT TO CONSULTANT AGREEMENT THIS THIRD AMENDMENT TO CONSULTANT AGREEMENT is entered into on December 18, 2006, by and between Video Engineering Services ("Consultant') and the City of Santa Ana, a charter city and municipal corporation of the State of California ("City"). Recitals: A. The parties entered into Agreement #A-2003-269, dated February 1, 2004, (hereinafter "said Agreement') by which Consultant has provided audio/visual equipment maintenance and service to the City. B. In accordance with the terms and conditions of said Agreement, the parties wish to extend said Agreement for an additional one-year period and to increase compensation to pay for services during the extended term. Wherefore, in consideration of the covenants contained in said Agreement, and subject to all the terms and conditions of said Agreement, except those amended in this Second Amendment to Consultant Agreement, the parties agree as follows: 1. Section 1, SCOPE OF SERVICES, shall be deleted in its entirety and replaced with the following: "Consultant shall perform those equipment scheduling and maintenance services as set forth in Exhibit A to said Agreement and video production services as set forth in Exhibit C-Revised, attached hereto." 2. Section 2. a, COMPENSATION, shall be deleted in its entirety and replaced with the following: "City agrees to pay, and Consultant agrees to accept as total payment for its services, the rates and charges identified in Exhibit D-1, attached hereto. The total sum to be expended under this Agreement shall not exceed $76,660.00, during the term from February 1, 2007 through January 31, 2008." 3. Section 3, TERM, shall be amended to extend the termination date from February 1, 2007 to January 31, 2008. // IN WITNESS WHEREOF, the parties hereto have executed this Third Amendment to Consultant Agreement on the date and year first written above. ATTEST: Clerk of the Council APPROVED AS TO FORM: JOSEPH W.FLETCHER City Attorney By: (A , k r Laura Sheedy Assistant City Attorney CITY OF SANTA ANA DAVID N. P ` City Manager CONSULTANT THOMAS E. BYSTR Owner EXHIBIT C -REVISED Between The City of Santa Ana and Video Engineering Services (Thomas E. Bystry). VIDEO ENGINEERING SERVICES will serve a Producer/Administrator for City of Santa Ana, city council meetings. Includes and provides for hiring all video production staff and supervision. Production includes live meeting coverage for up to twenty seven (27) meetings and playback of city Council meetings. Production will include all responsibility for graphics during the presentations, video roll —ins and any audio/visual needs. Meetings would also include the Candidates Forum, Election Coverage and swearing in ceremonies bi-annually or any selected additional meetings required by the Clerk of the Council or City Manager. Up to twenty seven meetings per year. This is for the first and third Mondays of the Month and Provide technical assistance for city production crews and staff. 1) Serve as Video Producer for all council meetings and cable -casting events in council chambers. 2) Open communications with city clerks' office for special needs or changes pertinent to the agenda for each council meeting. 3) Communication and confirmation with the cable administration office in Parks and Recreation of council meeting coverage and playback related to the city channel. Report of technical playback and council problems and remedies to the cable office. 4) Provide, hire and supervise all video production crew and staff which will include Director, Camera Robotics Operator, Audio Operator, Graphics Designer and Playback Operator, in the future two of these positions could be consolidated into one person. 5) Scheduling for video production staff. Pre -arrange and notify crew of video productions and changes. 