HomeMy WebLinkAbout22E - POLICE MOTORCYCLE PARTS
REQUEST FOR
COUNCIL ACTION
CLERK OF COUNCIL USE ONLY:
CITY COUNCIL MEETING DATE:
FEBRUARY 5, 2007
TITLE
CONTRACT AWARD FOR POLICE
MOTORCYCLE PARTS AND REPAIR
(SPEC. NO. 06-182)
APPROVED
o As Recommended
o As Amended
o Ordinance on 1" Reading
o Ordinance on 2" Reading
o Implementing Resolution
o Set Public Hearing For
(l4!a
CITY MANAGER
CONTINUED TO
FILE NUMBER
RECOMMENDED ACTION
Award contracts for police motorcycle parts and repair for a two-year
period, with provision for two, one-year renewals in the annual aggregate
amount not to exceed $200,000 with the following vendors:
Bill Robertson and Sons d/b/a Honda of Hollywood
Brown Motor Works, Inc.
Long Beach BMW Motorcycles
Seavco d/b/a Irv Seaver Motorcycles
DISCUSSION
The Fleet Maintenance Division of the Finance and Management Services
Agency is responsible for the maintenance and repair of the Police
Department's 32 motorcycles. Service can range from normal preventive
maintenance of brakes, tires and steering components, to repairs due to
accident damage. The motorcycles must be maintained in the highest quality
condition to meet federal, state and local codes. The contracts require
that maintenance must be provided by factory trained, certified
technicians, for liability purposes.
The notice inviting bids was advertised on December 29, 2006 and January 3,
2007, and bids were solicited. A summary of the bid invitations and bids
received is as follows:
9 Invitations For Bid mailed
1 Invitation for Bid mailed to Santa Ana vendor
4 Bids received
Bids were received, opened on January 10, 2006, and evaluated (Exhibit 1).
The bids from all vendors are responsive to the specifications and meet the
Ci ty' s requirements. Police Department recommends awarding contracts to
four vendors to facilitate convenient scheduling of maintenance and repair
service. Current policy allows officers to take their motorcycles home as
well as dropping off their motorSlcles for service at the end of their work
shift. . ~2E-1
Contract Award for Police Motorcycle Parts and Repair
February 5, 2007
Page 2
FISCAL IMPACT
Funds are
Maintenance
6281) .
available in the Equipment Maintenance Garage
& Repair Machinery & Equipment account (account
'J~
i/)eI7'
~~ ~-t.
Francisco Gutierrez
Executive Director
Finance and Management
FG/KM/06-182.2:uC
u
Services Agenc~
22E-2
Operations
no . 75- 111 -
ABSTRACT OF BIDS
CONTRACT AWARD FOR
POLICE MOTORCYCLE PARTS AND REPAIR
(SPEC. 06-182)
VENDOR IRV SEAVER LONG BEACH BMW / HONDA BROWN
MOTORCYCLE BMW HOLLYWOOD MOTOR
MOTORCYCLES WORKS
LOCATION ORANGE SIGNAL HILL LOS ANGELES POMONA
TERMS NET 30 NET 30 NET 30 NET 30
SHOP LABOR RATE $80 /HR $80/HR $90/HR MENU
PRICING PER
JOB
OEM PARTS MFG RETAIL DEALER COST + DEALER COST + DEALER COST +
PRICE 25% MARKUP 30% MARKUP 54% MARKUP
SUMMARY OF BID AWARD
TOTAL AWARD IN THE AMOUNT OF:
ALL VENDORS
$200,000.00 AGGREGATE TTL
Exhibit 1.
22E-3
22E-4