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HomeMy WebLinkAbout80C - JT AGMT SCHINDLER ELEVATOR MEETING DATE: REQUEST FOR COUNCIL! AGENCY ACTION CLERK OF COUNCIL USE ONLY: FEBRUARY 5, 2007 TITLE: APPROVED o As Recommended o As Amended o Ordinance on 1 st Reading o Ordinance on 2nd Reading o Implementing Resolution o Set Public Hearing For AGREEMENT WITH SCHINDLER ELEVATOR CORPORATION FOR THE ELEVATOR IMPROVEMENTS AND MODERNIZATION DESIGN AND CONSTRUCTION AT THE SANTA ANA DEPOT CONTINUED TO FILE NUMBER IRECTOR RECOMMENDED ACTION , CITY COUNCIL ACTION 1. Adopt a resolution of the City Council making certain findings for the Community Redevelopment Agency to assist in the payment for the elevator modernization improvements at the Santa Ana Depot. 2. Direct the City Attorney to prepare and authorize the City Manager and the Clerk of the Council to execute an agreement with Schindler Elevator Corporation in the amount of $62,747 to construct the elevator modernization at the Santa Ana Depot. 3. Approve a Funding Analysis with a total estimated construction cost of $88,427. 4. Direct the City Attorney to prepare and authorize the City Manager to execute a Cooperative Agreement between the Community Redevelopment Agency of the City of Santa Ana and the City of Santa Ana in the amount of $88,427 for the Depot elevator modernization. COMMUNITY REDEVELOPMENT AGENCY ACTION Direct the Agency General Counsel to prepare and authorize the Director to execute a Cooperative Agreement between the Redevelopment Agency of the City of Santa Ana and the City of in the amount of $88,427 for the Depot elevator modernization. Executive Community Santa Ana 80C-1 Agreement with Schindler Elevator Corporation for Elevator Improvements and Modernization Design and Construction at the Santa Ana Depot February 5, 2007 Page 2 DISCUSSION The Depot at Santa Ana is a regional transportation hub, combining Amtrak, MetroLink, Orange County Transit Authority and other bus services with office space for various State, County and City departments. Patronage at the facility has escalated in recent years to over a million persons annually. The Depot elevator modernization is needed in order to bring the existing elevator up to current industry standards. The existing equipment was installed in 1983 and the hall and car were upgraded in 2002. The other maj or equipment is original and is beyond the typical lifespan for this type of equipment. The current elevator also does not stop level with the floor, which presents a safety hazard and does not meet current ADA requirements. The Public Works in July 2006 modernization of Agency completed an assessment of the existing elevator and developed a list of recommendations for the the elevator to address the abovementioned issues. In November, a request for proposals was prepared based on assessment and distributed to four specialty contractors. were received and evaluated by staff. the July 2006 Two proposals A summary of the rating scales and costs is as follows: Firm Ratinq Fee Schindler Elevator Corporation RS Elevator 89 85 $62,747 $105,051 Based on the information provided, the two proposals included comparable scopes of work and construct the project. Schindler Elevator performing ongoing maintenance under contract to Ana Depot and its performance has been favorable. Schindler Elevator Corporation be retained modernization project. firms that submitted both are qualified to Corporation has been the City for the Santa Staff recommends that for this elevator 80C-2 Agreement with Schindler Elevator Corporation for Elevator Improvements and Modernization Design and Construction at the Santa Ana Depot February 5, 2007 Page 3 ENVIRONMENTAL IMPACT In accordance with California Environmental Quality Act, the proposed project is exempt from further review per section 15301 (d), which allows repair and restoration of deteriorated or damaged mechanical equipment for the purpose of meeting current standards for public health and safety. Categorical Exemption Environmental Review No. 07-05 will be filed for this project. FISCAL IMPACT The Funding Analysis shows a total estimated $88,427 (Exhibit 1). Funds are available in Improvements account (account no. 570-936-.6621). construction the Merged cost of Capital / ~/ v James G. E~ecutive Director , ~blic Works Agency , / j APPROVED AS TO FUNDS AND ACCOUNTS: ':\- \\:\)", ~ ~ \~ ) \~ 1.: ,~ Francisco Gutierrez 1l Executive Director Finance & Management Services Agency ~~-~ fj'Nancy T Edward Assistant Director Community Development Agency JGR/SGH/SA/m1r H:\ACTIONS\2007 CC\JT cc-eRA AgreeElevatorModernizdtionwithSchindler 2-5-07.doc 80C-3 FUNDING ANALYSIS Elevator Improvements & Modernization at the Santa Ana Depot Construction Contract Contract Administration Inspection and Testing $ 62,747 6,300 