6) Control and operation of Playback from City Hall, playback of bulletin board and of city council meeting replays. Hire a playback operator when necessary for council playback. 7) Provide for office administration and payroll for video production crew and playback. 8) Provide for and responsible for all production staff training and hands-on use of equipment for video crews. 9) Direct communication with city council members and clerk of council. 10) Review any needs or concerns related to production request: includes powerpoint, overheads, video roll -ins and presentations, review cueing system, proper use of microphones for council. 11) Arrange for and design overall look and style of productions. 12) Arrange for input of council graphics prior to the meeting. Run a spell check. Arrange for graphics to state replays during the meeting, approximately every 30 minutes during program. 13) Rate Compensation for Exhibit C is $30,900 annually: $17,700 for first Monday of Month. $13,200 for third Monday of the Month. This is flat rate amount. Regardless of short council meetings or long ones. This includes all needed crew and insurance required by City Hall. The monthly flat rate of $2,575 paid to VIDEO ENGINEERING SERVICES. This amount would be billed in addition to Exhibit A on current contract. To be paid concurrently with Exhibit A. All invoices submitted would be itemized. Submitted on one invoice or two separate invoices as requested by accounting. 14) If, in the future, significant additional playback requirements are requested. (When all playback is done from City Hall) Compensation would also have to be revised. SEE BUDGET SUMMARY BUDGET SUMMARY FOR CONSULTANT AGREEMENT (CONTRACT) Between The City of Santa Ana and Video Engineering Services (Thomas E. Bystry). Annual budget for Exhibit A: $45,760 Annual budget for Exhibit C Revised $17,700 Annual budget for Exhibit C Revised $13,200 Base Engineer first council meeting of month second council meeting of the month. TOTAL ANNUAL AMOUNT APPROPRIATED FOR COMPLETE CONTRACT: $76,660 F7Y141PIT 4"3 -1 FEB-16-2006 14:57 FROM: TO:714 647 5311 P.313 _. DRIVER -ALLIANT License Number: 006861 Phone (949) 756-0271 / Fag (949) 7S&2713 CcrtifcaleNumber.035 Date: 219/06 VENDOR/CONTRACTOR LIABILITY PROGRAM Named insured VIDIiOCNGINEF,RTNGSERVICES— THOMASE.BYSTRY Address: 3058 NORTH W ESTHAV EN ST. City/State/Zip: ORANGE, CA M65 Additional Insured! CITY OF SANTA ANA Contract Term: From: 02/01/06 TO 02/01/07 Description of Contract: VIDEO PRODUCER Contract Amount' S63,600 COMMBRCIAtCENERAL-LIARM]I 'Y—NEW-OCCURRENCE-FORM General Aggregate: SI,000,000. Products/Completed Operations Limit: S1,000,000. Personal Advertising: S1,000,000. Each Occurrence: S1,000,01)0. Fire D.uwge: S 50,000. Medical Payments: S 5,000 IMPORTANT! Coverages are Limited to described couIIxt. DEDUCTIBLE: $1,000. Each Claim, Including Legal and Adjustment Expenses ANNUAL PREMIUM: S1,902,00 Fully Earned at Inception SURPLUS LINES TAX: S 60.39Fully Famed at Inception POLICY FEE: S aN Fully Famed at Inceplim TOTAL $2,012.39 COMPANY: COLONY INSURANCE COMPANY THIS COMPANY BINDS THL KIND(S) OF INSURANCE STIPULATED HEREON. THIS INSURANCE IS SUBJECT TO THE TERMS, CONDITIONS, AND LIMITATIONS OF THE POLICY `OFMASYE-R-POLIC't"L33092131SSUE0'7-0-VBNDCRWE)NTRACTf)RS-L1ABL•tT-YGROUP—. ^ -- COPY OF THIS POLICY IS AVAILABLE ON REQUEST. THIS CERTIFICA rE MAY BL CANCELLED BY THE INSURED BY SURRENDER OF THIS BINDER OR BY WRIT17EN NOTICE TO THE COMPANY STATING WHEN CANCELLATION WILL BE EFFECTIVE. THIS CERTIFICATE MAYBE CANCELLED BY THE c omPANY BY NOTICE TO THE INSURED IN ACCORDANCE WITH THE POLICY CONDITIONS. AUTHORIZED SIGNATURE/COUN7ERSIGNATUPE R.E.C14AIX&ASSOCIATES INSURANCE BROKERS,INC. I immc Numb". 0726211 41 CorP"ae Park. Suite 310, Irvine, CA 92606 M"E(9e9)72241771 FAX (949)722A172