HomeMy WebLinkAbout22A - REPROGRAPHIC PAPERSREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
FEBRUARY 20, 2007
TITLE:
CONTRACT RENEWAL FOR
REPROGRAPHIC PAPERS AND
ENVELOPES
(SPEC. NO. 05-130)
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1• CITY MANAGER
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
APPROVED
^ As Recommended
^ As Amended
^ Ordinance on 1 ~' Reading
^ Ordinance on Intl Reading
^ Implementing Resolution
^ Set Public Hearing For
CONTINUED TO
FILE NUMBER
Renew the contract with Unisource Worldwide, Inc., for reprographics papers
and envelopes for a one-year period in the annual amount not to exceed
$110,000.
DISCUSSION
The Finance and Management Services Agency's Central Services section
orders copier, laser and specialty paper to provide copy paper for various
City agencies and production paper for the in-house reprographic service.
However, due to volume the Police Department receives direct delivery of
copy paper for its operations including usage at the Police Holding
Facility. The Police Department has requested an increase of 15°s for the
new contracted period.
On March 6, 2006, the City Council awarded a contract to Unisource
Worldwide, Inc., for a one-year period with provisions for two, one-year
renewals. The vendor has performed satisfactorily during the past contract
period, but has requested a 10 percent increase in pricing. The request is
a result of Unisource re-addressing their pricing structure due to
increased costs associated in fuel, labor, storage and trucking.
Previously, Unisource had tried to maintain pricing by passing along only
paper mill increases. Staff did survey the market to ensure continued
competitive pricing and determined that Unisource continues to offer the
best price. As such, staff recommends the first renewal of the contract.
22A-1
Contract Renewal for Reprographics Papers and Envelopes
February 20, 2007
Page 2
FISCAL IMPACT
Funds are available in the Central Services and the Police Property &
Facilities Operating Material & Supplies accounts (account nos. 71-176-6391
and 11-343-6391).
APPROVED AS TO FUNDS AND ACCOUNTS:
Paul ,M` Walters ghFrancisco Gutierr
Chief of Police Executive Director
Finance & Mgmt. Services Agency]~~
PMW/KM/05-130R1.7:uc
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