3,700 Contingencies 15,680 TOTAL ESTIMATED CONSTRUCTION COSTS $88,427 Exhibit 1 80C-4 1/29/07LES RESOLUTION A RESOLUTION OF THE CITY COUNCIL OF SANTA ANA CONSENTING TO THE PAYMENT OF THE COST OF IMPROVEMENTS TO A PUBLICLY OWNED IMPROVEMENT, THE ELEVATOR AT THE TRAIN DEPOT, BY THE COMMUNITY REDEVELOPMENT AGENCY OF THE CITY OF SANTA ANA, PURSUANT TO SECTION 33445 OF THE HEALTH & SAFETY CODE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SANTA ANA, AS FOLLOWS: Section 1: The City Council of the City of Santa Ana hereby finds, determines and declares as follows: A. The Community Redevelopment Agency of the City of Santa Ana (hereinafter referred to as the "Agency") is engaged in activities necessary to execute and implement the Redevelopment Plan for the Merged Project Area (the Redevelopment Plan"), in the area formerly known as the Inter City Project Area. B. Section 33445 of the Health & Safety Code, part of the California Redevelopment Law, provides that the Agency may pay for all or part of the cost of installation and construction of any building, facility, structure or other improvement which is publicly owned either within or without the project area, upon the consent of the City Council of the City of Santa Ana ("City"), if the following findings can be made: 1. That the public improvement is of benefit to the project area or the immediate neighborhood in which the project is located; 2. That no other reasonable means of financing the public improvement is available to the community; and 3. That the payment of funds for the cost of the public improvement will assist in the elimination of one or more blighting conditions inside the project area. C. The City is the owner of The Depot at Santa Ana, a regional transportation hub combining Amtrak, MetroLink, Orange County Transit Authority and other bus services, along with office space for various State, County and City departments. The Depot is located within the former Inter City Project Area. Patronage at The Depot has escalated in recent years to 80C-5 over one million persons annually. D. The City desires to modernize, reconstruct and improve the elevator in order to bring the existing elevator up to current industry standards. The existing equipment was installed in 1983 and the hall and car were upgraded in 2002. The other major equipment is original and is beyond the typical lifespan for this type of equipment. Further, the current elevator does not stop level with the floor, which presents a safety hazard and does not meet current ADA requirements. E. The improvements to be made to the elevator at The Depot will be of benefit to the merged Project Area (and the former Inter City Project Area) as well as benefit the immediate neighborhood and all patrons of The Depot. F. The City lacks funds to pay for the reconstruction and installation of the modernization improvements needed by The Depot elevator at this time, and there are no other reasonable means of financing the improvements. G. Reconstruction of the elevator at a publicly owned transportation facility will assist in the elimination of one or more blighting conditions in that the new and improved elevator will replace the antiquated elevator that constitutes a public safety hazard. Further, reconstruction of the elevator will bring it into compliance with the ADA. Section 2. In accordance with California Environmental Quality Act, the proposed project is exempt from further review pursuant to section 15301 (d), which allows the restoration of deteriorated or damaged mechanical equipment for the purpose of meeting current standards for public health and safety. Categorical Exemption Environmental Review No. 07-05 will be filed for this project. Section 3. The City Council hereby consents to the payment by the Agency of up to $88,427.00 in Agency funds from the Merged Project Area for this publicly owned improvement, in accordance with that certain Cooperative Agreement to be executed between the Agency and the City. Section 4. The City Manager is hereby authorized to take all steps, and to sign all documents and instruments necessary to implement and carry out the Resolution on behalf of the City. Section 5. The Clerk of the Council shall attest to and certify the vote adopting this Resolution. ADOPTED this day of ,2007. 80C-6 Miguel A. Pulido Mayor APPROVED AS TO FORM: Joseph W. Fletcher, City Attorney By: Lisa E. Storck Assistant City Attorney AYES: Councilmembers: NOES: Councilmembers: ABSTAIN: Councilmembers: NOT PRESENT: Councilmembers: CERTIFICATION OF ATTESTATION AND ORIGINALITY I, PATRICIA E. HEALY, Clerk of Council, do hereby attest to and certify the attached Resolution No. 2007- to be the original resolution adopted by the City Council of the City of Santa Ana on Date: Clerk of Council City of Santa Ana 80C-7 80C-8